<p><strong>Front Office / Service Coordinator (Entry-Level Welcome!)</strong></p><p>We’re hiring a <strong>Front Office / Service Coordinator</strong> for a contract to hire position to help keep our team organized and running smoothly. This is a great opportunity for someone who’s eager to learn, enjoys working with people, and can juggle multiple tasks throughout the day.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Answer phones and help customers</li><li>Set up jobs, create work orders, and schedule service appointments</li><li>Keep in touch with customers and post schedule updates</li><li>Run the front office: receive deliveries, direct visitors, and take payments</li><li>Help with filing, mailings, and office organization</li><li>Order office supplies and assist with parts orders</li><li>Track service contracts and help with scheduling (generators, etc.)</li><li>Schedule inspections, disconnects/reconnects, and OUPS tickets</li><li>Type estimates and assist with HR items like uniforms</li><li>Help manage time-off requests and the on-call schedule</li></ul><p><br></p><p><strong>What We’re Looking For</strong></p><ul><li>Comfortable using computers and paying attention to details</li><li>Able to multitask and stay organized</li><li>Willing to learn and jump in where needed</li><li>Customer service experience over the phone is a plus</li></ul><p><br></p><p><br></p><p><br></p>
We are looking for a detail-oriented Administrative Coordinator to join our team in Fort Wayne, Indiana. In this contract-to-permanent position, you will play a vital role in supporting technical decision-makers by managing various administrative tasks and ensuring smooth operations. This role offers great potential for growth, with excellent benefits including employer-funded pension plans, medical and dental coverage, and more.<br><br>Responsibilities:<br>• Coordinate and oversee administrative tasks to support technical teams and decision-makers.<br>• Manage scheduling, tracking, and project timelines to ensure deadlines are met.<br>• Organize and facilitate training sessions, both online and in-person, for team members.<br>• Maintain and update databases to ensure accuracy and accessibility of records.<br>• Communicate effectively with team members, addressing questions and resolving issues promptly.<br>• Collaborate with various groups to standardize processes and improve efficiency.<br>• Handle sensitive information with discretion while ensuring compliance with company policies.<br>• Provide consistent and reliable support, adapting to flexible work hours as necessary.<br>• Assist in the transition and integration of processes across multiple groups.<br>• Monitor and report on project progress to leadership for informed decision-making.
We are looking for an experienced Assistant Payroll and Benefits Administrator to join our team in Fort Wayne, Indiana. This contract to permanent position offers an exciting opportunity to contribute to a dynamic organization by supporting payroll operations and benefits administration. The ideal candidate will bring a detail-oriented approach, strong organizational skills, and a commitment to delivering excellent service to team members.<br><br>Responsibilities:<br>• Assist in the preparation and processing of weekly payroll, ensuring timecards and deductions are accurately entered.<br>• Set up, review, and maintain direct deposit and paycard information for employees.<br>• Manage garnishments, including setup, verification, terminations, and communication with courts and government officials.<br>• Update payroll and benefits records for team members, supporting onboarding and offboarding processes with precision.<br>• Monitor eligibility for leave programs such as FMLA, initiate necessary paperwork, and calculate short-term disability payments when applicable.<br>• Track leave balances and time-off requests, providing accurate information to team members.<br>• Administer workers’ compensation claims, coordinating with insurance carriers and maintaining documentation while collaborating with HR and safety teams.<br>• Verify applications for the team member loan program and ensure accurate entry into the payroll system.<br>• Maintain organized files and documentation related to payroll, benefits, and accounting in compliance with legal standards.<br>• Prepare and submit government reports, ensuring timely and accurate compliance with employment-related requirements.
We are looking for an experienced and detail-oriented Assistant Controller to join our dynamic team in Fort Wayne, Indiana. As a key member of our finance department, you will oversee critical accounting functions, ensure accurate financial reporting, and contribute to maintaining compliance and internal controls. This role offers an exciting opportunity to collaborate with project managers and leadership teams, driving financial transparency and operational efficiency.<br><br>Responsibilities:<br>• Prepare, analyze, and review monthly financial statements and job cost reports to support informed decision-making.<br>• Manage general ledger activities, including journal entries and account reconciliations, ensuring accuracy and consistency.<br>• Collaborate with HR to verify wage calculations, benefits administration, and deductions for payroll accuracy.<br>• Monitor construction project budgets, working closely with project managers and controllers to track costs effectively.<br>• Maintain the integrity and accuracy of financial data using Foundation accounting software.<br>• Assist with cash flow forecasting, budgeting, and financial planning to support organizational goals.<br>• Ensure compliance with tax regulations and organizational policies, maintaining accountability in all financial processes.<br>• Coordinate and support both internal and external audits, providing necessary documentation and insights.<br>• Identify opportunities to enhance accounting processes and internal controls for improved efficiency.<br>• Communicate regularly with leadership teams to provide updates on accounting matters and financial performance.
We are looking for an Inventory Clerk to join our team in Fort Wayne, Indiana. This long-term contract position offers an excellent opportunity for individuals who are detail-oriented and enjoy physical, hands-on work. In this role, you will play a key part in maintaining warehouse operations and ensuring inventory is efficiently managed to meet business needs.<br><br>Responsibilities:<br>• Organize and stock inventory within warehouse spaces to ensure efficient access and storage.<br>• Load and unload shipments, including handling heavy items such as chlorine jugs and sandbags.<br>• Track inventory levels and restock supplies as needed to prevent shortages.<br>• Assemble and set up product displays to support retail operations.<br>• Operate warehouse equipment safely and effectively to move and store materials.<br>• Assist with filling containers from large storage tanks, ensuring accuracy and safety.<br>• Maintain cleanliness and orderliness within warehouse areas.<br>• Collaborate with management to meet operational goals and deadlines.<br>• Perform physical tasks such as lifting and moving items up to 50 pounds.<br>• Follow all safety protocols and procedures to ensure a secure work environment.
We are looking for an experienced Accountant to join our team in Bristol, Indiana. This is a Contract position within the manufacturing industry, offering an exciting opportunity to contribute to financial operations and processes. The ideal candidate will possess strong analytical skills and expertise in accounting practices, ensuring accuracy in financial reporting and compliance.<br><br>Responsibilities:<br>• Prepare and record journal entries to maintain accurate financial statements.<br>• Perform account reconciliations to verify balances and resolve discrepancies.<br>• Manage month-end close activities, ensuring timely and accurate reporting.<br>• Oversee Accounts Payable (AP) and Accounts Receivable (AR) processes to streamline transactions.<br>• Maintain the general ledger, ensuring proper classification of accounts and transactions.<br>• Conduct bank reconciliations to ensure alignment between company records and financial institutions.<br>• Utilize Microsoft Excel to analyze and organize financial data effectively.<br>• Collaborate with internal teams to ensure compliance with accounting standards and organizational policies.<br>• Provide support during audits by preparing necessary documentation and reports.
We are looking for a detail-oriented Financial Analyst to join our team in Wauseon, Ohio. This is a long-term contract position, offering an excellent opportunity for individuals to contribute to meaningful financial processes and analyses. The role is ideal for someone with early-career experience who is eager to expand their expertise or an experienced candidate seeking a position focused on core financial tasks.<br><br>Responsibilities:<br>• Conduct detailed variance analyses to identify trends and provide actionable insights.<br>• Assist in monthly reporting by gathering and analyzing financial data.<br>• Perform ad hoc financial analyses to support decision-making processes.<br>• Collaborate with the Controller to provide research and analysis on raw financial data.<br>• Participate in month-end close activities, ensuring accuracy and compliance.<br>• Utilize advanced Excel techniques for financial modeling and data management.<br>• Support the finance team in preparing reports and presentations for leadership.<br>• Apply data mining techniques to extract valuable information from financial datasets.<br>• Contribute to the development of processes that improve financial decision-making.
