<p>We are in search of a Medical Front Desk Specialist to join our team. Located in Palm Beach Gardens, Florida, this role offers employment opportunity in the healthcare industry. As a Medical Front Desk Specialist, you will serve as the initial point of contact for patients, managing their scheduling and data entry needs in a busy office setting.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Serve as the primary contact for all patients, ensuring a welcoming and supportive environment.</p><p><br></p><p>• Use your skills in Microsoft Excel and data entry to maintain accurate patient records.</p><p><br></p><p>• Multitask efficiently in a bustling office environment, demonstrating exceptional organizational abilities.</p><p><br></p><p>• Manage and coordinate patient scheduling and calendar management to ensure smooth operations.</p><p><br></p><p>• Collaboratively work with two other professionals at the front desk to handle patient inquiries and concerns.</p><p><br></p><p>• Take appropriate actions in monitoring patient accounts, ensuring their needs and expectations are met.</p><p><br></p><p>• Utilize your medical background to provide efficient service and support to patients.</p>
<p>We are looking for an experienced Administrative Specialist III to join our team in Jupiter, Florida. This role involves providing comprehensive administrative support to ensure smooth departmental operations. It offers an excellent opportunity for long-term career growth in a government setting.</p><p><br></p><p>Responsibilities:</p><p>*Notary* is preferred.</p><p>• Deliver administrative support by managing documentation, records, and processes in line with established procedures and deadlines.</p><p>• Serve as a liaison between departments, detail-focused groups, and the public, facilitating communication and ensuring accurate information flow.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and conference registrations for department staff.</p><p>• Monitor and maintain inventory levels for department supplies, conduct regular stock checks, and initiate purchase orders as needed.</p><p>• Research vendors and products to obtain competitive price quotes, prepare purchase orders, and maintain purchasing records.</p><p>• Process invoices for payment, verifying accuracy, resolving discrepancies, and reconciling monthly statements.</p><p>• Handle public records updates by scanning, organizing, and maintaining files in an efficient and accessible manner.</p><p>• Manage calendar scheduling and appointments, ensuring effective time management for department personnel.</p><p>• Act as a notary public to authenticate official documents and support departmental needs.</p><p>• Assist in maintaining petty cash funds, balancing accounts, and preparing reconciliation reports as required.</p>
<p><strong>We are seeking a detail-oriented and bilingual HR Assistant (Creole/English) to join our team in North Miami, Florida. In this long-term contract role, you will provide vital administrative support to the Human Resources department while serving as a key point of contact for employees. Your ability to communicate effectively in both English and Creole, combined with strong organizational skills, will ensure smooth HR operations and excellent support for staff.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Assist with new hire onboarding, including preparing offer letters, collecting required documentation, and facilitating orientation.</li><li>Maintain accurate and confidential employee records in compliance with company policies and labor regulations.</li><li>Serve as a bilingual resource for employees, translating HR communications and assisting Creole-speaking staff with questions or concerns.</li><li>Support recruitment efforts by posting job openings, screening resumes, and scheduling interviews.</li><li>Process payroll changes, timekeeping adjustments, and benefits enrollments as directed.</li><li>Assist with performance review coordination, training sessions, and company events.</li><li>Respond to employee inquiries regarding HR policies, benefits, and procedures.</li><li>Provide general administrative support to the HR team, including filing, scheduling, and correspondence.</li><li>Ensure compliance with employment laws and company standards at all times.</li></ul><p><br></p>
<p>We are looking for an experienced Legal Assistant to join our team in Miami, Florida, on a contract basis that can become permanent for the right person. This role requires a strong background in Bodily Injury cases and civil litigation, as well as proficiency in managing legal documentation and schedules. As part of our dynamic legal team, you will play a vital role in ensuring smooth operations and effective case management.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and draft legal documents, including pleadings, motions, and correspondence.</p><p>• Handle electronic filings with court systems and ensure timely submission of required documents.</p><p>• Manage and maintain calendars, including scheduling depositions, appointments, and court hearings.</p><p>• Coordinate with attorneys, clients, and other stakeholders to ensure efficient communication and scheduling.</p><p>• Maintain organized case files and ensure all documentation is up-to-date and accessible.</p><p>• Assist with personal injury case management, specifically Bodily Injury claims.</p><p>• Perform administrative tasks such as filing, data entry, and record keeping.</p><p>• Monitor deadlines and ensure compliance with court and procedural requirements.</p><p>• Conduct research and compile information to support case preparation.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team on a contract and part time basis in Deerfield Beach, Florida. This role requires a flexible and detail-oriented individual to provide essential support in a busy medical office environment. If you are organized, adaptable, and thrive in a fast-paced setting, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist patients at the front desk, ensuring a welcoming and efficient environment.</p><p>• Answer and direct incoming calls while maintaining excellent communication skills.</p><p>• Perform data entry tasks, including updating patient records and managing documentation.</p><p>• Verify insurance information and handle related inquiries with accuracy and efficiency.</p><p>• Oversee patient check-in and check-out processes, ensuring smooth workflow.</p><p>• Schedule and coordinate appointments using electronic health records (EHR) and practice management systems.</p><p>• Provide coverage on an as-needed basis, demonstrating flexibility with work hours.</p><p>• Support administrative tasks to ensure the office operates seamlessly.</p><p>• Assist with training sessions to familiarize with office procedures and software.</p><p>• Utilize Microsoft Office Suite, including Excel, to complete various administrative functions.</p>
<p>We are seeking a detail-oriented and highly organized Construction Administrator to join our team in Deerfield Beach, Florida. The ideal candidate will serve as a vital link between project managers, field teams, and leadership, ensuring the seamless execution of administrative tasks throughout the construction project lifecycle. This role offers an excellent opportunity for a proactive professional to contribute to the success of a variety of construction projects while honing administration and communication skills.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Project Documentation Management:</p><p><br></p><p>Maintain and organize construction project files, contracts, change orders, invoices, and other essential documents.</p><p>Ensure compliance with company standards and procedures regarding document control.</p><p><br></p><p>Administrative Coordination:</p><p><br></p><p>Support project managers and field teams by scheduling meetings, handling correspondence, and tracking deadlines.</p><p>Prepare and distribute project status reports, budgets, and schedules as needed.</p><p><br></p><p>Permit and Compliance Tracking:</p><p><br></p><p>Assist with obtaining necessary permits for construction projects and ensure ongoing compliance with local regulations.</p><p>Track expiration dates and facilitate renewals for all necessary licenses and certifications.</p><p><br></p><p>Vendor and Contractor Support:</p><p><br></p><p>Act as a liaison between vendors and contractors to process invoices, coordinate deliverables, and confirm scheduling.</p><p>Monitor subcontractor compliance with insurance, safety, and contractual obligations.</p><p><br></p><p>Procurement and Inventory Oversight:</p><p><br></p><p>Coordinate material orders and deliveries to construction sites.</p><p>Assist with managing inventory to ensure availability of necessary tools and resources for projects.</p><p><br></p><p>Financial Administration:</p><p><br></p><p>Process invoices, verify accuracy, and maintain records for smooth accounting workflows.</p><p>Track project budgets and expenses, providing regular updates to stakeholders.</p><p><br></p><p>Customer and Stakeholder Communication:</p><p><br></p><p>Respond to stakeholder inquiries and provide status updates regarding project progress and concerns.</p><p>Collaborate with clients, vendors, and internal teams to ensure clear communication and expectations alignment.</p><p>Software Utilization:</p><p><br></p><p>Utilize construction management software (e.g., Procore, Buildertrend, CMiC) for project tracking and coordination.</p><p>Master tools like Microsoft Office and Google Workspace for administrative tasks and reporting.</p><p><br></p>
<p><strong>About the Firm</strong></p><p>We are a privately held wealth management, accounting, and family office services firm. Founded in 2005 as a virtual-first organization, we now serve clients across 35 states with specialties in advisory, risk management, tax, and CPA services. Our Boca Raton office serves as a client-facing hub, supporting our mission to deliver tailored financial strategies and family office solutions.</p><p><strong>The Opportunity</strong></p><p>We are seeking a <strong>Full-Time Executive Assistant</strong> to support two senior partners and provide seamless operational, administrative, and compliance support across our advisory and family office practices. This is a <strong>replacement role</strong> for a long-tenured assistant who is pursuing her PhD after 5 years with the firm. The ideal candidate will be proactive, detail-oriented, and highly adaptable, with the ability to manage complex scheduling, compliance deadlines, and occasional personal support.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide executive-level support to senior advisory partners, including calendar management, travel coordination, and meeting preparation.</li><li>Coordinate and support <strong>6–8 business trips annually</strong>, including conferences, networking events, and trips to California (1–3 days each).</li><li>Manage office workflows, compliance processes, and client deliverables with accuracy and timeliness.</li><li>Prepare, edit, and maintain professional correspondence, presentations, and reports.</li><li>Assist with compliance requirements across multiple states on an annual basis.</li><li>Maintain discretion while occasionally handling personal tasks (e.g., errands, scheduling services).</li><li>Collaborate with internal teams to support firm initiatives, including new service package launches.</li><li>Ensure accurate tracking and reporting in Excel and MS Office Suite.</li></ul><p><strong>Qualifications</strong></p><ul><li><strong>4–8 years of professional experience</strong> post-college, ideally supporting executives in finance, legal, accounting, or related industries.</li><li>Bachelor’s degree in business, finance, or related field preferred.</li><li>Strong proficiency in <strong>MS Office Suite (Excel, Word, Outlook, PowerPoint)</strong>.</li><li>Highly detail-oriented with strong organizational skills and the ability to manage multiple priorities.</li><li>Exceptional communication and interpersonal skills; professional presence as a representative of the firm.</li><li>Flexibility to support partners working across time zones, including occasional evening availability.</li><li>Ability to travel occasionally (approx. 6–8 trips/year).</li></ul><p><strong>Cultural Fit</strong></p><p>We are looking for someone who embodies professionalism, energy, and intellectual curiosity—someone who can quickly pick up new concepts, ask clarifying questions, and thrive in a fast-paced advisory environment. A successful candidate will be:</p><ul><li>Detail-oriented and organized</li><li>Professional yet approachable</li><li>A strong communicator and problem-solver</li><li>Comfortable with evolving priorities and deadlines</li></ul><p><br></p><p><br></p>
We are looking for a dedicated Office Manager/Bookkeeper to oversee administrative operations and manage financial tasks for our organization in Boynton Beach, Florida. This role combines leadership and bookkeeping responsibilities, ensuring smooth office management while maintaining accurate financial records. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a detail-oriented approach to managing office processes.<br><br>Responsibilities:<br>• Supervise and direct office activities, including scheduling tasks and managing the Administrative Assistant.<br>• Collaborate with the Property Manager and Board of Directors to implement office systems, procedures, and personnel evaluations.<br>• Maintain accurate financial records, oversee fee collection processes, and ensure compliance with legal requirements for delinquent accounts.<br>• Prepare bi-weekly payroll, ensure timesheet accuracy, and manage tax records for payroll withholding and unemployment compensation.<br>• Coordinate with external bookkeeping services for utility tracking, expense accruals, and invoice processing.<br>• Enforce governing documents by addressing shareholder concerns and ensuring fair application of rules and by-laws.<br>• Handle communications with owners using various methods such as e-blasts, text notifications, and in-house announcements.<br>• Assist with proprietary lease/share transfer processes, including documentation and communication with realtors and title companies.<br>• Provide administrative support and research for the Board or relevant committees as needed.<br>• Address customer inquiries and complaints, offering resolutions or escalating issues to the Property Manager or Board.
We are looking for a skilled Administrative Specialist III to join our team in Juno Beach, Florida. In this role, you will provide comprehensive administrative support to ensure smooth operations within the department and assist a group of professionals in managing their daily activities. This is a long-term contract position that requires strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality.<br><br>Responsibilities:<br>• Offer administrative assistance to a department or team, including scheduling meetings, managing calendars, and coordinating deliverables.<br>• Compile and analyze information to create reports, charts, graphs, or tables as needed.<br>• Respond to routine correspondence by following established procedures without requiring managerial intervention.<br>• Arrange travel plans and oversee logistics for staff functions and events.<br>• Collaborate with other administrators to align schedules, outcomes, and priorities effectively.<br>• Proofread and edit written materials, including slides, spreadsheets, and presentation documents.<br>• Transcribe notes, develop written materials, and ensure accuracy in financial and operational documentation.<br>• Maintain confidentiality while coordinating with internal teams and external contacts, including government representatives.<br>• Support onboarding activities and assist in validating plans and procedures for new staff.<br>• Handle expense accounts and supplier coordination to ensure smooth business operations.
<p>We are looking for an experienced Insurance Paralegal to join our team in WPB, Florida. This role is ideal for someone with a strong background in commercial insurance and property administration, who is detail-oriented and excels in managing multiple priorities. You will play a key role in ensuring compliance, managing claims, Certificate of Insurances and supporting risk management initiatives. MUST have Commercial Real Estate, Certificate of Insurance experience. <strong>This position can allow a flexible schedule after 6months. $60-70K plus bonus. Please send your resume to Stacey Lyons via LinkedIn for immediate consideration!!</strong></p><p><br></p><p>Responsibilities:</p><p>• Monitor and track insurance certificate expirations for tenants, properties, and vendors using the company database.</p><p>• Collaborate with property managers and lease administrators to obtain and update Certificates of Insurance.</p><p>• Review and update insurance policies to ensure accuracy and efficiency for claim filings.</p><p>• Ensure compliance of all insurance certificates with applicable statutes and regulations.</p><p>• File insurance-related paperwork, including claims and other documents, as required by the insurance director.</p><p>• Coordinate claims litigation timelines between carriers and legal counsel, both internally and externally.</p><p>• Communicate claims and certificate updates through written and electronic correspondence.</p><p>• Submit claims to carriers and prepare supporting exhibits and responses as needed.</p><p>• Develop and implement risk management protocols and ensure Certificates of Insurance align with lease and contract requirements.</p><p>• Prepare Hold Harmless and Indemnification Agreements for vendors and contractors.</p>
<p>We are seeking a motivated and detail-oriented Leasing Assistant to join our property management team in Miami, Florida. This Contract role is a great opportunity for someone looking to start their career in property management or real estate. The Leasing Assistant will provide day-to-day support to the leasing staff, assist prospective tenants, and help ensure smooth office operations.</p><p><br></p><p><u>Responsibilities:</u></p><p> • Welcome and assist prospective residents, answering questions and providing property information.</p><p> • Schedule property tours and coordinate leasing appointments.</p><p> • Help prepare leasing applications, agreements, and related documents.</p><p> • Maintain resident files and assist with data entry into leasing systems.</p><p> • Support the team with posting and updating property listings.</p><p> • Respond to phone calls and emails in a timely and professional manner.</p><p> • Provide general office support such as filing, scanning, and organizing documents.</p>
Are you an organized, detail-oriented detail oriented with a passion for supporting fast-paced construction operations? Robert Half is seeking a skilled Construction Administrative Assistant to join a growing team in Deerfield Beach, Florida. This pivotal role supports leadership and project managers with administrative tasks, ensuring smooth operations in a dynamic construction environment. Key Responsibilities: Manage day-to-day administrative tasks such as scheduling meetings, handling correspondence, and maintaining filing systems. Process, organize, and track essential project documentation, including RFIs, purchase orders, permits, and invoices. Assist with job costing, budgeting, and financial reporting for ongoing projects, liaising with finance teams as needed. Serve as a communication hub between project managers, contractors, clients, and vendors to ensure timely updates and information flow. Support compliance by maintaining accurate records for safety, inspections, and regulatory documentation. Use construction software tools (e.g., Procore, Buildertrend, or similar platforms) to track project timelines and documentation. Handle phone and email inquiries, providing detail oriented and prompt customer service to internal and external stakeholders.
We are looking for a dedicated Administrative Assistant to join our team in Pompano Beach, Florida. This is a Contract position that requires excellent organizational skills and attention to detail to support daily office operations. The ideal candidate will possess strong multitasking abilities and a proactive approach to managing administrative tasks efficiently.<br><br>Responsibilities:<br>• Handle general office administrative duties, ensuring smooth day-to-day operations.<br>• Manage and respond to inbound calls with professionalism and accuracy.<br>• Perform data entry tasks to maintain and update records and databases.<br>• Provide receptionist support, including greeting visitors and managing front desk activities.<br>• Assist with scheduling and coordinating meetings or appointments.<br>• Prepare and organize documents, reports, and correspondence as needed.<br>• Maintain an orderly workspace and ensure office supplies are adequately stocked.<br>• Support colleagues with various administrative tasks as required.<br>• Occasionally assist with weekend responsibilities, depending on business needs.
<p>We are seeking a highly organized and professional Office Manager to oversee daily office operations and provide administrative support to the team. This position is ideal for someone who is detail-oriented, proactive, and enjoys keeping an office running smoothly.</p><p><br></p><p><u>Responsibilities:</u></p><p> • Manage day-to-day office operations, including scheduling, correspondence, and office supplies.</p><p> • Serve as the main point of contact for internal staff and external vendors.</p><p> • Coordinate meetings, events, and other office activities.</p><p> • Support administrative tasks such as filing, record-keeping, and data entry.</p><p> • Assist with onboarding and general HR support as needed.</p><p> • Ensure office policies and procedures are followed.</p>
We are looking for a detail-oriented Account Manager to join our team in Dania Beach, Florida. In this role, you will serve as the primary link between our agency and client partners, ensuring the seamless execution of creative projects, advertising campaigns, and marketing initiatives. The ideal candidate is organized, communicative, and thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee and execute creative, print, media, and web-related projects from inception to completion.<br>• Act as the primary point of contact for client interactions, ensuring clear communication and alignment on project goals.<br>• Develop and maintain comprehensive project schedules, timelines, and task lists for efficient workflow.<br>• Coordinate with design teams to disseminate project information and facilitate collaboration.<br>• Organize and lead weekly internal team meetings and client conference calls to provide updates and gather feedback.<br>• Utilize project management tools to track progress, schedule tasks, and ensure deadlines are met.<br>• Manage the deployment of email marketing campaigns and digital initiatives.<br>• Maintain organized records of all project documents, including approvals, audits, and reconciliations.<br>• Submit approved creative materials to vendors, media outlets, or designated recipients.<br>• Assist in the management of video production, photography, and special projects as needed.
<p>We are seeking motivated and professional Client Service Associates to provide client support and office administration in a fast-paced, team-oriented environment. This position offers the opportunity to develop valuable professional skills while supporting day-to-day operations.</p><p><br></p><p><u>Responsibilities:</u></p><p> • Serve as the first point of contact for clients, ensuring a positive and professional experience.</p><p> • Answer and direct phone calls and emails to the appropriate team members.</p><p> • Assist with scheduling, calendar management, and coordinating client meetings.</p><p> • Prepare, organize, and maintain documents, reports, and electronic files.</p><p> • Support general office operations, including data entry, filing, and supply management.</p><p> • Collaborate with team members to ensure smooth day-to-day workflow.</p><p> • Assist with special projects and client-related initiatives as needed.</p>
<p>We are seeking a reliable and detail-oriented Administrative Assistant to provide support for daily office operations. This Contract role is ideal for someone who is organized, professional, and eager to gain experience in an office environment.</p><p><br></p><p><u>Responsibilities:</u></p><p> • Answer and direct phone calls, take messages, and respond to inquiries.</p><p> • Assist with scheduling appointments, meetings, and office events.</p><p> • Prepare and organize documents, reports, and correspondence.</p><p> • Maintain filing systems and perform data entry tasks.</p><p> • Support general office operations such as ordering supplies and maintaining records.</p><p> • Collaborate with team members to ensure smooth office workflow.</p>
<p><strong>We are looking for a professional and customer-focused Bilingual Receptionist (Spanish/English) to join our team in North Miami, Florida. In this long-term contract position, you will be the first point of contact for visitors, clients, and employees, ensuring a welcoming and professional office environment. Your strong communication skills, bilingual fluency, and organizational ability will play a key role in supporting daily office operations.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff in both English and Spanish, ensuring a positive first impression.</li><li>Answer and direct incoming calls, emails, and messages promptly and professionally.</li><li>Manage appointment scheduling, conference room bookings, and office calendars.</li><li>Provide translation support for Spanish-speaking clients and staff as needed.</li><li>Maintain a clean and organized reception area, ensuring a welcoming environment.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Assist with data entry, filing, and preparation of office documents.</li><li><br></li></ul><p><br></p>
<p>We are looking for an organized and detail-oriented Receptionist to join our team in Lake Park, Florida. In this role, you will be the first point of contact for clients, ensuring their experience is welcoming and efficient. The role involves managing a multi-line phone system, directing visitors, and performing clerical tasks to support daily operations. </p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and clients with a friendly and detail-oriented demeanor.</p><p>• Answer and manage incoming calls using a multi-line phone system.</p><p>• Direct clients to the appropriate staff or salesperson based on their needs.</p><p>• Maintain a clean and organized reception area.</p><p>• Perform routine clerical tasks, such as filing, data entry, and scheduling.</p><p>• Ensure accurate communication between clients and team members.</p><p>• Handle inquiries and provide information about company services.</p><p>• Support administrative functions as needed to maintain smooth operations.</p>
We are looking for a highly organized and detail-oriented Sales Assistant to support our team in Miami, Florida. This role requires exceptional business acumen, attention to detail, and the ability to coordinate meetings and travel arrangements seamlessly. The ideal candidate is resourceful, articulate, and eager to grow their career in a dynamic environment.<br><br>Responsibilities:<br>• Manage scheduling and coordinate calendars to ensure timely and efficient planning of meetings and appointments.<br>• Prepare and set up conference rooms for meetings, ensuring all materials and equipment are ready.<br>• Organize domestic and international travel arrangements, collaborating closely with corporate travel agents.<br>• Submit expense reports and handle related administrative tasks as requested.<br>• Collect and distribute mail within the office to the appropriate team members.<br>• Maintain electronic filing systems, update online data rooms, and organize digital files effectively.<br>• Create and update spreadsheets and project databases to track initiatives such as deal progress and organizational metrics.<br>• Compile and organize presentation materials, including intermediate-level preparation of slides and documents for the team.
<p>We are looking for an organized and detail-oriented Receptionist to join our team in Lake Park, Florida. In this role, you will be the first point of contact for clients, ensuring their experience is welcoming and efficient. The role involves managing a multi-line phone system, directing visitors, and performing clerical tasks to support daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and clients with a friendly and detail-oriented demeanor.</p><p>• Answer and manage incoming calls using a multi-line phone system.</p><p>• Direct clients to the appropriate staff or salesperson based on their needs.</p><p>• Maintain a clean and organized reception area.</p><p>• Perform routine clerical tasks, such as filing, data entry, and scheduling.</p><p>• Ensure accurate communication between clients and team members.</p><p>• Handle inquiries and provide information about company services.</p><p>• Support administrative functions as needed to maintain smooth operations.</p>
<p>Robert Half is working with a client seeking a dedicated Office Clerk / Customer Service Representative to join their team. This role is ideal for someone who is well-spoken, detail-oriented, and enjoys assisting residents with permits, documentation, and customer service needs in a municipal office setting.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Assist residents with construction permits and related documentation</li><li>Provide customer support in person, over the phone, and via email</li><li>Answer, screen, and transfer incoming calls</li><li>Identify and help resolve missing documents for resident projects</li><li>Perform accurate data entry and update records in the system</li><li>Support day-to-day office functions including filing, scheduling, and correspondence</li><li>Ensure residents and visitors are assisted promptly and professionally</li></ul><p><br></p>
<p>We are looking for an experienced Bilingual Spanish HR Recruiter to join our team in Pompano Beach, FL on a contract basis. This position involves high-volume recruitment for hourly roles within a fast-paced manufacturing environment. Ideal candidates will be tech-savvy, bilingual in Spanish, and possess strong organizational skills. This is a contract role expected to last 3-6 months, offering flexibility with core work hours and the option to work from home one day per week.</p><p><br></p><p>Responsibilities:</p><p>• Manage full-cycle recruitment for hourly positions.</p><p>• Source and screen candidates effectively to meet high-volume hiring needs.</p><p>• Coordinate and schedule interviews with hiring managers, ensuring a smooth process.</p><p>• Utilize Paycom for applicant tracking, onboarding, and other recruitment activities.</p><p>• Assist with HR administrative tasks, such as answering employee inquiries and supporting team events.</p><p>• Collaborate with the HR team to host employee engagement events and activities.</p><p>• Provide guidance to candidates during the recruitment process, ensuring a positive experience.</p><p>• Maintain accurate and up-to-date records of recruitment activities.</p><p>• Support the HR Business Partner in achieving hiring goals and addressing staffing challenges.</p><p>• Foster a collaborative and inclusive environment within the recruitment process..</p>
<p><strong>We are seeking a highly experienced and detail-oriented Senior Administrative Assistant to support our team in Miami, Florida. This role requires a professional with a proven track record in administrative support, office management, and organizational efficiency. The ideal candidate will bring extensive experience handling complex administrative tasks, supporting leadership, and ensuring smooth daily operations.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives and managers, including calendar management, travel coordination, and meeting preparation.</li><li>Draft, proofread, and edit correspondence, reports, and presentations with strong attention to detail.</li><li>Oversee office operations, including supply management, vendor coordination, and process improvements.</li><li>Maintain confidential records, employee files, and company documentation in compliance with policies and regulations.</li><li>Coordinate and schedule interviews, staff meetings, and company events.</li><li>Manage incoming and outgoing communications (calls, emails, mail) with professionalism and discretion.</li><li>Prepare detailed reports, spreadsheets, and presentations using Microsoft Office Suite.</li><li>Anticipate the needs of leadership and proactively resolve issues before they arise.</li><li>Mentor and support junior administrative staff as needed.</li></ul><p><br></p><p><br></p>
<p>We are seeking a professional and organized HR/Operations Coordinator to provide administrative and operational support for our office in Aventura, Florida. This Contract role is ideal for someone who is detail-oriented, personable, and ready to assist with a variety of HR and office functions.</p><p><br></p><p><u>Responsibilities:</u></p><p> • Support daily office operations and general administrative tasks.</p><p> • Assist with HR functions including onboarding, prescreening, and employee events.</p><p> • Help coordinate office coverage and ensure smooth workflow.</p><p> • Support open enrollment processes and benefits coordination.</p><p> • Maintain accurate records in ADP and other systems.</p><p> • Collaborate with team members to provide seamless office and HR support.</p>
