<p>Executive Assistant</p><p><br></p><p>Our client, a leading dynamic, technology company in the aviation industry, is seeking a 5 plus years, executive assistant to support their C Suite. The Executive Assistant should be an exceptionally organized, resourceful, and discreet Executive Assistant to provide high-level support to their leadership team. This is a pivotal, fast-paced role for a professional who thrives on anticipating needs, managing priorities, and ensuring executive efficiency at the highest level.</p><p>Key Responsibilities:</p><p>Manage complex calendars, scheduling, and travel logistics with precision and foresight</p><p>Serve as the primary liaison between executives and internal/external stakeholders</p><p>Assist with scheduling and calendaring</p><p>Travel arrangements across different time zones</p><p>Event planning</p><p>Handle highly confidential information with discretion and integrity</p><p>Support special projects and strategic initiatives as needed</p><p>Anticipate and proactively address executive needs</p><p>Be available for urgent matters outside of standard business hours when required</p><p><br></p><p>Qualifications:</p><p>5 plus years of experience supporting C-suite or senior executives in a dynamic, fast-paced environment</p><p>Exceptional organizational, communication, and time-management skills</p><p>Advanced proficiency in Microsoft Office Suite, Teams, and related productivity tools</p><p>Professional demeanor with strong interpersonal judgment and adaptability</p><p>Proven ability to prioritize, multitask, and maintain composure under pressure</p><p>Bachelor’s degree preferred</p><p><br></p><p>If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com]for immediate consideration!</p><p><br></p>
<p>Overview: The Colorado Attorney General’s Office is seeking a detail-oriented and highly organized Legal/Admin Assistant to support our Medicaid Fraud, Abuse & Neglect Unit in its important mission to protect vulnerable populations. The ideal candidate will have a strong service mindset, outstanding communication skills, and the ability to manage multiple priorities in a fast-paced environment. This position merges classic administrative support duties with some additional legal file management responsibilities to be performed under the guidance of experienced paralegals. This is a part-time position that requires in-office attendance – there is no remote option available. This is a part-time position averaging 16-20 hours per week with a flexible schedule. The contract is intended to run through mid-March 2026.</p><p>Responsibilities:</p><p>Key Responsibilities:</p><ul><li>Provide administrative support to attorneys and legal staff, including calendar management, scheduling meetings, and coordinating depositions.</li><li>Prepare, proofread, and edit legal documents and correspondence.</li><li>Maintain and organize physical and electronic files; ensure confidentiality of sensitive information.</li><li>Support case management, including review and organization of physical files.</li><li>Receive, organize, and record time-sensitive physical mail.</li><li>Contribute to process improvement and automation initiatives as requested.</li></ul><p><br></p>
<p>Legal Administrative Assistant</p><p><br></p><p>Our client, a regional law firm located downtown Denver, is seeking 5 plus years experienced Legal Secretary for its fast-paced real estate/transactional legal group in the Denver office. This position has dual performance function, first supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperative with others in a team-oriented environment. This position supports a set of attorneys as a primary assignment and also provides back-up secretarial assistance to others as assigned. Responsibilities will include typing, scheduling, calendaring, editing legal documents, assisting with legal research, real estate closings, processing real estate contracts, and communicating with the clients. The ideal legal secretary will possess strong Office Suite skills, typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm’s systems and databases. The legal secretary will assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. This position offers excellent pay, benefits, and a great place to work. Our client offers a very competitive pay, hybrid work, benefits package that includes medical, dental, vision, 401k + match, profit sharing, and vacation/sick/personal time off, in addition this role pays overtime for hours worked above 40 per week. This is a full time position, with a 37.5 hour work week. Qualified candidates please e-mail your resumes to Director, Mala Saraogi at mala.saraogi@roberthalf [dot] [com] for immediate consideration! Feel free to call Mala at 720-678-9516 with any questions!</p>
We are looking for a dedicated Front Office Coordinator to join our team in Denver, Colorado. In this long-term contract role, you will play a vital part in ensuring the smooth operation of our office by managing administrative tasks, supporting daily activities, and serving as the first point of contact for visitors and staff. This position is ideal for a resourceful, detail-oriented individual who thrives in a dynamic environment and is committed to providing exceptional service.<br><br>Responsibilities:<br>• Welcome and assist visitors with a courteous and friendly demeanor.<br>• Maintain accurate guest logs and ensure proper documentation of office activities.<br>• Provide administrative support, including scheduling meetings and managing clerical tasks.<br>• Order and maintain office supplies, ensuring stock levels are consistently met.<br>• Manage mail-related duties such as sorting, distributing, and coordinating courier services.<br>• Organize and prepare meeting spaces, including booking rooms and arranging meals.<br>• Serve as a backup for other administrative staff during absences or vacation periods.<br>• Process expense reports, book travel arrangements, and assist with basic bookkeeping tasks.<br>• Support invoice preparation by sorting, folding, and mailing customer billings.<br>• Ensure seamless communication and collaboration with internal and external stakeholders.
We are looking for a detail-oriented HR/Payroll Coordinator to join our team in Greeley, Colorado. In this role, you will manage payroll processing and job costing activities while supporting HR administrative functions. This position offers an opportunity to work with multiple systems and contribute to accurate payroll and HR operations in a dynamic construction environment.<br><br>Responsibilities:<br>• Process weekly payroll for approximately 130 hourly employees across three companies using Paycor, ensuring accuracy in time entry and compliance with tax and benefit calculations.<br>• Conduct thorough reviews and validations of job cost data in Viewpoint Spectrum, dedicating two days per payroll cycle to ensure accurate reporting.<br>• Enter and reconcile payroll data in Paycor, spending approximately half a day per cycle to maintain precision and reliability.<br>• Handle HR administrative tasks such as verifying onboarding documentation, managing terminations in payroll and benefits systems, and maintaining organized records.<br>• Collaborate across multiple software systems, including time tracking tools, Viewpoint Spectrum, and Paycor, to streamline processes and ensure data integrity.<br>• Support the team by maintaining compliance with payroll-related policies and procedures while addressing inquiries from employees.<br>• Assist with general administrative duties, including filing and cleanup tasks, to ensure smooth HR operations.<br>• Provide guidance on payroll and job costing matters, offering expertise to improve efficiency and accuracy.<br>• Facilitate communication with field employees, with bilingual Spanish/English skills preferred to enhance engagement.
We are looking for a dynamic and self-driven Training Coordinator to join our team in Berthoud, Colorado. In this role, you will take ownership of organizing and streamlining training initiatives, ensuring processes are well-structured and maintainable. This is a Contract to permanent position offering an exciting opportunity to develop and refine training programs in a regulated industry environment.<br><br>Responsibilities:<br>• Develop templates and frameworks for training programs to address organizational needs.<br>• Coordinate with employees and managers to identify training requirements and resources.<br>• Organize and schedule training sessions, including invitations, logistics, and materials.<br>• Collaborate with external vendors to obtain quotes for software and training resources.<br>• Utilize PowerPoint to create detailed templates and presentations for training purposes.<br>• Ensure smooth communication and organization across teams to streamline training processes.<br>• Maintain attention to detail and a high level of organization in managing training systems.<br>• Support the team in understanding and implementing training on various topics, such as safety and manufacturing practices.<br>• Work independently to create sustainable processes while adhering to industry standards.<br>• Provide administrative oversight to ensure efficient training program execution.
We are looking for a Human Resources (HR) Assistant to join our team in Boulder, Colorado. This long-term contract position offers an exciting opportunity to support HR operations within a high-tech engineering environment. The ideal candidate will bring expertise in HR administration and systems, ensuring smooth onboarding and employee relations processes.<br><br>Responsibilities:<br>• Coordinate and manage onboarding activities to ensure seamless integration of new employees.<br>• Maintain and update employee records within HR systems, including SAP SuccessFactors and ADP Online.<br>• Conduct background checks and ensure compliance with company policies.<br>• Organize and scan HR-related documents for accurate recordkeeping.<br>• Support employee relations initiatives by addressing inquiries and resolving issues.<br>• Collaborate with hiring teams to manage applicant tracking systems effectively.<br>• Utilize Microsoft SharePoint for document management and workflow coordination.<br>• Assist in filing and administrative tasks to maintain a structured HR environment.<br>• Provide insights and reports from HRIS to improve operational efficiency.
We are looking for a Coordinator, Talent Acquisition to join our team in Loveland, Colorado. In this long-term contract position, you will play a pivotal role in supporting recruitment efforts by ensuring seamless coordination and communication across various hiring processes. This role is ideal for someone who thrives in a fast-paced environment and enjoys working collaboratively with different stakeholders.<br><br>Responsibilities:<br>• Prepare and verify requisition details in the applicant tracking system to ensure accuracy and assign tasks to recruiters.<br>• Publish job postings on internal and external platforms, including niche and local job boards, tailored to specific positions.<br>• Provide support to Talent Acquisition Advisors by screening candidates and updating their statuses within the applicant tracking system.<br>• Draft offer letters for review and extend them to selected candidates as required.<br>• Develop recruitment marketing materials based on company templates, including flyers and mailers, to assist hiring managers in promoting vacancies.<br>• Collaborate with hiring leaders to ensure effective communication and successful execution of recruitment strategies.<br>• Maintain confidentiality while handling sensitive information related to candidates and hiring processes.<br>• Manage competing priorities and respond efficiently to ad-hoc requests from stakeholders.<br>• Perform additional duties as assigned to support the Talent Acquisition team.
<p>Legal Administrator</p><p><br></p><p>Robert Half has partnered with a regional law firm in the Denver metro area on the search for a 5+ years’ Law Firm Administrator to join their team. This candidate will be responsible for general oversight of all areas of the firm. This position requires knowledge and experience in handling human resources, personnel, accounting operations, payroll, billing, human resources, information technology, data analysis, and general office administration. The Firm Administrator works with Chief Operations Officer and shareholders to successfully manage the day-to-day operations of the firm</p><p>Candidates interested in this position should have 5+ years of experience as administrator of a mid-size law firm, should have experience as a legal administrator handling HR and Accounting operations at a law firm. Our client does offer a general benefits package, excellent benefits, and a great place to work. Please send me your resume and professional references to Director, mala.saraogi@roberthalf[dot][com]for immediate consideration!</p>
