<p>Robert Half is partnering with a respected manufacturing company in Fort Wayne to hire an experienced Executive Assistant<strong> </strong>to support C‑suite leadership. This critical role requires exceptional professionalism, confidentiality, and the ability to manage complex priorities in a fast-paced environment. The ideal candidate is proactive, detail-oriented, and skilled at supporting high-level executives with minimal direction.</p><p><u>Key Responsibilities</u></p><p><strong>Executive Support</strong></p><ul><li>Provide high-level administrative support to C‑suite executives (CEO, CFO, COO, etc.)</li><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare briefing materials, presentations, meeting agendas, and executive-level correspondence</li><li>Screen and prioritize incoming communications; draft responses when appropriate</li><li>Handle confidential information with absolute discretion</li></ul><p><strong>Meeting & Communication Management</strong></p><ul><li>Coordinate board meetings, leadership team meetings, and off-site events</li><li>Record, summarize, and distribute minutes and action items</li><li>Act as a liaison between executives, internal teams, and external partners</li><li>Support communication flow and ensure timely follow-up on critical items</li></ul><p><strong>Project & Operations Support</strong></p><ul><li>Assist with strategic projects, research, and data gathering for executive decision-making</li><li>Maintain trackers, dashboards, and project documentation</li><li>Support continuous improvement initiatives aligned with manufacturing operations</li><li>Coordinate vendor relationships, contracts, and administrative workflows</li></ul><p><strong>Office & Document Management</strong></p><ul><li>Prepare reports, spreadsheets, purchase orders, and other documentation</li><li>Handle expense reports, budgeting support, and invoice processing</li><li>Maintain organized filing systems (digital and physical)</li><li>Ensure office supplies and resources are managed for executive needs</li></ul><p><br></p>
<p>We are seeking a detail-oriented Administrative Assistant to join our team in New Knoxville, Ohio. This contract to permanent position requires excellent organizational skills and a helpful, customer-focused attitude. The role involves a combination of administrative and accounting duties, providing support to both internal teams and external customers.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling, data entry, and maintaining organized records.</p><p>• Handle inbound calls professionally and assist customers with inquiries.</p><p>• Support accounting functions such as accounts receivable and basic bookkeeping tasks.</p><p>• Collaborate with sales teams to ensure seamless communication and coordination.</p><p>• Utilize software tools such as Excel, QuickBooks, and Google Sheets to complete assignments efficiently.</p><p>• Perform receptionist duties, including welcoming visitors and directing them appropriately.</p><p>• Assist with transitioning to new systems to improve workflow.</p><p>• Foster a positive and supportive environment while interacting with team members and customers.</p><p>• Contribute to community engagement initiatives and uphold the company's core values.</p><p>• Ensure all tasks are completed accurately and within established deadlines.</p><p><br></p><p>For immediate consideration, call 937.224.8326.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Fort Wayne, Indiana. This is a long-term contract position that requires exceptional organizational skills, strong communication abilities, and a commitment to maintaining confidentiality. The role involves supporting various administrative functions to ensure smooth daily operations.<br><br>Responsibilities:<br>• Coordinate and manage scheduling activities, including maintaining calendars and organizing appointments.<br>• Prepare outgoing memos, correspondence, and other written materials with accuracy.<br>• Identify and address administrative needs to streamline office operations.<br>• Welcome visitors and provide attentive assistance as the first point of contact.<br>• Arrange travel plans, including booking registrations, flights, and accommodations.<br>• Maintain accurate and organized filing systems for easy record retrieval.<br>• Handle data entry tasks, ensuring precision and timeliness.<br>• Uphold confidentiality while managing sensitive information.<br>• Support the drafting and editing of correspondence and official documents.
We are looking for a skilled Administrative Assistant to join our team on a contract basis and provide essential support for regulatory and compliance tasks. This position focuses on updating and formatting safety data sheets (SDS) to align with organizational standards using Canva. If you have strong computer skills and a keen eye for detail, this opportunity in Fort Wayne, Indiana, may be the perfect fit for you.<br><br>Responsibilities:<br>• Revise and update existing safety data sheets to meet compliance and organizational standards.<br>• Convert customer-provided safety data sheets into the required format using Canva.<br>• Utilize provided templates to streamline the process of transferring and formatting documents.<br>• Ensure the accuracy and consistency of all updated safety data sheets.<br>• Collaborate with team members to address any questions or issues related to the formatting process.<br>• Maintain organized records of completed and pending tasks for internal tracking.<br>• Provide administrative support as needed to ensure the timely completion of compliance projects.<br>• Use Canva efficiently to design and format documents according to company templates.<br>• Adhere to deadlines and prioritize tasks effectively to meet project goals.
We are looking for a detail-oriented Administrative Coordinator to join our team in Fort Wayne, Indiana. This role offers a contract-to-permanent opportunity, providing a pathway to long-term growth and stability with excellent benefits. The ideal candidate will thrive in a fast-paced environment, efficiently manage administrative tasks, and support decision-makers with precision and professionalism.<br><br>Responsibilities:<br>• Coordinate and manage administrative functions to support a team of technical professionals.<br>• Schedule and organize meetings, trainings, and project timelines using tools like Webex.<br>• Monitor and track project progress, ensuring deadlines and objectives are met.<br>• Maintain and update databases with accurate and timely information.<br>• Serve as a point of contact for customer service inquiries, providing clear and helpful communication.<br>• Facilitate the completion of administrative tasks, ensuring compliance with internal processes.<br>• Assist in planning and executing in-person and virtual trainings.<br>• Adapt to evolving team needs, asking questions and seeking clarity when necessary.<br>• Work collaboratively with individuals across diverse teams, ensuring smooth communication and workflow.<br>• Handle tasks with consistency, flexibility, and attention to detail.
