<p>Our client, a well-established <strong>construction and design firm</strong> in beautiful Encinitas, is seeking an organized and energetic <strong>Office Coordinator</strong> to support daily operations in their busy administrative office. This company specializes in high-end residential and commercial projects, offering a creative and collaborative atmosphere where teamwork and communication are key. The ideal candidate is <strong>bilingual in English and Spanish</strong>, detail-oriented, and enjoys creating an efficient, welcoming workspace. This is a fantastic opportunity for someone looking to join a respected local company with long-term stability and a strong team culture.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for visitors, clients, and vendors, providing excellent customer service in both English and Spanish.</li><li>Support day-to-day office operations including scheduling, filing, mail distribution, and inventory management.</li><li>Coordinate meetings, manage calendars, and assist with internal communications.</li><li>Maintain and organize company records, permits, and project documentation.</li><li>Assist management with travel arrangements, expense reports, and general correspondence.</li><li>Support HR and accounting teams with data entry and onboarding paperwork as needed.</li><li>Ensure the office runs smoothly by anticipating supply needs and coordinating maintenance requests.</li></ul>
<p>We are seeking a highly organized and adaptable Office Assistant to support daily administrative operations. This is an excellent opportunity to gain experience in a fast-paced office setting and provide immediate value during peak workload periods or special projects.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general clerical duties including filing, scanning, data entry, and managing correspondence.</li><li>Assist with scheduling appointments, meetings, and maintaining office calendars.</li><li>Support document preparation, copying, and distribution tasks as needed.</li><li>Answer phone calls, greet visitors, and direct inquiries to the appropriate staff.</li><li>Maintain organized records and assist with special projects as assigned.</li><li>Ensure office supplies are stocked and request replenishments when necessary.</li></ul><p><br></p>
<p>We are looking for an Administrative Assistant to join a construction team and play a key role in ensuring smooth office operations, project support, and exceptional service delivery. If you have 3-5 years of office experience and are looking to grow your skills in a fast-paced environment, then this is the role for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers, site supervisors, and the team.</li><li>Schedule meetings, coordinate travel, and manage calendars for leadership and field staff.</li><li>Prepare, review, and organize project documentation, contracts, and reports.</li><li>Handle daily communications, including emails, phone calls, and internal memos.</li><li>Assist with procurement, invoice processing, and expense tracking.</li><li>Maintain accurate records and filing systems for compliance and project reference.</li><li>Support payroll administration and timesheet collection from field teams.</li><li>Uphold company standards for safety and confidentiality at all times.</li></ul><p><br></p>
<p>Our client, a leader in the property management sector, is seeking a detail-oriented Administrative Assistant to support property operations and office functions. This opportunity is ideal for professionals who excel in organizational and communication skills and are eager to contribute to a fast-paced team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support including scheduling, meeting coordination, and document management.</li><li>Serve as the point of contact for tenants, vendors, and staff, ensuring prompt and professional communication.</li><li>Assist with lease administration, maintenance requests, invoice processing, and record-keeping.</li><li>Maintain accurate files and handle confidential information with discretion.</li><li>Support special projects and assist management as needed.</li></ul><p><br></p>
<p>Our client, a leader in the property management sector, is seeking an experienced Senior Administrative Assistant to support their dynamic team. This position offers the opportunity to work alongside industry professionals and showcase your organizational expertise in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level support, including complex calendar management, meeting preparation, and travel coordination.</li><li>Act as a liaison between management, tenants, vendors, and stakeholders with professionalism and confidentiality.</li><li>Prepare and maintain reports, contracts, lease documents, and property records.</li><li>Assist with property-related communications, scheduling inspections, and coordinating maintenance requests.</li><li>Oversee general office operations, including supply management, invoice processing, and correspondence.</li><li>Support special projects and events as directed by leadership.</li></ul><p><br></p>
<p>Our client in San Diego, CA is seeking a talented Sr. Administrative Assistant to support executive leaders and ensure daily business operations run smoothly. This is an excellent opportunity to leverage your advanced organizational, communication, and problem-solving skills in a dynamic and collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level administrative support, including managing complex calendars, coordinating travel arrangements, and preparing detailed reports and presentations.</li><li>Serve as a liaison between executives, internal teams, and external contacts.</li><li>Organize meetings, create agendas, record and distribute meeting minutes, and follow up on action items.</li><li>Maintain discretion when handling confidential information.</li><li>Assist in the management of special projects, events, and other assignments as needed.</li><li>Oversee office processes and recommend improvements for greater efficiency.</li><li>Conduct research, prepare documents, and monitor deadlines to ensure objectives are met.</li></ul>
Robert Half is currently hiring a Senior Administrative Assistant to provide advanced administrative support to senior executives or managers within a fast-paced and dynamic organization. This professional will play a critical role in managing schedules, coordinating projects, and ensuring seamless communication across multiple departments, while handling confidential information with utmost discretion. The ideal candidate will be experienced, highly organized, and adaptable to a variety of tasks and challenges. <br> Key Responsibilities Provide high-level administrative support to senior executives or department heads, including calendar management, travel arrangements, and meeting coordination. Prepare and edit documents, presentations, and reports that align with organizational standards. Handle incoming communication (email, phone calls, etc.), acting as a liaison between executives and key stakeholders. Track and prioritize tasks, monitor deadlines, and follow up on action items to ensure projects are completed on time. Organize and manage documents, files, and data systems to ensure access to accurate and up-to-date information. Plan and execute company events, team meetings, or special projects as requested. Conduct research and compile data to support planning, decision-making, and project initiatives. Mentor entry level administrative staff or coordinate teamwork across the administrative team.
We are looking for a skilled and bilingual Administrative Assistant to join our team in Corona, California. This position is an excellent opportunity for an organized and meticulous individual fluent in both Mandarin and English to contribute to our non-profit organization. As a Contract-to-permanent role, this position offers the potential for long-term growth within the organization.<br><br>Responsibilities:<br>• Facilitate communication by translating documents and messages between Mandarin and English-speaking clients and team members.<br>• Organize and maintain records, files, and databases to ensure efficient access and management.<br>• Prepare reports, presentations, and other detailed documentation as required.<br>• Perform general office tasks including data entry, filing, and photocopying.<br>• Arrange travel plans and itineraries for team members as necessary.<br>• Support project management efforts by coordinating administrative tasks and ensuring deadlines are met.<br>• Respond to inbound calls and emails, providing excellent customer service and addressing inquiries.<br>• Schedule appointments and manage calendars to optimize workflow.<br>• Assist in email correspondence and follow-up with clients and partners.<br>• Contribute to the smooth operation of the office by handling day-to-day administrative duties.
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This is a Contract to permanent position, offering an excellent opportunity to contribute to a dynamic workplace while showcasing your organizational and communication skills. The role involves supporting logistics operations, managing administrative tasks, and ensuring efficient coordination across departments. If you thrive in a fast-paced environment and enjoy working collaboratively, this position could be a great fit for you.<br><br>Responsibilities:<br>• Oversee logistics operations, including scheduling deliveries, arranging transportation, and managing inbound and outbound shipments.<br>• Maintain accurate inventory records and ensure timely transfers between departments.<br>• Communicate effectively with carriers, vendors, and suppliers to address shipping or receiving concerns.<br>• Prepare essential shipping documents such as bills of lading, packing lists, and purchase orders.<br>• Monitor shipment statuses, report delays, and communicate updates to relevant teams.<br>• Assist with inventory cycle counts, stock reconciliations, and quality control checks.<br>• Collaborate with internal teams to align logistics activities with production and sales schedules.<br>• Ensure adherence to company policies, safety standards, and shipping protocols.<br>• Identify opportunities for process improvements to enhance operational efficiency and reduce costs.<br>• Maintain accurate documentation within the inventory management system.
<p>We are looking for a detail-oriented Administrative Coordinator to join our team in San Diego, California, on a long-term contract basis. In this role, you will provide critical support to ensuring smooth operations through accurate documentation, compliance reporting, and logistical coordination. This position is ideal for someone who thrives in a fast-paced nonprofit environment and enjoys working behind the scenes to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize necessary documents for program distributions, including compliance forms, registration materials, and site-specific paperwork.</p><p>• Collect, scan, and maintain program records such as intake forms and monthly reports to ensure compliance with state regulations.</p><p>• Compile and format data for state-required reporting on a monthly and quarterly basis.</p><p>• Manage filing systems and ensure accurate digital storage of program records.</p><p>• Assist with inventory-related tasks, including tracking supplies, managing distribution orders, and preparing Bills of Materials.</p><p>• Print, organize, and package large volumes of flyers, handouts, and participant materials for program operations and partner agencies.</p><p>• Coordinate with other departments to ensure timely delivery of program-related materials.</p><p>• Track incoming documents from field staff and partners, identifying and addressing any missing or incomplete submissions.</p><p>• Provide database support by entering and managing data in systems such as Oasis, Primarius, or Excel.</p><p>• Support preparations for audits, file reviews, and inventory checks as needed.</p>
