<p>Our company is seeking a proactive and detail-oriented Assistant Property Manager to support our property management team in San Diego. You will play a vital role in maintaining high-quality tenant relations, assisting with property operations, and ensuring the efficient management of day-to-day activities across our properties.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with leasing activities, including showings, application processing, and lease administration</li><li>Support property inspections, maintenance scheduling, and vendor coordination</li><li>Respond promptly to tenant inquiries and service requests</li><li>Monitor rent collections, prepare deposit records, and help with delinquency follow-up</li><li>Maintain accurate property files, records, and financial documentation</li><li>Help organize move-ins/outs and coordinate turnover processes</li><li>Ensure compliance with local regulations and company policies</li><li>Assist the Property Manager with budgets, reporting, and special projects as needed</li></ul><p><br></p>
<p>We are looking for a detail-oriented Project Coordinator to join our team in San Diego, California. In this role, you will oversee the coordination and tracking of construction projects from initiation to completion, ensuring smooth communication and efficient scheduling. This contract position with the potential for long-term employment offers an excellent opportunity to collaborate with cross-functional teams and contribute to the successful delivery of projects.</p><p><br></p><p>Responsibilities:</p><p>• Participate in production meetings to document schedules, action items, and departmental requests.</p><p>• Serve as the primary point of contact between customers, project managers, and internal teams.</p><p>• Provide regular project updates to stakeholders and ensure timely communication of progress.</p><p>• Coordinate the procurement and staging of materials to support project timelines.</p><p>• Track project schedules and milestones to ensure timely completion and identify potential delays.</p><p>• Assist in preparing project closeout documentation and ensure all requirements are met.</p><p>• Organize and maintain accurate records of purchase orders, delivery receipts, and other project-related documentation.</p><p>• Review construction plans and architectural drawings to understand project scope and requirements.</p><p>• Support the preparation of proposals, quotes, and bid packages by gathering and organizing necessary information.</p><p>• Collaborate with sales staff, technicians, and management to address customer requests and ensure material orders are completed efficiently.</p>
<p>Our client, a well-regarded organization in San Diego, CA, is seeking a personable and organized Front Desk Coordinator to serve as the first point of contact for their office. This is an excellent opportunity for someone who excels at multitasking, providing outstanding customer service, and maintaining a positive, professional office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and direct visitors in a courteous and welcoming manner</li><li>Answer and route incoming phone calls efficiently</li><li>Assist with scheduling meetings, managing calendars, and coordinating conference rooms</li><li>Handle incoming and outgoing mail and packages</li><li>Support various administrative tasks, such as data entry, filing, and maintaining office supplies</li><li>Uphold the organization’s standards for client and guest experiences</li></ul><p><br></p>
We are looking for an experienced IT Project Coordinator to join our team on a long-term contract basis in San Diego, California. In this role, you will support the IT department with administrative, project coordination, and reporting tasks, ensuring smooth operations and efficient workflows. This position offers an excellent opportunity for a detail-oriented individual to contribute to the success of IT initiatives while collaborating across departments.<br><br>Responsibilities:<br>• Manage daily administrative tasks for the IT department, including scheduling meetings, preparing agendas, and coordinating follow-ups.<br>• Organize department-wide meetings and work sessions, handling logistics, materials, and tracking action items.<br>• Monitor and update budget trackers, reconcile invoices, and address any discrepancies in expense reports.<br>• Collaborate with IT leaders to coordinate small to mid-size projects by maintaining schedules, task lists, and project plans.<br>• Develop and maintain project trackers, status logs, and ensure timely follow-ups to keep tasks progressing.<br>• Create project-related communications such as updates, reports, and presentation materials for stakeholders.<br>• Execute small, well-defined projects from start to finish, such as process improvements or tool rollouts, under IT leadership guidance.<br>• Build and maintain detailed reports in Excel, utilizing advanced features like pivot tables and charts to present data clearly.<br>• Assist in compiling recurring IT reports by gathering metrics and summaries from various sources.<br>• Document and maintain IT processes, procedures, and checklists in designated repositories for easy access and reference.
<p>We are looking for a dedicated HR Generalist to join our team in Anaheim, California. This contract position provides an exciting opportunity to support diverse human resources functions, including recruitment, employee relations, payroll auditing, and workers’ compensation administration. The ideal candidate thrives in a collaborative environment and is eager to contribute to a positive and compliant workplace.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive support for HR operations across all departments, ensuring smooth and efficient processes.</p><p>• Assist with employee relations, including managing escalations and contributing to issue resolution.</p><p>• Conduct audits of payroll and timesheets to confirm accuracy and compliance with organizational standards.</p><p>• Facilitate workers’ compensation administration by coordinating claims and following up as necessary.</p><p>• Maintain employee records and ensure compliance with documentation requirements.</p><p>• Collaborate with various departments to streamline HR processes and provide timely assistance.</p><p>• Support recruitment activities, including sourcing candidates, scheduling interviews, and onboarding new hires.</p><p>• Assist in developing and maintaining HR compliance policies and procedures.</p><p>• Participate in benefit administration processes and provide guidance to employees regarding available resources.</p>
<p>Are you a detail-oriented professional looking to support a meaningful mission? Our nonprofit client in San Diego, CA is seeking an Administrative Assistant to join their dedicated team. This role is an excellent opportunity to provide crucial office support and contribute to initiatives that make a real impact in the local community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day administrative duties, including scheduling appointments, organizing meetings, and handling correspondence</li><li>Assist with document preparation, filing, and data entry</li><li>Coordinate internal and external communications, ensuring timely information flow</li><li>Support fundraising events, program activities, and volunteer coordination</li><li>Maintain accurate records, reports, and donor information</li><li>Handle general office operations, including supply inventory and vendor relations</li></ul><p><br></p>
<p>Our nonprofit client is looking for a detail-oriented Administrative Assistant to join their mission-driven team. This position plays a key role in supporting daily operations, ensuring efficient office processes, and helping make a meaningful impact in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support including calendar management, scheduling meetings, and preparing correspondence.</li><li>Assist with data entry, filing, and maintaining accurate records.</li><li>Coordinate office operations, handle mail, and manage supply inventory.</li><li>Help organize events, meetings, and fundraising activities.</li><li>Support team members and respond to phone and email inquiries in a professional manner.</li><li>Maintain confidentiality and uphold the organization’s values in all interactions.</li></ul><p><br></p>
<p>Our client, a leading construction company in San Diego, CA is seeking an organized and proactive Administrative Assistant to provide essential support to their office. If you are detail-oriented and thrive in a fast-paced, deadline-driven environment, this is a terrific opportunity to contribute to a respected, growing organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily office operations, including answering phones, responding to emails, and greeting visitors and clients.</li><li>Assist with scheduling meetings, preparing agendas, and coordinating team calendars.</li><li>Organize and maintain project files, contracts, and documentation, ensuring accuracy and confidentiality.</li><li>Support invoice processing, expense reports, and basic accounting tasks.</li><li>Facilitate communication between project managers, subcontractors, clients, and vendors.</li><li>Purchase office and site supplies, track inventory, and assist with logistics.</li><li>Prepare reports, presentations, and correspondence as needed by the management team.</li><li>Maintain compliance with company policies and assist with safety documentation.</li></ul>
<p>Are you a personable, detail-oriented professional who excels at creating positive first impressions? Our company is seeking a Receptionist to be the welcoming face of our office and ensure smooth day-to-day operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and clients professionally, directing them to appropriate staff or meeting rooms.</li><li>Answer, screen, and route incoming calls and correspondence.</li><li>Manage office supplies, incoming and outgoing mail, and general administrative support tasks.</li><li>Maintain tidy reception and common areas.</li><li>Support scheduling and calendar management for meetings and appointments.</li><li>Assist with other administrative projects as assigned.</li></ul><p><br></p>
<p>Our nonprofit client is seeking a personable and organized Front Desk Coordinator to be the first point of contact for visitors, clients, and staff. This role is ideal for someone who takes pride in delivering excellent service and maintaining a welcoming, efficient front office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, ensuring a friendly and professional first impression.</li><li>Answer and route phone calls, respond to general inquiries, and provide information about the organization’s programs and services.</li><li>Manage appointment scheduling, maintain office calendars, and coordinate meeting logistics.</li><li>Handle incoming and outgoing mail, package deliveries, and office supply inventory.</li><li>Maintain a clean and organized reception area.</li><li>Assist with administrative support for staff and special projects as needed.</li></ul><p><br></p>
<p>Our client, an established organization in San Diego, CA, is seeking a motivated Human Resources Coordinator to join their team. This is an excellent opportunity to support critical HR functions and help foster a positive and productive work environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with recruitment activities, including scheduling interviews and coordinating new hire onboarding</li><li>Maintain and update employee records in accordance with company policies and compliance requirements</li><li>Support benefits administration, payroll processing, and HR reporting</li><li>Respond to employee inquiries regarding HR policies and procedures</li><li>Assist with employee engagement initiatives and organization-wide communications</li><li>Support the HR team with special projects and process improvements as needed</li></ul><p><br></p>
<p>Are you an organized, proactive professional seeking an opportunity to support a dynamic team? Our company is seeking an experienced Administrative Assistant to join our fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support including managing calendars, scheduling meetings, and preparing documentation.</li><li>Coordinate internal and external communications and assist with correspondence tracking.</li><li>Organize travel arrangements, process expense reports, and maintain accurate records.</li><li>Assist with event planning, presentations, and general office operations as needed.</li><li>Manage confidential information and perform data entry with excellent attention to detail.</li><li>Support additional administrative and clerical tasks to ensure optimal department efficiency.</li></ul><p><br></p>
<p><strong>Overview</strong></p><p> Robert Half’s client, a leading fire protection services company, is seeking a detail-oriented Project Coordinator to support the successful planning, execution, and completion of projects. This role plays a key part in keeping projects organized, timelines on track, and stakeholders aligned by coordinating schedules, documentation, materials, and communication across internal teams and external partners. The Project Coordinator will work closely with project leadership, sales, operations, and field teams to ensure accurate information flow and efficient project delivery.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support project planning and execution from kickoff through completion, ensuring milestones, documentation, and deliverables are properly tracked.</li><li>Participate in recurring project meetings and maintain notes, schedules, and follow-up items.</li><li>Act as a primary point of coordination between customers, internal teams, and field personnel.</li><li>Share project updates and status information to ensure alignment among stakeholders.</li><li>Coordinate material ordering, delivery scheduling, and documentation to support project timelines.</li><li>Monitor project schedules and assist with maintaining on-time and within-scope execution.</li><li>Identify potential risks or gaps and assist project leadership in resolving issues proactively.</li><li>Assist with project closeout activities, including approvals, documentation collection, and customer handoff requirements.</li><li>Provide administrative and reporting support for operational and financial reviews.</li><li>Coordinate returns, exchanges, and vendor communications related to project materials.</li><li>Maintain required access credentials, certifications, or documentation for field personnel as needed.</li><li>Support logistics and travel coordination for field teams working outside their primary location.</li><li>Organize and maintain project files, including purchase orders, correspondence, delivery records, and reports.</li><li>Review project plans, specifications, and drawings to gain understanding of project scope.</li><li>Collect, organize, and maintain data used for project pricing, proposals, and estimates.</li><li>Assist with preparing quotes, bid packages, and proposal documentation.</li><li>Collaborate with sales and technical teams on customer requests, product research, and material planning.</li><li>Assist with change documentation and project modifications as required.</li><li>Perform general administrative and project support tasks as assigned.</li></ul><p><br></p>
<p>Our client is looking for a Litigation Legal Assistant to join their team in Newport Beach, California. This is a Contract to permanent position where you will play a vital role in supporting legal operations and ensuring efficient case management. The ideal candidate will have expertise in civil litigation processes and be highly skilled in handling court filings and calendaring tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage case files and ensure documents are organized, updated, and easily accessible.</p><p>• Perform e-filing in district, state, and federal courts with precision and adherence to deadlines.</p><p>• Prepare litigation documents, including pleadings, motions, and discovery materials.</p><p>• Handle calendar management by scheduling court dates, deadlines, and appointments.</p><p>• Coordinate with attorneys and clients to ensure all case-related needs are met efficiently.</p><p>• File legal documents with courts and maintain compliance with filing requirements.</p><p>• Assist with administrative tasks, including correspondence and document preparation.</p><p>• Conduct research and gather information to support litigation cases.</p>
<p>Join a dynamic team with a growing organization in San Diego! Our company is committed to fostering a positive and inclusive workplace culture that values innovation, collaboration, and professional growth. We’re searching for an experienced and motivated Human Resources Generalist to join our HR team. In this role, you’ll play a key part in day-to-day HR operations and ensure a positive employee experience. You’ll partner across departments to support recruitment, onboarding, benefits administration, compliance, employee relations, and more.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Administer HR processes including employee onboarding, offboarding, and benefits enrollment</li><li>Provide guidance to employees and management on company policies and HR best practices</li><li>Support full-cycle recruitment: posting jobs, screening, scheduling, and coordinating interviews</li><li>Maintain accurate HR records and employee files in compliance with federal, state, and local regulations</li><li>Assist in the implementation and communication of HR policies and initiatives</li><li>Help manage employee relations issues, conduct investigations as needed, and respond to employee concerns</li><li>Coordinate training programs and identify opportunities for staff development</li><li>Ensure compliance with labor laws and company standards</li></ul><p><br></p>
<p>Our client, a respected leader in the property management industry, is seeking a Senior Administrative Assistant to support their dynamic San Diego team. This opportunity is ideal for detail-oriented professionals who enjoy working in a fast-paced environment and are passionate about making a positive impact.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to property management executives and department leaders</li><li>Manage scheduling, calendar coordination, and meeting logistics</li><li>Assist with lease administration, tenant correspondence, and documentation</li><li>Handle confidential information and maintain organized filing systems</li><li>Prepare reports, presentations, and assist with budgeting tasks</li><li>Coordinate with vendors, contractors, and service providers as needed</li><li>Support project management initiatives and departmental process improvements</li></ul><p><br></p>
<p>A prominent event venue in Vista is seeking a detail-oriented <strong>HR Assistant</strong> to support human resources operations for its growing team. This position is ideal for someone who thrives in a fast-paced hospitality environment, enjoys providing hands-on HR support, and can balance administrative tasks with employee engagement initiatives. The HR Assistant will support the HR department with daily administrative responsibilities, employee onboarding, and team coordination. This role is critical to maintaining organized HR operations while helping create a positive workplace experience for staff members.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist in full-cycle onboarding and offboarding processes, including preparing new hire documentation and orientation schedules</li><li>Maintain employee files and HR records in compliance with organizational policies</li><li>Support payroll preparation by collecting and verifying timekeeping information</li><li>Coordinate HR-related communications, including announcements and policy updates</li><li>Track training and certification completions for staff members</li><li>Assist with scheduling employee meetings, performance reviews, and HR events</li><li>Support benefits administration and respond to employee inquiries regarding HR policies</li><li>Contribute to employee engagement initiatives and internal projects</li></ul>
We are looking for an Administrative Assistant to support our operations in Palm Desert, California. This is a long-term contract position ideal for an organized and detail-oriented individual with strong administrative skills. The role requires excellent communication abilities and proficiency in various Microsoft Office applications.<br><br>Responsibilities:<br>• Greet and assist visitors at the main office, ensuring a welcoming and attentive environment.<br>• Perform data entry tasks accurately and efficiently, maintaining up-to-date records.<br>• Manage and organize documents using Microsoft Word, Excel, and PowerPoint.<br>• Coordinate and schedule appointments, meetings, and other administrative activities.<br>• Communicate effectively with team members and external contacts via email and phone.<br>• Maintain office supplies inventory and place orders as needed.<br>• Provide general administrative support, including typing and filing.<br>• Prepare reports and presentations with attention to detail.<br>• Ensure high levels of confidentiality and discretion in handling sensitive information.<br>• Support other administrative tasks as required.
<p>Robert Half is looking for a dedicated Litigation Legal Secretary to join our client on a long-term contract basis in Costa Mesa, California. You will be supporting multiple labor and employment partners in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage legal calendars and deadlines using tools such as Compulaw or similar software, ensuring timely filings and compliance.</p><p>• Handle e-filing processes for both state and federal courts with accuracy and efficiency.</p><p>• Prepare for trials by organizing documents and coordinating logistics.</p><p>• Open and maintain legal case files, ensuring all records are up-to-date and accessible.</p><p>• Collaborate with attorneys and staff to ensure smooth workflow and communication.</p><p>• Assist in scheduling and calendaring key dates for litigation and labor/employment cases.</p><p>• Support legal document preparation, including formatting and proofreading.</p>
We are looking for a detail-oriented Project Coordinator to join our team in Newport Beach, California. As part of this long-term contract position, you will play a vital role in overseeing project activities, ensuring smooth coordination, and maintaining high standards of execution. This role offers an opportunity to work on diverse projects while building strong relationships across teams and stakeholders.<br><br>Responsibilities:<br>• Manage and coordinate project timelines, ensuring all tasks are completed efficiently and on schedule.<br>• Oversee document coding processes while maintaining accuracy and consistency.<br>• Collaborate with teams to support construction initiatives and related projects.<br>• Utilize the Relativity platform to organize and streamline project documentation.<br>• Engage in B2B marketing efforts, promoting brand visibility and community outreach.<br>• Facilitate communication between stakeholders to ensure alignment on project goals and progress.<br>• Monitor project budgets and resources to maintain cost-effectiveness.<br>• Provide regular updates and reports to leadership on project milestones and challenges.<br>• Identify areas for process improvement and implement solutions to enhance productivity.<br>• Ensure compliance with company standards and industry regulations throughout all project phases.
<p>Robert Half is looking for a skilled Liability Claims Coordinator to join our client in Santa Ana, California. In this long-term contract position, you will play a vital role in managing liability claims, ensuring accurate documentation, and providing essential administrative support. This position is fully on-site with a unique schedule of 6am-3pm. </p><p><br></p><p>Responsibilities:</p><p>• Manage liability claims efficiently, ensuring proper documentation and timely processing.</p><p>• Perform detailed data entry to maintain accurate records and track case progress.</p><p>• Collaborate with internal teams to support auto defense and workers compensation claims.</p><p>• Conduct intake calls and gather information from clients.</p><p>• Monitor claim statuses and follow up as needed to ensure resolution.</p><p>• Analyze claims data to identify trends and improve processes.</p><p>• Maintain compliance with legal and organizational standards throughout the claims process.</p>
<p>Robert Half is partnering with a <strong>family-owned construction-related company</strong> that works closely with <strong>subcontractors and builders</strong> to identify an <strong>AR / Credit & Collections Clerk</strong>. This role is open due to a retirement and offers a strong opportunity to convert to a permanent position.</p><p>Key Responsibilities:</p><ul><li>Perform <strong>high-volume cash applications</strong> (checks, ACH, web payments; ~30–50/week)</li><li>Assist with <strong>credit reviews, collections, and managing customer aging</strong></li><li>Support preparation of <strong>preliminary liens</strong> as needed</li><li>Maintain and update <strong>Excel spreadsheets</strong> to balance AR activity across <strong>32 branches in 2 regions</strong></li><li>Manage aging reports for approximately <strong>600 customer accounts</strong> (shared with senior AR staff)</li><li>Handle <strong>collections primarily via email</strong>, with occasional phone follow-up as needed</li><li>No collections on cash-fill accounts</li><li>Assist with <strong>credit memos and chargebacks</strong> (training provided)</li><li>Provide strong <strong>customer communication and service</strong> to internal teams and external customers</li><li>Serve as a key support partner to the AR lead and sales reps (10–12 reps supported)</li></ul><p><br></p>
<p>Our client, a respected healthcare provider in San Diego, CA, is seeking a friendly and detail-oriented Medical Receptionist to join their team. If you are committed to delivering excellent patient service and thrive in a fast-paced environment, we would like to hear from you.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet patients and visitors, provide a welcoming and professional experience.</li><li>Answer phones, schedule appointments, and manage patient check-in and check-out processes.</li><li>Collect and verify patient information, including insurance details and consent forms.</li><li>Maintain appointment calendars and coordinate communication between medical staff and patients.</li><li>Handle incoming correspondence and manage patient records with accuracy and confidentiality.</li><li>Assist with billing processes and office supply inventory as needed.</li></ul><p><br></p>
<p>Our client, a respected organization in San Diego, CA, is seeking an Administrative Assistant to provide high-quality support to their team. This is an excellent opportunity for professionals who thrive in a dynamic environment and are dedicated to organizational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and arrange travel</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain accurate filing systems and update records</li><li>Handle incoming calls, emails, and visitor inquiries</li><li>Support event planning and project coordination</li><li>Perform various office tasks to ensure efficient daily operations</li></ul><p><br></p>
<p><strong>Thriving national firm with multiple offices has an immediate opening for a California Licensed Litigation Assocaite. </strong>The Litigation Attorney will work in collaboration with the partnership team and will manage 25-30 cases from inception through trial, motion drafting, taking and defending depositions, discovery, pre-trial work as well as the opportunity to<strong> second-chair trials</strong>! The firm offers a diverse and collaborative environment with excellent mentorship!</p><p><br></p><p>The firm is offering the Litigation Attorney a 100%<strong> remote</strong> work schedule, mentorship, growth as well as firm paid benefits, 401K and vacation time. We've placed attorneys who LOVE the firm's culture and environment!</p><p> </p><p>If you enjoy have a desire to<strong><em> litigate interesting, complex cases and attend trials</em></strong> this is the opportunity for you!</p><p> </p><p>To apply, ONLY send resume to Vice President, Quidana Dove, at Quidana. Dove< at >RobertHalf.< com ></p><p> </p><p>#SoCalRHL</p>
