Results for Legal Operations Manager Jobs in Fallbrook, CA

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Project Manager - Operations

Colton, CA
onsite
Temporary / Contract
75 - 85 USD / Hourly
Robert Half is recruiting for an experienced Project Manager/ Consultant for our manufacturing client to lead the evaluation, selection, and relocation of operations to a new facility. This role will oversee all phases of the project, including site selection, facility planning, vendor management, construction coordination, equipment relocation, and operational readiness while minimizing business disruption. This interim opportunity will be located in Colton, CA onsite. ResponsibilitiesProject ManagementLead the relocation project from site identification through facility startup.Develop and manage project plans, budgets, timelines, milestones, and risk mitigation strategies.Provide regular updates to leadership and key stakeholders.Ensure business continuity throughout the transition. Site Selection & Facility PlanningPartner with commercial real estate brokers to identify and evaluate potential facilities.Coordinate site tours, due diligence, lease negotiations, and facility selection activities.Assess facility layouts, infrastructure, utilities, and operational requirements. Relocation & OperationsOversee relocation of manufacturing equipment, inventory, office assets, and personnel.Coordinate construction, facility upgrades, equipment installation, and operational startup.Ensure utilities, security, telecommunications, and facility services are operational before occupancy.Vendor & Budget ManagementManage contractors, moving companies, consultants, and service providers.Obtain bids, negotiate contracts, and monitor vendor performance.Track project budgets, expenditures, and cost saving opportunities.Compliance & CommunicationEnsure compliance with permits, inspections, safety regulations, and occupancy requirements.Serve as the primary liaison between leadership, employees, vendors, and external partners.Maintain project documentation and facilitate regular project meetings. QualificationsBachelor's degree in Project Management, Business Administration, or related field preferred.PMP certification ideal to have, but not required 5+ years of project management experience.Experience leading facility relocations, manufacturing expansions, or large scale operational projects.Experience working with commercial real estate brokers, contractors, and vendors.Strong project planning, budgeting, scheduling, and stakeholder management skills.Proficiency with Microsoft Office and project management software.Preferred ExperienceManufacturing, industrial, distribution, or warehouse environments.Facility relocation and equipment move projects.Construction, remodeling, or facility improvement initiatives. Success MeasuresNew facility identified and secured on schedule.Project completed within budget.Minimal operational downtime.Successful equipment relocation and operational startup.On time completion of key project milestones.Effective coordination of vendors, contractors, and stakeholders.
2026-10-28T00:00:00Z

Project Manager - Operations

Carlsbad, CA
onsite
Temporary / Contract
55.4135 - 64.163 USD / Hourly
Interim Project Manager Consultant Location: Carlsbad, CA (2-3 days onsite per week) Duration: Immediate Start through March 1, 2027 Schedule: Hybrid; onsite 2-3 days per week initially, with potential flexibility as the engagement progresses Industry: Skincare / Consumer Products Overview Our client is seeking an experienced Interim Project Manager Consultant to provide immediate support to an overwhelmed Senior Project Manager and help drive critical product and operational initiatives across the organization. This consultant will be responsible for managing project plans, coordinating cross-functional teams, monitoring risks and timelines, and ensuring successful execution of key business initiatives. The ideal candidate is a hands-on project management professional with at least 7 years of experience leading complex projects, preferably within consumer products, skincare, cosmetics, healthcare, or other regulated manufacturing environments. Key Responsibilities Lead and manage multiple projects from planning through execution and completion. Develop, maintain, and drive detailed project plans, timelines, milestones, deliverables, and status reporting. Coordinate cross-functional activities and ensure project objectives are achieved on time and within scope. Monitor project budgets, resource requirements, timelines, and overall project performance. Identify project risks proactively and develop mitigation strategies to minimize impact on cost, quality, and delivery schedules. Manage relationships with external contract manufacturers, suppliers, testing laboratories, and other third-party vendors. Facilitate project meetings, communicate project updates, and ensure accountability across stakeholders. Support change management initiatives as needed to drive successful adoption of project outcomes. Establish project management best practices and help create structure where formal PM tools and processes are still evolving. Qualifications 7+ years of project management experience leading cross-functional projects. Proven ability to manage multiple priorities and deliver results in fast-paced environments. Strong organizational, communication, and stakeholder management skills. Experience building and maintaining project plans, schedules, risk logs, and executive status updates. Ability to work independently while partnering effectively with leadership and functional teams. Preferred Qualifications Portfolio management experience. PMP or other project management certification. Experience working within regulated manufacturing environments. Experience supporting skincare, OTC products, SPF, mineral sunscreen, dermatologist-dispensed, or clinically tested consumer products. Experience working with project management tools such as Smartsheet, Asana, Monday.com, Jira, Microsoft Project, or PLM systems. Experience working with external manufacturers, suppliers, and product development teams.
2026-10-28T00:00:00Z

Operations Coordinator

Newport Beach, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Operations Coordinator to support the day-to-day performance of a growing clinic in Newport Beach, California. This Contract position is ideal for someone who can balance administrative precision, team coordination, and client-facing responsiveness while helping improve internal workflows. The person in this role will contribute to a smooth office experience by keeping schedules accurate, tracking key operational details, and supporting both staff and patient needs. Responsibilities: • Oversee daily administrative and operational activities to help the clinic stay organized, efficient, and on schedule. • Review recurring task lists, verify completion, and follow up with team members to address missed or delayed items. • Evaluate existing procedures, recommend practical workflow improvements, and assist with putting updated processes into practice. • Respond to patient and client inquiries in a timely manner, stepping in directly when additional support is needed to maintain strong service levels. • Monitor appointment calendars for conflicts, prevent scheduling errors, and confirm patients are booked appropriately throughout their care plans. • Support front desk operations by helping ensure service charges are entered accurately and patient account details are maintained correctly. • Maintain operational tracking documents by recording revenue figures, patient activity, and lead information with accuracy. • Manage clinic supply levels, place replenishment orders before shortages occur, and help keep credentialing and insurance records current. • Coordinate daily priorities for a small support team, check progress regularly, and assist with onboarding activities for new team members. • Provide logistical support for community workshops and contribute light editing assistance for digital content such as videos or podcasts when needed.
2026-10-29T00:00:00Z

Operations Support Coordinator

San Marcos, CA
onsite
Temporary / Contract
25 - 31 USD / Hourly
A growing educational institution is seeking an Operations Support Coordinator to help keep academic programs, faculty initiatives, and student-facing operations running smoothly. This position is ideal for someone who enjoys coordinating multiple moving pieces, improving administrative workflows, and supporting a mission-driven organization. Working alongside academic leadership and department staff, the coordinator will manage schedules, track program documentation, support purchasing and budget processes, and help ensure students and faculty receive timely administrative support. Candidates with experience in higher education, school administration, or educational program coordination are encouraged to apply.Key Responsibilities<ul><li>Coordinate administrative operations for academic departments, student programs, and faculty initiatives.</li><li>Maintain calendars, meeting schedules, agendas, and follow-up action items.</li><li>Track program deadlines, enrollment-related documentation, and departmental deliverables.</li><li>Assist with purchase requests, expense tracking, budget records, and invoice routing.</li><li>Prepare spreadsheets, presentations, reports, and internal communications.</li><li>Coordinate workshops, orientations, faculty meetings, and student events.</li><li>Serve as a liaison between department leadership and campus support teams.</li><li>Maintain organized electronic records and confidential student or employee information.</li><li>Monitor outstanding requests and follow up with staff to keep projects on schedule.</li><li>Identify workflow inefficiencies and recommend practical administrative improvements.</li></ul>
2026-10-26T00:00:00Z

Office Manager

Newport Beach, CA
onsite
Temporary / Contract
34.0385 - 43 USD / Hourly
We are looking for an organized and service-focused Office Manager to support daily operations in Newport Beach, California. This Contract position is ideal for someone who thrives in a fast-moving environment, creates a welcoming experience for clients and staff, and keeps administrative processes running smoothly. The role blends front office coordination, operational support, and team-facing responsibilities, with opportunities to contribute to hiring and HR-related activities. Candidates with experience in healthcare, wellness, or similar service-oriented settings will be especially well suited for this opportunity. Responsibilities: • Oversee day-to-day office operations to ensure an efficient, detail-oriented, and well-organized workplace. • Welcome visitors and serve as a primary point of contact, delivering a positive and attentive customer experience. • Manage office inventory by ordering, tracking, and replenishing supplies to support uninterrupted business operations. • Handle administrative tasks such as scheduling, document coordination, record maintenance, and general office support. • Assist with accounts payable activities, including invoice processing, tracking expenses, and supporting accurate financial documentation. • Build strong working relationships with clients, vendors, and internal team members to support collaboration and service excellence. • Contribute to recruiting and HR support activities, including interview coordination, onboarding preparation, and related administrative follow-up. • Maintain organized systems and processes that help the office operate effectively in a high-volume environment.
2026-10-29T00:00:00Z

Office Manager

Rancho Santa Fe, CA
onsite
Temporary / Contract
32 - 40 USD / Hourly
A polished office, exceptional client service, and a role where your work truly matters.A boutique professional services organization in the Rancho Santa Fe area is looking for a polished, detail-oriented Office Manager to oversee administrative operations and help deliver an exceptional experience for clients and business partners. This opportunity is well suited for someone who enjoys a professional environment, takes pride in anticipating needs, and can balance client-facing responsibilities with behind-the-scenes organization. You'll be trusted to manage the flow of the office, support leadership, coordinate vendors, and maintain accurate administrative and financial records. The organization values discretion, professionalism, and someone who can take ownership without needing constant direction. The ideal candidate is comfortable interacting with high-level clients while keeping daily operations running smoothly.Your responsibilities will include:<ul><li>Oversee daily office operations and ensure the workplace is organized and professional.</li><li>Serve as a primary point of contact for visitors, clients, and business partners.</li><li>Coordinate meetings, calendars, conference rooms, and office communications.</li><li>Support leadership with correspondence, document preparation, and scheduling.</li><li>Manage office vendors, service providers, supplies, and facilities requests.</li><li>Track invoices, expenses, purchase orders, and administrative budgets.</li><li>Maintain organized client records, contracts, and confidential business documents.</li><li>Coordinate travel arrangements and expense reports as needed.</li><li>Assist with onboarding administrative processes and employee records.</li><li>Monitor outstanding administrative requests and follow through to completion.</li><li>Help standardize procedures and improve the client service experience.</li><li>Handle sensitive information with professionalism and sound judgment.</li></ul>
2026-10-12T00:00:00Z

Office Manager

Carlsbad, CA
onsite
Temporary / Contract
30 - 36 USD / Hourly
The office runs better when you're the one running it.A growing construction and engineering services organization is seeking a hands-on Office Manager to oversee daily office operations and provide administrative support across accounting, project coordination, and leadership. This is not simply a receptionist role with a different title. The company needs someone who can take ownership of the office, anticipate what the team needs, keep vendors and documentation organized, and make sure day-to-day operations stay on track. You'll be the central point of contact connecting management, project teams, vendors, and office staff. The ideal candidate is resourceful, organized, and comfortable switching between administrative priorities, basic financial tasks, and operational problem-solving. Someone who enjoys improving processes rather than just maintaining them will thrive here.What you'll oversee:<ul><li>Manage daily office operations, including supplies, equipment, facilities requests, and vendor relationships.</li><li>Coordinate calendars, meetings, office communications, and internal events.</li><li>Prepare and organize project documents, contracts, proposals, and correspondence.</li><li>Assist with invoice processing, expense tracking, purchase orders, and payment follow-up.</li><li>Maintain spreadsheets for project expenses, vendor information, and office budgets.</li><li>Coordinate with accounting on AP documentation and outstanding invoice questions.</li><li>Support employee onboarding, office access, equipment requests, and administrative records.</li><li>Track office spending and identify opportunities to improve purchasing processes.</li><li>Help maintain organized electronic files and document retention procedures.</li><li>Assist project managers with meeting notes, scheduling, and document distribution.</li><li>Troubleshoot day-to-day office issues and coordinate resolutions with vendors.</li><li>Develop procedures to improve workflow, organization, and accountability.</li></ul>
2026-10-12T00:00:00Z

7 results for Legal Operations Manager in Fallbrook, CA