We are looking for an experienced HR Specialist to join our team on a long-term contract basis in Newport Beach, California. This role focuses on managing high-volume leave administration and employee benefits for a multi-state workforce, ensuring compliance with federal and state regulations. You will play a critical part in supporting employees and maintaining efficient processes that align with organizational standards.<br><br>Responsibilities:<br>• Administer leave of absence processes for hourly employees across multiple states, ensuring compliance with federal, state, and company policies.<br>• Serve as a subject matter expert on multi-state leave laws, providing guidance on eligibility, documentation, and tracking for employees.<br>• Coordinate the return-to-work process, including communication and accommodations for employees returning from leave.<br>• Manage self-insured benefits programs, overseeing enrollment, eligibility, and addressing inquiries from employees.<br>• Collaborate with HR and payroll teams to streamline leave and benefits administration, maintaining adherence to policies and procedures.<br>• Monitor and update benefits and leave policies to reflect changes in state and federal regulations.<br>• Maintain accurate records and files related to employee benefits and leaves of absence, ensuring compliance with legal and organizational standards.<br>• Analyze leave usage trends and compliance performance, identifying opportunities for process improvements.<br>• Provide clear communication and guidance to employees and managers on leave and benefits procedures.
<p>Our client, a dynamic leader in the technology sector, is seeking an success driven and detail-oriented Account Specialist to join their team. This role is essential for managing client accounts and supporting operational efficiency in a fast-paced, innovative environment. </p><p><br></p><p>Key Responsibilities: </p><ul><li>Manage and maintain client account records, ensuring all information is accurate and up to date </li><li>Process invoices, payments, and assist with account reconciliations </li><li>Serve as a primary point of contact for clients, resolving inquiries and issues promptly </li><li>Collaborate with sales, finance, and operations teams to support client needs and business objectives </li><li>Assist with reporting, data analysis, and process improvement initiatives </li><li>Ensure compliance with company policies and industry regulations</li></ul>
<p><strong>Position Summary:</strong></p><p>The Business-to-Business (B2B) Collections Specialist is responsible for managing and executing collection activities for outstanding accounts receivable from commercial clients. This role ensures timely payments, resolves billing discrepancies, and maintains positive client relationships while minimizing financial risk to the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Monitor and manage assigned customer accounts to ensure timely collection of outstanding balances.</li><li>Contact clients via phone, email, and written correspondence to follow up on past due invoices.</li><li>Investigate and resolve payment discrepancies, disputes, and billing issues.</li><li>Collaborate with internal departments (Sales, Customer Service, Billing) to resolve account issues and ensure accurate invoicing.</li><li>Maintain detailed records of collection activities, communications, and payment arrangements.</li><li>Prepare and distribute aging reports and collection status updates to management.</li><li>Recommend accounts for escalation, legal action, or write-off when necessary.</li><li>Ensure compliance with company policies, procedures, and applicable regulations.</li><li>Support month-end and year-end closing processes related to accounts receivable.</li></ul><p><br></p>
<p>Our client, a well-known construction company, is seeking a dedicated Accounts Receivable Specialist to join their finance team within the construction industry. This position will play a key role in managing client invoicing, processing payments, monitoring aging reports, and performing collections activities, ensuring smooth financial operations for ongoing projects. Strong Excel skills are essential for success.</p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, issue, and track accurate invoices based on project contracts, change orders, and billing schedules.</li><li>Monitor and analyze accounts receivable aging reports; identify overdue accounts and prioritize collections follow-up.</li><li>Execute collection efforts through phone, email, and written communications to resolve outstanding balances and maintain positive client relationships.</li><li>Process and record incoming payments (checks, electronic transfers, etc.) according to company procedures.</li><li>Reconcile customer accounts and investigate any billing or payment discrepancies in coordination with project managers and field teams.</li><li>Maintain organized records of receivable and collection activities in the accounting system.</li><li>Produce regular reports on A/R status, aging summaries, and collection performance, utilizing advanced Excel functions including pivot tables and VLOOKUP.</li><li>Assist with month-end close and other finance tasks as required.</li><li>Ensure compliance with company policies, internal controls, and relevant industry regulations.</li></ul><p><br></p>
<p><strong>Overview:</strong></p><p>We are seeking a detail-oriented Accounts Receivable Specialist to join our finance team. The successful candidate will be responsible for managing invoicing, monitoring aging reports, performing collections activities, and processing payments. Advanced Excel skills are required for analyzing data and preparing regular financial reports.</p><p><strong>Responsibilities:</strong></p><ul><li>Prepare and issue accurate invoices based on contractual agreements</li><li>Monitor and analyze accounts receivable aging reports to identify overdue balances</li><li>Conduct collection efforts through phone, email, and written communication to resolve outstanding accounts</li><li>Process and record incoming payments in the accounting system</li><li>Reconcile customer accounts and investigate billing or payment discrepancies in coordination with internal teams</li><li>Maintain organized and detailed records of receivable and collection activities</li><li>Generate regular reports on accounts receivable status, aging summaries, and collection performance using advanced Excel functions such as pivot tables and VLOOKUP</li><li>Assist with month-end close and other accounting tasks as required</li><li>Ensure compliance with company policies and relevant regulations</li></ul><p><br></p>
<p>A rapidly expanding <strong>B2B services and finance company</strong> in Rancho Bernardo is hiring a <strong>Collections Specialist</strong> to join their growing accounting team. This role focuses on corporate accounts and requires someone with excellent communication and analytical skills who can manage high-volume, professional collections with tact and persistence.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee collection activities for national corporate clients.</li><li>Perform daily AR follow-ups via phone and email to ensure timely payments.</li><li>Analyze client accounts to identify disputes or recurring issues.</li><li>Collaborate with sales and account managers to maintain client relationships.</li><li>Post payments and reconcile customer accounts in the ERP system.</li><li>Generate weekly AR aging reports and track performance metrics.</li><li>Recommend process improvements for credit and collections workflow.</li></ul>
We are looking for a skilled Payroll & Benefits Specialist to join our team in California. This Contract-to-permanent position offers an exciting opportunity to manage payroll and benefits for a growing organization with over 1,100 employees across six states. The role is primarily focused on payroll operations, with additional responsibilities in benefits administration. This position requires someone who thrives in a fast-paced environment and is ready to contribute to the success of a dynamic team.<br><br>Responsibilities:<br>• Oversee and execute full-cycle payroll processes for multi-state operations, ensuring accuracy and compliance.<br>• Manage payroll for over 1,100 employees, including W2 and hourly staff across six states.<br>• Supervise two payroll analysts and provide guidance to strengthen payroll operations.<br>• Administer employee benefits programs, including enrollment, coordination, and communication of benefit packages.<br>• Utilize Paycom for payroll processing while preparing for future system transitions.<br>• Collaborate with the HR department to address payroll and benefits-related inquiries.<br>• Ensure compliance with federal, state, and local payroll regulations.<br>• Analyze payroll data using Excel functions such as pivot tables and VLOOKUP to generate reports and insights.<br>• Maintain accurate records and documentation related to payroll and benefits.<br>• Support international expansion efforts by aligning payroll and benefits processes with global standards.
<p>A well-established <strong>healthcare company</strong> in Carlsbad is looking for a meticulous and experienced <strong>Payroll Specialist</strong> to manage payroll processing for a multi-location organization. This is a vital role for someone who enjoys accuracy, compliance, and the satisfaction of ensuring employees are paid correctly and on time.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process bi-weekly and semi-monthly payroll for 200+ employees across multiple locations.</li><li>Review and reconcile timecards, ensuring compliance with California labor and overtime laws.</li><li>Maintain payroll records, earnings, and deductions in accordance with state and federal regulations.</li><li>Calculate commissions, bonuses, and special pay adjustments.</li><li>Manage wage garnishments, benefit deductions, and leave accruals.</li><li>Coordinate with HR to process new hires, terminations, and pay rate changes.</li><li>Generate payroll reports for accounting and management.</li><li>Support year-end payroll activities, including W-2s and ACA reporting.</li></ul>
<p>Make a true difference in your community by joining our nonprofit as a Bilingual Spanish Call Center Specialist, supporting a vital 24/7 helpline. Use your language skills, empathy, and professionalism to help individuals in need. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer incoming calls, providing caring and effective support in both Spanish and English.</li><li>Deliver crisis intervention, information, and resource referrals tailored to each caller’s needs.</li><li>Maintain detailed and confidential records of every interaction, following all organizational standards.</li><li>Collaborate with fellow team members to offer comprehensive, coordinated care.</li><li>Uphold privacy, safety, and quality guidelines to ensure every caller receives respectful and secure service.</li><li>Represent the organization’s mission and values with every conversation.</li></ul><p><br></p>
<p>Our client, a growing and reputable <strong>medical spa and aesthetics group</strong>, is seeking a detail-oriented <strong>Accounts Receivable (AR) Specialist</strong> to join their finance team in Vista. This position plays a key role in ensuring the accuracy and timeliness of client billing, payments, and financial reporting. The ideal candidate has experience in healthcare, wellness, or service-based industries and thrives in a collaborative, fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process client payments, reconcile daily transactions, and monitor aging reports.</li><li>Review and verify billing accuracy for medical and cosmetic services.</li><li>Manage accounts receivable ledger, apply payments, and follow up on outstanding balances.</li><li>Communicate professionally with patients and clients regarding billing questions and payment plans.</li><li>Prepare daily and monthly reports for management and accounting leadership.</li><li>Work closely with the front office and finance teams to ensure revenue is properly recorded.</li><li>Support monthly close process and assist with journal entries as needed.</li><li>Handle refunds, credit card reconciliation, and adjustments in compliance with company policies.</li></ul>
We are looking for an experienced Accounting Specialist to join our team on a contract basis in Anaheim, California. In this role, you will handle a variety of accounting tasks, including managing accounts payable and receivable, processing invoices, and ensuring accurate financial records. This position offers an excellent opportunity to contribute to a fast-paced, high-volume environment.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions with accuracy and attention to detail.<br>• Manage high-volume invoicing, ensuring timely and precise data entry.<br>• Perform three-way matching for invoices, purchase orders, and receipts.<br>• Handle collections for outstanding payments and maintain clear and attentive communication with customers.<br>• Reconcile accounts and ensure financial records are up-to-date.<br>• Prepare and process vendor payments and check runs.<br>• Record daily cash receipts and monitor account balances.<br>• Maintain detailed records and documentation for over 400 customer accounts.<br>• Utilize Excel for intermediate-level tasks, such as data analysis and report generation.
We are looking for a detail-oriented Accounting Specialist to join our team in Rancho Cucamonga, California. This Contract position offers an excellent opportunity to contribute to various accounting functions, including accounts receivable, accounts payable, cash management, and month-end close activities. The ideal candidate will possess strong analytical skills and a solid understanding of accounting principles, ensuring accuracy and efficiency in financial operations.<br><br>Responsibilities:<br>• Manage accounts receivable processes, including invoicing, credit and debit memo processing, and cash applications.<br>• Collaborate with the sales team to address customer disputes and assist in new customer setup following company policies.<br>• Conduct bi-weekly check runs, upload payments in banking portals, and ensure timely mailing of checks.<br>• Investigate cash reporting variances and maintain accurate weekly cash reports.<br>• Support accounts payable functions by resolving invoice discrepancies and assisting with vendor setup.<br>• Maintain and update the Fixed Assets ledger, ensuring accurate reclassification and depreciation of assets.<br>• Prepare month-end close entries and reconcile relevant accounts, including inventory adjustments and accrued expenses.<br>• Handle tax filings for state sales and use taxes in California, Washington, and Ohio.<br>• Provide monthly commission statements to agencies and freight invoices for audits.<br>• Assist with corporate reporting requests, including trial balance uploads and metrics calculations.
<p>Our client is seeking a diligent Payroll Specialist to support their growing payroll operations. This is an outstanding opportunity for an individual with strong analytical skills and a keen attention to detail to join a collaborative finance team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and process payroll for employees in accordance with company policies and relevant regulations</li><li>Maintain and update payroll records, reviewing timesheets, wage computations, and other information</li><li>Respond to employee inquiries regarding payroll, deductions, and benefits</li><li>Prepare payroll reports for management and assist with year-end tax reporting</li><li>Collaborate with HR and accounting to ensure accuracy and compliance</li></ul><p><br></p>
<p>Our client, a leading construction company, is seeking an experienced Payroll Specialist to join their dynamic team. This is an excellent opportunity for professionals who thrive in a fast-paced environment and are committed to accuracy in payroll processing.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process weekly and bi-weekly payroll for employees, ensuring compliance with federal and state regulations.</li><li>Manage wage calculations, deductions, and benefit contributions in alignment with company policies.</li><li>Maintain accurate payroll records and address employee inquiries regarding pay and deductions.</li><li>Collaborate with HR and accounting teams to ensure timecard accuracy and proper reporting.</li><li>Support payroll tax filings and reporting, including year-end documentation.</li><li>Assist with audits and ensure adherence to industry-specific labor regulations and prevailing wage requirements.</li></ul><p><br></p>
<p>A rapidly growing <strong>manufacturing and assembly company</strong> in San Marcos is looking for an <strong>Accounts Payable Specialist</strong> to join their finance team. This position is ideal for a detail-oriented individual who enjoys working with vendors, managing large volumes of invoices, and ensuring accuracy in financial processing.</p><p>The company offers a collaborative workplace, supportive leadership, and opportunities to take on new responsibilities as the department expands.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Review, match, and process high-volume invoices with purchase orders and receiving documents.</li><li>Maintain AP inbox and respond to vendor inquiries promptly and professionally.</li><li>Reconcile vendor statements and resolve discrepancies related to pricing, quantities, or shipping.</li><li>Prepare weekly check runs and support electronic payment and ACH processing.</li><li>Code invoices accurately to appropriate GL accounts and departments.</li><li>Assist with month-end closing tasks including accrual entries and AP aging analysis.</li><li>Support the purchasing and inventory teams on invoice/receiving issues.</li><li>Maintain vendor documentation such as W-9s and insurance certificates.</li></ul>
<p>We are looking for a skilled Accounts Payable Specialist to join our team in Carlsbad, California. This is a Contract to permanent position that requires an experienced individual who is detail oriented, capable of handling diverse tasks and improving processes within the accounts payable function. The ideal candidate will have strong technical skills, particularly in Excel, and be adept at managing payments, reports, and customer interactions.</p><p><br></p><p>Responsibilities:</p><p>• Retrieve and analyze invoice information from various programs to ensure accurate payment processing.</p><p>• Utilize advanced Excel functions such as VLOOKUP, XLOOKUP, and pivot tables to create and analyze reports.</p><p>• Review aged accounts payable and accounts receivable reports to determine outstanding balances.</p><p>• Process daily bank payments, which may involve multiple transactions per payment.</p><p>• Communicate with customers to address inquiries and resolve payment-related issues.</p><p>• Prepare journal entries and maintain accurate financial records.</p><p>• Manage intercompany payables and ensure compliance with relevant policies.</p><p>• Identify and implement process improvements to optimize the efficiency of accounts payable operations.</p>
We are looking for a dedicated Customer Success Specialist to join our team in Carlsbad, California. In this contract position, you will play a key role in ensuring our members have a seamless experience by addressing their inquiries and providing exceptional support. Your expertise in customer service and technology will be vital in resolving issues and maintaining accurate data.<br><br>Responsibilities:<br>• Develop a deep understanding of membership benefits, the organization’s dashboard, event attendees, and related activities.<br>• Respond promptly and effectively to member inquiries regarding event registration.<br>• Provide accurate and timely follow-up to resolve member questions or concerns.<br>• Ensure all data and information within the organization’s system are consistently updated and accurate.<br>• Offer on-site registration assistance during scheduled events.<br>• Diagnose and troubleshoot issues related to the organization's dashboard, resolving bugs and system errors.<br>• Report identified bugs to the technology team using the designated tracking tool and collaborate with developers to address concerns.
<p>A reputable and long-standing <strong>construction and infrastructure company</strong> in San Marcos is seeking a dedicated and knowledgeable <strong>Human Resources Specialist</strong> to support their growing operations. The company prides itself on its strong community ties, safety-focused culture, and commitment to supporting both field and office employees with professionalism and respect.</p><p>This is a great opportunity for someone who enjoys working in a hands-on, operational HR role—balancing administrative precision with real-world problem-solving. You’ll interact closely with field supervisors, project managers, and leadership to ensure compliance and smooth HR operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer onboarding and offboarding processes for both field and office personnel, ensuring accuracy of all documentation and timely data entry into HRIS.</li><li>Maintain compliance with employment laws, safety requirements, and jobsite regulations, including <strong>OSHA</strong>, <strong>EEOC</strong>, and <strong>California labor codes</strong>.</li><li>Support and manage <strong>prevailing wage and certified payroll documentation</strong>, ensuring adherence to public works contract requirements.</li><li>Coordinate employee benefits enrollments, changes, and annual open enrollment activities.</li><li>Process background checks, employment verifications, and I-9 documentation with attention to legal compliance.</li><li>Maintain and update employee records, ensuring confidentiality and accuracy across digital and paper systems.</li><li>Assist in employee relations matters, including investigations, coaching documentation, and corrective actions, in partnership with HR leadership.</li><li>Track certifications, training completion, and safety compliance across active job sites.</li><li>Prepare and submit HR-related reports, including turnover metrics, headcount, and compliance audits.</li><li>Participate in HR projects such as policy updates, process improvements, and HR system implementations.</li><li>Collaborate closely with payroll and accounting teams on job costing, prevailing wage updates, and labor reporting.</li></ul>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Carlsbad, California. In this long-term contract position, you will play a key role in managing financial transactions, ensuring accuracy in processing invoices, and maintaining compliance with company policies. This is an excellent opportunity for professionals skilled in accounts payable operations to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Process vendor invoices accurately and efficiently, ensuring proper account coding and compliance with internal policies.<br>• Manage Automated Clearing House (ACH) payments and oversee timely check runs to support business operations.<br>• Review and reconcile account statements to ensure all transactions are recorded correctly.<br>• Collaborate with internal departments to resolve discrepancies related to invoices and payments.<br>• Maintain detailed records of financial transactions and support audits as needed.<br>• Communicate with vendors to address payment inquiries and resolve issues promptly.<br>• Assist in streamlining accounts payable processes to improve efficiency and accuracy.<br>• Ensure compliance with tax regulations and company-specific guidelines during invoice processing.<br>• Generate reports on accounts payable activities to provide insights to management.<br>• Support month-end closing activities by providing accurate financial data.
<p>A premier <strong>hospitality and resort management group</strong> located in Encinitas is seeking an experienced <strong>Accounts Payable Specialist</strong> to support their accounting team. The ideal candidate will bring both technical expertise and a customer-service mindset to ensure smooth financial operations for multiple resort and vacation properties. This is a great opportunity for someone who enjoys working in a dynamic, hospitality-driven environment and values accuracy, teamwork, and efficiency.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process high-volume invoices, purchase orders, and expense reports with accuracy and timeliness.</li><li>Reconcile vendor statements and resolve discrepancies.</li><li>Code and enter invoices into <strong>Sage Intacct</strong> for multiple property accounts.</li><li>Prepare weekly check runs and ACH payments.</li><li>Maintain organized AP files and assist with month-end accruals.</li><li>Communicate with vendors and internal departments to ensure proper payment processing.</li><li>Assist the Controller with reporting and special projects.</li></ul>
<p>Our client is seeking a skilled Accounts Receivable Specialist for a contract-to-permanent opportunity within their finance department. This role offers the chance to make an immediate impact and transition to a permanent position based on performance.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage invoicing, collection activities, and customer payment follow-ups</li><li>Conduct account reconciliations and resolve discrepancies</li><li>Prepare detailed aging reports and maintain accurate receivables records</li><li>Collaborate with internal teams and external clients to address payment issues</li><li>Assist with month-end close and reporting as needed</li></ul><p><br></p>
<p>Our client, a mission-driven nonprofit organization based in Lemon Grove, CA is seeking a dedicated Accounts Receivable Specialist to join their team. This is an excellent opportunity for a detailed-oriented professional to support impactful programs in the local community through effective financial management.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process incoming payments and donations, ensuring timely and accurate recording</li><li>Prepare invoices and monitor outstanding receivables</li><li>Reconcile accounts regularly and resolve discrepancies with donors, vendors, and partners</li><li>Work closely with program and finance teams to ensure grant and contract compliance</li><li>Manage collections and provide excellent customer service to internal and external stakeholders</li><li>Assist with monthly, quarterly, and annual financial reporting as needed</li><li>Support general accounting and administrative functions related to accounts receivable</li></ul><p><br></p>
<p>Our client in the property management sector is seeking a highly organized Data Entry Specialist to join their administrative team. The ideal candidate will have a keen eye for detail and experience managing large amounts of data in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Input and update property, tenant, and lease information into databases and management systems accurately.</li><li>Review, verify, and correct data entries for completeness and accuracy.</li><li>Maintain thorough documentation and ensure all records are up-to-date.</li><li>Assist with generating reports and compiling data for management and compliance purposes.</li><li>Support other administrative tasks as needed, including filing, scanning, and record organization.</li><li>Communicate effectively with team members to resolve discrepancies or obtain missing information.</li></ul><p><br></p>
<p>Our client, a leader in the manufacturing industry, is seeking an Accounts Receivable Specialist to manage the invoicing, collections, and payment processing functions within a dynamic manufacturing environment. The ideal candidate will leverage strong Excel skills to track receivables, generate aging reports, and ensure the timely collection of outstanding balances.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate and distribute invoices to clients, ensuring accuracy and timely delivery (Based on general knowledge).</li><li>Monitor accounts receivable aging reports, analyze outstanding balances, and proactively follow up on past due accounts (Based on general knowledge).</li><li>Conduct collections activities via phone, email, or mail to resolve payment issues and improve cash flow (Based on general knowledge).</li><li>Apply incoming payments and reconcile customer accounts in accordance with company procedures (Based on general knowledge).</li><li>Collaborate with internal departments (sales, shipping, customer service) to resolve billing discrepancies and maintain accurate records (Based on general knowledge).</li><li>Prepare periodic reports on A/R status, aging summaries, and collection metrics utilizing advanced Excel functions such as pivot tables, VLOOKUP, and data analysis tools (Based on general knowledge).</li><li>Support month-end and year-end closing activities related to accounts receivable (Based on general knowledge).</li><li>Maintain compliance with internal controls and company accounting policies (Based on general knowledge).</li></ul>
<p>Our client, a recognized leader in the nonprofit sector, is seeking a dedicated Accounts Payable Specialist to join their finance team. This crucial position ensures timely and accurate processing of invoices, playing an important role in supporting the organization’s mission and financial transparency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and review vendor invoices, check requests, and expense reimbursements</li><li>Ensure all payments comply with organizational policies and nonprofit accounting standards</li><li>Maintain vendor files and manage correspondence related to payables</li><li>Assist with monthly reconciliations and help prepare reports for grants and fund audits</li><li>Resolve discrepancies in a timely and professional manner</li><li>Collaborate with internal teams and support process improvement efforts</li></ul><p><br></p>
