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18 results for Workplace Coordinator in Fallbrook, CA

Human Resources Coordinator

Vista, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is partnering with a growing food manufacturing company that is looking to add a Human Resources Coordinator to support its expanding workforce.This is an excellent opportunity for someone who enjoys working with people while keeping operations organized behind the scenes. You'll play a key role in recruiting, onboarding, employee relations, compliance, and HR administration. The ideal candidate enjoys a fast-paced environment, communicates well with employees at all levels, and is looking to continue building a long-term career in Human Resources.You'll work closely with HR leadership while supporting multiple departments across the organization and helping create a positive employee experience from hire through onboarding.Responsibilities<ul><li>Coordinate recruiting efforts, including scheduling interviews and communicating with candidates</li><li>Prepare onboarding paperwork and maintain employee files</li><li>Process employee status changes, promotions, and personnel updates</li><li>Assist with benefits enrollment and employment verifications</li><li>Maintain HRIS records and ensure data accuracy</li><li>Support employee engagement initiatives and company events</li><li>Assist with compliance, policy administration, and HR reporting</li><li>Respond to employee questions regarding HR policies and procedures</li><li>Partner with Payroll to ensure employee information is updated accurately</li></ul>
2026-07-30T00:00:00Z

Human Resources Coordinator

Fallbrook, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A rapidly expanding HVAC contractor is looking for an organized and people-focused Human Resources Coordinator to support recruiting, onboarding, employee records, and day-to-day HR operations. This position offers excellent exposure to all aspects of Human Resources while partnering closely with field technicians, office staff, and company leadership. The ideal candidate enjoys working with people, thrives in a fast-paced environment, and is passionate about creating a positive employee experience from hiring through onboarding. Responsibilities<ul><li>Coordinate new hire onboarding and orientation activities</li><li>Schedule interviews and communicate with candidates throughout the hiring process</li><li>Maintain confidential employee files and HRIS records</li><li>Process employee status changes and payroll-related documentation</li><li>Assist with benefits enrollment and employment verification</li><li>Support recruiting efforts by posting jobs and reviewing resumes</li><li>Ensure compliance with company policies and employment regulations</li><li>Assist with employee events, training programs, and special HR projects</li></ul>
2026-07-28T00:00:00Z

Employee Experience Coordinator

Escondido, CA
onsite
Temporary / Contract
25 - 33 USD / Hourly
A growing manufacturing company is looking for an Employee Experience Coordinator to support Human Resources initiatives that enhance employee engagement, onboarding, recognition, and internal communications. This is an ideal opportunity for someone who enjoys creating positive employee experiences while developing a career in Human Resources. You'll work closely with HR leadership to coordinate programs that make a meaningful impact on employees across the organization.Responsibilities<ul><li>Coordinate new hire onboarding and orientation programs</li><li>Organize employee recognition events and engagement initiatives</li><li>Assist with HRIS data entry and personnel record maintenance</li><li>Support benefits enrollment and employee communications</li><li>Coordinate training sessions and company meetings</li><li>Prepare HR reports and maintain confidential employee files</li><li>Assist with recruiting, interview scheduling, and onboarding logistics</li><li>Support special HR projects and continuous improvement initiatives</li></ul>
2026-07-21T00:00:00Z

Administrative Coordinator

Carlsbad, CA
onsite
Temporary / Contract
24 - 29 USD / Hourly
Our client is looking for an Administrative Coordinator who enjoys being the person everyone depends on.A growing commercial property management company is seeking an organized professional to support executive leadership and daily office operations. This role offers a mix of administrative support, project coordination, tenant communication, and office management responsibilities. If you enjoy staying busy, solving problems, and helping multiple departments stay organized, this could be a great fit.This position provides exposure to accounting, operations, leasing, and property management while working in a collaborative and professional office environment.Responsibilities<ul><li>Coordinate meetings, calendars, and conference room schedules</li><li>Prepare reports, presentations, and correspondence</li><li>Assist with vendor communication and service requests</li><li>Process purchase orders, invoices, and administrative documentation</li><li>Maintain office files and electronic records</li><li>Support tenant communications and administrative requests</li><li>Order office supplies and coordinate facility needs</li><li>Assist with special projects for executive leadership</li></ul>
2026-07-30T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking a highly organized and proactive Administrative Coordinator to support daily office operations and help create an efficient, welcoming workplace. This role will be responsible for coordinating facilities-related tasks, including ordering office supplies, arranging team lunches, and helping maintain office spaces, while also providing administrative support to multiple team members. Key Responsibilities<ul><li>Order and manage office supplies, snacks, and other workplace essentials to ensure the office is fully stocked and operating smoothly.</li><li>Coordinate team lunches, meetings, and other in-office events.</li><li>Help maintain office space, including conference rooms, common areas, and overall workplace organization.</li><li>Serve as a point of contact for office-related needs and help address facilities requests in a timely manner.</li><li>Provide calendar support for team members, including scheduling meetings and managing appointments.</li><li>Assist with preparing, submitting, and tracking expense reports.</li><li>Support general administrative tasks such as document preparation, data entry, and correspondence.</li><li>Partner with internal team members and vendors to ensure smooth day-to-day operations.</li></ul>
2026-07-17T00:00:00Z

Payroll Coordinator – Manufacturing

Vista, CA
onsite
Temporary / Contract
28 - 34 USD / Hourly
A growing manufacturing company is adding a Payroll Coordinator to support its expanding workforce.This is an excellent opportunity for someone who enjoys payroll but also wants exposure to accounting and Human Resources. You'll work with a collaborative finance team while ensuring employees are paid accurately and on time. The company offers a supportive culture, consistent hours, and opportunities to grow into senior payroll or accounting positions.Responsibilities<ul><li>Process weekly and bi-weekly payroll for hourly and salaried employees</li><li>Review timecards and resolve payroll discrepancies</li><li>Process employee status changes, garnishments, and deductions</li><li>Reconcile payroll reports and prepare journal entries</li><li>Assist with payroll tax reporting and year-end processing</li><li>Respond to employee payroll questions</li><li>Maintain payroll records and confidential employee information</li><li>Support month-end accounting activities related to payroll</li></ul>
2026-07-29T00:00:00Z

Supply Chain Coordinator

Oceanside, CA
onsite
Temporary / Contract
29 - 35 USD / Hourly
An established consumer products company is looking for a Supply Chain Coordinator to help manage purchasing, inventory movement, and vendor relationships. This role is ideal for someone who enjoys working in a fast-moving environment where organization, communication, and attention to detail directly contribute to business success.You'll become an important member of the operations team by helping ensure products move efficiently from suppliers to customers while supporting continuous improvements throughout the supply chain. ResponsibilitiesSupply Chain Operations<ul><li>Coordinate purchase orders and vendor communications</li><li>Monitor inventory availability and replenishment schedules</li><li>Track inbound shipments and delivery timelines</li><li>Work with warehouse teams to resolve inventory discrepancies</li><li>Prepare inventory and purchasing reports for management</li></ul>Operational Support<ul><li>Maintain purchasing and inventory data within ERP software</li><li>Analyze inventory trends and recommend improvements</li><li>Support forecasting and demand planning initiatives</li><li>Assist with supplier performance tracking</li><li>Collaborate with Accounting regarding invoice discrepancies</li></ul>
2026-07-16T00:00:00Z

Project Coordinator

La Mesa, CA
onsite
Temporary / Contract
25 - 29 USD / Hourly
Our client in the nonprofit industry is seeking a Project Coordinator to support the planning, execution, and tracking of key initiatives and programs. This role is ideal for an organized, detail-oriented professional who can manage timelines, coordinate cross-functional communication, and help ensure projects are completed efficiently and in alignment with organizational goals. Key Responsibilities:<ul><li>Coordinate project activities, schedules, and deliverables to support timely completion of assignments</li><li>Assist with project planning, tracking milestones, and monitoring deadlines</li><li>Communicate with internal teams, external partners, and stakeholders to provide project updates and gather information</li><li>Prepare meeting agendas, take notes, and distribute follow-up action items</li><li>Maintain project documentation, reports, and status updates</li><li>Support budget tracking, data entry, and administrative aspects of project management</li><li>Identify potential issues and help escalate concerns to appropriate team members</li><li>Assist with special events, program implementation, and operational projects as needed</li><li>Ensure project records and files are accurate, organized, and up to date</li></ul>
2026-08-04T00:00:00Z

Project Coordinator

San Diego, CA
onsite
Temporary / Contract
25.5 - 30 USD / Hourly
Robert Half is seeking a detail-oriented and organized Project Coordinator to support the planning, execution, and completion of projects across teams and departments. This role is responsible for helping manage schedules, tracking deliverables, coordinating communication, and ensuring projects stay on time and within scope. The ideal candidate is proactive, adaptable, and comfortable working in a fast-paced environment with multiple stakeholders. Key Responsibilities:<ul><li>Support project planning, scheduling, and implementation activities</li><li>Coordinate meetings, prepare agendas, and document action items and project updates</li><li>Track timelines, milestones, deliverables, and dependencies across projects</li><li>Maintain project documentation, reports, and status updates</li><li>Communicate with internal teams, vendors, and stakeholders to support project progress</li><li>Monitor budgets, invoices, and resource allocation as needed</li><li>Identify risks, issues, and bottlenecks and escalate them appropriately</li><li>Assist with process improvement initiatives and workflow coordination</li><li>Ensure project records are accurate, organized, and up to date</li><li>Provide administrative support to project managers and leadership as needed</li></ul>
2026-08-04T00:00:00Z

Office Coordinator – Construction Services

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Robert Half is partnering with a growing commercial construction company that's looking for an Office Coordinator to keep daily operations running efficiently.This is an excellent opportunity for someone who enjoys wearing multiple hats and being the go-to resource for both employees and customers. You'll support project managers, field personnel, vendors, and office leadership while helping maintain an organized and productive workplace. The company offers a collaborative environment where your ideas and initiative are valued.Responsibilities<ul><li>Answer incoming calls and greet clients, vendors, and subcontractors</li><li>Coordinate office schedules and maintain project calendars</li><li>Assist with purchase orders, invoices, and document tracking</li><li>Maintain job files, contracts, and project documentation</li><li>Order office and jobsite supplies</li><li>Support payroll collection and employee onboarding paperwork</li><li>Assist with meeting coordination and administrative reporting</li><li>Provide general office support to multiple departments</li></ul>
2026-07-29T00:00:00Z

Operations Coordinator

Carlsbad, CA
onsite
Temporary / Contract
30 - 38 USD / Hourly
A rapidly growing medical device manufacturer is seeking an Operations Coordinator to support production planning, inventory management, and cross-functional operations. This is an excellent opportunity for someone who enjoys solving problems, improving processes, and collaborating with multiple departments to keep business operations running efficiently. As an Operations Coordinator, you'll partner closely with Supply Chain, Customer Service, Manufacturing, and Finance to ensure projects stay on schedule and customers receive exceptional service. If you're highly organized, analytical, and enjoy wearing multiple hats, this position offers outstanding career growth within one of San Diego's strongest industries. ResponsibilitiesOperations & Project Coordination<ul><li>Coordinate daily operational activities between production, purchasing, and logistics teams</li><li>Monitor inventory levels and assist with supply planning</li><li>Track production schedules and communicate project timelines</li><li>Generate operational reports and KPI dashboards</li><li>Assist leadership with process improvement initiatives</li></ul>Administrative & Systems Support<ul><li>Maintain ERP records and operational databases</li><li>Prepare spreadsheets and operational reports using Excel</li><li>Coordinate meetings between internal departments</li><li>Support vendor communication and purchasing documentation</li><li>Assist with special projects and continuous improvement efforts</li></ul>
2026-07-16T00:00:00Z

Recruiting Coordinator

San Diego, CA
remote
Temporary / Contract
23 - 26 USD / Hourly
Robert Half is seeking a Recruiting Coordinator for our client, a fast-growing technology company.Location: Fully Remote (Candidates must reside in the Central or Eastern Time Zone and be available to work standard business hours within those time zones.) About the RoleOur client is looking for a detail-oriented, tech-savvy Recruiting Coordinator to support their Talent Acquisition team during a high-volume hiring period. This contract opportunity is ideal for someone who thrives in a fast-paced environment, enjoys staying organized, and takes pride in delivering an exceptional candidate experience. As the Recruiting Coordinator, you will serve as the primary point of coordination for interview scheduling and recruiting operations, partnering closely with recruiters, hiring managers, and candidates to ensure a seamless hiring process from start to finish. Key Responsibilities<ul><li>Coordinate high-volume interview scheduling across multiple hiring teams and time zones.</li><li>Manage interview calendars and ensure scheduling accuracy while balancing competing priorities.</li><li>Communicate professionally with candidates, recruiters, and hiring managers to provide a positive candidate experience.</li><li>Maintain interview schedules, recruiting documentation, and candidate records within the applicant tracking system (ATS).</li><li>Assist with offer coordination, interview confirmations, and scheduling changes as needed.</li><li>Troubleshoot scheduling conflicts and resolve issues quickly with a sense of urgency.</li><li>Support recruiting operations through data entry, reporting, system updates, and administrative projects.</li><li>Ensure recruiting processes are completed accurately while maintaining strict confidentiality.</li><li>Identify opportunities to improve recruiting workflows and increase operational efficiency.</li><li>Provide additional administrative support to the Talent Acquisition team as business needs evolve.</li></ul>
2026-07-29T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Robert Half is seeking a professional and customer-focused Front Desk Coordinator to serve as the first point of contact for visitors, clients, and employees. This role is responsible for creating a positive front office experience while providing administrative support to ensure daily operations run smoothly. The ideal candidate is organized, personable, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and staff in a friendly and professional manner</li><li>Answer, screen, and route incoming phone calls</li><li>Manage the front desk area and maintain a clean, organized, and welcoming reception space</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Schedule appointments, meetings, and conference room bookings</li><li>Perform data entry, filing, scanning, and general administrative support tasks</li><li>Maintain office supplies inventory and place orders as needed</li><li>Assist with onboarding materials, visitor logs, and other clerical duties</li><li>Coordinate with internal departments to support office operations and resolve inquiries</li><li>Ensure confidentiality and professionalism in all interactions</li></ul>
2026-08-04T00:00:00Z

Front Desk Coordinator

Del Mar, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our client in the nonprofit industry is seeking a Spanish-Speaking Front Desk Coordinator to serve as the first point of contact for visitors, clients, and community members. This role is ideal for a friendly, organized professional who is passionate about providing excellent service in a mission-driven environment. The Front Desk Coordinator will support daily front office operations while assisting both Spanish- and English-speaking individuals. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and staff in a professional and welcoming manner</li><li>Answer and route incoming phone calls in both Spanish and English</li><li>Respond to general inquiries regarding programs, services, and office information</li><li>Manage front desk coverage and maintain a clean, organized reception area</li><li>Schedule appointments, meetings, and intake visits as needed</li><li>Perform data entry, filing, scanning, and other administrative support tasks</li><li>Receive and distribute mail, packages, and office communications</li><li>Maintain accurate records and update internal systems</li><li>Escalate sensitive or complex issues to the appropriate team members</li><li>Support special projects and general office operations as assigned</li></ul>
2026-08-04T00:00:00Z

Proposal Coordinator

Riverside, CA
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for a Proposal Coordinator to support the development of clear, persuasive, and well-organized proposal materials for our team in Riverside, California. This role is ideal for someone who can manage multiple deadlines, translate complex information into compelling written content, and keep proposal efforts moving efficiently from kickoff through final submission. The successful candidate will work closely with internal stakeholders to assemble high-quality responses that align with client requirements and business goals. Responsibilities: • Coordinate the full proposal development process, ensuring timelines, deliverables, and submission requirements are met. • Draft, revise, and organize proposal narratives to create strong, client-focused response documents. • Gather input from subject matter experts and internal partners to build accurate and complete proposal content. • Review solicitation documents carefully to identify key requirements, response criteria, and compliance needs. • Maintain consistency, formatting, and quality across proposal materials prior to final delivery. • Track progress across multiple active proposals and follow up with contributors to keep projects on schedule. • Support the preparation of final proposal packages, including editing, proofreading, and version control. • Help refine response libraries and reusable content to improve efficiency and strengthen future submissions.
2026-08-04T00:00:00Z

Customer Care Coordinator

Escondido, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A growing commercial construction company is looking for a Customer Care Coordinator to become the communication hub between clients, project managers, and field teams. This position is perfect for someone who enjoys staying organized, solving problems quickly, and creating a positive experience for customers throughout active construction projects. No two days are the same. You'll work closely with internal departments to coordinate schedules, answer customer questions, and help projects stay on track from kickoff through completion.Responsibilities<ul><li>Respond to customer inquiries regarding projects, scheduling, and service requests</li><li>Coordinate communication between customers and project managers</li><li>Track project updates and provide timely status reports</li><li>Schedule appointments, inspections, and follow-up visits</li><li>Maintain detailed customer records and project documentation</li><li>Assist with proposal preparation and contract administration</li><li>Process work orders and update CRM software</li><li>Support office operations with administrative tasks as needed</li></ul>
2026-07-27T00:00:00Z

Accounting Coordinator – Manufacturing

Vista, CA
onsite
Temporary / Contract
29 - 33 USD / Hourly
Our client is expanding their accounting department and is searching for an Accounting Coordinator who enjoys variety, collaboration, and being involved in all aspects of the accounting cycle.Rather than focusing on just one function, this position offers the opportunity to support Accounts Payable, Accounts Receivable, payroll, reconciliations, and month-end activities. It's a great fit for someone who wants to broaden their accounting experience while working for a stable manufacturing company with a collaborative culture and long-term growth opportunities.Responsibilities<ul><li>Process vendor invoices and customer payments</li><li>Reconcile bank accounts, credit cards, and vendor statements</li><li>Assist with weekly payment processing and customer billing</li><li>Maintain accounting records and supporting documentation</li><li>Prepare journal entries and account reconciliations</li><li>Assist with payroll data verification and reporting</li><li>Support month-end and year-end close activities</li><li>Participate in process improvement initiatives and special projects</li></ul>
2026-07-30T00:00:00Z

Logistics Coordinator – Distribution & Supply Chain

Escondido, CA
onsite
Temporary / Contract
27.5 - 30.5 USD / Hourly
Help Keep Operations Moving in a Fast-Paced Distribution EnvironmentA growing distribution and logistics company in Escondido is seeking a Logistics Coordinator to support daily transportation, shipping, and inventory operations. This role is ideal for someone who enjoys problem-solving, coordinating multiple moving pieces, and working closely with warehouse teams, carriers, and customers to ensure products arrive on time. This is an excellent opportunity to join a collaborative operations team where you'll gain exposure to purchasing, inventory management, and supply chain coordination while developing valuable logistics experience. Responsibilities<ul><li>Coordinate inbound and outbound shipments with freight carriers</li><li>Schedule deliveries and pickups while communicating with vendors and customers</li><li>Monitor shipment status and proactively resolve transportation issues</li><li>Maintain shipping documentation, bills of lading, and freight records</li><li>Update inventory and order information within the ERP system</li><li>Prepare logistics reports and assist with inventory reconciliation</li><li>Collaborate with warehouse, purchasing, and customer service teams</li><li>Support continuous improvement initiatives within the operations department</li></ul>
2026-07-28T00:00:00Z