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54 results for Legal Administrative Assistant in Fairfield, CA

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
Robert Half is partnering with a national immigration law firm to source an administrative professional for their San Francisco team on a long-term contract basis. This role provides administrative and project support to a high-volume legal team handling business immigration matters. It offers the opportunity to work in a fast-paced, detail-oriented environment alongside professionals dedicated to navigating complex immigration processes. Responsibilities:<ul><li>Perform high-volume data entry and maintain database accuracy for case records and client information.</li><li>Create and maintain electronic and physical client files, ensuring all documentation is properly organized and up to date.</li><li>Draft, edit, print, and distribute correspondence, petitions, applications, and related case materials.</li><li>Monitor and track the status of cases, key deadlines, and expiration dates; run and update reports as needed.</li><li>Open and close records/cases, ensuring records are accurate and complete.</li><li>Schedule internal and client meetings, coordinate calendars, and arrange conference calls.</li><li>Organize, sort, and distribute incoming mail; route to appropriate team members per established procedures.</li><li>Undertake independent projects and assist with special assignments as directed.</li><li>Prepare and process invoices; track client payments and maintain billing records.</li><li>Make travel arrangements and process business expenses as needed.</li><li>Provide general clerical support, including copying, scanning, printing, and faxing.</li><li>Communicate with clients to request outstanding documentation and provide routine status updates.</li><li>Maintain knowledge of procedural and processing requirements for various non-immigrant and immigrant visa petitions/applications.</li></ul>
2026-08-07T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-08-03T00:00:00Z

Administrative Assistant

Richmond, CA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track. ResponsibilitiesExecutive & Administrative Support<ul><li>Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations.</li><li>Manage correspondence, maintain organized files, and assist with day-to-day office administration.</li><li>Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects.</li></ul>Estimating & Procurement Support<ul><li>Assist with bid packages, RFQs, RFPs, prequalification packages, and other procurement-related documentation.</li><li>Track deadlines and help ensure all required documents are completed and submitted accurately and on time.</li><li>Support the estimating team with administrative tasks and document management.</li><li>Maintain organized records and electronic filing systems for proposals and project-related materials.</li></ul>Marketing & Event Coordination<ul><li>Maintain and organize company marketing assets, project information, and employee profiles.</li><li>Update website content and ensure company information remains current and accurate.</li><li>Assist with presentation preparation using existing templates.</li><li>Coordinate logistics for career fairs, recruiting events, client events, conferences, and company functions.</li><li>Support company apparel and promotional item ordering and inventory management.</li></ul>
2026-08-01T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a Contract position based in San Francisco, California. This role is ideal for someone who enjoys keeping workflows organized, providing a welcoming first point of contact, and handling a variety of administrative tasks with accuracy. The successful candidate will help maintain smooth communication across the office while managing clerical duties and data-related work in a fast-paced environment. Responsibilities: • Manage front-desk and general administrative activities to keep office operations running efficiently. • Receive and direct inbound calls professionally, ensuring messages and inquiries are handled promptly. • Greet visitors and provide courteous receptionist support for employees, clients, and guests. • Prepare, update, and maintain records, spreadsheets, and other office documentation with strong attention to detail. • Perform data entry tasks accurately and verify information for completeness and consistency. • Coordinate routine clerical work such as filing, scheduling, document organization, and correspondence support. • Assist with day-to-day office requests and provide administrative support to team members as needed.
2026-08-07T00:00:00Z

Legal Assistant

Sacramento, CA
onsite
Temporary / Contract
28 - 33.913 USD / Hourly
About the RoleWe are seeking an experienced Legal Assistant to support a busy civil litigation practice. The ideal candidate brings strong California civil litigation experience, proven legal calendaring skills, and a highly organized, detail-oriented approach. This role requires someone who is dependable, adaptable, and comfortable managing multiple priorities in a fast-paced environment while maintaining accuracy and professionalism.Key Responsibilities<ul><li>Review and process all incoming mail, emails, and faxes for proper calendaring and follow-up</li><li>Prepare, file, and serve legal documents in state and federal courts (electronic and hard-copy)</li><li>Monitor tentative rulings and track all discovery and litigation deadlines with timely follow-up</li><li>Coordinate court appearances, Zoom hearings, client conference calls, court reporters, and videographers</li><li>Assist attorneys with e-filing and traditional filings, including proofreading, cite-checking, compiling exhibits and appendices, and ensuring compliance with local rules and formatting requirements</li><li>Maintain accurate databases of attorney electronic filing credentials and court registration information</li><li>Draft and prepare legal correspondence and supporting documents</li><li>Research and stay current on court filing procedures, portals, and applicable rules</li><li>Apply knowledge of California Rules of Court, Code of Civil Procedure, and relevant local court rules</li></ul>
2026-08-03T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-08-03T00:00:00Z

Legal Assistant

Santa Rosa, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A well-established law firm in Santa Rosa is seeking a Legal Assistant to support its attorneys and legal staff with a variety of administrative and litigation-related tasks. This is an excellent opportunity for a detail-oriented professional looking to grow their legal career in a collaborative and fast-paced environment. The ideal candidate will have prior law firm experience, strong organizational skills, and the ability to manage multiple priorities while providing exceptional support to attorneys and clients. Key Responsibilities<ul><li>Provide administrative support to attorneys, including calendar management, scheduling, and file organization</li><li>Prepare, revise, and format legal correspondence, pleadings, and other legal documents</li><li>Maintain and organize physical and electronic case files</li><li>Coordinate court filings, service of process, and document retrieval</li><li>Communicate professionally with clients, courts, opposing counsel, and vendors</li><li>Assist with case management, deadlines, and attorney workflow</li><li>Handle incoming calls, emails, and client inquiries</li><li>Support attorneys with trial preparation, hearings, and other legal proceedings as needed</li></ul>
2026-07-29T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an experienced Workers Compensation Legal Assistant to support attorneys in a fast-paced law practice. This position is ideal for someone who is highly organized, communicates effectively, and can manage multiple priorities with accuracy and professionalism. The role offers a primarily remote schedule, with weekly in-office attendance and initial onsite training for new hires. Responsibilities:• Oversee attorney schedules by tracking key dates, monitoring deadlines, and helping ensure timely case progression.• Arrange litigation-related events such as depositions, hearings, trials, and medical evaluations while coordinating with all relevant parties.• Build, update, and maintain well-organized client matter files so documents and case information remain complete and accessible.• Prepare clear and accurate written communications for external contacts, including counsel, insurance representatives, witnesses, and service providers.• Draft legal documents and supporting materials for court submission, including pleadings and electronic filings.• Handle incoming and outgoing correspondence and mail, ensuring timely distribution and proper case documentation.• Provide day-to-day administrative and legal support to assigned attorneys across a range of case activities.• Participate in onsite training during the onboarding period and report to the office once each week thereafter.
2026-07-31T00:00:00Z

Part-Time Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Position SummaryProvide clerical and administrative support to ensure efficient day-to-day office operations.Responsibilities<ul><li>Answer phones and greet visitors.</li><li>Schedule appointments and meetings.</li><li>Maintain filing systems.</li><li>Support data entry and reporting.</li><li>Assist with general office projects.</li></ul>
2026-07-31T00:00:00Z

Sr. Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to join a contract opportunity within the financial services industry in San Francisco, California. This role supports senior leaders and broader teams by coordinating daily administrative activities, keeping schedules on track, and helping the office operate efficiently. The position is best suited for someone who brings strong judgment, excellent organization, and an effective approach in a fast-paced, detail-oriented environment. Responsibilities: • Deliver senior-level administrative support to Partners, Managing Directors, and designated business teams, while helping manage evolving day-to-day priorities. • Coordinate complex calendars in Microsoft Outlook, balancing scheduling conflicts, urgent requests, and meetings involving multiple internal and external participants. • Arrange domestic and international travel plans, including lodging, transportation, detailed itineraries, and timely adjustments when plans change. • Prepare, submit, and reconcile expense reports through Concur in line with company policies and reporting deadlines. • Participate in front-desk coverage by welcoming guests, answering incoming calls, and maintaining a detail-oriented reception experience. • Organize in-office meetings by securing conference space, coordinating audiovisual needs, arranging catering, and preparing meeting materials. • Maintain orderly digital and physical records, including shared files and documentation, with a high level of accuracy and attention to detail. • Contribute to office operations by monitoring common-area supplies, supporting kitchen upkeep, and helping maintain a clean and functional workspace. • Assist with special assignments and cross-functional administrative initiatives that support business operations across the firm.
2026-08-04T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-08-03T00:00:00Z

Legal Administrator

Pleasanton, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
A well-established company is seeking an experienced Legal Administrative Assistant to support its Legal Department, assisting with managing daily workflows, communications, document preparation, and department operations. This role works closely with legal professionals and cross-functional teams and requires strong organizational skills, professionalism, and the ability to handle sensitive and confidential information. Key Responsibilities<ul><li>Review, organize, prioritize, and route incoming communications through department workflow systems and shared inboxes.</li><li>Assist with tracking legal matters, coordinating follow-up activities, and ensuring timely handling of requests.</li><li>Prepare, review, process, and electronically file routine legal documents, correspondence, and agreements for attorney review.</li><li>Coordinate calendars, meetings, travel arrangements, and other administrative activities for legal team members.</li><li>Manage daily administrative duties including scanning, filing, mailing, document organization, and records maintenance.</li><li>Maintain electronic filing systems, databases, and departmental records.</li><li>Assist with expense reporting, event coordination, office supply management, and other operational support tasks.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li></ul>
2026-07-17T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent / Full Time
80000 - 103000 USD / Yearly
Litigation SecretaryA midsize East Bay law firm is seeking a full-time Litigation Secretary to support its litigation practice. The ideal candidate will be highly organized, detail-oriented, and experienced with calendaring and case coordination. Familiarity with PowerPoint, Excel, WordPerfect, Adobe, Microsoft Office, Abacus, and MerusCase is a plus. The ability to multitask, work well under pressure, and communicate effectively is essential.This firm offers excellent benefits, and compensation is commensurate with experience. Key Responsibilities:<ul><li>Manage calendaring and scheduling for client appointments, depositions, court appearances, court reporters, and mediations</li><li>Assist with trial preparation</li><li>Prepare exhibit binders and indexes</li><li>E-file documents in state and federal courts</li><li>Draft court documents, pleadings, notices of deposition, and complaints</li><li>Communicate with outside vendors</li><li>Subpoena records and complete/send related forms to vendors</li><li>Process billing</li><li>Support preparation of TOAs and TOCs</li></ul>Qualifications:<ul><li>Typing speed of 60+ WPM</li><li>Prior litigation support experience preferred</li><li>Strong organizational and multitasking skills</li><li>Ability to thrive in a fast-paced environment</li></ul>
2026-07-31T00:00:00Z

Administrative Assistant, Executive Office

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Position SummarySupport executive leadership by managing schedules, correspondence, meetings, and administrative operations for the Executive Office.Responsibilities<ul><li>Manage executive calendars and appointments.</li><li>Prepare reports and correspondence.</li><li>Coordinate meetings and board-related activities.</li><li>Maintain confidential files.</li><li>Assist with special projects.</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary to Hire
60 - 62 USD / Hourly
We are looking for an Executive Assistant to support senior leadership within a fast-paced investment advisory environment in San Francisco, California. This Contract to permanent opportunity is ideal for someone who excels at keeping executives organized, anticipating needs, and ensuring daily operations run smoothly. The right candidate will bring strong judgment, excellent communication, and the ability to manage competing priorities with professionalism and discretion. Responsibilities:• Oversee complex executive calendars, balancing shifting priorities and ensuring meetings are scheduled efficiently.• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.• Coordinate meeting schedules for leadership, confirming attendees, preparing agendas, and handling logistical details.• Serve as a key point of support for executive day-to-day activities, helping maintain organization and timely follow-through on important matters.• Manage travel changes and last-minute adjustments with a calm, solutions-focused approach.• Prepare materials and coordinate details for executive meetings to help sessions run smoothly and productively. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013474901**
2026-08-03T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Position SummaryProvide high-level support to senior leadership through calendar management, project coordination, and confidential administrative support.Responsibilities<ul><li>Manage complex executive calendars.</li><li>Coordinate travel arrangements.</li><li>Prepare presentations and reports.</li><li>Serve as liaison between executives and stakeholders.</li><li>Support strategic projects and initiatives.</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

Fairfield, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Fairfield, California. This Contract position calls for an experienced, detail-oriented individual who can manage shifting priorities, maintain discretion, and keep executive operations running smoothly in a fast-paced setting. The ideal candidate brings strong organizational skills, sound judgment, and the ability to coordinate effectively with internal teams and external partners. Responsibilities: • Oversee a demanding executive calendar by arranging meetings, resolving scheduling conflicts, and ensuring leadership commitments are organized efficiently. • Coordinate domestic and international travel plans, including transportation, lodging, detailed itineraries, and post-trip expense documentation. • Develop well-crafted presentations, briefing materials, agendas, and summary documents for leadership discussions and board-facing meetings. • Participate in meetings when needed to capture key decisions, document action items, and follow through on outstanding deliverables. • Serve as a central point of contact between the executive office and employees, clients, vendors, and other business stakeholders. • Handle confidential files, business records, and sensitive correspondence with discretion and care. • Support executive meetings, leadership events, and company functions by managing logistics and ensuring materials are prepared in advance. • Assist with special assignments and cross-department initiatives that require coordination, tracking, and proactive communication. • Anticipate upcoming deadlines and executive needs, helping leadership stay focused on strategic priorities.
2026-08-06T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to leadership in a fast-paced Contract position based in San Francisco, California. This opportunity is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the ability to handle meetings and travel plans with professionalism and efficiency. Responsibilities: • Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Organize domestic and international travel plans, including booking flights, lodging, ground transportation, and related itineraries. • Coordinate travel logistics from start to finish, making adjustments as needed to support changing business needs. • Arrange executive meetings by securing meeting times, confirming attendees, and preparing the necessary scheduling details. • Support leadership with administrative coordination that keeps business activities running smoothly and on schedule. • Maintain clear communication around upcoming meetings, travel plans, and calendar changes to avoid disruptions.
2026-08-04T00:00:00Z

Affordable Housing Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
The Administrative Assistant supports affordable housing operations by providing administrative, customer service, and compliance support.Responsibilities<ul><li>Maintain resident and applicant files</li><li>Schedule appointments and manage calendars</li><li>Answer phones and assist visitors</li><li>Prepare reports and correspondence</li><li>Support compliance and leasing teams</li></ul>
2026-07-24T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
80000 - 127000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support attorneys serving private clients in trust, estate, and charitable planning matters in San Francisco, California. This hybrid position combines administrative coordination, document production, client communication, and billing support while working closely with legal and accounting teams. The ideal candidate is organized, discreet, and comfortable managing multiple priorities in a law firm environment. Responsibilities: • Prepare, revise, and format legal correspondence, reports, and client-facing documents with a high degree of accuracy and professionalism. • Review materials for grammar, consistency, and completeness, and route finalized documents to the appropriate attorneys, clients, or internal teams. • Oversee attorney schedules by arranging meetings, calls, travel, and other time-sensitive commitments. • Maintain orderly electronic and physical files, ensuring records are easy to retrieve and updated in document management systems. • Coordinate meeting logistics, including reserving conference space, organizing materials, and supporting internal and external attendees. • Serve as a point of contact for clients and colleagues by gathering information, relaying updates, and responding to routine requests promptly. • Enter attorney time records, assist with expense submissions, and help keep administrative documentation current. • Support the billing cycle by preparing invoice drafts, making revisions, and collaborating with attorneys and accounting staff to finalize client bills. • Assist with opening new matters by helping with conflict checks, engagement paperwork, and related intake documentation. • Handle general administrative tasks such as scanning, copying, and other office support duties while protecting confidential client and firm information.
2026-07-31T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment. Responsibilities: • Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission. • Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances. • Conduct conflict checks to ensure compliance and avoid scheduling conflicts. • Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs). • Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support. • Maintain accurate records of legal proceedings and filings. • Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics. • Communicate effectively with court personnel and other legal professionals to resolve filing issues. • Assist with dictation tasks and transcription as needed.
2026-07-24T00:00:00Z

Legal Secretary

Lafayette, CA
onsite
Temporary / Contract
33 - 42 USD / Hourly
A well-established East Bay law firm is seeking a Litigation Secretary to join its growing team. This position will provide direct support to a busy attorney and play a key role in keeping litigation matters organized, on track, and moving efficiently. The ideal candidate is an experienced litigation support professional who can step in with minimal training, manage competing priorities, and serve as a reliable resource for the legal team.This is a contract-to-hire opportunity with a firm that values work-life balance, offers flexibility, and genuinely treats employees as part of the team. Responsibilities<ul><li>Manage attorney calendars, deadlines, and court appearances</li><li>Prepare, file, and serve legal documents in state and federal courts</li><li>Handle e-filing and monitor filing deadlines</li><li>Draft, revise, proofread, and format correspondence and pleadings</li><li>Maintain and organize electronic and physical case files</li><li>Assist with document management and records organization</li><li>Conduct conflict checks, if experienced</li><li>Provide general litigation administrative support as needed</li></ul>
2026-08-07T00:00:00Z

Legal Secretary

Sacramento, CA
onsite
Temporary / Contract
34 - 43 USD / Hourly
We are seeking a Legal Secretary with Civil Litigation and strong Litigation Calendaring experience. The candidate should have a minimum of 7 years or more of legal office experience, including civil litigation, secretarial, and legal calendaring. The ideal candidate is proficient at scheduling, formatting and creating legal pleadings, is proactive, organized, detail-oriented, and adaptable. This position is being offered as a temp to hire or permanent position. Responsibilities:• Maintain and update a civil litigation calendar, ensuring court appearances, filing dates, statutes, and related deadlines are accurately tracked and revised as matters change.• Use legal calendaring tools to calculate rule-driven deadlines, verify scheduling accuracy, and provide regular calendar updates to attorneys and staff.• Prepare, format, and finalize litigation documents such as pleadings, motions, briefs, and appellate materials in accordance with court-specific requirements.• Review documents before submission to confirm compliance with procedural rules, filing standards, and jurisdictional formatting expectations for state and federal courts.• Coordinate electronic and physical court filings, monitor acceptance status, and ensure all submissions are completed within required timeframes.• Arrange service of legal documents, including pleadings, motions, discovery materials, and other case-related filings.• Track tentative rulings and subpoena-related timelines while keeping attorneys informed of upcoming obligations and court activity.• Schedule logistical support for legal proceedings and meetings, including court calls, conference rooms, travel, court reporters, videographers, and seminar registrations.• Maintain case information within legal case management platforms and help ensure attorney filing credentials and electronic registrations remain current.
2026-07-29T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary / Contract
33 - 40 USD / Hourly
We are looking for a detail-oriented Legal Secretary to provide immediate on-site support in Oakland, California. This Long-term Contract with potential for conversion is ideal for someone who can keep legal administrative work organized, accurate, and on schedule in a fast-paced practice. The role will focus on managing filings, maintaining calendars, and supporting attorneys with day-to-day legal support needs. Responsibilities:• Prepare, review, and submit court-related documents through electronic filing systems while ensuring accuracy and timeliness.• Coordinate attorney calendars, track deadlines, and maintain important dates for hearings, filings, and case activity.• Organize legal documents, correspondence, and case materials so records remain accessible and up to date.• Provide administrative support for attorneys by drafting routine communications and assisting with legal documentation.• Monitor filing requirements and court procedures to help keep matters compliant with applicable deadlines.• Communicate with courts, clients, and outside parties regarding scheduling, document status, and general case coordination.• Support up to two personal injury attorneys with daily workflow and case-related administrative tasks as needed.
2026-08-07T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy commercial litigation practice. This role is well suited for a confident, detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and contribute effectively in a high-volume, partner-driven environment. The ideal candidate brings strong litigation support experience, takes initiative without constant direction, and is ready to assume ownership of daily responsibilities from the start. Responsibilities: • Prepare, review, and submit court filings in state and federal courts, ensuring all documents meet procedural rules and deadlines. • Maintain complex litigation calendars by tracking hearings, filing dates, court appearances, and other case-related milestones. • Support attorneys with document preparation, revisions, formatting, and transcription from dictated material as needed. • Coordinate case materials, correspondence, and legal records so files remain organized, current, and readily accessible. • Monitor multiple active matters at once and adjust priorities quickly to meet urgent deadlines in a fast-paced practice. • Communicate with attorneys, court personnel, and internal teams to facilitate efficient handling of litigation matters. • Take ownership of assigned work by anticipating needs, following through on deliverables, and helping keep matters on schedule.
2026-07-15T00:00:00Z