<p><strong>Job Description: Administrative Assistant</strong></p><p>We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is responsible for providing vital support to ensure the smooth operation of daily office functions. The ideal candidate excels in organization, communication, and multitasking.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage schedules, appointments, and travel arrangements for staff.</li><li>Answer and direct phone calls, emails, and correspondence.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Maintain and organize filing systems, both electronic and physical.</li><li>Assist with event planning and meeting coordination.</li><li>Handle incoming and outgoing mail and packages.</li><li>Support various departments with administrative tasks as assigned.</li><li>Order office supplies and ensure inventory is maintained.</li><li>Uphold confidentiality and demonstrate professionalism at all times.</li></ul><p><br></p>
<p><strong>Job Description: Office Administrator</strong></p><p>As an Office Administrator, you will play a pivotal role in supporting the daily operations and efficiency of our workplace. You will coordinate administrative activities, assist colleagues, and help maintain a welcoming and organized environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations, including greeting visitors, managing correspondence, and maintaining office supplies.</li><li>Schedule meetings and appointments for staff and leadership.</li><li>Assist with document preparation, filing, and data entry.</li><li>Manage incoming and outgoing mail and packages.</li><li>Support accounts payable/receivable processes and basic bookkeeping as needed.</li><li>Coordinate with vendors and service providers.</li><li>Ensure compliance with company policies and procedures.</li><li>Help organize office events, trainings, and employee engagement activities.</li><li>Handle confidential information with discretion.</li><li>Provide general administrative support to various departments as needed.</li></ul><p><br></p>
<p>We are looking for an experienced <strong><u>Administrative Assistant</u></strong> to join our team on a <strong><u>contract to hire basis in Dallas, Texas</u></strong>. This role requires a highly organized individual who can effectively manage daily operations, coordinate meetings, and provide exceptional support to tenants and stakeholders. The ideal candidate will thrive in a dynamic environment and <strong>possess a strong background in administrative tasks and commercial property management/real estate.</strong></p><p><br></p><p>Responsibilities:</p><p>• Communicate directly with tenants to address inquiries, concerns, and other one-off requests.</p><p>• Utilize a laptop to perform data entry and administrative tasks in a conference room setting.</p><p>• Update and maintain work order systems to ensure accurate and timely information.</p><p>• Organize and conduct meetings, including major events, with operators and stakeholders.</p><p>• Assist with monthly profit and loss reviews for the café and Starbucks operations.</p><p>• Provide support for various projects, ensuring timely completion and quality deliverables.</p><p>• Coordinate with operators to ensure smooth business operations and resolve issues as needed.</p><p>• Manage incoming calls and ensure information is properly documented and routed.</p><p>• Perform receptionist duties, including greeting visitors and maintaining an organized and efficient environment.</p><p>• Maintain records and documentation related to commercial property management.</p>
<p>We are seeking an <strong><u>Office Assistant in Hutchins, TX </u></strong>to help manage our small business operations. This role will be responsible for a variety of administrative and bookkeeping tasks, with a primary focus on using QuickBooks to process accounts payable and ensure timely payment of bills. Additional duties include managing email correspondence, preparing and sending customer quotes, and assisting with general office organization and support.</p><p> </p><p>Responsibilities:</p><ul><li>Process and track accounts payable using QuickBooks</li><li>Ensure all bills are paid on time</li><li>Prepare and send quotes to clients in a timely manner</li><li>Monitor and manage email communication</li><li>Perform general office duties and organization</li><li>Assist with any other administrative tasks as needed</li></ul>
<p>LITIGATION LEGAL ASSISTANT URGENTLY NEEDED!</p><p> </p><p>Calling all Litigation Legal Assistants. Fantastic opportunity at a well known downtown Dallas firm to support extremely nice attorneys! Ideal candidate will have a minimum of 5 years of progressive experience supporting a complex litigation desk. Previous experience providing document preparation and revision, including styling and formatting legal documents; managing busy calendars, mediations and depositions is required. Heavy client interaction, both written and verbal is a big part of this desk. Must have experience with e-filing in state and federal courts and know how to format briefs. Bring your happy back to your days. Confidentially email your resume directly to</p><p>Rosemarie.jones< at > roberthalf.< com ></p>
<p>We are looking for a highly organized and proactive Executive Assistant to support senior leadership in a dynamic and fast-paced environment. This Contract position is based in Fort Worth, Texas, and requires exceptional multitasking skills, attention to detail, and the ability to maintain confidentiality. The ideal candidate will be proficient in Microsoft Office, particularly Excel and SharePoint, and have experience in calendar management, event coordination, and administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Manage the executive's calendar, coordinating appointments, meetings, and other scheduling needs.</p><p>• Serve as a liaison for travel arrangements, collaborating with the travel department to ensure smooth logistics.</p><p>• Create, format, and maintain spreadsheets to track committee staff and other critical information.</p><p>• Plan and organize events, including staff parties, by booking venues and managing vendor relationships.</p><p>• Update and maintain accurate records on SharePoint to ensure easy access to essential information.</p><p>• Assist with onboarding processes, including implementing new employee checklists and maintaining employee files.</p><p>• Coordinate administrative tasks for staff meetings and prepare necessary materials for board meetings.</p><p>• Track and distribute HR-related documents, including staff reviews and anniversary gifts.</p><p>• Manage correspondence and distribute memos or updates to staff as needed.</p><p>• Ensure the Executive Office is well-stocked with supplies and prepared for daily operations.</p>
We are looking for an organized and detail-oriented Executive Assistant to provide high-level administrative support to executive staff and physicians. This long-term contract position is based in Fort Worth, Texas, and requires a proactive individual with excellent communication skills and the ability to manage multiple priorities. The role involves working in a dynamic environment where confidentiality and attention to detail are essential.<br><br>Responsibilities:<br>• Maintain and organize calendars for physicians, including scheduling internal meetings and interviews.<br>• Coordinate and arrange travel plans, ensuring all details are accurately handled.<br>• Assist with the preparation and review of contracts and other written documentation.<br>• Perform secretarial tasks such as printing checks, setting alarms, and deploying technology equipment.<br>• Create and edit presentations using PowerPoint to support executive staff.<br>• Handle confidential information with discretion.<br>• Generate and analyze reports using Excel, including pivot tables.<br>• Manage office operations and provide support for executive meetings.<br>• Demonstrate critical thinking and a proactive approach to problem-solving.<br>• Perform other duties as assigned to ensure smooth office operations.
<p>We are looking for a skilled Legal Assistant to support our Real Estate Development and Investments Practice Group in Dallas, Texas. This position involves working in a dynamic commercial real estate environment, where deadlines are critical and attention to detail is paramount. The ideal candidate will bring professionalism, organizational expertise, and a dedication to teamwork to our fast-paced office.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive support to attorneys in the Real Estate Development and Investments Practice Group.</p><p>• Prepare, edit, and redline legal documents using advanced Microsoft Word features.</p><p>• Manage schedules, coordinate meetings, and maintain organized calendars for attorneys.</p><p>• Assist with the preparation and execution of commercial real estate transactions.</p><p>• Conduct thorough reviews of contracts and leasing agreements to ensure accuracy and compliance.</p><p>• Utilize Adobe Acrobat to format and finalize legal documents.</p><p>• Handle email and communication management through Microsoft Outlook.</p><p>• Develop and maintain spreadsheets and presentations using Excel and PowerPoint.</p><p>• Ensure all tasks are completed with a high level of accuracy and within set deadlines.</p><p>• Collaborate effectively with team members to support the firm's operations. </p><p>Love your job in 2026! Live Happy! Email your resume directly to</p><p>rosemarie.jones< at >roberthalf.< com ></p>
<p>We are looking for a highly organized Legal Assistant to join a reputable law firm in Dallas, Texas. In this role, you will provide essential administrative and legal support to attorneys specializing in corporate transactions and tax planning. This position is perfect for someone with a strong background in legal documentation and a proven ability to thrive in fast-paced, detail-oriented environments.</p><p><br></p><p>Responsibilities:</p><p>• Draft, edit, and finalize legal documents such as partnership agreements, acquisition letters, and other corporate materials.</p><p>• Collaborate with attorneys to develop entity ownership flowcharts and prepare corporate correspondence.</p><p>• Facilitate and schedule conference calls to ensure seamless communication among all parties.</p><p>• Review and manage monthly billing memos, ensuring accuracy and timely submission.</p><p>• Open, organize, and maintain client files, ensuring security and easy access.</p><p>• Arrange travel plans for attorneys and staff, handling all related logistics.</p><p>• Record and input attorney time entries to support accurate billing processes.</p><p>• Oversee multiple calendars and schedules, ensuring optimal organization and productivity.</p><p>There are always chances worth taking and choices worth making. Confidentially email your resume directly to --</p><p>rosemarie.jones < at > roberthalf.< com ></p>
<p>An urgent search is on!!! An exceptional Litigation Legal Assistant is needed immediately for 3 Partners at one of the finest firms in Uptown! This role is ideal for someone with significant experience in litigation support and a strong understanding of legal procedures. If you excel in managing complex tasks, thrive under deadlines, and are passionate about supporting attorneys and clients, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to attorneys specializing in Business Litigation cases.</p><p>• Prepare, format, and manage legal documents to ensure accuracy and compliance with court requirements.</p><p>• Handle electronic filing systems for submitting court documents efficiently and in a timely manner.</p><p>• Coordinate schedules and manage calendars to track court dates, deadlines, and appointments.</p><p>• Maintain confidentiality of sensitive client and case information while adhering to high standards of professionalism.</p><p>• Utilize case management software and tools like Adobe Acrobat to organize and track case details.</p><p>• Communicate effectively with clients, attorneys, and team members to facilitate smooth operations.</p><p>• Prioritize and manage multiple tasks simultaneously while meeting strict deadlines.</p><p>• Stay updated on litigation procedures and assist in keeping the team informed of any changes or updates.</p><p>Things will be so much better than ok if you look into this open position. Confidentially send your resume to rosemarie.jones< at >roberthalf.< com ></p>
<p>Robert Half is working with a growing personal injury law firm seeking an energetic and detail-oriented Legal Assistant to support our attorneys and clients. In this vital role, you will help move cases forward, ensuring excellent client service and efficient legal operations. This person will need to have prior experience has a Legal Assistant and preferably experience in personal injury. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist attorneys with all aspects of personal injury case management, including intake, filing, scheduling, and trial preparation</li><li>Draft and proofread correspondence, pleadings, discovery requests, and settlement documents</li><li>Maintain case files, organize medical records, and track deadlines</li><li>Communicate with clients, insurance companies, and medical providers regarding case updates and requests</li><li>Prepare documents for court filings and manage e-filing processes</li><li>Schedule appointments, depositions, mediations, and court appearances</li><li>Conduct basic legal research as needed</li></ul>
We are looking for a dedicated Office Services Associate to join our team on a contract basis in Dallas, Texas. This role focuses on delivering essential back-office support, including reprographics, mail services, hospitality, and reception duties, while ensuring high-quality service in both physical and digital environments. The ideal candidate will thrive in a fast-paced setting and possess excellent customer service skills to maintain strong client relationships.<br><br>Responsibilities:<br>• Manage reprographics and mail services tasks, ensuring timely and accurate completion of work.<br>• Follow established procedures for job intake, prioritization, and execution to meet client deadlines.<br>• Troubleshoot basic equipment issues and perform routine maintenance, including loading paper and toner supplies.<br>• Maintain detailed logs of completed tasks and ensure job tickets are properly documented.<br>• Conduct quality assurance checks on your own work and the work of others to uphold service standards.<br>• Communicate effectively with supervisors and clients to address and resolve deadline or job-related concerns.<br>• Adhere to company and client site policies while using equipment and supplies in a cost-effective manner.<br>• Lift and transport items weighing up to 50 pounds as required.<br>• Collaborate with team members and contribute to a positive and productive work environment.<br>• Provide support for hospitality, reception, and other service lines as needed.
