Add your latest resume to match with open positions.

27 results for Medical Administrative Assistantsecretary in Fairfield, CA

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-08-03T00:00:00Z

Administrative Assistant

Concord, CA
onsite
Temporary to Hire
32 - 33 USD / Hourly
We are looking for an Administrative Assistant to support insurance operations in Concord, California. This role is ideal for someone who thrives in a fast-paced office environment and can balance client service, documentation, and coordination across multiple priorities. The role will partner closely with two insurance agents, helping keep applications, renewals, and client records organized while ensuring responsive follow-up with carriers and customers. Administrative Assistant Duties:<ul><li>Provide administrative support to two insurance agents handling both group and individual insurance services.</li><li>Assist with processing and tracking insurance applications to help ensure timely approvals.</li><li>Perform accurate data entry and maintain client records within the company's CRM system.</li><li>Upload and organize client information, emails, and documentation.</li><li>Retrieve and process policy renewals from carrier websites.</li><li>Communicate with insurance carriers to resolve policy, enrollment, and service-related issues.</li><li>Support day-to-day office operations and assist with various administrative projects as needed.</li><li>Help manage client inquiries and assist with insurance-related documentation and follow-up.</li><li>Work with individual insurance plans through Covered California, Kaiser and Blue Shield.</li><li>Utilize Excel and internal systems to maintain records, track information, and support reporting needs.</li></ul> Ideal Background:<ul><li>Previous administrative or office support experience required.</li><li>Previous insurance industry experience preferred.</li><li>Demonstrated ability to learn new systems, processes, and tools.</li><li>Professional and confident communication skills, both over the phone and through email.</li><li>Strong interpersonal skills and a customer-focused approach.</li><li>Comfortable interacting with a diverse client base and building positive working relationships.</li><li>Highly organized, dependable, and able to manage multiple responsibilities effectively.</li><li>California Life and Health Insurance licensing is a plus but not required.</li></ul> If you are interested in the Administrative Assistant position, please apply today!
2026-08-14T00:00:00Z

Administrative Assistant

Richmond, CA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track. ResponsibilitiesExecutive & Administrative Support<ul><li>Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations.</li><li>Manage correspondence, maintain organized files, and assist with day-to-day office administration.</li><li>Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects.</li></ul>Estimating & Procurement Support<ul><li>Assist with bid packages, RFQs, RFPs, prequalification packages, and other procurement-related documentation.</li><li>Track deadlines and help ensure all required documents are completed and submitted accurately and on time.</li><li>Support the estimating team with administrative tasks and document management.</li><li>Maintain organized records and electronic filing systems for proposals and project-related materials.</li></ul>Marketing & Event Coordination<ul><li>Maintain and organize company marketing assets, project information, and employee profiles.</li><li>Update website content and ensure company information remains current and accurate.</li><li>Assist with presentation preparation using existing templates.</li><li>Coordinate logistics for career fairs, recruiting events, client events, conferences, and company functions.</li><li>Support company apparel and promotional item ordering and inventory management.</li></ul>
2026-08-01T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a Contract position based in San Francisco, California. This role is ideal for someone who enjoys keeping workflows organized, providing a welcoming first point of contact, and handling a variety of administrative tasks with accuracy. The successful candidate will help maintain smooth communication across the office while managing clerical duties and data-related work in a fast-paced environment. Responsibilities: • Manage front-desk and general administrative activities to keep office operations running efficiently. • Receive and direct inbound calls professionally, ensuring messages and inquiries are handled promptly. • Greet visitors and provide courteous receptionist support for employees, clients, and guests. • Prepare, update, and maintain records, spreadsheets, and other office documentation with strong attention to detail. • Perform data entry tasks accurately and verify information for completeness and consistency. • Coordinate routine clerical work such as filing, scheduling, document organization, and correspondence support. • Assist with day-to-day office requests and provide administrative support to team members as needed.
2026-08-14T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support transit service development activities in Stockton, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing office coordination with occasional field-based assignments, including transit observations and service data collection. The role requires strong organization, sound judgment, and the ability to communicate clearly with both internal staff and transit riders while helping maintain accurate administrative records and reports. Responsibilities: • Provide day-to-day administrative support for the department, including front-desk assistance, document preparation, filing, and general office coordination. • Enter and maintain operational data with accuracy, including information gathered from driver manifests and other service-related records. • Conduct field observations by riding buses, counting passengers, reviewing route activity, and documenting findings for reporting purposes. • Assist riders by interpreting bus schedules, explaining route options, and offering clear travel directions using printed and online resources. • Prepare, update, and organize spreadsheets, reports, and department records using Microsoft Office applications. • Support required transit reporting activities by compiling and organizing data used for annual performance tracking. • Work effectively both independently and with team members to complete assignments on schedule and with close attention to detail.
2026-08-14T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
29 - 31 USD / Hourly
Administrative Assistant (Executive Office)Position OverviewWe are seeking a professional and detail-oriented Administrative Assistant to provide high-level support to executive leadership and assist with day-to-day office operations. This role requires strong organizational skills, discretion with confidential information, and the ability to work independently in a fast-paced environment.Key Responsibilities<ul><li>Provide administrative support to executive leadership.</li><li>Prepare reports, correspondence, presentations, and other documents.</li><li>Screen calls, visitors, and inquiries, directing them appropriately.</li><li>Maintain confidential files, records, and sensitive information.</li><li>Assist with budget support, attendance tracking, payroll-related processes, and various administrative functions.</li><li>Conduct research, compile data, and prepare reports and recommendations.</li><li>Support office procedures, special projects, and program implementation.</li><li>Coordinate with internal departments and assist with general office operations.</li></ul>
2026-08-11T00:00:00Z

Medical Front Desk Specialist

Sacramento, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Medical Front Desk Specialist to support daily patient-facing operations at a healthcare office in Sacramento, California. This is a Contract position suited for someone who is organized, welcoming, and comfortable managing appointments and front office workflows in a medical setting. The ideal candidate will help create a smooth check-in experience while keeping administrative tasks accurate and on schedule. Responsibilities: • Welcome patients and visitors professionally, providing a positive first impression at the front desk. • Coordinate appointment calendars, book visits, and adjust schedules as needed to support office flow. • Manage patient check-in and check-out activities, ensuring information is complete and accurately recorded. • Answer incoming calls, respond to routine questions, and direct messages to the appropriate staff members. • Maintain front office documentation and update patient records in accordance with office procedures. • Collect and verify basic patient information while supporting efficient communication between patients and the care team. • Assist with general receptionist duties such as filing, data entry, and preparation of daily administrative tasks.
2026-08-06T00:00:00Z

Part-Time Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Position SummaryProvide clerical and administrative support to ensure efficient day-to-day office operations.Responsibilities<ul><li>Answer phones and greet visitors.</li><li>Schedule appointments and meetings.</li><li>Maintain filing systems.</li><li>Support data entry and reporting.</li><li>Assist with general office projects.</li></ul>
2026-07-31T00:00:00Z

Administrative Assistant, Executive Office

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Position SummarySupport executive leadership by managing schedules, correspondence, meetings, and administrative operations for the Executive Office.Responsibilities<ul><li>Manage executive calendars and appointments.</li><li>Prepare reports and correspondence.</li><li>Coordinate meetings and board-related activities.</li><li>Maintain confidential files.</li><li>Assist with special projects.</li></ul>
2026-07-31T00:00:00Z

Legal Secretary

Lafayette, CA
onsite
Temporary / Contract
33 - 42 USD / Hourly
A well-established East Bay law firm is seeking a Litigation Secretary to join its growing team. This position will provide direct support to a busy attorney and play a key role in keeping litigation matters organized, on track, and moving efficiently. The ideal candidate is an experienced litigation support professional who can step in with minimal training, manage competing priorities, and serve as a reliable resource for the legal team.This is a contract-to-hire opportunity with a firm that values work-life balance, offers flexibility, and genuinely treats employees as part of the team. Responsibilities<ul><li>Manage attorney calendars, deadlines, and court appearances</li><li>Prepare, file, and serve legal documents in state and federal courts</li><li>Handle e-filing and monitor filing deadlines</li><li>Draft, revise, proofread, and format correspondence and pleadings</li><li>Maintain and organize electronic and physical case files</li><li>Assist with document management and records organization</li><li>Conduct conflict checks, if experienced</li><li>Provide general litigation administrative support as needed</li></ul>
2026-08-07T00:00:00Z

Legal Secretary

Lafayette, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support a civil litigation practice in Lafayette, California. This position is well suited for someone who can manage a busy legal desk, maintain accuracy under tight deadlines, and keep case materials organized. Candidates with solid litigation support experience are preferred, though motivated professionals with strong potential will also be considered. This role is focused on legal secretarial work and is not designed as a track toward paralegal responsibilities. Responsibilities: • Prepare, format, and submit court filings electronically while ensuring compliance with applicable court rules and deadlines. • Maintain attorney calendars by tracking hearings, filing dates, and other case-related obligations with a high degree of accuracy. • Organize, update, and retrieve legal documents in document management systems, including NetDocuments when applicable. • Draft, revise, and finalize correspondence, pleadings, and other legal materials from attorney notes, edits, or dictation. • Monitor active litigation matters and provide day-to-day administrative support to keep the civil litigation desk running efficiently. • Coordinate communications, schedule matters, and manage Outlook-based email and calendar activity to support attorneys and case progress.
2026-08-10T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment. Responsibilities: • Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission. • Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances. • Conduct conflict checks to ensure compliance and avoid scheduling conflicts. • Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs). • Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support. • Maintain accurate records of legal proceedings and filings. • Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics. • Communicate effectively with court personnel and other legal professionals to resolve filing issues. • Assist with dictation tasks and transcription as needed.
2026-07-24T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
80000 - 127000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support attorneys serving private clients in trust, estate, and charitable planning matters in San Francisco, California. This hybrid position combines administrative coordination, document production, client communication, and billing support while working closely with legal and accounting teams. The ideal candidate is organized, discreet, and comfortable managing multiple priorities in a law firm environment. Responsibilities: • Prepare, revise, and format legal correspondence, reports, and client-facing documents with a high degree of accuracy and professionalism. • Review materials for grammar, consistency, and completeness, and route finalized documents to the appropriate attorneys, clients, or internal teams. • Oversee attorney schedules by arranging meetings, calls, travel, and other time-sensitive commitments. • Maintain orderly electronic and physical files, ensuring records are easy to retrieve and updated in document management systems. • Coordinate meeting logistics, including reserving conference space, organizing materials, and supporting internal and external attendees. • Serve as a point of contact for clients and colleagues by gathering information, relaying updates, and responding to routine requests promptly. • Enter attorney time records, assist with expense submissions, and help keep administrative documentation current. • Support the billing cycle by preparing invoice drafts, making revisions, and collaborating with attorneys and accounting staff to finalize client bills. • Assist with opening new matters by helping with conflict checks, engagement paperwork, and related intake documentation. • Handle general administrative tasks such as scanning, copying, and other office support duties while protecting confidential client and firm information.
2026-07-31T00:00:00Z

Legal Secretary

Sacramento, CA
onsite
Temporary / Contract
34 - 43 USD / Hourly
We are seeking a Legal Secretary with Civil Litigation and strong Litigation Calendaring experience. The candidate should have a minimum of 7 years or more of legal office experience, including civil litigation, secretarial, and legal calendaring. The ideal candidate is proficient at scheduling, formatting and creating legal pleadings, is proactive, organized, detail-oriented, and adaptable. This position is being offered as a temp to hire or permanent position. Responsibilities:• Maintain and update a civil litigation calendar, ensuring court appearances, filing dates, statutes, and related deadlines are accurately tracked and revised as matters change.• Use legal calendaring tools to calculate rule-driven deadlines, verify scheduling accuracy, and provide regular calendar updates to attorneys and staff.• Prepare, format, and finalize litigation documents such as pleadings, motions, briefs, and appellate materials in accordance with court-specific requirements.• Review documents before submission to confirm compliance with procedural rules, filing standards, and jurisdictional formatting expectations for state and federal courts.• Coordinate electronic and physical court filings, monitor acceptance status, and ensure all submissions are completed within required timeframes.• Arrange service of legal documents, including pleadings, motions, discovery materials, and other case-related filings.• Track tentative rulings and subpoena-related timelines while keeping attorneys informed of upcoming obligations and court activity.• Schedule logistical support for legal proceedings and meetings, including court calls, conference rooms, travel, court reporters, videographers, and seminar registrations.• Maintain case information within legal case management platforms and help ensure attorney filing credentials and electronic registrations remain current.
2026-07-29T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy litigation practice in San Francisco, California. This position is ideal for someone who thrives in a demanding legal setting, brings strong commercial litigation knowledge, and can manage priorities with confidence and precision. The successful candidate will play a key role in keeping matters organized, filings on track, and attorneys well supported in a sophisticated, partner-driven environment. Responsibilities: • Prepare, format, and revise litigation materials such as pleadings, motions, discovery documents, correspondence, and other court-related submissions. • Handle electronic filing for matters in state and federal courts, including trial and appellate filings, while ensuring compliance with applicable rules and deadlines. • Maintain organized electronic matter files and manage document workflows within the firm's records and document management systems. • Coordinate new matter intake and support ongoing file administration to ensure records remain accurate, accessible, and up to date. • Assist with attorney time entry, billing support, travel arrangements, and expense processing as part of daily practice operations. • Manage calendars and track important litigation deadlines, court dates, and related scheduling needs for assigned attorneys. • Communicate professionally with clients, attorneys, court personnel, and internal staff to support efficient handling of active matters. • Provide dependable administrative and litigation support in a high-volume practice, taking initiative and maintaining ownership of assigned work.
2026-08-05T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support litigation matters in Redwood City, California. This role focuses on preparing court-ready documents, coordinating filings, and maintaining organized case materials while working closely with attorneys, paralegals, and litigation support colleagues. The ideal candidate brings strong knowledge of filing procedures, excellent document formatting skills, and the ability to manage deadlines in a fast-paced legal environment. Responsibilities:• Draft, revise, proofread, and finalize litigation documents such as motions, briefs, and related court submissions before filing.• Produce accurate tables of contents and tables of authorities, and apply advanced formatting tools to ensure consistency across legal documents.• Prepare final filing sets in PDF format, including bookmarking, pagination, and layout adjustments that meet court submission requirements.• Partner with paralegals and legal team members to assemble exhibits, appendices, and supporting records for filings and case materials.• Monitor applicable court rules, filing procedures, and judge-specific requirements to help maintain compliance across matters.• Keep case information records current by updating deadlines, court details, captions, and service lists with accuracy.• Manage the storage and organization of draft and final documents within litigation document management systems while preserving accessibility and security.• Support shared litigation workflows by responding to team assignments, assisting with filing requests, and helping coordinate coverage for urgent or after-hours submissions.• Follow established litigation support procedures and practice guidelines to promote consistency, quality, and compliance in daily work.
2026-07-31T00:00:00Z

Legal Secretary

Alameda, CA
onsite
Permanent / Full Time
90000 - 91000 USD / Yearly
We are looking for a skilled Legal Secretary to join a midsized firm in the East Bay. This role requires a detail-oriented individual with substantial experience in litigation matters, ideally with exposure to labor and employment cases. You will play a critical role in supporting attorneys through administrative tasks, document preparation, court filings, and calendar management. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits. Responsibilities:• Draft and format legal documents, including correspondence, reports, pleadings, and memoranda, using word processing software.• File legal documents electronically and physically with district and federal courts, as well as administrative agencies, ensuring compliance with rules and deadlines.• Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments.• Handle incoming phone calls, take detailed messages, and route calls appropriately.• Coordinate outgoing mail and deliveries to ensure timely distribution.• Organize and maintain client files, ensuring all documents are appropriately indexed and accessible.• Assist with travel arrangements, including booking flights, accommodations, and other logistics.• Conduct research on state and federal court rules and procedures as needed.• Train new team members on office procedures and specialized software.• Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events.
2026-07-31T00:00:00Z

Litigation Legal Secretary

San Francisco, CA
remote
Temporary / Contract
38 - 45 USD / Hourly
We have an immediate opening for an experienced Litigation Legal Secretary to support our client's San Francisco-based litigation team on a fully remote contract basis. This role supports a high-volume, defense-side litigation practice, working closely with 5–7 attorneys and requiring the ability to manage a busy desk independently. The qualified candidate must have a strong understanding of California court rules, docketing, and e-filing procedures in both federal and state courts. Ideal candidates will have five or more years of experience working in a fast-paced defense-side litigation environment. Responsibilities<ul><li>Manage state and federal e-filing processes across active litigation matters</li><li>Maintain and manage litigation calendars, ensuring deadlines are tracked and met across multiple cases</li><li>Support attorneys with trial preparation, including exhibits, binders, and coordination logistics</li><li>Draft, proofread, and format legal documents, correspondence, pleadings, and TOCs/TOAs</li><li>Collaborate with attorneys across matters, adapting to varying litigation needs and deadlines</li><li>Track and process expense reports, reimbursements, and check requests using Chrome River</li><li>Provide administrative support across high-volume litigation workflows </li></ul>
2026-08-01T00:00:00Z

Litigation Secretary

San Francisco, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
A reputable San Francisco–based personal injury law firm is seeking an experienced Litigation Secretary to support its busy civil litigation practice. This is a contract-to-hire opportunity for a proactive, detail-oriented legal secretary who is comfortable supporting attorneys in a fast-paced, deadline-driven environment. The Litigation Secretary will provide high-level administrative and litigation support to attorneys handling plaintiff-side personal injury matters. While personal injury experience is preferred, candidates with experience supporting any civil litigation practice area are encouraged to apply. Key Responsibilities<ul><li>Prepare, revise, and format pleadings, motions, correspondence, and legal documents</li><li>E-file documents in California state and federal courts</li><li>Maintain attorney calendars, track deadlines, and manage court appearances</li><li>Open, maintain, and organize physical and electronic case files</li><li>Assist with discovery preparation and document management</li><li>Coordinate depositions, mediations, hearings, and meetings</li><li>Handle client communications, phone calls, and general administrative support</li><li>Support attorneys with trial preparation as needed</li></ul>
2026-08-10T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary to Hire
60 - 62 USD / Hourly
We are looking for an Executive Assistant to support senior leadership within a fast-paced investment advisory environment in San Francisco, California. This Contract to permanent opportunity is ideal for someone who excels at keeping executives organized, anticipating needs, and ensuring daily operations run smoothly. The right candidate will bring strong judgment, excellent communication, and the ability to manage competing priorities with professionalism and discretion. Responsibilities:• Oversee complex executive calendars, balancing shifting priorities and ensuring meetings are scheduled efficiently.• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.• Coordinate meeting schedules for leadership, confirming attendees, preparing agendas, and handling logistical details.• Serve as a key point of support for executive day-to-day activities, helping maintain organization and timely follow-through on important matters.• Manage travel changes and last-minute adjustments with a calm, solutions-focused approach.• Prepare materials and coordinate details for executive meetings to help sessions run smoothly and productively. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013474901**
2026-08-13T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Position SummaryProvide high-level support to senior leadership through calendar management, project coordination, and confidential administrative support.Responsibilities<ul><li>Manage complex executive calendars.</li><li>Coordinate travel arrangements.</li><li>Prepare presentations and reports.</li><li>Serve as liaison between executives and stakeholders.</li><li>Support strategic projects and initiatives.</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to leadership in a fast-paced Contract position based in San Francisco, California. This opportunity is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the ability to handle meetings and travel plans with professionalism and efficiency. Responsibilities: • Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Organize domestic and international travel plans, including booking flights, lodging, ground transportation, and related itineraries. • Coordinate travel logistics from start to finish, making adjustments as needed to support changing business needs. • Arrange executive meetings by securing meeting times, confirming attendees, and preparing the necessary scheduling details. • Support leadership with administrative coordination that keeps business activities running smoothly and on schedule. • Maintain clear communication around upcoming meetings, travel plans, and calendar changes to avoid disruptions.
2026-08-14T00:00:00Z

Executive Assistant

Fairfield, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Fairfield, California. This Contract position calls for an experienced, detail-oriented individual who can manage shifting priorities, maintain discretion, and keep executive operations running smoothly in a fast-paced setting. The ideal candidate brings strong organizational skills, sound judgment, and the ability to coordinate effectively with internal teams and external partners. Responsibilities: • Oversee a demanding executive calendar by arranging meetings, resolving scheduling conflicts, and ensuring leadership commitments are organized efficiently. • Coordinate domestic and international travel plans, including transportation, lodging, detailed itineraries, and post-trip expense documentation. • Develop well-crafted presentations, briefing materials, agendas, and summary documents for leadership discussions and board-facing meetings. • Participate in meetings when needed to capture key decisions, document action items, and follow through on outstanding deliverables. • Serve as a central point of contact between the executive office and employees, clients, vendors, and other business stakeholders. • Handle confidential files, business records, and sensitive correspondence with discretion and care. • Support executive meetings, leadership events, and company functions by managing logistics and ensuring materials are prepared in advance. • Assist with special assignments and cross-department initiatives that require coordination, tracking, and proactive communication. • Anticipate upcoming deadlines and executive needs, helping leadership stay focused on strategic priorities.
2026-08-06T00:00:00Z

Legal Assistant

Sacramento, CA
onsite
Temporary / Contract
28 - 33.913 USD / Hourly
About the RoleWe are seeking an experienced Legal Assistant to support a busy civil litigation practice. The ideal candidate brings strong California civil litigation experience, proven legal calendaring skills, and a highly organized, detail-oriented approach. This role requires someone who is dependable, adaptable, and comfortable managing multiple priorities in a fast-paced environment while maintaining accuracy and professionalism.Key Responsibilities<ul><li>Review and process all incoming mail, emails, and faxes for proper calendaring and follow-up</li><li>Prepare, file, and serve legal documents in state and federal courts (electronic and hard-copy)</li><li>Monitor tentative rulings and track all discovery and litigation deadlines with timely follow-up</li><li>Coordinate court appearances, Zoom hearings, client conference calls, court reporters, and videographers</li><li>Assist attorneys with e-filing and traditional filings, including proofreading, cite-checking, compiling exhibits and appendices, and ensuring compliance with local rules and formatting requirements</li><li>Maintain accurate databases of attorney electronic filing credentials and court registration information</li><li>Draft and prepare legal correspondence and supporting documents</li><li>Research and stay current on court filing procedures, portals, and applicable rules</li><li>Apply knowledge of California Rules of Court, Code of Civil Procedure, and relevant local court rules</li></ul>
2026-08-03T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-08-03T00:00:00Z