<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Walnut Creek, California. In this role, you will be responsible for supporting daily operations through a variety of clerical and administrative tasks. This is an excellent opportunity for individuals with strong organizational skills and a commitment to providing exceptional service.</p><p><br></p><p>Office Assistant Responsibilities:</p><p>• Welcome and assist clients as they arrive, ensuring a positive experience.</p><p>• Manage incoming and outgoing mail, including sorting, distributing, and preparing bulk mailings.</p><p>• Perform filing tasks to maintain organized and accessible records.</p><p>• Handle document scanning and ensure files are properly stored and labeled.</p><p>• Answer inbound calls professionally and route them to the appropriate departments.</p><p>• Assist with general clerical duties to support office operations.</p><p>• Maintain the mailbox and ensure timely handling of correspondence.</p><p><br></p><p>If you are interested in this Office Assistant position, please submit your resume today!</p>
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment.<br><br>Responsibilities:<br>• Handle receptionist duties, including greeting visitors and answering inbound calls professionally.<br>• Scan and organize documents to maintain accurate and accessible records.<br>• Perform general clerical tasks such as filing, data entry, and managing correspondence.<br>• Assist with scheduling and coordinating meetings or events as needed.<br>• Support the team in maintaining a clean and efficient workspace.<br>• Collaborate with staff to ensure timely completion of administrative tasks.<br>• Monitor office supplies and place orders to ensure adequate inventory.<br>• Provide additional administrative support to departments as requested.<br>• Uphold confidentiality and professionalism in all interactions and responsibilities.
<p>Our non-profit client is seeking a contract to hire Executive Assistant to provide high-level administrative support to the CEO. This is a fully on-site role. The ideal candidate is detail-oriented, tech saavy, anticipates needs, and is comfortable working in a dynamic, fast-paced environment. </p><p><br></p><p><strong>Executive Assistant Key Responsibilities:</strong></p><ul><li>Manage and coordinate the CEO’s complex calendar, scheduling meetings and prioritizing inquiries and requests.</li><li>Assist with donor meetings, including preparation, logistics, and follow-up communication.</li><li>Serve as a liaison and primary point of contact for both internal and external stakeholders.</li><li>Use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams with a high level of proficiency.</li><li>Order, set up, and coordinate lunches for meetings and on-site events.</li><li>Prepare correspondence, reports, and presentations as needed.</li><li>Support the CEO proactively by thinking ahead, identifying potential needs, and resolving issues before they arise.</li><li>Ensure the CEO’s day-to-day needs are met, handling personal and business tasks with confidentiality and discretion.</li><li>Maintain a positive and professional demeanor; be easy to work with and adaptable.</li><li>Handle additional administrative tasks as assigned.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Minimum 3 years’ experience as an Executive Assistant, ideally supporting C-level executives.</li><li>Excellent MS Office and MS Teams skills; comfortable with technology and quickly learning new platforms.</li><li>Strong organization skills, attention to detail, and an ability to prioritize effectively.</li><li>Excellent written and verbal communication skills.</li><li>Proactive attitude with demonstrated ability to anticipate needs and take initiative.</li><li>Professional demeanor and strong customer service orientation. </li></ul><p> If you are interested in the Executive Assistant role, please apply today!</p>
<p><strong>Executive Assistant</strong></p><p>Provide dedicated support to senior executives, managing complex schedules and handling confidential communications.</p><p>Job Responsibilities:</p><ul><li>Coordinate executive calendars, travel, and meetings.</li><li>Prepare and edit reports, presentations, and memos.</li><li>Screen calls and correspondence on behalf of executives.</li><li>Organize events and executive projects.</li></ul>
We are looking for an experienced Executive Assistant to join a dynamic AI startup based in San Francisco, California. In this contract position, you will play a vital role in supporting a founder who is deeply involved in product development, fundraising, and organizational operations. This role is perfect for someone who thrives in fast-paced, tech-driven environments and can adapt seamlessly to changing priorities.<br><br>Responsibilities:<br>• Provide comprehensive executive support, including managing inboxes, calendars, scheduling, and prioritization.<br>• Act as a trusted partner to the founder by staying ahead of tasks, preparing for meetings, and introducing structure to a high-energy environment.<br>• Handle personal assistant duties, such as coordinating travel, running errands, and managing personal schedules.<br>• Track action items, manage follow-ups, and collaborate with internal teams to ensure projects progress smoothly.<br>• Assist with communications involving investors, partners, and clients as needed.<br>• Support light operational and administrative tasks related to product development, finance, or hiring.<br>• Maintain confidentiality and exercise sound judgment in all interactions.<br>• Leverage technology tools to improve productivity and streamline processes.<br>• Coordinate executive meetings and ensure all necessary materials are prepared in advance.
We are looking for a detail-oriented Executive Assistant to join our team on a contract basis in San Francisco, California. In this role, you will provide high-level administrative support to executives, ensuring their schedules and travel arrangements run seamlessly. This position requires exceptional organizational skills and the ability to manage multiple priorities efficiently.<br><br>Responsibilities:<br>• Manage and maintain executives' calendars, ensuring all appointments and meetings are accurately scheduled.<br>• Coordinate and arrange complex travel plans, including flights, accommodations, and transportation.<br>• Prepare materials and agendas for executive meetings, ensuring all necessary documents are organized and accessible.<br>• Provide general administrative support, including handling correspondence and managing records.<br>• Serve as the main point of contact for executives, addressing inquiries and resolving scheduling conflicts.<br>• Monitor and prioritize tasks to ensure deadlines are met and operations run smoothly.<br>• Assist in organizing events or conferences as needed.<br>• Ensure compliance with company policies and procedures while handling sensitive information.<br>• Collaborate with other departments to streamline communication and operational efficiency.
<p>Robert Half client is seeking a detail-oriented Administrative Assistant to join our team in Vallejo, CA. This is a long-term contract position where you will play a vital role in ensuring smooth office operations and providing excellent support to both clients and team members. The ideal candidate will thrive in a fast-paced environment, possess strong multitasking abilities, and demonstrate exceptional communication skills.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Assign repossession tasks and coordinate with field agents to secure collateral efficiently.</p><p>• Manage redemption processes and schedule personal property appointments with professionalism.</p><p>• Handle inbound and outbound calls with customers and clients, maintaining a courteous and composed demeanor.</p><p>• Interact with customers in person, resolving issues calmly and de-escalating tense situations when necessary.</p><p>• Ensure compliance with company policies and state regulations in all administrative processes.</p><p>• Accurately document and send repossession notices, such as Notices of Seizure, in a timely manner.</p><p>• Update customer account records using multiple software platforms, ensuring accuracy and completeness.</p><p>• Perform data entry tasks for repossession documents and communicate updates to assigned clients.</p><p>• Handle general office tasks, including scanning, faxing, emailing, and maintaining organized records.</p><p>• Collaborate with team members to provide high-quality support and resolve challenging situations through critical thinking and negotiation.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p><strong>Job Summary</strong></p><p>As an Administrative Assistant, you will provide essential support by handling a variety of administrative tasks. This role is ideal for organized, detail-oriented professionals who thrive in fast-paced environments. These are temporary assignments lasting from a few weeks to several months, with opportunities to transition to permanent positions for top performers.</p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members.</li><li>Handle incoming calls, emails, and correspondence, ensuring timely responses and follow-ups.</li><li>Prepare and edit documents, reports, and presentations using tools like Microsoft Office or Google Workspace.</li><li>Maintain office supplies, organize files, and manage databases for efficient information retrieval.</li><li>Assist with event planning, travel arrangements, and logistical support for team activities.</li><li>Provide general administrative support, including data entry, filing, and basic bookkeeping tasks.</li><li>Collaborate with other departments to ensure smooth operations and resolve administrative issues.</li></ul><p><br></p>
<p><strong>Administrative Assistant</strong></p><p>Support daily office operations by providing high-quality administrative services to staff and clients.</p><p>Job Responsibilities:</p><ul><li>Manage schedules, meetings, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence.</li><li>Maintain filing systems and office supplies.</li><li>Greet visitors and respond to inquiries.</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join our Service department on a short-term contract basis in Stockton, California. This part-time position will last approximately two months and will provide essential support while a team member is on leave. The role requires a proactive individual who can handle a variety of administrative tasks and fieldwork responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Independently complete assigned tasks while collaborating effectively in a team setting.</p><p>• Enter data to ensure precise and timely reporting.</p><p>• Manage records and create specialized reports to support departmental processes.</p><p>• Provide general administrative support, including reception duties, data entry, and maintaining office files.</p><p>• Utilize Microsoft Office tools, including Excel spreadsheets, to perform daily tasks efficiently.</p><p>• Maintain strong organizational skills to prioritize workloads and meet deadlines.</p><p>• Communicate effectively with team members and customers to resolve administrative and technical inquiries.</p><p>• Analyze data and information to support departmental objectives.</p>
<p>Job Summary</p><p>We are seeking a highly organized and detail-oriented <strong>Administrative Assistant</strong> to provide comprehensive administrative support to our team. The ideal candidate will be a proactive problem-solver with advanced Excel skills, capable of managing data, creating reports, and streamlining administrative processes. This role requires excellent organizational abilities, strong communication skills, and the ability to handle multiple priorities in a fast-paced environment.</p><p>Key Responsibilities</p><ul><li>Provide high-level administrative support to executives and team members, including scheduling meetings, managing calendars, and coordinating travel arrangements</li><li>Prepare, format, and distribute professional documents, reports, presentations, and correspondence</li><li>Manage and maintain accurate records, databases, and filing systems (both physical and digital)</li><li>Create and maintain complex spreadsheets using <strong>advanced Excel functions</strong>, including:</li><li><strong>VLOOKUP</strong>, <strong>XLOOKUP</strong>, and other lookup functions</li><li><strong>Pivot Tables</strong> and Pivot Charts for data analysis and reporting</li><li>Formulas, data validation, conditional formatting, and macros (preferred)</li><li>Analyze data and generate regular and ad-hoc reports for management</li><li>Handle incoming and outgoing communications (phone, email, mail) with professionalism</li><li>Coordinate meetings, events, and office activities, including logistics and material preparation</li><li>Assist with expense tracking, invoice processing, and basic bookkeeping tasks</li><li>Maintain office supplies inventory and place orders as needed</li><li>Support special projects and perform other administrative duties as assigned</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a Contract to permanent opportunity in Richmond, California. This role involves managing key financial processes, ensuring smooth payment operations, and supporting overall administrative tasks. The ideal candidate will bring strong customer service skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Process incoming payments and ensure outgoing payments are completed accurately and on time.<br>• Oversee and coordinate the weekly check run to maintain financial accuracy.<br>• Provide exceptional customer service to internal and external stakeholders.<br>• Collaborate with team members to manage financial responsibilities efficiently.<br>• Assist with general administrative tasks to support office operations.<br>• Maintain accurate records of financial transactions and documentation.<br>• Communicate effectively with Spanish-speaking clients or team members as needed.<br>• Identify opportunities for process improvements and suggest actionable solutions.
We are looking for a proactive and detail-oriented Administrative Assistant to join our team in San Francisco, California. In this role, you will support daily operations and provide essential administrative assistance to ensure the smooth functioning of the office. The ideal candidate is detail oriented, organized, and has excellent communication skills.<br><br>Responsibilities:<br>• Welcome clients and visitors while managing package deliveries at the reception area.<br>• Handle incoming calls, screen them appropriately, and take detailed messages when necessary.<br>• Sort, distribute, and file incoming mail to ensure timely processing.<br>• Assist select partners with personal concierge services, including scheduling and reservations.<br>• Draft and send correspondence, faxes, and other necessary communications.<br>• Coordinate travel arrangements and book reservations for team members as needed.<br>• Operate office equipment, addressing any technical issues that arise.<br>• Maintain office supplies by monitoring inventory levels and placing orders when needed.<br>• Ensure common areas such as the kitchen, conference rooms, and supply rooms are clean and organized.<br>• Perform miscellaneous tasks, errands, and special projects to support the team and office operations.
<p><strong>Administrative Assistant</strong></p><p><strong>About the Role:</strong></p><p>Our team seeks an Administrative Assistant to ensure efficient office operations and support a variety of departments.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones and greet visitors</li><li>Maintain files and records</li><li>Schedule meetings and manage correspondence</li><li>Assist with data entry and basic reporting</li></ul>
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures.<br><br>Responsibilities:<br>• Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated.<br>• Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties.<br>• Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately.<br>• Order and organize investigation reports and medical records for case files.<br>• Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules.<br>• Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly.<br>• Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements.<br>• Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary.<br>• Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions.<br>• Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting.<br><br>Responsibilities:<br>• Manage reception duties, including answering phones and greeting visitors with professionalism.<br>• Coordinate court filings and handle e-filing processes accurately and efficiently.<br>• Support civil litigation tasks through calendar management and scheduling.<br>• Assist with administrative responsibilities such as document organization and office setup.<br>• Perform light paralegal duties as required, including aiding in litigation preparation.<br>• Maintain organized records and ensure timely updates to legal documents.<br>• Collaborate with attorneys and staff to meet deadlines and client needs.<br>• Provide general office support to ensure smooth daily operations.<br>• Handle correspondence and communication with courts and clients.<br>• Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
<p>Legal Assistant to join our team in San Francisco, California.</p><p><br></p><p>Duties: </p><ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills.<br><br>Responsibilities:<br>• Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs.<br>• Manage e-filing processes and ensure timely submission of court documents.<br>• Coordinate and maintain legal calendars, including deadlines and court appearances.<br>• Conduct thorough analysis and prioritization of legal tasks and projects.<br>• Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations.<br>• Communicate effectively in English and Spanish to assist with bilingual legal needs.<br>• Apply in-depth knowledge of California Superior Court civil litigation rules and procedures.<br>• Ensure accuracy and compliance in all court filings and documentation.<br>• Collaborate with attorneys and other team members to meet case deadlines and objectives.
<p>Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. </p><p><br></p><p>Responsibilities:</p><p>• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.</p><p>• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.</p><p>• Manage litigation calendars to track important deadlines and court dates effectively.</p><p>• Coordinate and organize court filings to support attorneys in ongoing cases.</p><p>• Maintain detailed documentation and records related to litigation processes.</p><p>• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.</p><p>• Provide administrative support in civil litigation matters, including document formatting and proofreading.</p><p>• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.</p><p>• Adapt to changing workloads and take on additional hours when necessary.</p>
<p>This role supports the purchasing and administrative team, focusing on vendor interaction, invoice/purchase order management, and general office duties within a manufacturing/industrial setting. This is <em>not</em> a buying role, but it requires strong administrative skill and professionalism.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support Purchasing and Admin teams with data entry, process tracking, and document management.</li><li>Communicate professionally with vendors by email and phone, articulating needs and following up as required.</li><li>Review, process, and track purchase orders, invoices, and related documentation.</li><li>Accurately enter and maintain records in internal systems.</li><li>Coordinate with internal teams to ensure timely delivery of materials/services.</li><li>Assist with ad-hoc administrative projects as needed.</li></ul><p><br></p>
We are looking for a dedicated Legal Assistant/Paralegal to join our detail-oriented services team in Sacramento, California. This role supports a busy litigation practice and offers an excellent benefits package, including health coverage and a 401(K) profit-sharing plan. The position provides flexibility with a hybrid schedule following an initial in-office period.<br><br>Responsibilities:<br>• Manage and maintain attorney calendars, including tracking deadlines and coordinating schedules using a master calendar system.<br>• Open and close client matters while creating and maintaining comprehensive client profiles.<br>• Draft and format various legal documents, letters, and memoranda, ensuring accuracy and attention to detail.<br>• Conduct e-filing of court documents, adhering to local, state, and federal court rules.<br>• Prepare and organize discovery materials, motions, deposition notices, subpoenas, and trial binders.<br>• Assist in the preparation of exhibits and trial or hearing documentation.<br>• Support attorneys in managing cases from inception through trial, providing administrative and litigation assistance.<br>• Generate expense reports and maintain accurate records for billing purposes.
<p>We are looking for a dedicated Legal Assistant/Paralegal to join a reputable plaintiff-focused personal injury law firm in Oakland, California. In this role, you will play a pivotal part in supporting attorneys and clients throughout the litigation process, contributing to meaningful outcomes for individuals seeking justice and fair compensation. This position offers an exciting opportunity to thrive in a fast-paced and collaborative work environment. This role offers a competitive compensation range, excellent benefits (full medical, dental, and vision for the employee and family), paid time off, and retirement benefits. </p><p><br></p><p>Responsibilities:</p><p>• Support attorneys in managing personal injury cases from initial intake through resolution, ensuring all phases of litigation are handled efficiently.</p><p>• Draft and file legal documents, including pleadings, motions, and correspondence, while maintaining accuracy and attention to detail.</p><p>• Communicate effectively with clients, medical providers, and insurance companies to gather information and provide case updates.</p><p>• Organize and maintain case files, track deadlines, and manage calendars to ensure timely completion of tasks.</p><p>• Prepare discovery responses, settlement documentation, and trial preparation materials to assist attorneys in achieving case objectives.</p><p>• Handle administrative responsibilities such as data entry, document management, and correspondence tracking.</p><p>• Maintain confidentiality and professionalism in all interactions with clients and colleagues.</p><p>• Collaborate with the legal team to streamline processes and improve case outcomes.</p>
<p>We are looking for an experienced Legal Assistant to join a growing law firm in Sacramento, California. This role requires someone who is detail-oriented and excels in managing legal documentation, court filings, and trial preparation. </p><p><br></p><p>Responsibilities:</p><p>• Draft and format legal documents in compliance with court-specific rules and regulations.</p><p>• Submit both electronic and physical filings to courts in a timely and accurate manner.</p><p>• Maintain and update case and trial lists on a regular basis to ensure team alignment.</p><p>• Coordinate the preparation of trial materials, including binders, indices, and exhibits.</p><p>• Arrange client meetings and depositions, including booking conference rooms and setting up required technology.</p><p>• Communicate effectively with clients, vendors, and opposing counsel to facilitate case progress.</p><p>• Handle correspondence and ensure timely delivery of client documents.</p><p>• Process invoices and coordinate with the accounting department for timely payments.</p><p>• Perform administrative tasks such as copying, scanning, printing, and faxing documents.</p>
<p>Our client, an AMLAW 100 Litigation Firm, is seeking a dedicated and motivated Case Assistant to support their San Francisco teams on a remote, open-ended contract basis. This position offers a fantastic opportunity for recent graduates or individuals with some administrative experience in a law firm setting to establish and grow their careers in the legal industry.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and case management support to attorneys and paralegals in a fast-paced litigation environment.</li><li>Assist with document organization, case file maintenance, and preparation of materials for court filings.</li><li>Conduct basic legal research and compile information as directed by supervising attorneys or paralegals.</li><li>Manage and maintain case calendars, including scheduling meetings, hearings, and deadlines.</li><li>Communicate professionally with clients, opposing counsel, and other parties as needed.</li><li>Perform other administrative tasks such as scanning, filing, data entry, and preparing correspondence.</li></ul><p><br></p>
We are looking for a dedicated Part-Time Administrative Assistant to join a small team supporting the operations of a residential community in Novato, California. This role involves a mix of administrative, financial, and event-related tasks, making it ideal for someone who is detail-oriented and enjoys variety in their work. As this is a long-term contract position, we seek a reliable and detail-oriented individual who thrives in a dynamic, collaborative environment.<br><br>Responsibilities:<br>• Maintain and organize extensive filing systems, ensuring documentation is audit-ready.<br>• Draft letters, prepare correspondence, and handle general communication tasks.<br>• Manage the issuance and tracking of gate cards for boat ramp access.<br>• Process and record checks as part of banking functions, excluding QuickBooks-related tasks.<br>• Assist with audit preparation activities, particularly during February.<br>• Create and distribute community newsletters using provided content.<br>• Handle routine office tasks such as printing, scanning, and mailing.<br>• Provide support to the Board of Directors, including meeting preparation and coordination.<br>• Assist with planning and monitoring community events, which may occasionally require evening or weekend availability.<br>• Contribute to special projects and miscellaneous administrative duties as needed.