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36 results for Paralegal Manager in Fairfield, CA

Paralegal

Sacramento, CA
remote
Temporary / Contract
35 - 42 USD / Hourly
We are seeking an experienced Litigation Paralegal to join a busy plaintiff-side, personal injury litigation team in Sacramento, California on a long-term contract basis. This opportunity is ideal for a paralegal who is comfortable managing civil litigation matters from initial case filing through discovery, trial preparation, and trial support, while providing dedicated support to a single attorney. The team handles an active litigation caseload and is looking for someone who can work independently, stay organized in a fast-paced environment, and hit the ground running. Work Arrangement & Conversion Potential:<ul><li>Fully remote candidates: This position will be offered as an ongoing temporary contract assignment.</li><li>Local Sacramento-area candidates: This opportunity has the potential to convert to a permanent position.</li><li>Candidates who convert to a permanent role will be required to work on-site for the first 90 days, after which the position will transition to a hybrid schedule.</li></ul>This is an excellent opportunity to join a well-established office and contribute meaningfully to a busy litigation practice while gaining long-term stability and potential for permanent employment. Responsibilities:<ul><li>Manage assigned civil litigation files, with a primary focus on newer matters, and keep cases organized from intake through key litigation milestones.</li><li>Prepare, revise, and file legal documents such as pleadings, discovery responses, mediation materials, and other case-related correspondence.</li><li>Maintain litigation calendars by tracking hearings, filing deadlines, court dates, and other critical events to support timely case progression.</li><li>Review and organize discovery materials, assist with document production, and help coordinate straightforward discovery tasks that can be delegated efficiently.</li><li>Examine medical and insurance-related records to support case development, causation analysis, and expert coordination where needed.</li><li>Provide direct litigation support to one attorney while collaborating with paralegals and legal support staff across the office.</li><li>Assist with trial and mediation preparation by organizing exhibits, summarizing records, and preparing case materials for attorney review.</li><li>Use case management software and firm-provided technology to maintain accurate file information, document activity, and support daily workflow.</li></ul>
2026-09-10T00:00:00Z

Paralegal

San Rafael, CA
onsite
Permanent / Full Time
62000 - 115000 USD / Yearly
We are looking for an experienced Paralegal to join a plaintiff-focused personal injury practice in San Rafael, California. This role supports attorneys across both pre-litigation and active litigation matters while helping clients navigate the legal process with care and professionalism. The position offers a hybrid work arrangement and the chance to contribute within a team-oriented environment that values accuracy, responsiveness, and strong case support. Responsibilities: • Oversee a portfolio of personal injury cases from initial intake through settlement or further litigation, keeping each matter organized and progressing on schedule. • Prepare a wide range of legal documents, including client correspondence, demand submissions, pleadings, discovery materials, subpoenas, and settlement-related paperwork. • Gather, organize, and analyze medical records, billing statements, and other supporting documentation needed to develop and evaluate claims. • Track filing dates, procedural deadlines, and key case events while assisting attorneys with court submissions, depositions, mediations, and trial readiness. • Serve as a consistent point of contact for clients, insurance representatives, healthcare providers, and opposing counsel to support timely communication and case updates. • Maintain complete and accurate case files in the firm’s management systems, ensuring records, calendars, and documentation remain current and reliable.
2026-08-25T00:00:00Z

Paralegal

Oakland, CA
remote
Temporary / Contract
35 - 42 USD / Hourly
We are looking for a Paralegal to assist our client with an influx of CPRA requests. The client is in need of an experienced Public Records Act Specialist to support their team for next 3-6 months with potential for extension. This role offers fully-remote flexibility. This individual will step into an active public records compliance function and play a key role in managing California Public Records Act (CPRA) and Information Practices Act (IPA) requests involving research records, personnel matters, litigation-related materials, media inquiries, and other sensitive records. Responsibilities<ul><li> Manage California Public Records Act (CPRA) and Information Practices Act (IPA) requests from intake through response and closure.</li><li> Assess, organize, and track active public records requests while maintaining accurate documentation and reporting.</li><li> Identify and prioritize high-risk, time-sensitive, or complex requests.</li><li> Review records for responsiveness, confidentiality concerns, privilege issues, HIPAA considerations, and applicable statutory exemptions.</li><li> Perform document redactions and quality control review using eDiscovery and document review tools.</li><li> Draft and assist with required communications, including acknowledgment letters, response letters, and statutory deadline communications.</li><li> Collaborate with legal, compliance, records management, research, healthcare, and administrative stakeholders to collect responsive records.</li><li> Apply independent judgment when evaluating disclosure obligations and exemption applicability.</li><li> Support ongoing records management and compliance initiatives during maternity leave coverage.</li></ul>
2026-09-04T00:00:00Z

Paralegal

Oakland, CA
remote
Temporary / Contract
35 - 42 USD / Hourly
We are looking for a Paralegal to assist our client with an influx of CPRA requests. The client is in need of an experienced Public Records Act Specialist to support their team for next 3-6 months with potential for extension. This role offers fully-remote flexibility. This individual will step into an active public records compliance function and play a key role in managing California Public Records Act (CPRA) and Information Practices Act (IPA) requests involving research records, personnel matters, litigation-related materials, media inquiries, and other sensitive records. Responsibilities<ul><li> Manage California Public Records Act (CPRA) and Information Practices Act (IPA) requests from intake through response and closure.</li><li> Assess, organize, and track active public records requests while maintaining accurate documentation and reporting.</li><li> Identify and prioritize high-risk, time-sensitive, or complex requests.</li><li> Review records for responsiveness, confidentiality concerns, privilege issues, HIPAA considerations, and applicable statutory exemptions.</li><li> Perform document redactions and quality control review using eDiscovery and document review tools.</li><li> Draft and assist with required communications, including acknowledgment letters, response letters, and statutory deadline communications.</li><li> Apply independent judgment when evaluating disclosure obligations and exemption applicability.</li><li> Support ongoing records management and compliance initiatives during maternity leave coverage.</li></ul>
2026-09-04T00:00:00Z

Paralegal

Sacramento, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Paralegal to support a busy litigation practice in California. This role is ideal for a legal specialist with strong attention to detail who can manage complex case activity, maintain organized records, and help attorneys move matters forward efficiently. The position offers a broad range of litigation work, from discovery and legal research to deposition coordination and trial preparation, while working closely with attorneys, clients, and support staff. Responsibilities: • Support attorneys throughout the litigation lifecycle, from initial case development and discovery through trial preparation and post-trial follow-up. • Maintain well-organized case files, exhibits, and litigation records while tracking deadlines and ensuring documentation remains complete and accessible. • Review large sets of produced documents, assess responsiveness and compliance, prepare draft correspondence for attorney review, and identify materials for potential exhibit use. • Conduct legal research on statutes, regulations, and case law, then prepare concise summaries to assist with strategy and case progression. • Draft and help manage written discovery, including interrogatories, requests for production, and requests for admission, and assist with discovery responses. • Prepare medical record summaries, assemble witness-related materials, and support witness outreach and meeting coordination. • Organize deposition and trial materials, including exhibit sets, binders, schedules, and related logistics, with occasional travel as needed for court support. • Communicate with clients to collect information, provide case status updates, and help ensure legal matters continue moving in line with expectations. • Offer day-to-day guidance to paralegals and administrative team members by sharing effective litigation support practices and workflow knowledge.
2026-09-03T00:00:00Z

Corporate Paralegal

San Francisco, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
A San Francisco–based corporate legal department is seeking an experienced and detail-oriented Corporate Paralegal to support in-house counsel with a wide range of corporate governance, compliance, and transactional matters. This is a contract-to-hire opportunity for someone who thrives in a fast-paced, business-oriented legal environment and brings strong organizational skills, sound judgment, and a proactive mindset. The Corporate Paralegal will play a key role in supporting day-to-day legal operations and ensuring accurate documentation and compliance across the organization. Key Responsibilities<ul><li>Support in-house counsel with corporate governance matters, including entity management and maintenance</li><li>Prepare, review, and organize corporate documents such as board consents, resolutions, and meeting minutes</li><li>Assist with entity formations, dissolutions, mergers, and other corporate transactions</li><li>Maintain corporate records, minute books, and cap tables</li><li>Manage contract lifecycle tasks, including tracking, organizing, and assisting with reviews of NDAs, MSAs, and other commercial agreements</li><li>Coordinate signatures and execution of legal documents</li><li>Assist with compliance filings and deadlines, including annual reports and regulatory requirements</li><li>Conduct basic legal research and support special projects as needed</li><li>Collaborate cross-functionally with finance, HR, and business teams</li></ul>
2026-09-08T00:00:00Z

Litigation Paralegal

Walnut Creek, CA
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for a Litigation Paralegal to support a busy legal team in Walnut Creek, California. In this role, you will contribute across the full lifecycle of civil litigation, helping attorneys stay organized, prepared, and responsive as matters progress. The ideal candidate brings strong procedural knowledge, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Support attorneys throughout active litigation matters by tracking progress, organizing case materials, and helping move each matter forward efficiently. • Manage discovery workflows by gathering records, reviewing materials, and preparing documents for production in accordance with legal and procedural requirements. • Keep physical and electronic case files well organized, maintain exhibit collections, and oversee litigation documents within case management systems and databases. • Perform legal and factual research using digital research platforms, court resources, and public records to assist with case development. • Draft, finalize, and submit pleadings, motions, and related filings in state and federal courts, including electronic court submissions. • Track filing dates, hearing schedules, and other key deadlines while maintaining attorney calendars to support timely case activity. • Arrange and coordinate depositions, mediations, arbitrations, and court appearances, including scheduling and logistics management. • Serve as a reliable point of contact for clients, opposing counsel, court staff, expert witnesses, and external service providers. • Assist with trial readiness by preparing witness materials, organizing binders, compiling exhibit and trial lists, and supporting courtroom logistics.
2026-08-06T00:00:00Z

Litigation Paralegal

San Francisco, CA
onsite
Temporary / Contract
40 - 50 USD / Hourly
A San Francisco–based personal injury law firm is seeking a Litigation Paralegal to support its civil litigation practice. This is a contract-to-hire opportunity for a detail-oriented paralegal who thrives in a fast-paced, plaintiff-side environment and is eager for long-term growth. The Litigation Paralegal will play a key role in supporting attorneys through all phases of civil litigation, with a primary focus on plaintiff-side personal injury matters. While prior personal injury experience is preferred, paralegals with experience in any civil litigation practice area are encouraged to apply. Key Responsibilities<ul><li>Draft, review, and file pleadings, motions, discovery responses, and subpoenas</li><li>Manage discovery processes, including document collection, review, and production</li><li>Assist with deposition preparation, trial preparation, and settlement materials</li><li>Maintain case files, calendars, and litigation deadlines</li><li>Communicate with clients, experts, vendors, opposing counsel, and court personnel</li><li>Conduct factual research and assist with medical records and damages documentation</li><li>Support attorneys throughout the life cycle of active litigation matters</li></ul>
2026-08-24T00:00:00Z

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join our detail-oriented services team in Sacramento, California. This role supports a busy litigation practice and offers an excellent benefits package, including health coverage and a 401(K) profit-sharing plan. The position provides flexibility with a hybrid schedule following an initial in-office period. Responsibilities: • Manage and maintain attorney calendars, including tracking deadlines and coordinating schedules using a master calendar system. • Open and close client matters while creating and maintaining comprehensive client profiles. • Draft and format various legal documents, letters, and memoranda, ensuring accuracy and attention to detail. • Conduct e-filing of court documents, adhering to local, state, and federal court rules. • Prepare and organize discovery materials, motions, deposition notices, subpoenas, and trial binders. • Assist in the preparation of exhibits and trial or hearing documentation. • Support attorneys in managing cases from inception through trial, providing administrative and litigation assistance. • Generate expense reports and maintain accurate records for billing purposes.
2026-09-01T00:00:00Z

Family Law Paralegal

San Francisco, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
A well-established San Francisco–based law firm is seeking a Family Law Paralegal to support its active family law practice. This is a contract-to-hire opportunity for a paralegal with experience assisting attorneys on family law matters in a fast-paced, client-focused environment. The role offers substantive responsibility, direct attorney support, and the potential for long-term placement. Key Responsibilities<ul><li>Support attorneys with family law matters including dissolution, custody, support, and related proceedings</li><li>Draft pleadings, declarations, discovery responses, and settlement documents</li><li>Prepare and organize financial disclosures and supporting documentation</li><li>Manage case files, calendars, and court deadlines</li><li>Coordinate service of process, filings, and court appearances</li><li>Communicate with clients, court personnel, and opposing counsel</li></ul>
2026-09-08T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-09-04T00:00:00Z

Legal Assistant

Santa Rosa, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A well-established law firm in Santa Rosa is seeking a Legal Assistant to support its attorneys and legal staff with a variety of administrative and litigation-related tasks. This is an excellent opportunity for a detail-oriented professional looking to grow their legal career in a collaborative and fast-paced environment. The ideal candidate will have prior law firm experience, strong organizational skills, and the ability to manage multiple priorities while providing exceptional support to attorneys and clients. Key Responsibilities<ul><li>Provide administrative support to attorneys, including calendar management, scheduling, and file organization</li><li>Prepare, revise, and format legal correspondence, pleadings, and other legal documents</li><li>Maintain and organize physical and electronic case files</li><li>Coordinate court filings, service of process, and document retrieval</li><li>Communicate professionally with clients, courts, opposing counsel, and vendors</li><li>Assist with case management, deadlines, and attorney workflow</li><li>Handle incoming calls, emails, and client inquiries</li><li>Support attorneys with trial preparation, hearings, and other legal proceedings as needed</li></ul>
2026-08-24T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-08-24T00:00:00Z

Office Manager

Broderick, CA
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for an organized and resourceful Office Manager/Bookkeeper to support daily business operations of a small construction business in Woodland, CA. This position oversees front-office coordination, financial administration, and key employee support activities to help the workplace run efficiently. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a structured office environment. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Coordinate daily office operations to maintain an efficient, well-organized workplace and ensure administrative and accounting needs are addressed promptly.• Manage purchasing for office materials and track inventory levels so supplies remain stocked and available for staff use.• Handle accounts payable tasks, including reviewing bills, preparing payments, and maintaining accurate invoice records.• Support accounts receivable activities by monitoring incoming payments, recording transactions, and following up as needed.• Serve as the first point of contact for visitors and incoming communications, providing courteous and efficient front-desk support.• Process payroll for a small employee population and help maintain accurate payroll documentation and schedules.• Assist with human resources administration, including employee records, onboarding support, and routine policy-related documentation.• Maintain organized financial and administrative files to support reporting, compliance, and day-to-day office management.
2026-08-10T00:00:00Z

Office Manager

Tracy, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Office Manager to support a busy CPA firm in Tracy, California. This Long-term Contract opportunity is ideal for a highly organized, detail-oriented individual who can keep daily operations running efficiently while providing dependable administrative support to both staff and leadership. The role requires sound judgment, strong attention to detail, and the ability to handle sensitive financial and client information with a high level of discretion. Responsibilities: • Direct daily office activities to ensure an efficient, well-organized work environment. • Support leadership and team members with a wide range of administrative and operational tasks. • Safeguard client and company records by maintaining confidentiality and accurate document handling practices. • Coordinate calendars, internal workflows, and office documentation to keep priorities on track. • Assist with administrative work tied to tax and accounting processes, ensuring timely and accurate follow-up. • Maintain structured filing systems and organized records for easy access and compliance needs. • Communicate effectively with clients, vendors, and internal staff to support smooth office operations. • Monitor office supply levels, place orders as needed, and help manage general office resources. • Provide front-desk and additional administrative assistance as business needs evolve.
2026-09-01T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an organized Office Manager to support daily workplace operations. This long-term contract position will oversee administrative coordination, calendar management, front-desk support, and office services that keep the environment running smoothly. The ideal candidate brings a proactive approach, strong attention to detail, and the ability to handle multiple priorities in a fast-paced setting. Responsibilities: • Coordinate day-to-day office activities to ensure an efficient and well-organized workplace environment. • Manage schedules, meetings, and shared calendars to support smooth internal operations. • Arrange meal orders for the office while tracking timing, delivery, and related details. • Monitor inventory levels and replenish office materials to maintain consistent supply availability. • Support accounts payable tasks, including processing invoices and assisting with expense-related administrative work. • Welcome visitors, answer incoming communications, and provide attentive front-desk assistance. • Handle general administrative duties such as filing, document organization, and routine office correspondence. • Partner with internal stakeholders to address operational needs and improve office support processes.
2026-09-09T00:00:00Z

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Position OverviewWe're seeking a professional, organized, and proactive Office Manager to support the day-to-day administrative and operational office functions. This role serves as the operational hub of the office, ensuring employees have the resources, support, and processes needed to work efficiently while maintaining a professional and welcoming workplace environment. The ideal candidate is a resourceful problem solver who excels at balancing administrative support, office operations, vendor management, facilities coordination, and employee support. This individual will collaborate closely with leadership and act as a trusted partner in maintaining a productive and positive office culture. Day-to-Day Responsibilities<ul><li>Oversee the daily operations of the office to ensure an organized, efficient, and professional work environment.</li><li>Handle incoming mail, shipments, deliveries, and general office correspondence.</li><li>Maintain office records, files, and company documentation.</li><li>Serve as the primary point of contact for building management, vendors, service providers, and maintenance contractors.</li><li>Manage vendor relationships and negotiate service agreements when appropriate.</li><li>Support employee engagement initiatives, team events, and office celebrations.</li><li>Serve as a resource for employees regarding office operations and administrative needs.</li><li>Assist with budget tracking for office expenses and vendor services.</li><li>Maintain office supply inventory and manage purchasing activities.</li><li>Support leadership with calendar coordination, meeting preparation, and administrative tasks as needed.</li></ul>
2026-08-29T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in a business setting. This Long-term Contract position will oversee front office coordination, manage workplace resources, and help keep business activities running smoothly. The role is ideal for someone who is comfortable balancing office administration, vendor support, and financial processing tasks in a structured environment. Responsibilities:• Coordinate day-to-day office activities to maintain an efficient and well-organized workplace environment.• Manage reception coverage by greeting visitors, directing inquiries, and handling general front desk communication.• Track inventory levels for office materials and arrange timely purchases to ensure supplies remain available.• Work with vendors to place orders, confirm deliveries, and resolve issues related to office purchases.• Support accounts payable activities by reviewing invoices, organizing payment documentation, and assisting with processing tasks.• Maintain orderly office records, files, and administrative documentation for ongoing business needs.• Assist with scheduling, correspondence, and other clerical functions that contribute to smooth office operations. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013500229**
2026-09-03T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support a growing litigation practice in San Francisco, California. This position will provide day-to-day administrative and document support to three law clerks and associates, with the potential to assist additional legal staff as needs evolve. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage competing priorities in a fast-paced legal environment. Responsibilities: • Prepare, proofread, and format litigation documents, correspondence, discovery materials, and other legal paperwork before filing or distribution. • Draft routine legal documents such as pleadings, memoranda, notices, subpoenas, and court-related forms using firm-approved software and templates. • Submit filings in state and federal courts, including electronic filings, while ensuring compliance with applicable procedural requirements. • Manage attorney calendars by tracking hearings, meetings, deadlines, and follow-up items to help the legal team stay ahead of key case obligations. • Coordinate court date reservations and communicate with court personnel as needed to secure hearing availability and confirm scheduling details. • Organize and maintain case records in document management systems, including saving, scanning, and indexing incoming legal and case-related materials. • Support litigation logistics by assembling binders for depositions, trials, and hearings, and by arranging meeting spaces and visitor notifications when required. • Review vendor billing information and prepare related payment or submission documentation in accordance with attorney direction and internal procedures. • Provide backup administrative assistance to other team members and take on additional support tasks based on attorney and case needs.
2026-08-19T00:00:00Z

Legal Secretary

Santa Rosa, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for an experienced Legal Secretary to support litigation attorneys in a fast-paced services environment in California. This role is ideal for someone who brings strong organizational skills, excellent written communication, and a sharp eye for detail to legal administrative work. The position involves managing critical deadlines, preparing court-related documents, and helping attorneys stay organized and responsive throughout the litigation process. Responsibilities: • Coordinate attorney calendars, schedule meetings, and track important court dates and filing deadlines. • Prepare, format, and submit legal documents through electronic court filing systems in accordance with court rules. • Review correspondence, pleadings, and other legal materials for accuracy, grammar, and formatting before distribution or filing. • Transcribe dictated notes, legal content, and attorney instructions into clear and accurate documents. • Maintain organized case files and ensure records, pleadings, and supporting materials are updated and easy to retrieve. • Communicate with courts, clients, and internal team members regarding scheduling, filings, and document requirements. • Provide day-to-day administrative support to litigation attorneys to help move matters forward efficiently.
2026-08-19T00:00:00Z

Legal Secretary

Emeryville, CA
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in Emeryville, California. In this role, you will support our legal professionals in managing litigation cases, ensuring smooth coordination of administrative and legal processes. The ideal candidate will bring extensive experience in litigation and e-filing, along with a proactive approach to organizational and communication tasks. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans. Responsibilities:• Prepare and format legal documents and pleadings for submission in state and federal courts through e-filing systems.• Maintain and monitor case calendars, ensuring all deadlines and court appearances are accurately tracked.• Organize and manage both physical and electronic case files, including discovery materials and correspondence.• Draft, proofread, and finalize legal correspondence, including letters and memoranda.• Coordinate with attorneys, clients, and court staff to update case statuses and ensure procedural compliance.• Assist in trial preparation by compiling exhibits, creating witness lists, and assembling trial binders.• Schedule and organize meetings, depositions, and conference calls, as well as arrange travel plans when necessary.• Respond promptly to attorney and client inquiries, proactively managing workflows to meet critical deadlines.
2026-09-01T00:00:00Z

Legal Secretary

Lafayette, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support a civil litigation practice in Lafayette, California. This position is well suited for someone who can manage a busy legal desk, maintain accuracy under tight deadlines, and keep case materials organized. Candidates with solid litigation support experience are preferred, though motivated professionals with strong potential will also be considered. This role is focused on legal secretarial work and is not designed as a track toward paralegal responsibilities. Responsibilities: • Prepare, format, and submit court filings electronically while ensuring compliance with applicable court rules and deadlines. • Maintain attorney calendars by tracking hearings, filing dates, and other case-related obligations with a high degree of accuracy. • Organize, update, and retrieve legal documents in document management systems, including NetDocuments when applicable. • Draft, revise, and finalize correspondence, pleadings, and other legal materials from attorney notes, edits, or dictation. • Monitor active litigation matters and provide day-to-day administrative support to keep the civil litigation desk running efficiently. • Coordinate communications, schedule matters, and manage Outlook-based email and calendar activity to support attorneys and case progress.
2026-09-08T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in San Francisco, California. Responsibilities:• Prepare and format legal documents in compliance with local court rules.• Submit filings electronically and physically to the appropriate courts.• Maintain and update case and trial lists on a regular basis.• Coordinate trial preparation tasks, including creating binders, indices, and exhibits.• Schedule meetings, depositions, and conference rooms, ensuring all technological needs are arranged.• Communicate professionally with clients, vendors, and opposing counsel.• Process invoices and ensure timely submission to the accounting department.• Manage calendars by recording events in ProLaw and Microsoft Outlook, while calculating and monitoring legal deadlines.• Keep files organized and up to date in electronic formats, adhering to firm policies.• Assist with general office tasks such as sorting mail, maintaining common areas, and ordering supplies.
2026-09-04T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support a busy transactional legal practice in Oakland, California. This is a long-term contract position focused on managing large volumes of legal documentation, coordinating administrative activities, and ensuring documents are accurately prepared for real estate and commercial matters. The role will work closely with attorneys on closing materials, contract-related files, scheduling needs, and document organization in a fast-paced environment. Responsibilities:<ul><li>Prepare, revise, and format high-volume legal and transactional documents for matters involving real estate, lease agreements, construction contracts, and related business transactions.</li><li>Manage closing documentation by organizing materials for printing, signature routing, scanning, and final file completion with a high degree of accuracy.</li><li>Review attorney-prepared documents to improve formatting, consistency, and presentation before distribution or filing.</li><li>Maintain electronic and physical records by saving, organizing, and retrieving documents within iManage and related filing systems.</li><li>Coordinate calendars, meetings, and scheduling requests for attorneys using Outlook while helping keep time-sensitive matters on track.</li><li>Assemble supporting materials for transaction-related binders or deal documents by identifying and compiling the most relevant information from larger files. </li><li>Assist with conflict checks and other administrative support tasks as needed to facilitate efficient matter intake and workflow.</li><li>Partner with attorneys and internal support resources to handle complex document production and ensure deadlines are met in a high-volume practice.</li></ul>
2026-08-25T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
80000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy litigation practice. This role is ideal for a highly organized individual who can manage attorney support tasks, court-related filings, and document preparation in a fast-paced law firm environment. The position offers the opportunity to work closely with attorneys and clients while contributing to the smooth handling of active legal matters. Responsibilities: • Support litigation attorneys with day-to-day administrative and case-related tasks, ensuring matters move forward efficiently. • Prepare, revise, and proofread legal correspondence, memoranda, pleadings, and other case documents with a high level of accuracy. • Manage court submissions, including electronic filings, while following applicable filing procedures and deadlines. • Organize meetings, depositions, and client communications by coordinating schedules, materials, and logistics. • Maintain attorney calendars and track important dates, deadlines, and court appearances. • Partner with internal teams to assist with the intake and closing of legal matters, including records and conflict-related coordination. • Enter, review, and update attorney time records as needed to support accurate billing and reporting. • Provide additional administrative assistance as business needs require within the litigation team.
2026-09-08T00:00:00Z