<p>We are looking for a detail-oriented Administrative Assistant on a contract basis in Louisville, Kentucky. This role involves supporting multiple staff members by managing a variety of administrative tasks and ensuring smooth day-to-day office operations. The hours are Monday-Friday 8:30 AM - 4:30 PM with a 1 hour lunch break equating to 35 hours a week.</p><p><br></p><p>Responsibilities of the Administrative Assistant:</p><p>• Provide administrative support by preparing letters, briefs, notices, contracts, and other essential documents.</p><p>• Work collaboratively with staff members to process paperwork accurately and efficiently.</p><p>• Manage schedules and deadlines to ensure timely completion of assigned tasks.</p><p>• Perform data entry duties and maintain organized records.</p><p>• Handle inbound calls and address inquiries professionally.</p><p>• Assist with receptionist responsibilities, including welcoming visitors and managing correspondence.</p><p>• Utilize Microsoft Office tools such as Word, Excel, Outlook, and PowerPoint to create and edit documents.</p><p>• Maintain a high level of attention to detail to ensure accuracy in all administrative tasks.</p><p>• Work both independently and as part of a team to meet organizational goals.</p>
<p>We are seeking a detail‑oriented Contract Administrative Assistant to support our buying team with planning, ordering, inventory coordination, and cycle counts. This is a contract role that is administrative in nature but requires regular movement throughout the production floor each day. The ideal candidate is organized, proactive, and comfortable balancing office tasks with floor‑based inventory responsibilities.</p><p><strong>Key Responsibilities</strong></p><ul><li>Assist buyers with daily planning, purchase order entry, and order tracking.</li><li>Support inventory management, including performing and verifying cycle counts.</li><li>Walk the production floor multiple times daily to gather data, confirm materials, and communicate with team members.</li><li>Maintain accurate documentation and update internal systems with a high level of detail.</li><li>Generate reports, spreadsheets, and administrative materials for purchasing and production.</li><li>Coordinate with vendors and internal stakeholders regarding materials, order status, and inventory needs.</li><li>Perform general administrative duties such as scheduling, filing, and data entry.</li></ul><p><br></p>
<p>We are seeking a highly capable, proactive <strong>Strategic Executive Assistant</strong> to serve as a trusted right-hand partner to the President/COO across multiple business entities. This is a high-impact role that goes well beyond traditional executive support. The ideal candidate will play an integral role in executive operations, project management, internal communications, and cross-departmental coordination.</p><p>This position supports leadership across five affiliated companies spanning financial services, development, hospitality, management services, and marketing. The Strategic Assistant will help optimize executive time, drive strategic initiatives forward, and ensure seamless communication and follow-through across teams.</p><p>Key Responsibilities</p><p><strong>Executive & Strategic Support</strong></p><ul><li>Partner closely with the President/COO to manage priorities, deadlines, and key initiatives</li><li>Manage complex, multi-entity calendars and high-volume communications</li><li>Prepare briefing materials, executive summaries, and meeting documentation</li><li>Track action items and ensure timely follow-up across departments</li><li>Conduct research and compile data to support business decisions</li></ul><p><strong>Operations & Project Management</strong></p><ul><li>Support operational initiatives and cross-functional projects</li><li>Monitor timelines, deliverables, and workflow efficiency</li><li>Collaborate with accounting, HR, property management, and operations teams</li><li>Help implement and improve systems, processes, and internal coordination</li></ul><p><strong>Administrative & Organizational Support</strong></p><ul><li>Oversee daily administrative functions including scheduling, expense management, and document organization</li><li>Maintain records, files, and internal communications across multiple entities</li><li>Ensure consistent follow-up and closed communication loops</li></ul><p><strong>Personal Support (as needed)</strong></p><ul><li>Handle occasional personal scheduling and time-sensitive matters with discretion</li><li>Assist</li></ul><p><br></p><p><br></p><p><br></p>
<p>We are looking for a skilled Legal Secretary to join a prominent law firm in Louisville, Kentucky. The ideal candidate will provide dedicated support to attorneys, manage legal documentation, and ensure smooth coordination of schedules and deadlines. This role requires exceptional organizational skills and attention to detail, along with a strong understanding of litigation processes.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and manage legal documents, ensuring accuracy and compliance with court requirements.</p><p>• Coordinate and schedule attorney appointments, court dates, and deadlines to maintain an organized calendar.</p><p>• Handle e-filing processes for legal documentation across various court systems.</p><p>• Support attorneys by managing dictation tasks, correspondence, and other administrative duties.</p><p>• Maintain and update case files, ensuring all records are properly stored and accessible.</p><p>• Communicate effectively with clients, court personnel, and other legal professionals.</p><p>• Track and manage deadlines to ensure timely submission of required documentation.</p><p>• Assist in preparing materials for hearings, trials, and meetings.</p><p>• Perform routine administrative tasks to ensure smooth office operations.</p><p>• Manage incoming and outgoing communications, including email correspondence and phone calls.</p>
