Add your latest resume to match with open positions.

50 results for Human Resource Assistant in Fallbrook, CA

Administrative Assistant

Del Mar, California
onsite
Temporary / Contract
24.5 - 27.5 USD / Hourly
Our client is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and is committed to delivering excellent internal and external service. Key Responsibilities<ul><li>Provide day-to-day administrative support to departments and leadership</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and route phone calls, emails, and other correspondence</li><li>Prepare reports, presentations, and other business documents</li><li>Maintain office files, records, and databases with accuracy</li><li>Order office supplies and help coordinate general office operations</li><li>Assist with travel arrangements, expense reports, and meeting logistics</li><li>Support onboarding, special projects, and other administrative initiatives</li><li>Greet visitors and help ensure a professional office environment</li><li>Handle confidential information with discretion</li></ul>
2026-09-08T00:00:00Z

Administrative Assistant

San Diego, California
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support day-to-day office operations. This is a Contract position suited for someone who is organized, responsive, and comfortable handling a range of administrative duties in a detail-oriented office setting. The role includes assisting with workspace setup, coordinating communications, and providing general clerical support to help the team run efficiently. Responsibilities: • Support daily administrative operations by managing routine office tasks and helping maintain an organized work environment. • Assist with assembling and organizing office equipment, including preparing a mail cart for operational use. • Handle incoming calls and emails effectively, directing requests and responding to inquiries in a timely manner. • Schedule appointments and coordinate calendars to support smooth day-to-day team activities. • Enter and update information accurately in internal records, spreadsheets, and administrative tracking documents. • Prepare, format, and edit documents, presentations, and correspondence using Microsoft Office applications. • Provide courteous front-line support to internal staff and external contacts while ensuring timely follow-up on requests.
2026-09-18T00:00:00Z

Administrative Assistant

Encinitas, California
onsite
Temporary / Contract
26 - 32 USD / Hourly
POLISHED, ORGANIZED & CLIENT-FACING — THIS IS NOT YOUR TYPICAL ADMIN ROLE.A boutique real estate organization in Encinitas is looking for an Administrative Assistant to support its brokerage and property operations.This person will be trusted with confidential information, client communication, scheduling, transaction documentation, and keeping multiple priorities moving at once.If you're someone who loves a clean inbox, an organized calendar, and knowing exactly what needs to happen next, this could be your kind of role.WHAT YOU'LL BE DOING<ul><li>Support real estate professionals with daily administrative needs</li><li>Manage calendars, appointments, and meetings</li><li>Prepare and organize transaction documentation</li><li>Maintain electronic client and property files</li><li>Assist with listing and property information</li><li>Coordinate communications with clients, vendors, and partners</li><li>Prepare correspondence, reports, and presentations</li><li>Track transaction deadlines and required documentation</li><li>Assist with vendor coordination</li><li>Process invoices and expense documentation</li><li>Maintain CRM information and contact records</li><li>Schedule property-related appointments</li><li>Assist with marketing materials and property updates</li><li>Handle confidential client information professionally</li><li>Support leadership with special projects</li></ul>
2026-09-07T00:00:00Z

Administrative Assistant

Bonsall, California
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Bonsall, California. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing a welcoming front-desk presence, and ensuring smooth communication across the office. The role calls for strong attention to detail, a detail-oriented approach, and the ability to manage a variety of clerical and customer-facing tasks with confidence. Responsibilities:• Manage day-to-day administrative activities to help maintain an efficient and well-organized office environment.• Receive and direct incoming phone calls in a courteous and attentive manner, ensuring messages and inquiries are handled promptly.• Perform accurate data entry and maintain office records, documents, and related information systems.• Coordinate routine office tasks such as filing, document preparation, and general clerical support for internal teams.• Monitor administrative workflows and assist with scheduling, communication, and other support duties as needed.
2026-09-22T00:00:00Z

Administrative Assistant

Orange, California
onsite
Temporary to Hire
31.9675 - 37.015 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Orange, California. This is a Contract to permanent opportunity, offering the chance to grow within the organization while contributing to a dynamic and collaborative office environment. The ideal candidate will be tech-savvy, familiar with QuickBooks Desktop, and capable of managing various administrative and bookkeeping tasks effectively. Responsibilities: • Manage scheduling and calendar activities to ensure smooth daily operations. • Oversee general office management tasks, including maintaining supplies and organizing workflows. • Process invoices, write checks, and handle occasional banking errands. • Perform light bookkeeping and accounting duties to support financial operations. • Provide administrative support by answering calls, managing data entry, and assisting with receptionist duties. • Utilize QuickBooks Desktop for financial record-keeping and related tasks. • Collaborate with the team to ensure efficient property management. • Maintain an organized workspace, adhering to business casual dress code.
2026-09-24T00:00:00Z

Administrative Assistant

San Diego, California
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is partnering with a local municipality seeking an experienced Administrative Assistant to provide administrative and operational support to a busy city department. This is a great opportunity for a detail-oriented professional with prior experience working for a city, municipality, or government agency.Key Responsibilities<ul><li>Provide day-to-day administrative support to department staff and leadership</li><li>Answer phones, respond to emails, and assist with public and internal inquiries</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, format, and proofread correspondence, reports, forms, and other documents</li><li>Maintain accurate electronic and physical records in accordance with department procedures</li><li>Process forms, invoices, data entry, and other administrative documents</li><li>Assist with meeting agendas, minutes, and follow-up items</li><li>Communicate professionally with city departments, vendors, community members, and the public</li><li>Support special projects and other administrative duties as assigned</li></ul>
2026-09-11T00:00:00Z

Administrative Assistant

Fountain Valley, California
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a government-focused environment in Fountain Valley, California. This Long-term Contract position is ideal for someone who can manage a steady volume of administrative tasks, maintain accurate records, and communicate effectively with vendors and internal stakeholders. The successful candidate will bring strong organizational skills, sound judgment, and the ability to keep invoice and contract activities moving efficiently. Responsibilities: • Process a high daily volume of invoices with accuracy and timeliness to support ongoing operational needs. • Enter invoice details and related records into organizational systems while maintaining complete and up-to-date documentation. • Coordinate payment activity by reviewing invoice status, confirming required information, and helping ensure obligations are handled promptly. • Act as a liaison between vendors and internal teams to share updates, address questions, and keep transactions on track. • Route contracts and supporting paperwork to the appropriate parties for review, approval, and follow-through. • Provide regular status updates on administrative items and communicate clearly when follow-up or corrections are needed. • Perform general office support duties, including handling inbound calls and assisting with front-desk or receptionist-related tasks as needed.
2026-09-24T00:00:00Z

Legal Assistant

Santa Ana, California
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for an organized Legal Assistant to support a busy civil litigation practice in California. This role is ideal for someone who thrives in a fast-paced law firm environment, manages multiple priorities with care, and produces high-quality work with minimal supervision. You will work closely with attorneys on litigation support, document preparation, filing coordination, and day-to-day administrative needs while contributing to a collaborative office culture. Responsibilities: • Support a group of attorneys with a broad range of litigation-related administrative and document tasks in a high-volume practice. • Coordinate and submit court filings in state courts and assist with federal filings when needed, ensuring accuracy and timeliness. • Prepare legal documents and assemble tables of authorities, tables of contents, correspondence, and other case materials for attorney review. • Maintain attorney schedules by tracking deadlines, appointments, and key case-related commitments while helping keep priorities organized. • Process expense reports and related administrative items for assigned attorneys using internal systems and firm procedures. • Manage document handling and file organization within the firm’s document management platform and other office technologies. • Provide general litigation support by assisting with client communications, formatting documents, and maintaining organized records. • Contribute to smooth daily office operations while adapting to workload changes across multiple attorney desks.
2026-09-09T00:00:00Z

Legal Assistant

Irvine, California
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
Looking to join a modern, growing litigation firm where your career can continue to evolve? Our client, a tech-forward civil litigation firm in Irvine, is seeking a Legal Assistant with 3+ years of litigation experience to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement.This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment. What You'll Do<ul><li>Support attorneys throughout all phases of civil litigation</li><li>Prepare, revise, and proofread legal documents and correspondence</li><li>Manage attorney calendars, deadlines, and court filings</li><li>Coordinate depositions, mediations, and hearings</li><li>Prepare discovery, pleadings, and trial-related documents</li><li>Communicate with clients, opposing counsel, and court personnel</li><li>Maintain electronic files and utilize the firm's technology-driven systems</li></ul>What They're Looking For<ul><li>3+ years of civil litigation legal assistant experience</li><li>Experience with California state court filings (federal experience is a plus)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to prioritize multiple deadlines in a fast-paced practice</li><li>Positive attitude with a desire to learn and grow</li></ul>Why This Firm?<ul><li>Growing civil litigation practice with long-term stability</li><li>Tech-forward environment utilizing modern legal technology</li><li>Direct mentorship from experienced attorneys and leadership</li><li>Ongoing training and career development</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact as the firm continues to expand</li></ul>Schedule<ul><li>Onsite daily – Irvine</li></ul>If you're looking for a firm that values professional development, embraces innovation, and offers long-term growth, I'd love to connect.Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.
2026-09-11T00:00:00Z

Legal Assistant

El Cajon, California
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for a Legal Assistant to provide onsite administrative support to a Contracts & Legal team in California. This Contract position is designed to cover a contract staffing need for approximately 4 to 8+ weeks and offers a 40-hour-per-week schedule. The role is centered on document coordination, records organization, deadline tracking, and internal communication rather than legal analysis or contract negotiation. Responsibilities: • Keep contract logs and legal matter tracking tools current so the team has accurate status visibility. • Arrange and maintain legal documents, records, and filing systems in an orderly and accessible manner. • Facilitate the circulation of agreements for review, approval, and signature completion. • Monitor key dates such as expirations, renewal milestones, and pending action items, and follow up as needed. • Provide administrative support for legal billing activities, including invoice handling and tracking. • Respond to internal requests for updates by sharing contract progress and identifying outstanding items. • Assist the legal team with day-to-day administrative tasks that help maintain smooth departmental operations.
2026-09-24T00:00:00Z

Executive Assistant

San Diego, California
onsite
Temporary / Contract
43 - 52 USD / Hourly
Our client, a mission-driven nonprofit organization, is seeking a highly organized and proactive Executive Assistant to support the CEO and COO. This role requires a detail-oriented professional who can manage complex calendars, coordinate high-level meetings, handle confidential information, and serve as a key partner in supporting executive leadership and organizational operations. The ideal candidate is resourceful, adaptable, and committed to the mission of the organization. This individual will play a critical role in helping the CEO and COO stay focused on strategic priorities and day-to-day leadership responsibilities. Key Responsibilities<ul><li>Provide high-level administrative support to the CEO and COO</li><li>Manage complex calendars, schedule internal and external meetings, and coordinate logistics</li><li>Prepare correspondence, reports, presentations, agendas, and meeting materials</li><li>Take meeting notes and track follow-up items and action steps</li><li>Coordinate board meetings, committee meetings, and executive-level events as needed</li><li>Manage travel arrangements, itineraries, and expense reporting</li><li>Serve as a liaison between executive leadership and internal/external stakeholders</li><li>Maintain confidential records and sensitive information with discretion</li><li>Support special projects, strategic initiatives, and cross-functional collaboration</li><li>Assist with office operations and help streamline administrative processes</li></ul>
2026-09-22T00:00:00Z

Executive Assistant

San Diego, California
onsite
Temporary / Contract
40 - 50 USD / Hourly
Our client, a small entertainment company, is seeking a proactive and resourceful Executive Assistant to support senior leadership in a fast-paced office environment. This role is ideal for someone who thrives in a hands-on setting, enjoys wearing multiple hats, and can help keep daily operations organized and running smoothly. Key Responsibilities:<ul><li>Manage multiple executive calendars, coordinate meetings, and schedule appointments.</li><li>Arrange travel, process expense reports, and support day-to-day administrative needs.</li><li>Prepare correspondence, presentations, and other business documents.</li><li>Serve as the main point of contact for internal staff, external partners, and visitors.</li><li>Support general office operations, including supply management, filing, and vendor coordination.</li><li>Assist with planning team meetings, events, and entertainment-related projects.</li><li>Handle confidential information with professionalism and discretion.</li><li>Help prioritize tasks and keep leadership organized in a small office setting.</li></ul>
2026-09-22T00:00:00Z

Executive Assistant

Solana Beach, California
onsite
Temporary / Contract
32 - 40 USD / Hourly
Executive Administrative Assistant – Healthcare OperationsA large healthcare organization is seeking an experienced Executive Administrative Assistant to support senior leadership and help keep a busy administrative operation running efficiently. This role is ideal for someone who is polished, extremely organized, proactive, and comfortable working with confidential information. Your Responsibilities<ul><li>Manage complex calendars and coordinate meetings</li><li>Schedule internal and external meetings across multiple departments</li><li>Prepare agendas, presentations, reports, and meeting materials</li><li>Coordinate executive travel and expense reporting</li><li>Prepare correspondence and internal communications</li><li>Maintain confidential files and records</li><li>Track action items and follow up with department leaders</li><li>Coordinate leadership meetings and special events</li><li>Assist with departmental projects and initiatives</li><li>Prepare recurring reports and presentations</li><li>Coordinate communications between leadership and internal teams</li><li>Manage competing priorities and shifting deadlines</li><li>Handle sensitive information with discretion</li><li>Serve as a professional point of contact for internal and external partners</li></ul>
2026-09-10T00:00:00Z

Executive Assistant

San Luis Rey, California
onsite
Temporary / Contract
32 - 40 USD / Hourly
A growing organization in the San Luis Rey area is looking for a highly organized Executive Assistant to provide direct support to senior leadership while helping keep day-to-day business priorities moving forward.This is not a role where you'll simply manage a calendar. The ideal candidate will be someone who can anticipate needs, keep executives prepared, manage competing priorities, and take ownership of important follow-ups. You'll interact with leadership, clients, vendors, and internal teams and will need excellent judgment and discretion. What You'll Do:<ul><li>Manage complex executive calendars and scheduling priorities</li><li>Coordinate meetings, conference calls, and appointments</li><li>Prepare agendas, meeting materials, presentations, and reports</li><li>Monitor follow-ups and action items after leadership meetings</li><li>Coordinate domestic travel, accommodations, transportation, and itineraries</li><li>Prepare and organize expense reports</li><li>Draft and proofread correspondence and internal communications</li><li>Serve as a professional point of contact for executives</li><li>Coordinate communication between leadership and internal departments</li><li>Maintain confidential business and personnel information</li><li>Assist with special projects and time-sensitive initiatives</li><li>Track deadlines and important deliverables</li><li>Help coordinate executive events, meetings, and presentations</li><li>Maintain organized electronic files and records</li><li>Assist with basic budget, invoice, and purchasing tracking</li><li>Identify opportunities to streamline administrative processes</li><li>Provide additional support to leadership as priorities shift</li></ul>
2026-09-23T00:00:00Z

Executive Assistant

San Diego, California
onsite
Temporary / Contract
32 - 36 USD / Hourly
Our client in the biotech industry is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires a polished professional who can manage complex calendars, coordinate meetings and travel, handle confidential information with discretion, and help keep executive operations running smoothly in a fast-paced, innovative environment. The ideal candidate will have strong communication skills, exceptional attention to detail, and the ability to anticipate needs while supporting leaders in a dynamic, mission-driven setting. Key Responsibilities<ul><li>Provide comprehensive administrative support to one or more senior executives</li><li>Manage complex calendars, schedule internal and external meetings, and resolve scheduling conflicts</li><li>Coordinate domestic and international travel arrangements, including itineraries, expense reporting, and logistics</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Organize board meetings, leadership meetings, and special events as needed</li><li>Track action items and follow up to ensure timely completion of deliverables</li><li>Maintain confidential files, records, and sensitive business information</li><li>Support expense management, invoice processing, and other administrative tasks</li><li>Assist with special projects and process improvements to enhance executive support functions</li></ul>
2026-09-24T00:00:00Z

Executive Assistant

Irvine, California
onsite
Temporary to Hire
38 - 44 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative and operational support in our office. This contract position with potential for a permanent role is ideal for someone who thrives in a fast-moving environment, communicates proactively, and can manage competing priorities with minimal direction. The role combines executive support, coordination of travel and meetings, and assistance with recruiting-related activities while handling sensitive information with professionalism and discretion. Responsibilities: • Manage complex executive calendars, prioritize scheduling needs, and coordinate meetings across internal and external stakeholders. • Arrange business travel from start to finish, including flights, lodging, ground transportation, and detailed itineraries. • Prepare and submit expense reports, track invoices, and support vendor payment processing with accuracy and timeliness. • Provide day-to-day administrative support by anticipating needs, sharing regular updates, and escalating issues before they become urgent. • Assist with recruiting coordination by supporting candidate scheduling, sourcing activities, screening logistics, and applicant tracking system updates. • Draft, edit, and format correspondence, reports, and other business documents using a tone appropriate for both internal and external audiences. • Partner closely with leadership to keep priorities organized and ensure meetings, follow-ups, and action items stay on track. • Maintain confidentiality while handling sensitive business information and executive communications. • Support onsite office operations Monday through Friday and contribute to a responsive, high-accountability work environment.
2026-09-23T00:00:00Z

Executive Assistant

La Jolla, California
onsite
Temporary / Contract
33 - 35 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be skilled in calendar management, travel coordination, meeting preparation, and confidential communications while serving as a trusted partner in supporting daily business operations. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and meeting coordination.</li><li>Arrange complex domestic and international travel itineraries, expense reporting, and logistics.</li><li>Prepare reports, presentations, correspondence, and other business documents with a high degree of accuracy and professionalism.</li><li>Serve as a point of contact between executives, internal teams, and external stakeholders.</li><li>Manage confidential information with discretion and professionalism.</li><li>Coordinate special projects, events, and cross-functional initiatives as needed.</li><li>Track deadlines, follow up on action items, and help ensure smooth day-to-day executive operations.</li></ul>
2026-09-24T00:00:00Z

Executive Assistant

Valley Center, California
onsite
Temporary / Contract
34 - 43 USD / Hourly
A private real estate and investment organization is seeking a polished, highly organized Executive Assistant to support a busy executive and assist with a combination of business and administrative priorities. This position is ideal for someone who is comfortable in a high-trust environment and can handle sensitive information, shifting schedules, vendor coordination, travel arrangements, and personal and professional administrative needs with discretion.Responsibilities:<ul><li>Manage a dynamic executive calendar and prioritize competing commitments</li><li>Coordinate meetings with internal teams, clients, investors, and outside partners</li><li>Arrange domestic and international travel</li><li>Build detailed travel itineraries and coordinate transportation and accommodations</li><li>Manage executive correspondence and email follow-up</li><li>Draft and prepare professional communications</li><li>Prepare meeting agendas, presentations, reports, and briefing materials</li><li>Track action items and ensure important follow-ups are completed</li><li>Coordinate vendors, contractors, and service providers</li><li>Assist with property-related administrative coordination</li><li>Review and organize invoices, receipts, and expense reports</li><li>Maintain confidential financial and business documentation</li><li>Coordinate appointments and special events</li><li>Assist with business development and client-related projects</li><li>Maintain organized digital files and records</li><li>Research vendors, services, and business information as needed</li><li>Handle last-minute changes calmly and efficiently</li><li>Take ownership of special projects from start to finish</li></ul>
2026-09-23T00:00:00Z

Executive Assistant

San Diego, California
onsite
Temporary to Hire
40 - 50 USD / Hourly
The OpportunityWe are seeking a highly organized and proactive Executive Assistant to support the leadership team of a well-established entertainment and brand-focused organization in San Diego. This position is ideal for an experienced executive support professional who enjoys being a trusted partner to senior leadership, coordinating across teams, and helping drive the organization’s day-to-day priorities forward. The successful candidate will be resourceful and comfortable operating in a fast-paced environment while balancing executive priorities, complex scheduling, Board support, and special projects. This person should be able to work independently, exercise sound judgment, anticipate needs, and build strong relationships with leadership, employees, Board members, business partners, and external contacts. Roles & ResponsibilitiesThe Executive Assistant will provide high-level administrative and organizational support to the leadership team while serving as a key resource for executive communications, scheduling, meetings, Board coordination, office operations, and special projects. Executive & Leadership Support<ul><li>Manage and coordinate complex executive calendars, meetings, appointments, conference calls, and travel logistics.</li><li>Serve as a professional liaison between senior leadership, employees, Board members, business partners, and external contacts.</li><li>Anticipate leadership needs and proactively manage priorities, scheduling conflicts, deadlines, and follow-up items.</li><li>Prepare agendas, presentations, reports, correspondence, and other materials for executive leadership.</li><li>Coordinate and organize information needed for Board and leadership meetings.</li><li>Track action items, deadlines, and commitments to help ensure timely completion.</li><li>Handle confidential information and sensitive matters with a high level of discretion and sound judgment.</li></ul>Meetings, Events & Board Support<ul><li>Coordinate logistics for Board meetings, executive meetings, staff meetings, company events, and leadership gatherings.</li><li>Manage meeting invitations, calendars, materials, room setup, technology, catering, and follow-up.</li><li>Support virtual meetings through Zoom and other video conferencing platforms.</li><li>Assist leadership with conferences, industry events, partner meetings, and other external engagements.</li></ul>Special Projects & Process Improvement<ul><li>Take ownership of special projects and administrative initiatives as assigned by executive leadership.</li><li>Identify opportunities to streamline processes, improve organization, and increase administrative efficiency.</li><li>Maintain organized systems for documents, projects, deadlines, and executive follow-up.</li><li>Work collaboratively across departments to support leadership priorities and broader organizational initiatives.</li></ul>
2026-09-18T00:00:00Z

Executive Assistant

Poway, California
onsite
Temporary / Contract
35 - 40 USD / Hourly
Our client, a growing aerospace organization in Poway, is seeking a highly organized and professional Executive Assistant to provide direct support to the President & CEO. This is a highly visible role for someone who enjoys working in a fast-paced environment, managing competing priorities, and serving as a trusted partner to executive leadership.The ideal candidate will be proactive, polished, and comfortable handling confidential information while ensuring the CEO's day-to-day operations run smoothly.Key Responsibilities<ul><li>Provide high-level administrative and organizational support to the President & CEO</li><li>Manage a complex calendar, scheduling internal and external meetings and appointments</li><li>Coordinate meetings, agendas, materials, and follow-up items</li><li>Arrange domestic and international travel, including itineraries and accommodations</li><li>Prepare correspondence, presentations, reports, and other executive materials</li><li>Serve as a professional point of contact for internal teams, clients, vendors, and business partners</li><li>Track action items and follow up with leadership and key stakeholders to ensure deadlines are met</li><li>Assist with board meetings, leadership meetings, and executive events</li><li>Maintain highly confidential and sensitive information with discretion</li><li>Coordinate special projects and research on behalf of the CEO</li><li>Help prioritize incoming requests and ensure important matters receive timely attention</li><li>Partner with other members of the administrative and leadership teams to support organizational priorities</li><li>Assist with other executive and office initiatives as needed</li></ul>
2026-09-11T00:00:00Z

Senior Administrative Assistant

San Diego, California
onsite
Temporary / Contract
32 - 38 USD / Hourly
Robert Half is partnering with a leading aerospace company seeking a highly organized and experienced Senior Administrative Assistant to provide direct support to the CEO and President. This is a high-visibility role for a polished professional who can anticipate executive needs, manage competing priorities, and operate with a high level of discretion.Key Responsibilities<ul><li>Provide high-level administrative support to the CEO and President</li><li>Manage complex calendars, scheduling, meetings, and appointments</li><li>Coordinate domestic and international travel arrangements and itineraries</li><li>Prepare and format presentations, reports, correspondence, and executive documents</li><li>Coordinate executive meetings, including agendas, materials, and follow-up items</li><li>Handle confidential and sensitive company information with discretion</li><li>Serve as a key point of contact for internal teams, clients, vendors, and external partners</li><li>Assist with special projects and executive-level initiatives</li><li>Track deadlines, action items, and follow-ups to ensure timely completion</li><li>Coordinate logistics for meetings, events, and leadership activities</li><li>Provide general administrative support to the executive leadership team as needed</li></ul>
2026-09-11T00:00:00Z

Sr. Administrative Assistant

San Diego, California
onsite
Temporary / Contract
28.5 - 32 USD / Hourly
Our client is seeking a highly organized and experienced Senior Administrative Assistant to provide advanced administrative support to leadership and departments in a fast-paced environment. This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities while handling confidential information with professionalism and discretion. Key Responsibilities<ul><li>Provide high-level administrative support to executives, managers, and cross-functional teams</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Coordinate travel arrangements, expense reports, and meeting logistics</li><li>Serve as a point of contact for internal and external stakeholders</li><li>Maintain files, records, and databases with a high degree of accuracy</li><li>Assist with project coordination, reporting, and special administrative initiatives</li><li>Support office operations, including supply management and vendor coordination</li><li>Help organize team events, leadership meetings, and departmental communications</li><li>Handle confidential and sensitive information with discretion</li></ul>
2026-09-09T00:00:00Z

AR/Accounting Assistant

San Diego, California
onsite
Temporary / Contract
25 - 30 USD / Hourly
AR / Accounting Assistant – Temp-to-HireRobert Half is seeking an AR / Accounting Assistant for a temp-to-hire opportunity with an established manufacturing company. This position is a great fit for someone with 1–2 years of accounting experience who is looking to continue developing their skills in a hands-on accounting environment. Responsibilities<ul><li>Assist with day-to-day accounts receivable and accounting functions</li><li>Process customer invoices, payments, and cash receipts</li><li>Post and apply payments to customer accounts</li><li>Assist with account reconciliations and research outstanding balances</li><li>Monitor accounts receivable aging and follow up on past-due invoices</li><li>Assist with billing and resolving customer account discrepancies</li><li>Enter and maintain accounting data accurately within SAP</li><li>Support month-end close activities, including account reconciliations and reporting</li><li>Assist with general ledger and other accounting tasks as needed</li><li>Communicate with customers and internal teams regarding billing and payment questions</li><li>Maintain organized and accurate accounting records</li></ul>
2026-09-18T00:00:00Z

People Operations Coordinator

La Costa, California
onsite
Temporary / Contract
27 - 35 USD / Hourly
A growing consumer-focused company in the La Costa area is looking for a People Operations Coordinator to help keep the employee experience running smoothly. This position combines HR coordination, recruiting support, onboarding, employee communications, and people-focused administration — making it a great option for someone who wants a modern HR role with variety.You’ll partner with HR leadership and managers across the organization while helping employees navigate everything from their first day through ongoing employment.Your Day-to-Day:<ul><li>Coordinate new-hire onboarding and employee orientation</li><li>Prepare offer letters, onboarding packets, and employment documentation</li><li>Maintain accurate employee information within the HRIS</li><li>Coordinate interviews and recruiting schedules</li><li>Communicate with candidates and hiring managers</li><li>Assist with job postings and recruiting administration</li><li>Track onboarding tasks and ensure new hires have everything needed to get started</li><li>Support employee questions regarding HR processes and policies</li><li>Assist with benefits enrollment and employee communications</li><li>Maintain personnel files and confidential HR documentation</li><li>Coordinate employee status changes, transfers, promotions, and terminations</li><li>Assist with payroll and timekeeping-related HR updates</li><li>Prepare employee reports and HR metrics</li><li>Help coordinate employee engagement activities</li><li>Support company events, training, and internal communications</li><li>Assist with HR projects and process improvements</li><li>Help identify opportunities to make employee-facing processes easier and more efficient</li></ul>
2026-09-22T00:00:00Z

People Operations Coordinator

Leucadia/olivenhain, California
onsite
Temporary / Contract
26 - 30 USD / Hourly
People Operations Coordinator – Biotech & Life SciencesA growing life sciences organization is looking for a People Operations Coordinator to join its HR team and become a key point of contact for employees throughout the employee lifecycle. This is a great opportunity for someone who enjoys the intersection of HR, administration, organization, and employee support. You'll work in a fast-paced environment where confidentiality, accuracy, and follow-through are extremely important.What You'll Be Doing<ul><li>Coordinate onboarding activities for new employees</li><li>Prepare new-hire paperwork and maintain personnel records</li><li>Schedule orientations, training sessions, and employee meetings</li><li>Assist with HRIS updates and employee data changes</li><li>Coordinate background checks, I-9 documentation, and employment verification</li><li>Support benefits enrollment and employee questions</li><li>Track employee changes, transfers, leaves, and terminations</li><li>Assist with HR reporting and workforce data</li><li>Maintain confidential employee files and documentation</li><li>Partner with recruiting teams on interview scheduling and candidate communication</li><li>Help coordinate employee engagement activities</li><li>Assist with internal HR communications and policy updates</li><li>Support HR leadership with special projects and process improvements</li></ul>
2026-09-10T00:00:00Z