<p>Our client seeking a Jr. Paralegal to join their team in Brea, California, supporting legal operations in the transportation equipment manufacturing industry. This is a Contract to permanent position, offering an excellent opportunity for growth and development within a dynamic environment. The ideal candidate will have expertise in intellectual property and civil litigation, as well as experience drafting legal documents and pleadings.</p><p><br></p><p>Responsibilities:</p><p>• Assist attorneys with intellectual property cases by conducting research and organizing relevant documentation.</p><p>• Support civil litigation processes, including case preparation and document management.</p><p>• Draft and review legal documents such as contracts, pleadings, and correspondence to ensure accuracy and compliance.</p><p>• Maintain organized records of case files and ensure timely updates to legal databases.</p><p>• Collaborate with legal teams to prepare for court proceedings and client meetings.</p><p>• Conduct legal research to support case strategies and provide insights to attorneys.</p><p>• Ensure compliance with legal standards and procedures in all assigned tasks.</p><p>• Communicate effectively with clients and stakeholders to gather necessary information and provide updates.</p><p>• Manage deadlines and prioritize tasks to meet project goals efficiently.</p><p>• Provide administrative support to attorneys, including scheduling and correspondence.</p>
<p>Join a national defense firm in Irvine! Our law firm client is seeking an experienced Legal Assistant to join its team of 40+ talented attorneys. The ideal legal assistant will have 3+ years of experience in California civil litigation, with at least some of that experience in employment litigation.</p><p><br></p><p>As a Legal Assistant, you'll support four attorneys who handle labor & employment defense matters. <strong>This firm is offering this Legal Assistant the ability to work hybrid remotely</strong>. <strong><u>This Legal Assistant must be able to commute to Irvine.</u></strong></p><p><br></p><p>The firm offers an excellent compensation package with a comprehensive benefits package (medical, dental, vision, 401k, profit sharing, paid vacation, sick days, holidays, and more)!</p><p><br></p><p>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCalRHL</p>
<p>Our client is looking for a skilled Legal Assistant to join their team in Irvine, California. This position is ideal for someone who is detail oriented, excels at managing deadlines, and supports attorneys in various legal tasks. As a long-term contract role, this opportunity offers stability and the chance to contribute to a dynamic legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain attorneys’ schedules by organizing hearings, depositions, client meetings, and court deadlines.</p><p>• Prepare, edit, and proofread legal documents, correspondence, and filings to ensure accuracy and compliance.</p><p>• File court documents electronically and physically, adhering to the specific requirements of different jurisdictions.</p><p>• Manage and update case files and document management systems for optimal organization.</p><p>• Draft cover letters, client communications, and basic legal forms under the guidance of attorneys.</p><p>• Track case deadlines, court dates, and filing requirements to ensure timely completion of tasks.</p><p>• Coordinate service of process and liaise with court clerks when necessary.</p><p>• Execute administrative duties such as scanning, copying, handling mail, and data entry.</p><p>• Assist attorneys with trial preparation, including organizing exhibits and creating trial binders.</p>
<p><strong>Litigation Legal Assistant (Onsite) – San Diego, CA</strong></p><p>A well‑established, full‑service regional law firm in San Diego is seeking a Litigation Legal Assistant to join its growing litigation team. This 70+ attorney firm is recognized for its broad civil practice, including employment, environmental, construction, appellate, family, business litigation, and trusts & estates matters.</p><p><br></p><p>This Litigation Legal Assistant role offers hands‑on mentorship, a fun and collaborative attorney group, and a unique opportunity to grow into areas such as trusts, estates, and probate litigation.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Formatting pleadings and legal documents</li><li>Handling state court filings</li><li>Calendaring litigation deadlines and managing case timelines</li><li>Drafting correspondence and engagement letters</li><li>Working closely with supervising attorneys who are committed to teaching the practice area</li></ul><p><em>Attorneys are extremely supportive and will happily train in any unfamiliar practice areas.</em></p><p><br></p><p><strong>Work Environment & Culture</strong></p><ul><li>Collaborative team with direct mentorship from supervising attorneys</li><li>A supportive partner/associate group that values growth and training</li><li>Office space with impressive views of San Diego’s bay and skyline</li><li>A culture known for social, team-building activities and enjoyable firm events throughout the year</li></ul><p><br></p><p><strong>Perks & Lifestyle</strong></p><ul><li>Free on‑site gym access</li><li>Access to modern building amenities such as indoor/outdoor lounges, social game rooms (including golf simulator and pool tables), hydration stations, mothers’ room, and terrace decks</li><li>Quarterly practice‑group dinners</li><li>Fun annual events including sports outings, holiday celebrations, and community‑focused activities</li><li>Fresh organic fruit delivered weekly</li></ul><p><br></p><p><strong>Compensation</strong></p><ul><li>Salary: $75K–$100K (commensurate with experience: approx. $100K for 10+ years, $75K for ~2 years)</li></ul><p><br></p><p><strong>Benefits</strong></p><ul><li>401(k) with firm match (up to first 6% of contributions)</li><li>Health insurance: five medical plan options through two carriers</li><li>Dental insurance: two plan options</li><li>Vision insurance</li><li>Employer‑paid Life and AD& D</li><li>Employer‑paid Short‑Term Disability</li><li>Paid parental and disability leave after one year</li><li>Paid holidays</li><li>Transportation stipend: $210/month<strong></strong></li></ul>
<p>A well-established, full-service law firm in Downtown San Diego is seeking a <strong>transactional legal secretary. </strong></p><p><br></p><p>This firm has an excellent reputation in the San Diego legal community, and the role will <strong>support a real estate partner. </strong></p><p><br></p><p><em>Please do not apply if you've never worked in a law firm handling real estate transactional work. The attorneys <u>require </u>this experience.</em></p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare transactional real estate documents such as purchase & sale agreements, escrow documents, and corporate formation materials - <em>prior experience in this transactional practice area is a must!</em></p><p>• Monitor and manage the attorney's calendar (including providing regular reminders of deadlines)</p><p>• Draft and redline contracts such as commercial leases</p><p>• Compose correspondence and manage email communication with attorney clients</p><p>• Check for potential conflicts of interest with clients</p><p>• Work with title companies on preliminary title reports and escrow closings</p><p>• Prepare and distribute meeting minutes from annual meetings</p><p>• Handle the process of sending out contracts for signature via DocuSign</p><p>• Assist in the preparation of closing binders for real estate transactions</p><p>• Conduct research to obtain statements of information from Secretary of State website for various entities</p><p>• Process client invoices</p><p><br></p><p>Transactional legal secretaries with knowledge of AIA, AIR, and CAR are strongly encouraged to apply!</p><p><br></p><p><em>Pay is contingent upon fluency with the duties above. For a candidate who checks <u>all </u>the boxes above, a six-figure salary may be plausible. </em></p>
<p><strong><u>Full-Service, Friendly Firm Seeks Corporate Paralegal</u></strong></p><p><br></p><p>This established, full-service law firm has been part of the Southern California legal community for over three decades and is widely respected for its sophisticated work across multiple practice areas. The firm operates with a collaborative structure and supports a broad client base through offices in Southern California. The Corporate Paralegal position supports attorneys handling high-level transactional matters, with direct exposure to complex corporate work and long-term growth opportunities within a stable environment. <strong>No one leaves this firm!</strong></p><p><br></p><p><strong>Corporate Paralegal Responsibilities:</strong></p><p> • Support attorneys with mergers and acquisitions, corporate governance, and transactional matters.</p><p> • Assist with drafting, reviewing, and organizing contracts, agreements, and corporate records.</p><p> • Prepare and maintain entity formations, resolutions, and governance documentation.</p><p> • Coordinate deal closings, including managing checklists, signatures, and post-closing deliverables.</p><p> • Organize and maintain electronic files using document management systems.</p><p> • Assist with calendaring, deadlines, and compliance tracking in coordination with attorneys.</p><p><br></p><p><strong>Hours:</strong></p><p> • 40-hour workweek with flexibility on start time.</p><p> • Overtime is extremely rare.</p><p> • No billable hour requirement for this Corporate Paralegal role.</p><p><br></p><p><strong>Perks:</strong></p><p> • Lifestyle-focused firm with strong work-life balance.</p><p> • Exposure to sophisticated, high-end corporate and transactional matters.</p><p> • Long-tenured team with nearly nonexistent turnover.</p><p> • Firm growth has been consistent and sustainable, not reactive.</p><p> • We’ve placed multiple attorneys and support staff with this firm over several years — the majority remain there and speak highly of the culture and leadership.</p><p><br></p><p><strong>Salary:</strong></p><p> • $100,000 - $120,000 (Dependent on M& A experience)</p><p> • Additional bonus opportunities, including quarterly billable-hour bonuses and a discretionary year-end bonus.</p><p><br></p><p><strong>Benefits:</strong></p><p> • Medical plan options (Anthem or Kaiser), with a monthly employer contribution toward employee and dependent coverage.</p><p> • Dental coverage paid by the firm for the employee.</p><p> • 401(k) with discretionary profit-sharing contribution.</p><p> • Paid time off beginning in the first year of employment.</p><p> • Paid sick time in accordance with firm policy.</p><p> • Annual performance reviews.</p><p><br></p><p>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</p>
<p>A national law firm is seeking an <strong>IP Legal Assistant</strong>, with a focus on <strong>patent prosecution (prior experience in this practice area is a must-have)</strong>. This firm boasts a 7.5 hour work day, beautiful renovated office with snacks, and we have placed 5 legal assistants here in the last two years - all are super happy!</p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>§ Preparing and filing new patent (and occasional trademark) applications and associated documents (application data sheets, inventor declarations, powers of attorney, information disclosure statements, preliminary amendments, office action responses, and appeals) with the USPTO</p><p>· Ensure all three elements of the patent application is correct (such as claims set)</p><p>· Current volume of filings is anywhere from 5 per day to less than 1</p><p>§ Creating shells for attorneys (such as for office action responses)</p><p>§ Docketing – the department exists in Phoenix, but this person will do backup calendaring for attorneys in Outlook or Excel (and reminding them of deadlines)</p><p>§ Searching IP databases (such as the USPTO, TEAS, TARR, WIPO, and foreign patent offices – like Japan, Australia, Canada, and the EU).</p><p>· Software: Anaqua, NetDocs, inTapp, iTimekeeper, CPi, AMS, Adobe (bate stamping/labeling, signatures, page numbers). They are paperless.</p><p><br></p><p><strong><u>Soft Skills</u></strong>:</p><p>o Ability to multitask and jump from one thing to another.</p><p>o Extremely high attention to detail. Should be able to catch if the partner misses a detail such as inventor name/filing deadline.</p><p>o Someone who takes direction well. Ideally, they’d say, “I’ve done this before, but how does your team do it?” Must have a learner mentality.</p><p>o Someone who is not a social butterfly, but is drama free!</p><p>o Someone who is not on their phone during the workday. < -- <em>if you know this is you please do not apply; it will not be tolerated.</em></p><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><p>· The IP attorneys are approachable, polite, and a congenial group.</p><p>· The Sr. legal assistant in the IP group, is a great trainer and has been with the firm for 22 years. She’s been doing IP for 30. Many staff have strong tenure!</p><p>· High level of respect for staff, no micromanaging, no drama.</p><p>· Firm prioritizes pro bono work, and partner closely with nonprofits.</p><p>· The firm administrator offers 1:1 career coaching.</p>
<p>A prestigious AmLaw 200 law firm is seeking a Litigation Assistant to join their growing team. This Litigation Assistant must have experience in one of the following areas: bankruptcy, commercial, or family litigation, and should be fluent in eFiling in those corresponding courts.</p><p><br></p><p>Litigation Assistants who speak Spanish are strongly encouraged to apply! The top end of the pay range is reserved for bilingual Litigation Assistants. </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>· Supporting three partners: one corporate bankruptcy, one commercial litigation, and one family law. </p><ul><li>E-filing in corresponding courts (directly, not with an attorney service - please do not apply if you've only eFiled using an attorney service)</li><li>Formating pleadings</li><li>Completing discovery shells</li><li>Drafting correspondence</li><li>Knowing civil rules well enough to double check docketed litigation deadlines and putting on attorney's calendars</li></ul><p>· Billable requirement: Litigation Assistants bill <strong>800 hours a year</strong>. Their work is mostly administrative, but they bill for things like discovery requests. A paralegal certification or attestation is preferred, but not required</p><p>· Software: Dictation in Big Hand. Document management in iManage. Entering time inTapp. Expense reports in Chrome River.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Size and prestige: they are AmLaw 200, so large enough to have tons of resources for practice growth, professional development, and have a wide variety of clients. Yet we “know everybody’s name on the email list!”</p><p>· The last legal assistant I placed has been there almost two years and loves it! </p><p>· This litigation assistant’s manager is in the SD legal secretary association board, super connected, and a great teacher.</p><p>· Parking is paid for in the building, beautiful suite. </p>
<p>A prestigious, long-standing San Diego law firm is seeking an experienced <strong>Litigation Assistant</strong> to support attorneys and paralegals within a busy litigation practice group. This will support a probate, trusts & estates litigation desk. but the attorneys will train on the practice area. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft, proofread, and revise pleadings, discovery responses, and general correspondence.</li><li>Manage State and Federal court filings (e-filing), manage service of process, and prepare exhibit binders for hearings/trials.</li><li>Manage complex litigation calendars, schedule depositions/client meetings, and handle new matter openings and conflict checks.</li><li>Conduct intake with<b> </b>clients, call court staff, and coordinate opposing counsel.</li></ul><p>Pay is contingent upon fluency in the litigation tasks above.</p><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><ul><li>The firm is good at training. Mentorship comes from the supervising attorneys. </li><li>The partner and senior associate on this desk are fun! They don’t take themselves too seriously.</li><li>Beautiful office view, a gym onsite, and cool amenities. </li><li>Fun events throughout the year like golf tournaments, Padres game suite, fancy half-day holiday party. “This firm likes to party!” -HR </li><li>Tons of organic fruit delivered each Monday.</li></ul><p><br></p>
<p>A well-established, full-service law firm in Downtown San Diego is seeking a <strong>litigation assistant. </strong>This desk will focus on business litigation - in both state and federal court.</p><p><br></p><p>This firm has an excellent reputation in the San Diego legal community, and the role will <strong>support 3 attorneys. </strong></p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>o e-filing in state and federal courts (using OneLegal)</p><p>o maintaining and updating 2-3 attorney calendars</p><p>o preparing exhibit and trial/hearing binders</p><p>o typing and preparing pleadings including proofreading</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· RHL has placed two legal assistants in the last year who are happy!</p><p>· Many employees have strong tenure and stick around </p><p>· Every other month or so, the firm sponsors lunches to celebrate milestones</p><p>· Fancy Christmas party at a steakhouse downtown </p><p>· Transportation allowance </p><p>· This role boasts a 7.5 hour work day!</p>
We are looking for an experienced Legal Secretary specializing in Estate Planning to join our team in San Diego, California. This Contract to permanent position offers an opportunity to contribute to a dynamic legal practice focused on estate planning, trust administration, and probate matters. The ideal candidate will have a strong background in managing legal documentation and deadlines, along with proficiency in relevant software tools.<br><br>Responsibilities:<br>• Prepare and manage legal documents related to estate planning, trust administration, and probate cases.<br>• Maintain and organize case files, ensuring all documents are properly filed and accessible.<br>• Monitor and track court deadlines and appointments, updating calendars accordingly.<br>• Coordinate e-filing and court filings, ensuring accurate and timely submission.<br>• Support attorneys by preparing correspondence and other legal documentation.<br>• Assist with client communication and scheduling meetings.<br>• Utilize document management systems like iManage and Microsoft Office Suite to streamline workflows.<br>• Ensure compliance with legal procedures and standards, including estate planning and probate requirements.<br>• Notarize documents when applicable, if you hold a California Notary certification.<br>• Provide administrative support to attorneys handling corporate transactions.
<p>We are looking for a dedicated Legal Secretary to join an established firm in San Diego, California. This role involves providing comprehensive support to attorneys, primarily focusing on litigation and some transactional tasks. The ideal candidate will bring professionalism, strong organizational skills, and a keen attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to a team of attorneys, with a primary focus on assisting two partners.</p><p>• Prepare and manage legal documents, including pleadings, discovery materials, and transactional paperwork.</p><p>• Coordinate and maintain calendars using Outlook to schedule meetings, deadlines, and court dates.</p><p>• Conduct transcription and dictation tasks accurately and efficiently.</p><p>• Organize and oversee document management processes to ensure accessibility and accuracy.</p><p>• Perform e-filing for both state and federal courts in California.</p><p>• Proofread and edit legal documents for accuracy and grammar.</p><p>• Utilize word processing tools to draft and format documents as needed.</p><p>• Ensure effective communication and collaboration with attorneys and support staff to meet deadlines.</p>
We are looking for an experienced Litigation Legal Secretary to join our team in San Diego, California. This Contract to permanent position offers an excellent opportunity to work closely with a dynamic group of attorneys specializing in labor and employment litigation, business litigation, insurance defense, and workers' compensation. The role provides flexibility with a hybrid work arrangement, combining onsite and remote work.<br><br>Responsibilities:<br>• Prepare and organize legal documents, including discovery packets and trial binders, ensuring accuracy and thoroughness.<br>• Manage court filings and e-filing processes for both state and federal courts, adhering to deadlines and procedural requirements.<br>• Coordinate schedules and maintain calendars for attorneys, ensuring efficient time management and conflict resolution.<br>• Proofread and edit legal documents to ensure compliance with formatting and content standards.<br>• Handle administrative tasks such as correspondence, document management, and client communication.<br>• Assist attorneys in project management, ensuring timely completion of case-related tasks.<br>• Conduct research and compile information relevant to cases, supporting attorneys in their litigation efforts.<br>• Organize and maintain physical and electronic case files for easy accessibility and reference.<br>• Monitor case deadlines and provide reminders to attorneys to ensure compliance with legal timelines.<br>• Collaborate with attorneys and staff to facilitate smooth workflow and communication within the team.
