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11 results for Office Manager Legal in Fallbrook, CA

Office Manager

San Diego, CA
onsite
Temporary
30 - 35 USD / Hourly
Join our client at a dynamic construction company as an Office Manager, where you’ll play an essential role in keeping our operations running smoothly. We’re seeking a detail-oriented and proactive professional to manage daily office functions, support project teams, and help maintain an efficient, productive work environment. Key Responsibilities:<ul><li>Oversee day-to-day office operations, including supplies, equipment, and facility maintenance.</li><li>Coordinate schedules, meetings, and communications for executives and project managers.</li><li>Support HR with onboarding, timekeeping, and compliance documentation.</li><li>Manage vendor relationships, service contracts, and office budget tracking.</li><li>Monitor, organize, and file project documents, invoices, and records.</li><li>Implement and refine office policies and procedures, ensuring a safe and organized workspace.</li><li>Serve as the first point of contact for clients, visitors, and team members.</li><li>Assist with special projects and support cross-functional teams as needed.</li></ul>
2026-04-03T00:00:00Z

Office Coordinator

Carlsbad, CA
onsite
Temporary
24 - 30 USD / Hourly
Some offices run quietly in the background — others are full of movement, ideas, shifting priorities, and constant collaboration. In those environments, organization isn’t optional — it’s what keeps everything from falling apart.Robert Half is hiring on behalf of a growing creative agency in Carlsbad that is looking for an Office Coordinator to help bring structure and consistency to a fast-moving, people-driven environment. This isn’t just a “front desk” role — it’s the central point that connects teams, keeps operations flowing, and ensures the day-to-day experience in the office feels seamless. You’ll be the person people turn to when they need something handled, solved, or organized. Whether it’s coordinating meetings, managing supplies, or supporting leadership, your role will directly impact how smoothly the entire office runs. Key Responsibilities<ul><li>Coordinate daily office operations and administrative tasks</li><li>Manage office supplies, vendors, and service providers</li><li>Support scheduling, meetings, and internal coordination</li><li>Assist with onboarding logistics and new hire setup</li><li>Maintain organization across files, systems, and common areas</li><li>Handle general office communication and requests</li><li>Support leadership with administrative needs</li><li>Ensure a welcoming and organized office environment</li></ul>
2026-04-09T00:00:00Z

Office Coordinator

San Clemente, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for an Office Coordinator to join our team in San Clemente, California. In this long-term contract role, you will play a vital part in ensuring the smooth operation of daily office activities, supporting cross-functional teams, and contributing to organizational efficiency. This position offers an opportunity to work in a dynamic environment while leveraging your administrative expertise to make a meaningful impact. Responsibilities: • Manage daily administrative tasks, including scheduling meetings, maintaining calendars, organizing records, and preparing reports. • Oversee office supplies and break room inventory to ensure a clean, organized, and well-stocked workspace. • Greet visitors, manage the reception area, and address inquiries with professionalism and friendliness. • Support the HR team by maintaining employee records and assisting with HR-related documentation. • Coordinate logistics for meetings, conferences, and company-wide events, ensuring seamless execution. • Collaborate with various departments to facilitate cross-functional projects and initiatives. • Maintain accurate records, databases, and documentation to support organizational processes. • Process credit card transactions and employee expense reports with attention to detail. • Undertake special projects such as organizing events, enhancing employee engagement, or improving workflows. • Perform additional tasks as assigned to support the overall efficiency of the office.
2026-04-15T00:00:00Z

Office Services Associate

Newport Beach, CA
onsite
Temporary
20 - 21 USD / Hourly
We are looking for a dedicated Office Services Associate to join our team in Newport Beach, California. This is a Contract position that involves delivering essential office support services in a calm, detail-oriented environment. You will play a key role in maintaining day-to-day office operations, ensuring a welcoming atmosphere, and providing exceptional service to clients and staff. Responsibilities: • Greet clients and visitors, ensuring a positive first impression. • Prepare and distribute daily bulletins to keep the office informed. • Restock pantry and supply closets to maintain a well-equipped workspace. • Assist with opening doors and addressing basic office needs. • Perform light reprographic tasks, with more extensive work sent offsite. • Ensure common areas are clean, organized, and presentable. • Provide general administrative support to attorneys and secretaries as needed. • Coordinate with remote support teams for additional tasks and assistance. • Adapt to new office systems and processes with provided training.
2026-04-15T00:00:00Z

Office Services Associate

Irvine, CA
onsite
Temporary
19 - 20 USD / Hourly
Position summaryThe Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed.Job duties* denotes an essential function- *Utilize appropriate logs for all office services work.- *Ensure that job tickets are properly filled out before beginning work.- *Perform work in office services primarily reprographics mail and intake functions according to established procedures.- *Follow procedures to run jobs in proper order.- *Communicate with supervisor or client on job or deadline issues.- *Meet contracted deadlines for accepting completing and delivering all work.- *Troubleshoot basic equipment problems.- Be able to lift up to 50 lbs. on a regular basis.- Prioritize workflow.- Performs Quality Assurance on own and work of others.- Load machines with various paper toner supplies.- Answer telephone emails and place service calls when needed.- Interact with clients in person over the phone or electronically.- Adhere to Williams Lea policies in addition to client site policies.- Use equipment and supplies in a cost-efficient manner.
2026-04-10T00:00:00Z

Office Assistant

El Toro, CA
onsite
Contract / Temporary to Hire
18.2115 - 23 USD / Hourly
We are looking for an organized and detail-oriented Office Assistant to join our team in Foothill Ranch, California. In this Contract to permanent position, you will play a critical role in ensuring the smooth functioning of daily office operations while providing excellent support to clients and internal teams. This is an on-site, permanent role requiring proficiency in administrative tasks and customer service. Responsibilities: • Welcome visitors and clients warmly, maintaining a detail-oriented and organized front desk environment. • Process customer orders accurately and track them through internal systems to ensure timely delivery. • Enter and verify order details in company databases, ensuring all information is correct and up-to-date. • Collaborate with internal teams to resolve any discrepancies related to orders or customer information. • Organize and maintain both digital and physical files for clients, orders, and administrative records. • Utilize G Suite tools, including Gmail, Google Docs, and Google Sheets, for communication and recordkeeping. • Create, edit, and format documents using Microsoft Word for internal and client-related purposes. • Perform basic data entry and generate reports using Microsoft Excel. • Handle general administrative tasks to support daily office operations. • Respond to inbound phone calls and manage clerical duties such as scanning and document organization.
2026-04-16T00:00:00Z

Office Coordinator — Manufacturing / Operations

Elfin Forest, CA
onsite
Temporary
23 - 29 USD / Hourly
In operational environments, there’s always something moving — orders being processed, shipments going out, teams coordinating across departments. What ties it all together is strong internal organization. A well-established manufacturing company in San Marcos is hiring an Office Coordinator to support administrative operations tied to production, logistics, and internal communication. This role is ideal for someone who enjoys being part of a structured environment where their work has a direct impact on day-to-day operations. This position plays a key role in keeping information flowing between departments. The right candidate will be detail-oriented, reliable, and comfortable juggling multiple responsibilities. Key Responsibilities<ul><li>Support daily office and administrative operations</li><li>Assist with scheduling, documentation, and coordination</li><li>Maintain records related to orders, shipments, and operations</li><li>Communicate with internal teams and vendors</li><li>Organize files, reports, and documentation</li><li>Support logistics and operational workflows</li><li>Assist with data tracking and reporting</li><li>Handle general office tasks as needed</li></ul>
2026-04-09T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Temporary
42.75 - 49.5 USD / Hourly
We are looking for an experienced Legal Secretary to join our team on a long-term contract basis in Newport Beach, California. The ideal candidate will bring expertise in litigation support, including calendaring and e-filing in state and federal courts, and demonstrate strong organizational skills. This position is fully on-site and offers the opportunity to work closely with legal professionals in a dynamic environment. Responsibilities:• Prepare and file legal documents electronically, ensuring compliance with court regulations.• Manage and maintain court calendars, coordinating deadlines and hearings.• Handle federal court filings with precision and attention to detail.• Provide administrative support, including scheduling meetings and managing correspondence.• Assist with cases, offering comprehensive litigation support.• Oversee document preparation, proofreading, and formatting to meet legal standards.• Coordinate with attorneys and other staff to ensure seamless case management.• Track deadlines and maintain organized case files for easy access.• Perform general administrative tasks as needed to support the team.
2026-04-15T00:00:00Z

Legal Secretary

Costa Mesa, CA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for an experienced Legal Secretary to join our team on a short-term contract basis in Costa Mesa, California. This role involves providing critical support to a fast-paced Construction Defect practice during a period of increased workload. The ideal candidate will have a strong legal background and be able to manage multiple tasks efficiently with minimal supervision. Responsibilities: • Prepare, draft, and format legal documents and motions in compliance with court requirements. • Manage attorney calendars, deadlines, and court schedules to ensure timely filings and appearances. • Oversee the service and filing of legal documents, including e-filing and court filings. • Maintain well-organized electronic and physical case files for easy access and retrieval. • Provide administrative and legal support to attorneys and paralegals to facilitate smooth case management. • Coordinate schedules and prioritize tasks in a high-volume environment. • Assist with documentation related to construction defect cases and other legal matters as needed. • Ensure all tasks are completed accurately and within tight deadlines.
2026-04-17T00:00:00Z

Legal Secretary

San Diego, CA
onsite
Permanent
75000 - 85000 USD / Yearly
LEGAL SECRETARY ROLE - FULLY ON SITE IN DOWNTOWN SAN DIEGO About the RoleThis firm is seeking a polished, detail‑oriented Legal Secretary with strong litigation experience in California state and federal courts. This role supports multiple attorneys with a balanced caseload and offers stability, strong mentorship, and an excellent work environment. Key Responsibilities<ul><li>Prepare, format, and revise legal documents (pleadings, motions, discovery, TOAs/TOCs)</li><li>E‑file in state and federal courts (California and Federal CM/ECF)</li><li>Maintain attorney calendars, deadlines, and reminders (CompuLaw or firm system; training offered)</li><li>Schedule hearings, depositions, mediations, and client meetings</li><li>Handle document management, proofreading, redlining, and administrative support</li><li>Process expenses, time entries, and assist with billing as needed</li><li>Provide reliable support for trial prep, filings, and case logistics</li></ul>Compensation & Benefits<ul><li>Salary: $85K–$105K DOE</li><li>Schedule: 40‑hour week; onsite or hybrid depending on firm</li><li>Benefits: Medical/dental/vision, 401(k), PTO, paid holidays</li><li>Perks: Paid parking, professional development, supportive firm culture</li></ul>
2026-03-24T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Permanent
80000 - 105000 USD / Yearly
Litigation Legal Assistant – HYBRID in Newport BeachRobert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture. This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment. Key Responsibilities<ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul>Why Join This Firm<ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul>Benefits<ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul>CompensationSalary range: $80,000–$105,000, plus performance-based holiday bonus.Compensation will vary based on federal court experience, technical skillset, and overall career stability.
2026-04-13T00:00:00Z