<p>A personal injury law firm is seeking a dedicated Legal Receptionist to serve as the welcoming face of their practice. This pivotal role supports clients during challenging times and ensures the smooth functioning of our office.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients with empathy and professionalism, both in person and over the phone</li><li>Manage busy multi-line phone systems, direct calls, and promptly handle sensitive client inquiries</li><li>Schedule appointments, maintain attorneys’ and paralegals’ calendars, and coordinate meetings</li><li>Assist with new client intakes and process legal documentation accurately</li><li>Maintain confidential client files in accordance with firm policies and legal regulations</li><li>Liaise with medical offices and other external partners as needed</li><li>Organize incoming and outgoing mail, packages, and correspondence</li><li>Support attorneys and staff with administrative duties as assigned</li></ul>
<p>Robert Half is working with a law firm seeking a professional and customer-oriented Legal Receptionist to join their team. This position serves as the first point of contact for clients and visitors, delivering excellent service while supporting day-to-day operations within a legal office environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Greet and assist clients, visitors, and staff in a courteous, professional manner</li><li>Answer and direct phone calls promptly, and manage general inquiries</li><li>Schedule meetings, manage calendars, and maintain conference room bookings</li><li>Handle incoming and outgoing correspondence, including mail, email, and courier packages</li><li>Maintain and organize client files and legal documents with a focus on confidentiality</li><li>Assist attorneys and paralegals with administrative tasks as needed</li><li>Monitor office supplies and coordinate with vendors for replenishment</li><li>Perform other duties to support office operations</li></ul>
<p><strong>Job Description: Front Desk Coordinator</strong></p><p>As a Front Desk Coordinator, you will be the first point of contact for visitors and clients, delivering a positive and professional experience. Your primary responsibility is to welcome guests, handle incoming inquiries, and support the smooth operation of front office processes.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and clients in a courteous and professional manner.</li><li>Answer, screen, and direct phone calls and emails.</li><li>Manage appointment scheduling and maintain visitor logs.</li><li>Assist with administrative tasks, such as filing, data entry, and mail distribution.</li><li>Maintain a clean and organized reception area.</li><li>Support the coordination of meetings and events.</li><li>Handle sensitive information with confidentiality.</li><li>Liaise with internal departments to facilitate effective communication.</li></ul>
We are looking for an experienced Event Planner Intermediate to join our team for a long-term contract position in Dallas, Texas. In this role, you will oversee the planning and execution of events ranging in size and complexity, ensuring seamless coordination and delivery. This position will also involve managing daily operations within the Client Center, working closely with internal teams to maintain high standards of service and organization.<br><br>Responsibilities:<br>• Coordinate and manage events for groups ranging from 10 to 100 attendees, handling all aspects including logistics, budget creation, and reconciliation.<br>• Collaborate with senior and middle management to provide strategic input and develop innovative event proposals.<br>• Lead and direct event teams, ensuring smooth execution of multiple elements such as site selection, vendor negotiations, and contract administration.<br>• Oversee all event logistics, including travel arrangements, menus, setup, decor, audio-visual requirements, and registration management.<br>• Maintain strong working relationships with internal teams such as food services, security, audio-visual, and facilities to ensure successful event outcomes.<br>• Monitor and inspect event spaces daily, submitting and tracking facility requests as needed.<br>• Manage inventory for pantry supplies and coordinate beverage services and catering while adhering to health and safety regulations.<br>• Assist in gathering guest feedback and proposing actionable solutions to enhance the overall experience.<br>• Perform administrative tasks like invoice processing, scheduling vendor maintenance calls, and ordering supplies.<br>• Ensure flexibility in work hours to accommodate early mornings or late evenings as required.
<p>We are looking for an experienced <strong><u>Administrative Assistant</u></strong> to join our team on a <strong><u>contract to hire basis in Dallas, Texas</u></strong>. This role requires a highly organized individual who can effectively manage daily operations, coordinate meetings, and provide exceptional support to tenants and stakeholders. The ideal candidate will thrive in a dynamic environment and <strong>possess a strong background in administrative tasks and commercial property management/real estate.</strong></p><p><br></p><p>Responsibilities:</p><p>• Communicate directly with tenants to address inquiries, concerns, and other one-off requests.</p><p>• Utilize a laptop to perform data entry and administrative tasks in a conference room setting.</p><p>• Update and maintain work order systems to ensure accurate and timely information.</p><p>• Organize and conduct meetings, including major events, with operators and stakeholders.</p><p>• Assist with monthly profit and loss reviews for the café and Starbucks operations.</p><p>• Provide support for various projects, ensuring timely completion and quality deliverables.</p><p>• Coordinate with operators to ensure smooth business operations and resolve issues as needed.</p><p>• Manage incoming calls and ensure information is properly documented and routed.</p><p>• Perform receptionist duties, including greeting visitors and maintaining an organized and efficient environment.</p><p>• Maintain records and documentation related to commercial property management.</p>
We are looking for a dedicated Office Services Associate to join our team on a contract basis in Dallas, Texas. This role focuses on delivering essential back-office support, including reprographics, mail services, hospitality, and reception duties, while ensuring high-quality service in both physical and digital environments. The ideal candidate will thrive in a fast-paced setting and possess excellent customer service skills to maintain strong client relationships.<br><br>Responsibilities:<br>• Manage reprographics and mail services tasks, ensuring timely and accurate completion of work.<br>• Follow established procedures for job intake, prioritization, and execution to meet client deadlines.<br>• Troubleshoot basic equipment issues and perform routine maintenance, including loading paper and toner supplies.<br>• Maintain detailed logs of completed tasks and ensure job tickets are properly documented.<br>• Conduct quality assurance checks on your own work and the work of others to uphold service standards.<br>• Communicate effectively with supervisors and clients to address and resolve deadline or job-related concerns.<br>• Adhere to company and client site policies while using equipment and supplies in a cost-effective manner.<br>• Lift and transport items weighing up to 50 pounds as required.<br>• Collaborate with team members and contribute to a positive and productive work environment.<br>• Provide support for hospitality, reception, and other service lines as needed.
<p><strong>Job Description: Office Administrator</strong></p><p>As an Office Administrator, you will play a pivotal role in supporting the daily operations and efficiency of our workplace. You will coordinate administrative activities, assist colleagues, and help maintain a welcoming and organized environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations, including greeting visitors, managing correspondence, and maintaining office supplies.</li><li>Schedule meetings and appointments for staff and leadership.</li><li>Assist with document preparation, filing, and data entry.</li><li>Manage incoming and outgoing mail and packages.</li><li>Support accounts payable/receivable processes and basic bookkeeping as needed.</li><li>Coordinate with vendors and service providers.</li><li>Ensure compliance with company policies and procedures.</li><li>Help organize office events, trainings, and employee engagement activities.</li><li>Handle confidential information with discretion.</li><li>Provide general administrative support to various departments as needed.</li></ul><p><br></p>
<p><strong>Job Description: Administrative Assistant</strong></p><p>We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is responsible for providing vital support to ensure the smooth operation of daily office functions. The ideal candidate excels in organization, communication, and multitasking.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage schedules, appointments, and travel arrangements for staff.</li><li>Answer and direct phone calls, emails, and correspondence.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Maintain and organize filing systems, both electronic and physical.</li><li>Assist with event planning and meeting coordination.</li><li>Handle incoming and outgoing mail and packages.</li><li>Support various departments with administrative tasks as assigned.</li><li>Order office supplies and ensure inventory is maintained.</li><li>Uphold confidentiality and demonstrate professionalism at all times.</li></ul><p><br></p>
<p>We are seeking an <strong><u>Office Assistant in Hutchins, TX </u></strong>to help manage our small business operations. This role will be responsible for a variety of administrative and bookkeeping tasks, with a primary focus on using QuickBooks to process accounts payable and ensure timely payment of bills. Additional duties include managing email correspondence, preparing and sending customer quotes, and assisting with general office organization and support.</p><p> </p><p>Responsibilities:</p><ul><li>Process and track accounts payable using QuickBooks</li><li>Ensure all bills are paid on time</li><li>Prepare and send quotes to clients in a timely manner</li><li>Monitor and manage email communication</li><li>Perform general office duties and organization</li><li>Assist with any other administrative tasks as needed</li></ul>
