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21 results for Senior Tax Services Associate in Fallbrook, CA

Senior Accountant
  • San Marcos, CA
  • onsite
  • Temporary / Contract
  • 44 - 50 USD / Hourly
  • <p><strong>Robert Half</strong> is seeking a Senior Accountant to support a fast-paced accounting team within a growing organization. The Senior Accountant will play a key role in maintaining accurate financial records, supporting close processes, and ensuring compliance with accounting standards. The ideal Senior Accountant is analytical, detail-oriented, and comfortable working in a deadline-driven environment. A strong sense of ownership, reliability, and willingness to support team initiatives is essential. This contract to potential permanent opportunity is located in the San Diego region and may be onsite or hybrid.</p><p><br></p><p><strong>Key Responsibilities for the Senior Accountant:</strong></p><ul><li>Prepare and review journal entries and maintain the general ledger</li><li>Support month-end and year-end close processes, including reconciliations</li><li>Perform balance sheet and account reconciliations, identifying and resolving discrepancies</li><li>Assist with financial reporting and preparation of supporting schedules</li><li>Analyze financial data and provide insight into variances and trends</li><li>Ensure compliance with GAAP and company policies</li><li>Support internal and external audit processes</li><li>Assist with process improvements and system enhancements</li><li>Collaborate with cross-functional teams including finance and operations</li><li>Maintain accurate and organized financial documentation</li></ul><p><br></p><p><strong>While on contract, working with Robert Half will provide the ideal Senior Accountant with benefit options and exposure to advanced accounting systems and reporting processes.</strong></p>
  • 2026-05-06T00:00:00Z
Senior Accountant
  • Cardiff-by-the-Sea, CA
  • onsite
  • Temporary / Contract
  • 43 - 47 USD / Hourly
  • <p>We are seeking a Senior Accountant to join a growing healthcare organization in Encinitas. This role will support financial reporting, month-end close, reconciliations, and accounting operations across multiple departments. The ideal candidate is analytical, organized, and capable of managing both routine accounting responsibilities and higher-level financial projects in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Prepare and review journal entries and general ledger activity</li><li>Perform monthly bank and balance sheet reconciliations</li><li>Support month-end and year-end close processes</li><li>Assist with financial statement preparation and variance analysis</li><li>Maintain organized accounting documentation and audit support files</li><li>Partner with leadership on budgeting and reporting requests</li><li>Monitor financial data for discrepancies and reporting accuracy</li><li>Support process improvements and accounting workflow efficiencies</li></ul>
  • 2026-05-13T00:00:00Z
Senior Staff Accountant
  • Carlsbad, CA
  • onsite
  • Temporary / Contract
  • 44 - 48 USD / Hourly
  • <p>A well-established company in Carlsbad is seeking a Senior Staff Accountant to support advanced accounting operations and financial reporting functions. This role is ideal for an experienced accounting professional who enjoys balancing technical accounting responsibilities with process improvement initiatives. The Senior Staff Accountant will work closely with leadership and play a key role in maintaining accurate financial reporting and supporting operational decision-making.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Lead month-end and year-end close activities</li><li>Prepare and review journal entries, reconciliations, and financial schedules</li><li>Analyze financial statements and investigate variances</li><li>Maintain general ledger integrity and support reporting accuracy</li><li>Assist with budgeting, forecasting, and audit preparation</li><li>Support process improvement initiatives and accounting workflow enhancements</li><li>Collaborate cross-functionally with finance and operations teams</li><li>Assist with compliance and internal controls processes</li></ul>
  • 2026-05-08T00:00:00Z
Accounting Associate
  • Encinitas, CA
  • onsite
  • Temporary / Contract
  • 28 - 30 USD / Hourly
  • <p><strong>Grow Your Accounting Career with a Team That Values Accuracy and Development</strong></p><p>A growing organization in the San Diego area is seeking an Accounting Associate to support daily accounting operations and financial reporting activities. This opportunity is ideal for someone looking to continue building a strong accounting foundation while gaining exposure to multiple areas of the accounting cycle. The ideal candidate is detail-oriented, organized, and comfortable working in a collaborative environment where accuracy and accountability are highly valued.</p><p><br></p><p><strong>What You’ll Be Responsible For</strong></p><ul><li>Assist with accounts payable and accounts receivable processing</li><li>Prepare journal entries and maintain general ledger accuracy</li><li>Perform bank and account reconciliations</li><li>Support month-end close and reporting activities</li><li>Maintain organized financial records and supporting documentation</li><li>Assist with invoice tracking, expense coding, and payment processing</li><li>Support audits and financial reporting requests as needed</li><li>Collaborate with accounting and operations teams on special projects</li></ul>
  • 2026-05-08T00:00:00Z
Sr. Accountant
  • Orange, CA
  • onsite
  • Temporary / Contract
  • 30 - 42 USD / Hourly
  • We are looking for a Sr. Accountant to join the team in Orange, California on a Contract assignment. This opportunity will support day-to-day accounting operations during a period of increased workload and will focus on maintaining accurate financial records, processing payables activity, and assisting with reconciliations and journal entries. The ideal candidate brings strong general ledger experience, sound attention to detail, and the ability to step in quickly and contribute with minimal ramp-up time.<br><br>Responsibilities:<br>• Process accounts payable transactions, assign appropriate general ledger codes, review invoices for accuracy, and maintain organized electronic documentation.<br>• Support vendor onboarding efforts by communicating with new suppliers and collecting required tax and setup forms, including W-9 documentation.<br>• Assist with accounting system setup activities as needed, with exposure to general ledger or payroll configurations considered helpful.<br>• Investigate accounting issues, prepare journal entries, and post adjustments in alignment with established financial procedures.<br>• Complete account reconciliations to help ensure balances are accurate, supported, and resolved in a timely manner.<br>• Perform credit card reconciliations and follow up on discrepancies to maintain complete and accurate expense records.<br>• Contribute to month-end close support by preparing schedules and helping keep deliverables on track.
  • 2026-05-14T00:00:00Z
Sr. Accountant
  • Newport Beach, CA
  • onsite
  • Permanent / Full Time
  • 90000 - 105000 USD / Yearly
  • We are looking for a Senior Accountant to join our team in Newport Beach, California and play a central role in delivering timely, accurate financial reporting. This position supports the monthly close cycle, prepares key accounting analyses, and helps maintain the integrity of consolidated financial statements. The ideal candidate brings strong general ledger expertise, sound judgment, and the ability to improve processes while partnering effectively across finance and audit activities.<br><br>Responsibilities:<br>• Lead critical activities within the month-end close process, ensuring financial results are recorded completely and accurately.<br>• Prepare, review, and validate journal entries, reconciliations, and supporting schedules across assigned accounts.<br>• Analyze general ledger activity and resolve discrepancies to maintain reliable consolidated reporting.<br>• Coordinate accounting treatment for foreign currency remeasurement, intercompany eliminations, and expense allocations during close.<br>• Support special projects by organizing documentation, managing timelines, and recording related accounting entries when needed.<br>• Identify opportunities to streamline close procedures and recommend more efficient accounting workflows.<br>• Contribute to the development and consistent application of accounting policies that strengthen reporting accuracy across the organization.<br>• Partner with internal and external auditors by assembling schedules, responding to requests, and supporting quarterly and annual audit procedures.<br>• Assist with internal and external financial reporting deliverables, including recurring management packages and SEC-related filings, while following established controls and compliance standards.
  • 2026-05-14T00:00:00Z
Sr. Accountant
  • Orange, CA
  • onsite
  • Permanent / Full Time
  • 60000 - 90000 USD / Yearly
  • We are looking for an experienced Sr. Accountant to join a respected organization in California. This role is ideal for a finance specialist who can manage core accounting activities, support accurate reporting, and contribute meaningful insight in a fast-moving environment. The position offers the opportunity to work across month-end close, reconciliations, financial analysis, audit support, and process improvement while partnering with leaders across the business.<br><br>Responsibilities:<br>• Lead month-end close activities, including preparing journal entries, reconciling accounts, and producing supporting financial reports.<br>• Develop consolidated profit and loss and balance sheet variance analyses to help management understand monthly results.<br>• Review accounting activity for alignment with internal policies, procedures, and control standards, and respond to cross-functional finance requests.<br>• Analyze operating and financial performance by identifying trends, key metrics, and areas requiring further review.<br>• Support quarterly review processes and coordinate documentation requests for internal and external audit engagements.<br>• Prepare and maintain accurate balance sheet reconciliations and follow through on outstanding items in a timely manner.<br>• Identify opportunities to streamline accounting workflows and improve reporting efficiency through automation and better processes.<br>• Contribute to departmental initiatives and complete special projects that support broader finance objectives.
  • 2026-05-12T00:00:00Z
Sr. Accountant
  • Irvine, CA
  • onsite
  • Permanent / Full Time
  • 95000 - 125000 USD / Yearly
  • We are looking for an experienced Sr. Accountant to join a growing finance team in Irvine, California. This role supports core accounting operations, contributes to an efficient month-end close, and helps maintain accurate financial reporting across key areas of the business. The ideal candidate brings strong accounting knowledge within a manufacturing environment and is comfortable identifying ways to streamline important financial processes.<br><br>Responsibilities:<br>• Record and post journal entries while supporting timely completion of monthly close activities for assigned accounts.<br>• Reconcile balance sheet accounts, investigate variances, and perform analytical reviews to strengthen reporting accuracy.<br>• Review customer billing transactions, confirm proper general ledger classification, and apply incoming payments and deposits accurately.<br>• Monitor receivables aging and help maintain reliable cash reporting through careful follow-up and account review.<br>• Manage intercompany sales accounting, complete reconciliations, and support accurate elimination entries during consolidation.<br>• Evaluate revenue transactions based on shipping terms and contract details to ensure compliance with applicable accounting standards.<br>• Track deferred revenue related to service agreements and recognize income in line with contractual performance obligations.<br>• Contribute to accounting process improvements, system enhancements, and other finance initiatives as business needs evolve.
  • 2026-05-14T00:00:00Z
Sr. Accountant
  • Mission Viejo, CA
  • onsite
  • Permanent / Full Time
  • 90000 - 115000 USD / Yearly
  • We are looking for an experienced Sr. Accountant to support accurate financial reporting and strengthen day-to-day accounting operations. This position plays a key role in the monthly close, audit readiness, compliance activities, and maintenance of sound accounting procedures. The ideal candidate brings strong technical accounting knowledge, sharp analytical skills, and the ability to collaborate across finance functions while helping develop entry-level team members.<br><br>Responsibilities:<br>• Manage monthly and periodic close activities by preparing journal entries, supporting schedules, and clear financial variance explanations.<br>• Review and reconcile general ledger and balance sheet accounts, researching discrepancies and resolving issues in a timely manner.<br>• Develop, update, and maintain accounting policies, procedures, and standard operating documentation to support consistency and internal control.<br>• Assemble financial reporting packages for leadership review and revise schedules or analyses based on feedback from management.<br>• Support accounts payable and accounts receivable workflows by improving coordination, accuracy, and control across related processes.<br>• Prepare required tax, survey, and regulatory filings with close attention to accuracy, completeness, and submission deadlines.<br>• Partner with external auditors by organizing documentation, answering requests, and providing schedules needed for annual audit activities.<br>• Monitor adherence to applicable local, state, and federal requirements and help ensure accounting practices remain compliant.<br>• Provide guidance and training to accounting team members while contributing to process improvement efforts and special projects.
  • 2026-05-12T00:00:00Z
Sr. Accountant
  • San Diego, CA
  • onsite
  • Temporary / Contract
  • 38 - 42 USD / Hourly
  • <p>Our client in San Diego, CA is seeking a detail-oriented <strong>Senior Accountant</strong> to join their accounting team. This role is ideal for an experienced accounting professional with a strong background in general ledger management, reconciliations, financial reporting, and month-end close. The Senior Accountant will play a key role in maintaining accurate financial records, supporting compliance, and improving accounting processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and review journal entries and maintain general ledger accuracy</li><li>Perform complex account reconciliations and investigate variances</li><li>Lead or support month-end, quarter-end, and year-end close activities</li><li>Prepare financial statements and internal management reports</li><li>Analyze balance sheet and income statement activity</li><li>Assist with accruals, prepaids, fixed assets, and depreciation schedules</li><li>Support audit requests and ensure timely delivery of documentation</li><li>Review accounting transactions for accuracy and compliance with company policies</li><li>Identify process improvement opportunities and help implement best practices</li><li>Collaborate cross-functionally with finance, operations, and leadership teams</li></ul><p><br></p>
  • 2026-05-06T00:00:00Z
Sr. Accountant
  • Newport Beach, CA
  • onsite
  • Temporary / Contract
  • 45 - 55 USD / Hourly
  • We are looking for an experienced Sr. Accountant to join a growing energy organization in Newport Beach, California on a Long-term Contract basis. This role is fully onsite and will support core general ledger activities, monthly and quarterly close processes, and complex accrual accounting in a fast-paced environment. The ideal candidate is confident working independently, can navigate established workpapers and procedures with minimal direction, and communicates clearly around deadlines and close progress.<br><br>Responsibilities:<br>• Prepare and post journal entries that support accurate monthly and quarterly financial reporting.<br>• Perform account reconciliations across balance sheet and related general ledger accounts, resolving discrepancies in a timely manner.<br>• Manage significant recurring accruals, including complex cost-related entries tied to liquefied natural gas operations.<br>• Review and record additional purchases, prepaid balances, and other accrual activity to ensure proper period recognition.<br>• Contribute to an eight-day close cycle by organizing deliverables, maintaining accuracy, and meeting reporting timelines.<br>• Use prior-period workpapers and existing accounting procedures to complete assignments efficiently with limited oversight.<br>• Partner with the Accounting Manager and Controller to address questions, escalate issues, and support close-related decision-making.<br>• Support quarter-end activities, which may occasionally require limited overtime or weekend availability to meet deadlines.
  • 2026-05-14T00:00:00Z
Sr. Accountant
  • Costa Mesa, CA
  • onsite
  • Permanent / Full Time
  • 79000 - 93000 USD / Yearly
  • <p>Our client has grown to become one of the largest privately owned operators of home and apartment communities in the United States. Strong teamwork and commitment from staff are key drivers of success. at this esteemed company. We are assisting them with the search of a strong and committed Senior Staff Accountant,</p><p><br></p><p>Responsibilities</p><p>• Prepares and posts journal entries as part of the monthly closing process</p><p>• Provide accounting for a company owner in QuickBooks, ensuring accurate transaction recording, reconciliations, and timely organization of personal financial data</p><p>• Reviews accounts payable disbursements, assisting with related questions or staff training</p><p>• Prepares reconciliations and analyses of accounts</p><p>• Prepares financial report packages and analyses for senior management and investors</p><p>• Assists with the monthly budget variance analysis and cash flow forecast process for operating expenses</p><p>• Supports the properties in all accounting matters</p><p>• Assist with payroll accounting as needed</p><p>• Assists with preparing company-wide budget schedules</p><p>• Assist with quarterly and annual bank reporting</p><p>• Participates in continuous improvement of internal processes, procedures, and controls</p><p>• Assists with special projects and ad hoc reporting as needed</p><p>• Position duties and work schedule may change according to business needs at any time or as instructed by management</p><p>o The Company reserves the right to add or change duties at any time.</p><p><br></p><p>Job Qualifications</p><p>• Minimum Education: BA/BS degree in accounting or related field</p><p>• Minimum Experience: 3 years of full-cycle accounting</p><p>• CPA a plus</p><p>• Accurate, thorough, and detail-oriented</p><p>• Must be very organized</p><p>• Strong written and verbal communication skills</p><p>• Positive attitude and works well in a team environment</p><p>• Intermediate to advanced knowledge of Microsoft Excel</p><p>• Experience with QuickBooks, Yardi, and/or other accounting software a plus</p>
  • 2026-05-06T00:00:00Z
Sr. Accountant
  • Laguna Beach, CA
  • onsite
  • Permanent / Full Time
  • 70000 - 100000 USD / Yearly
  • We are looking for an experienced Senior Property Accountant to join our team in Laguna Beach, California. This role is ideal for a detail-oriented individual with a strong foundation in commercial real estate accounting and financial management. You will play a key role in managing diverse property portfolios, ensuring accurate reporting, and maintaining compliance with regulatory standards.<br><br>Responsibilities:<br>• Oversee property tax records, process payments, and track assessed values to ensure accurate reporting.<br>• Approve and initiate wire transfers while maintaining detailed cash management documentation.<br>• Review and document lease provisions using Yardi and Excel, ensuring compliance and accuracy.<br>• Calculate retail and percentage rent, prepare reconciliations, and coordinate tenant communications.<br>• Process internal management fee payments and ensure adherence to local and state regulations for all entities.<br>• Generate journal entries, perform monthly bank reconciliations, and review balance sheet accounts such as accounts receivable, accounts payable, and prepaid expenses.<br>• Assist in budgeting for taxes, insurance, and licenses while supporting property acquisitions and onboarding.<br>• Provide backup support for accounts payable and receivable teams and contribute to policy development.<br>• Participate in software implementation projects and complete ad-hoc assignments as required.
  • 2026-05-06T00:00:00Z
Sr. Accountant
  • San Diego, CA
  • onsite
  • Temporary / Contract
  • 40 - 43 USD / Hourly
  • <p>Our client, a growing company in the technology industry, is seeking an experienced Senior Accountant for a contract-to-permanent opportunity in San Diego, CA. This role is ideal for a detail-oriented accounting professional with strong general ledger experience who thrives in a fast-paced, innovative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and review journal entries, account reconciliations, and general ledger activity</li><li>Lead and support month-end and year-end close processes</li><li>Analyze financial results and assist with preparation of financial statements</li><li>Reconcile bank accounts and balance sheet accounts</li><li>Manage accruals, prepaid expenses, and fixed asset accounting</li><li>Assist with revenue recognition, expense analysis, and variance reporting</li><li>Support internal and external audits by preparing schedules and documentation</li><li>Help maintain and improve accounting processes and internal controls</li><li>Partner with cross-functional teams to resolve discrepancies and support business operations</li><li>Assist with special projects and ad hoc financial analysis as needed</li></ul><p><br></p>
  • 2026-05-06T00:00:00Z
Sr. Accountant
  • Irvine, CA
  • onsite
  • Permanent / Full Time
  • 80000 - 95000 USD / Yearly
  • <p>We’re seeking a Senior Staff Accountant to lead financial reporting, audits, and compliance for our developer portfolio. You’ll manage month-end close, reconcile accrual-based financials, and review property transactions for accuracy and compliance. The role involves supervising a Staff Accountant, coordinating with property and asset managers, lenders, and auditors, and preparing financial statements and annual filings. You’ll also handle audit support, track deadlines for loans, taxes, and insurance, and update policies and procedures. The ideal candidate is detail-oriented, organized, and excels at independent work in a deadline-driven environment.</p><p>Apply now to make an impact in the new year!</p>
  • 2026-04-28T00:00:00Z
Sr. Accountant
  • Corona del Mar, CA
  • onsite
  • Permanent / Full Time
  • 120000 - 125000 USD / Yearly
  • We are offering an exciting opportunity for an experienced Senior Accountant in the financial services industry, based in Corona Del Mar, California. This role involves in-depth knowledge of full-cycle accounting, financial reporting, and payroll management. The selected candidate will be instrumental in streamlining our accounting processes and improving our financial health.<br><br>Responsibilities:<br><br>• Handle public and private accounting duties, prioritizing small accounting firms<br>• Manage payroll operations, ensuring accuracy and timeliness<br>• Oversee full cycle accounting, from initial transaction recording to the preparation of financial reports<br>• Prepare comprehensive financial reports with clear and reliable data<br>• Utilize Microsoft Excel for complex financial data management and analysis<br>• Perform bank reconciliations, ensuring all financial transactions are recorded accurately<br>• Prepare and post journal entries and month-end close activities<br>• Conduct public accounting audits to ensure compliance with standards and regulations<br>• Maintain a high level of communication within the team and with external stakeholders<br>• Possess or be working towards a CPA certification for advanced accounting knowledge and skills.
  • 2026-04-28T00:00:00Z
Sr. Accountant
  • Costa Mesa, CA
  • onsite
  • Permanent / Full Time
  • 90000 - 110000 USD / Yearly
  • We are looking for an experienced Senior Accountant to join our team in Costa Mesa, California. In this role, you will manage core accounting functions, including accounts receivable, accounts payable, and payroll, while supporting critical financial processes such as month-end close and financial reporting. Your expertise in debits and credits and attention to detail will be key to ensuring the accuracy and integrity of our financial records.<br><br>Responsibilities:<br>• Oversee accounts receivable, accounts payable, and payroll operations to maintain smooth financial workflows.<br>• Perform month-end close tasks, including preparing journal entries and ensuring accuracy in the general ledger.<br>• Reconcile accounts and bank statements to verify the accuracy of financial transactions.<br>• Assist in the preparation and review of financial statements to support reporting requirements.<br>• Analyze and resolve discrepancies in financial records to ensure compliance with accounting standards.<br>• Maintain detailed documentation of accounting processes and transactions.<br>• Collaborate with team members to improve efficiency in financial operations.<br>• Ensure adherence to internal controls and regulatory requirements.<br>• Provide support during audits and assist in the preparation of audit schedules.<br>• Monitor financial data and provide insights to management for decision-making.
  • 2026-05-06T00:00:00Z
Sr. Financial Analyst
  • Irvine, CA
  • onsite
  • Permanent / Full Time
  • 95000 - 110000 USD / Yearly
  • We are looking for an experienced Senior Financial Analyst to join our team in Irvine, California. In this role, you will play a key part in driving financial planning, forecasting, and performance analysis across multiple brands and categories. This position offers the opportunity to work closely with leadership and cross-functional teams to support strategic decision-making and enhance profitability.<br><br>Responsibilities:<br>• Coordinate and contribute to the multi-year financial planning process for multiple brands, ensuring accurate reporting and consolidation of plans.<br>• Collaborate with demand planning, sales, and product development teams to create and validate rolling revenue forecasts, identifying trends, risks, and opportunities.<br>• Present financial insights and forecasting updates to the executive team, highlighting key findings and recommendations.<br>• Monitor and analyze performance metrics across categories, regions, and channels to identify areas for profitability improvement.<br>• Develop and maintain detailed expense models and forecasts to support informed business adjustments.<br>• Conduct variance analyses to compare actual financial results against forecasts and budgets, providing actionable insights.<br>• Build and deliver ad hoc financial reports and analyses as needed to support leadership decisions.<br>• Utilize data mining techniques to uncover valuable insights and drive improvements in financial processes.<br>• Partner with cross-functional teams to ensure alignment on financial objectives and strategies.<br>• Investigate and resolve discrepancies in financial data to ensure accuracy and reliability.
  • 2026-04-28T00:00:00Z
Sr. Financial Analyst
  • Newport Beach, CA
  • onsite
  • Permanent / Full Time
  • 120000 - 140000 USD / Yearly
  • We are looking for a Senior Financial Analyst to join our team in Newport Beach, California. In this role, you will take the lead in managing and analyzing the financial performance of our fleet of commercial aircraft. You will be responsible for delivering insightful analyses, identifying risks, and recommending strategies to optimize asset returns, while collaborating with cross-functional teams to ensure effective decision-making.<br><br>Responsibilities:<br>• Conduct comprehensive maintenance condition analyses for the entire portfolio and individual aircraft to support trading and risk management initiatives.<br>• Develop and maintain forecast assumptions related to maintenance costs and timing by collaborating with internal teams and adjusting to market trends.<br>• Review and validate monthly utilization data from airline partners, ensuring accurate reporting in the data management system and coordinating with billing and risk teams as needed.<br>• Manage maintenance reserve reconciliations, rate escalations, and end-of-lease financial adjustments by working closely with airline operators and technical subject matter experts.<br>• Prepare technical budgets for aircraft transitions or repossessions, identifying cost-saving opportunities and risk mitigation strategies based on market conditions and historical data.<br>• Collaborate with pricing and commercial teams to optimize maintenance cash flows, aircraft conditions, and contractual terms for sales, lease extensions, and transitions.<br>• Provide due diligence for the acquisition of used aircraft, ensuring all technical and utilization data is accurate and comprehensive.<br>• Synthesize data from various sources to estimate future maintenance costs, exposure, and sales outcomes, effectively communicating findings to stakeholders across the organization.<br>• Partner with accounting teams to ensure correct handling of maintenance-related costs, including accruals and capitalizations.<br>• Offer strategic recommendations to deal teams to enhance asset performance and maximize returns.
  • 2026-04-28T00:00:00Z
Office Services Associate
  • Newport Beach, CA
  • onsite
  • Temporary / Contract
  • 19 - 20 USD / Hourly
  • We are looking for an Office Services Associate to support daily administrative and operational services for a client site. This is a contract position focused on delivering dependable copy, mail, scanning, intake, and general office support in a fast-moving environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and confidentiality.<br><br>Responsibilities:<br>• Manage incoming office service requests by reviewing instructions, confirming ticket details, and recording work accurately in designated logs.<br>• Complete reprographics, mail handling, scanning, and intake assignments in accordance with established service standards and client expectations.<br>• Organize tasks by deadline and workflow priority to ensure materials are processed, completed, and delivered on schedule.<br>• Communicate proactively with supervisors and client contacts regarding status updates, service issues, or timing concerns that may affect delivery.<br>• Perform routine quality checks on completed work and help maintain consistent output standards across team activities.<br>• Resolve basic equipment issues, replenish paper and toner, and keep office machines ready for daily production needs.<br>• Handle confidential files and sensitive business information with discretion and in compliance with company and client policies.<br>• Support additional front-of-house or workplace service functions, such as reception, hospitality, or audio/visual coordination, as business needs require.
  • 2026-05-14T00:00:00Z
Sr. Administrative Assistant
  • Newport Beach, CA
  • onsite
  • Temporary to Hire
  • 34.0385 - 43 USD / Hourly
  • We are looking for a highly organized Sr. Administrative Assistant to support leadership and client-facing operations in California. This contract position offers a path to a permanent role and is ideal for someone who thrives in a fast-paced banking environment and can balance executive support, client coordination, and follow-through on critical activities. The person in this role will help keep priorities moving, maintain strong communication across teams, and contribute to a high standard of service for both internal and external stakeholders.<br><br>Responsibilities:<br>• Coordinate calendars, internal meetings, and conference calls for leadership while capturing key discussion points and monitoring follow-up actions.<br>• Support client and prospect interactions by preparing materials, attending meetings when needed, and ensuring next steps are documented and completed.<br>• Organize, review, print, and route loan-related documentation, including tracking signature status and maintaining accurate records.<br>• Gather required information for deposit and lending processes and assist with account-related and operational banking activities.<br>• Perform wire callback support and respond to complex client issues with professionalism, urgency, and sound judgment.<br>• Maintain a structured system for action items, project updates, and service requests so deadlines and client expectations are consistently met.<br>• Travel locally to branch locations, client offices, or residences to deliver or retrieve signed documents and provide administrative support tied to banking transactions.<br>• Contribute to outreach efforts, special assignments, and service initiatives that enhance client experience, team effectiveness, and brand presence.<br>• Follow banking policies and compliance procedures, including proper escalation of unusual activity and adherence to regulatory standards.
  • 2026-05-13T00:00:00Z