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34 results for General Office Clerk in Fairfield, CA
- Hayward, CA
- onsite
- Temporary / Contract
- 24 - 25 USD / Hourly
- <p>Robert Half's client is seeking a part-time temporary Office Clerk to support daily office operations and provide exceptional service to members and visitors in Hayward, California. This role is responsible for front desk reception, processing payments, assisting members with paperwork, maintaining records, and providing bilingual support in both English and Spanish.</p><p><br></p><p>Office Clerk Key Responsibilities:</p><p>Greet and assist members and visitors at the front desk and service window</p><p>Answer and direct a high volume of incoming calls</p><p>Assist members daily in person with questions, forms, and enrollment paperwork</p><p>Process payments received in person and over the phone</p><p>Maintain and reconcile daily payment receipts and records</p><p>Scan, file, and upload member documents into the company database</p><p>Explain membership enrollment and sign-up processes to new members</p><p>Provide support to union members as needed</p><p>Perform general clerical duties, including data entry, filing, document management, and administrative support</p><p><br></p><p>Software & Technical Skills:</p><p>Microsoft Excel (basic data entry and record keeping)</p><p>Microsoft Word</p><p>Document scanning and electronic file management</p><p><br></p><p>Qualifications:</p><p>Previous front desk, office clerk, receptionist, or customer service experience</p><p>Bilingual English/Spanish required</p><p>Strong communication and customer service skills</p><p>Ability to handle multiple tasks in a fast-paced environment</p><p>Strong attention to detail and organizational skills</p><p><br></p><p>If you are interested in this part-time Office Clerk role, please submit your resume for consideration today!</p>
- 2026-11-12T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 24 - 28 USD / Hourly
- <p>Robert Half is partnering with a national law firm to identify a reliable and proactive Office Services Clerk to support daily operations in its San Francisco office on a long-term contract basis. This position involves hands-on office services, document processing, mailroom operations, supply management, and general administrative support to ensure the office runs efficiently.</p><p>The ideal candidate has prior experience in office services or administrative support within a law firm or professional office environment. This opportunity is well-suited for someone who is dependable, organized, comfortable managing multiple responsibilities, and capable of working independently while supporting the day-to-day needs of attorneys and staff.</p><p><strong>Key Responsibilities</strong></p><ul><li>Perform daily document production and processing tasks, including copying, scanning, printing, binding, and distributing documents to attorneys and staff.</li><li>Manage incoming and outgoing mail, packages, deliveries, shipping, receiving, and internal document distribution.</li><li>Monitor, order, organize, and replenish office supplies, kitchen essentials, and other shared office resources.</li><li>Maintain the organization and functionality of common areas, conference rooms, kitchens, and shared office spaces.</li><li>Coordinate conference room setups and breakdowns for meetings, including preparing materials, equipment, and refreshments as needed.</li><li>Operate copiers, scanners, printers, and other office equipment, assisting with basic troubleshooting and equipment-related requests.</li><li>Assist with general office operations, including supporting routine facilities needs, coordinating equipment maintenance, and responding to internal service requests.</li><li>Provide reception coverage as needed, including greeting visitors, answering phones, responding to emails, and directing inquiries.</li><li>Support attorneys, legal secretaries, and administrative staff with special projects, document handling, and general office services requests.</li><li>Assist with basic electronic document management, file organization, and transferring files from external storage devices as needed.</li></ul><p><br></p>
- 2026-10-29T00:00:00Z
- Union City, CA
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- We are looking for an Accounting Clerk to support day-to-day financial and administrative operations for a Contract position based in Union City, California. This role is ideal for someone who is organized, detail-oriented, and comfortable handling a mix of accounting support, document processing, and front-office coordination. The successful candidate will contribute to accurate recordkeeping, timely invoice handling, and responsive internal and external communication in an onsite work environment.<br><br>Responsibilities:<br>• Process customer and vendor invoices accurately, ensuring records are entered and coded correctly within the appropriate systems.<br>• Maintain accounts receivable documentation, update payment information, and assist with tracking outstanding balances.<br>• Perform high-volume data entry with strong attention to detail using tools such as Microsoft Excel, Microsoft Word, and SAP R/3.<br>• Scan, file, and organize financial and clerical documents so records remain complete, accessible, and audit-ready.<br>• Provide receptionist and general administrative support, including handling paperwork, routing communications, and assisting visitors or callers professionally.<br>• Support day-to-day office operations by preparing templates, managing routine clerical tasks, and helping maintain organized workflows.<br>• Assist with training or guidance for administrative processes when needed, helping team members follow established procedures.<br>• Communicate with customers and internal teams to resolve invoice questions, confirm documentation, and support timely processing.
- 2026-11-11T00:00:00Z
- Dixon, CA
- onsite
- Permanent / Full Time
- 55000 - 65000 USD / Yearly
- <p>We are looking for an Accounting Clerk to support day-to-day financial operations for a manufacturing organization in Dixon, California. This position is ideal for someone who is organized, detail-oriented, and comfortable handling a high volume of accounting transactions with accuracy. The role will contribute to timely payment processing, customer billing activities, and reliable financial recordkeeping across the business.</p><p><br></p><p>For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices, verify supporting details, and prepare payments in accordance with established timelines and company procedures.</p><p>• Record customer payments, assist with billing follow-up, and maintain accurate receivable balances to support steady cash flow.</p><p>• Enter financial data into accounting systems with a strong focus on completeness, precision, and proper documentation.</p><p>• Maintain organized records for invoices, payment activity, and account transactions to support audits and internal reviews.</p><p>• Reconcile account information by comparing system entries with source documents and resolving discrepancies promptly.</p><p>• Use QuickBooks and related tools to update accounting records, track transactions, and generate routine financial information.</p><p>• Communicate with internal teams, suppliers, and customers to clarify invoice issues, payment status, and account questions.</p>
- 2026-10-23T00:00:00Z
- Martinez, CA
- onsite
- Temporary / Contract
- 24 - 28 USD / Hourly
- <p><strong>About the Role:</strong></p><p>Are you someone who enjoys working with numbers, staying organized, and ensuring accuracy in financial records? Robert Half is seeking a dependable and detail-focused Accounting Clerk to support the day-to-day functions of an accounting department. In this role, you'll contribute to essential financial processes, help maintain accurate records, and work alongside a team dedicated to keeping operations running smoothly. This is a great opportunity to expand your accounting experience and develop your skills in a professional, team-oriented environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter, review, and update financial information while ensuring records remain accurate and organized.</li><li>Handle daily accounts payable and accounts receivable activities.</li><li>Assist with bank reconciliations and general ledger maintenance.</li><li>Review, organize, and process invoices, payments, and related documentation.</li><li>Help compile financial data and prepare reports as requested.</li><li>Provide support during monthly and annual accounting close processes.</li><li>Research and respond to questions related to invoices, payments, and account activity.</li><li>Work closely with the accounting team to identify opportunities for improved workflows and processes.</li><li>Assist with general accounting administration and additional tasks as assigned.</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- Pleasanton, CA
- onsite
- Permanent / Full Time
- 25.5 - 30.5 USD / Hourly
- <p>Launch your accounting career with Robert Half’s Full-Time Engagement Professionals (FTEP) program as an Accounting Clerk! Gain hands-on experience across AP/AR, billing, collections, and general accounting while supporting diverse client projects. Ideal candidates have intermediate Excel skills, strong attention to detail, and a degree in accounting, finance, or a related field.</p><p><br></p><p>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support AP, AR, billing, collections, and daily accounting operations.</li><li>Process invoices, post payments, and maintain vendor and customer accounts.</li><li>Generate invoices, review aging reports, and follow up on past-due balances.</li><li>Reconcile accounts, research discrepancies, and maintain accurate records.</li><li>Perform high-volume data entry with accuracy and efficiency.</li><li>Assist with cash application, payment tracking, and account updates.</li><li>Respond to vendor, customer, and internal inquiries professionally.</li><li>Maintain documentation, support month-end close, and use Excel for reporting and analysis.</li><li>Adapt quickly to new client systems and processes while providing quality support.</li></ul>
- 2026-11-02T00:00:00Z
- Sacramento, CA
- onsite
- Permanent / Full Time
- 24 - 28 USD / Hourly
- <p>Lisa Cole with Robert Half is looking for a detail-oriented Accounting Clerk to support day-to-day financial operations. This role is ideal for someone who is comfortable working with invoices, payments, reconciliations, and routine accounting entries in a fast-paced environment. The successful candidate will help maintain accurate records, respond to vendor-related questions, and contribute to the smooth execution of core accounting activities. For more information, please call Lisa Cole at 916-649-0832.</p><p><br></p><p>Responsibilities:</p><p>• Review, code, and enter vendor invoices and employee expense submissions into the designated workflow and accounting systems.</p><p>• Prepare and process weekly payment batches while helping resolve vendor questions related to invoices and disbursements.</p><p>• Reconcile bank accounts using spreadsheets and internal financial records to ensure balances are accurate and current.</p><p>• Track open items such as outstanding checks and follow up as needed to support timely account resolution.</p><p>• Record journal entries for cash activity, reclassifications, and other routine accounting adjustments.</p><p>• Assist with accounts payable and accounts receivable transactions, including maintaining supporting documentation for daily financial activity.</p><p>• Use accounting software to handle business transactions such as vouchers, receipts, and disbursements with a high degree of accuracy.</p>
- 2026-11-05T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 30 - 33 USD / Hourly
- <p>We are seeking an Accounting Clerk with construction industry experience to support daily accounting operations in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Process accounts payable and accounts receivable transactions</li><li>Enter and review subcontractor and vendor invoices</li><li>Assist with job costing and purchase order tracking</li><li>Maintain lien waivers and related construction documentation</li><li>Reconcile accounts and support general accounting functions</li><li>Ensure accurate data entry and timely recordkeeping</li></ul><p><br></p>
- 2026-10-29T00:00:00Z
- Walnut Creek, CA
- onsite
- Permanent / Full Time
- 0 - 0 USD / Hourly
- <p>Join Robert Half’s Full-Time Engagement Professionals (FTEP) practice as an Accounting Clerk and gain hands-on experience supporting a variety of client projects. You’ll contribute across key accounting functions, including accounts payable, accounts receivable, billing, collections, and general accounting. We’re looking for detail-oriented candidates with intermediate Excel skills and a strong foundation in accounting or finance. A degree in Accounting, Finance, or a related field is preferred.</p><p><br></p><p>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support AP, AR, billing, collections, and daily accounting operations.</li><li>Process invoices, post payments, and maintain vendor and customer accounts.</li><li>Generate invoices, review aging reports, and follow up on past-due balances.</li><li>Reconcile accounts, research discrepancies, and maintain accurate records.</li><li>Perform high-volume data entry with accuracy and efficiency.</li><li>Assist with cash application, payment tracking, and account updates.</li><li>Respond to vendor, customer, and internal inquiries professionally.</li><li>Maintain documentation, support month-end close, and use Excel for reporting and analysis.</li><li>Adapt quickly to new client systems and processes while providing quality support.</li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Sacramento, CA
- onsite
- Temporary / Contract
- 22 - 28 USD / Hourly
- <p>The Robert Half Full-Time Engagement Professionals practice is seeking an Accounting Clerk to support our clients in the greater Sacramento area.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process accounts payable and accounts receivable transactions, including invoicing, payments, and cash applications.</li><li>Review, code, and reconcile vendor invoices, statements, and customer accounts, resolving discrepancies as needed.</li><li>Prepare bank deposits, maintain accurate financial records, and support account reconciliations.</li><li>Assist with month-end close activities, including journal entries, reporting, and audit support.</li><li>Review employee timesheets and expense reports for accuracy and compliance with company policies.</li><li>Maintain accounting records, support process improvements, and collaborate with internal departments to ensure efficient financial operations.</li></ul>
- 2026-11-09T00:00:00Z
- Livermore, CA
- onsite
- Permanent / Full Time
- 24.5 - 28.5 USD / Hourly
- <p>Launch your accounting career with Robert Half’s Full-Time Engagement Professionals (FTEP) program! As an Accounting Clerk, gain hands-on experience across accounts payable, receivable, billing, collections, and general accounting while supporting diverse client engagements. Enjoy full-time stability, professional growth, and exposure to leading organizations. Candidates should have intermediate Excel skills, strong attention to detail, and a degree in accounting, finance, or a related field.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support day-to-day accounting operations across accounts payable, accounts receivable, billing, and collections.</li><li>Process invoices, post payments, and assist with vendor and customer account maintenance.</li><li>Generate and distribute invoices, monitor aging reports, and follow up on outstanding balances.</li><li>Reconcile account activity and research discrepancies to support accurate financial records.</li><li>Perform high-volume data entry with speed and accuracy.</li><li>Assist with cash application, payment tracking, and account updates.</li><li>Respond to vendor, customer, and internal inquiries in a timely and professional manner.</li><li>Maintain organized accounting documentation and support month-end close activities as needed.</li><li>Use Excel to prepare reports, track account activity, and support data review and analysis.</li><li>Adapt quickly to new client systems, workflows, and processes while delivering high-quality support.</li></ul>
- 2026-11-02T00:00:00Z
- Benicia, CA
- onsite
- Temporary / Contract
- 24 - 28 USD / Hourly
- <p><strong>Accounting Clerk</strong></p><p><br></p><p><strong>About the Role:</strong></p><p>Are you someone who enjoys working with numbers, staying organized, and ensuring accuracy in financial records? Robert Half is seeking a dependable and detail-focused Accounting Clerk to support the day-to-day functions of an accounting department. In this role, you'll contribute to essential financial processes, help maintain accurate records, and work alongside a team dedicated to keeping operations running smoothly. This is a great opportunity to expand your accounting experience and develop your skills in a professional, team-oriented environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter, review, and update financial information while ensuring records remain accurate and organized.</li><li>Handle daily accounts payable and accounts receivable activities.</li><li>Assist with bank reconciliations and general ledger maintenance.</li><li>Review, organize, and process invoices, payments, and related documentation.</li><li>Help compile financial data and prepare reports as requested.</li><li>Provide support during monthly and annual accounting close processes.</li><li>Research and respond to questions related to invoices, payments, and account activity.</li><li>Work closely with the accounting team to identify opportunities for improved workflows and processes.</li><li>Assist with general accounting administration and additional tasks as assigned.</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- Benicia, CA
- onsite
- Permanent / Full Time
- 25.5 - 28.5 USD / Hourly
- <p>Looking to grow your accounting career with greater variety and opportunity? Join Robert Half’s Full-Time Engagement Professionals (FTEP) program as an Accounting Clerk. Enjoy the stability of full-time employment while gaining hands-on experience across diverse client projects, expanding your skill set, and accelerating your professional growth.</p><p><br></p><p>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </p><p><br></p><p>Key Responsibilities</p><ul><li>Support day-to-day accounting operations across accounts payable, accounts receivable, billing, and collections.</li><li>Process invoices, post payments, and assist with vendor and customer account maintenance.</li><li>Generate and distribute invoices, monitor aging reports, and follow up on outstanding balances.</li><li>Reconcile account activity and research discrepancies to support accurate financial records.</li><li>Perform high-volume data entry with speed and accuracy.</li><li>Assist with cash application, payment tracking, and account updates.</li><li>Respond to vendor, customer, and internal inquiries in a timely and professional manner.</li><li>Maintain organized accounting documentation and support month-end close activities as needed.</li><li>Use Excel to prepare reports, track account activity, and support data review and analysis.</li><li>Adapt quickly to new client systems, workflows, and processes while delivering high-quality support.</li></ul>
- 2026-11-03T00:00:00Z
- San Ramon, CA
- onsite
- Permanent / Full Time
- 24.5 - 30.5 USD / Hourly
- <p>Launch your accounting career with Robert Half’s Full-Time Engagement Professionals (FTEP) program! As an Accounting Clerk, gain hands-on experience across accounts payable, receivable, billing, collections, and general accounting while supporting diverse client engagements. Enjoy full-time stability, professional growth, and exposure to leading organizations. Candidates should have intermediate Excel skills, strong attention to detail, and a degree in accounting, finance, or a related field.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support day-to-day accounting operations across accounts payable, accounts receivable, billing, and collections.</li><li>Process invoices, post payments, and assist with vendor and customer account maintenance.</li><li>Generate and distribute invoices, monitor aging reports, and follow up on outstanding balances.</li><li>Reconcile account activity and research discrepancies to support accurate financial records.</li><li>Perform high-volume data entry with speed and accuracy.</li><li>Assist with cash application, payment tracking, and account updates.</li><li>Respond to vendor, customer, and internal inquiries in a timely and professional manner.</li><li>Maintain organized accounting documentation and support month-end close activities as needed.</li><li>Use Excel to prepare reports, track account activity, and support data review and analysis.</li><li>Adapt quickly to new client systems, workflows, and processes while delivering high-quality support.</li></ul>
- 2026-11-02T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- <p><strong>Office Assistant</strong></p><p><strong>Brief Job Description</strong></p><p>We are seeking an Office Assistant to support daily administrative operations and help maintain an organized, efficient office environment.</p><p><strong>Responsibilities</strong></p><ul><li>Answer phones, greet visitors, and route communications</li><li>Manage filing, data entry, and office correspondence</li><li>Order office supplies and maintain inventory</li><li>Schedule meetings and assist with calendars</li><li>Support document preparation and record maintenance</li><li>Provide general administrative support to staff as needed</li></ul>
- 2026-11-06T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 20 - 25 USD / Hourly
- <p>A well-established San Francisco–based law firm is seeking a File Clerk to support its administrative and legal operations. This is a contract-to-hire opportunity for a detail-oriented professional who thrives in an organized, fast-paced office environment. The File Clerk will be responsible for maintaining accurate physical and electronic filing systems and providing clerical support to attorneys and staff across multiple practice areas.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Organize, maintain, and audit physical and electronic files</li><li>Scan, index, and upload documents into the document management system</li><li>Retrieve, file, and distribute legal documents and correspondence</li><li>Assist with incoming and outgoing mail, deliveries, and interoffice distribution</li><li>Support attorneys, paralegals, and administrative staff with filing and clerical tasks</li><li>Ensure confidentiality and compliance with file retention policies</li></ul>
- 2026-11-09T00:00:00Z
- Woodland, CA
- onsite
- Permanent / Full Time
- 75000 - 90000 USD / Yearly
- <p>We are looking for an organized and resourceful Office Manager/Bookkeeper to support daily business operations of a small construction business in Woodland, CA. This position oversees front-office coordination, financial administration, and key employee support activities to help the workplace run efficiently. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a structured office environment.</p><p><br></p><p>For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily office operations to maintain an efficient, well-organized workplace and ensure administrative and accounting needs are addressed promptly.</p><p>• Manage purchasing for office materials and track inventory levels so supplies remain stocked and available for staff use.</p><p>• Handle accounts payable tasks, including reviewing bills, preparing payments, and maintaining accurate invoice records.</p><p>• Support accounts receivable activities by monitoring incoming payments, recording transactions, and following up as needed.</p><p>• Serve as the first point of contact for visitors and incoming communications, providing courteous and efficient front-desk support.</p><p>• Process payroll for a small employee population and help maintain accurate payroll documentation and schedules.</p><p>• Assist with human resources administration, including employee records, onboarding support, and routine policy-related documentation.</p><p>• Maintain organized financial and administrative files to support reporting, compliance, and day-to-day office management.</p>
- 2026-10-16T00:00:00Z
- San Rafael, CA
- onsite
- Temporary / Contract
- 25 - 278 USD / Hourly
- We are looking for an organized and service-oriented Office Manager to support daily operations and help create a welcoming, detail-focused environment for clients and staff. This Long-term Contract position plays a key role in coordinating administrative activities, assisting advisors with day-to-day needs, and ensuring the office runs smoothly. The ideal candidate brings strong judgment, close attention to detail, and the ability to manage multiple priorities while maintaining a responsive presence.<br><br>Responsibilities:<br>• Welcome clients and visitors, provide front-desk support, and help create a positive in-office experience.<br>• Coordinate internal and client-facing schedules, arrange meetings, and prepare conference spaces before and after use.<br>• Oversee incoming mail, packages, and routine deliveries while keeping shared office areas organized and presentable.<br>• Maintain inventory for office and kitchen supplies, place orders as needed, and ensure supply storage areas remain neat and fully stocked.<br>• Support advisor requests by arranging client gifts, preparing printed materials such as reports and invoices, and handling general administrative tasks.<br>• Assist with employee engagement activities, including team lunches, celebrations, and other office recognition efforts.<br>• Work with building or facilities contacts to address workspace needs and help maintain an orderly, functional office environment.<br>• Provide basic technology troubleshooting and support office systems and document organization as needed.<br>• Contribute to special projects, marketing functions, and occasional after-hours events when business needs require additional support.
- 2026-11-06T00:00:00Z
- San Leandro, CA
- onsite
- Temporary / Contract
- 26 - 28 USD / Hourly
- <p>We are seeking an Office Manager to oversee day-to-day office operations and support a productive work environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage office procedures and supplies</li><li>Coordinate facilities and vendor relationships</li><li>Support onboarding and employee engagement efforts</li><li>Maintain office budgets and records</li><li>Supervise administrative support functions</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- Stockton, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>We are looking for a detail-oriented Accounts Payable Clerk to support daily financial operations in Stockton, California. This Long-term Contract position is well suited for someone who can manage invoice activity accurately, maintain strong vendor communication, and assist with related administrative work. The ideal candidate will also be comfortable entering payroll data and contributing to a well-organized office environment.</p><p><br></p><p>Responsibilities:</p><p>• Review, enter, and process vendor invoices with accuracy and timely follow-through.</p><p>• Assign proper general ledger coding to invoices and verify supporting documentation before submission.</p><p>• Maintain vendor records, assist with onboarding new suppliers, and respond to payment-related questions professionally.</p><p>• Prepare and support check runs while helping ensure payments are completed according to schedule.</p><p>• Enter payroll-related data accurately and assist with routine payroll support tasks as needed.</p><p>• Perform administrative duties that help keep office operations organized and efficient.</p><p>• Reconcile accounts payable information and help identify discrepancies that require follow-up.</p><p><br></p><p>For immediate consideration, contact Robert Half at 209-232-1991. </p>
- 2026-11-11T00:00:00Z
- Pleasanton, CA
- onsite
- Temporary to Hire
- 27.7115 - 32.087 USD / Hourly
- We are looking for an Accounts Payable Clerk to join a team in Pleasanton, California in a Contract to Permanent role. This position centers on high-volume payables work while also supporting select receivables and general accounting tasks. The ideal candidate brings current, hands-on experience in invoice processing, payment handling, and financial record maintenance within a fast-paced environment.<br><br>Responsibilities:<br>• Manage a high-volume accounts payable workload, including processing roughly 100 vendor payments each week with accuracy and timeliness.<br>• Examine invoices and related backup for completeness, resolve inconsistencies, and confirm charges before payment is released.<br>• Record vendor bills in QuickBooks, apply proper coding, and maintain accurate transaction details in the accounting system.<br>• Prepare checks and supporting materials for distribution, ensuring payment documentation is complete and properly matched.<br>• Oversee recurring payables to help prevent missed deadlines and keep scheduled obligations current.<br>• Maintain organized tracking of invoices, payments, and supporting accounting records in both electronic and physical files.<br>• Communicate issues such as missing paperwork, incorrect billing, or payment discrepancies to accounting leadership for follow-up.<br>• Provide updates regarding open invoices, processed payments, and other routine accounting activities to support team visibility.<br>• Contribute to payment posting and related receivables support after the initial onboarding period, as assigned.
- 2026-11-14T00:00:00Z
- Sacramento, CA
- onsite
- Permanent / Full Time
- 65000 - 75000 USD / Yearly
- <p>We are looking for an Accounts Payable Clerk to support day-to-day financial operations for a professional services firm in Sacramento, California. This position is centered on processing payables accurately, maintaining dependable financial records, and helping ensure smooth coordination between internal teams and external vendors. The ideal candidate brings strong accounting fundamentals, careful attention to detail, and the ability to manage multiple priorities in an on-site office environment.</p><p><br></p><p>For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832.</p><p><br></p><p>Responsibilities:</p><p>• Examine incoming invoices to confirm billing details, account allocation, and required approvals before payment is issued.</p><p>• Record invoices, disbursements, and related transaction data accurately within the firm’s accounting platform.</p><p>• Maintain vendor profiles and assist with onboarding new suppliers while keeping documentation complete and current.</p><p>• Apply expenses to the appropriate general ledger accounts, departments, or client-related matters with a high degree of accuracy.</p><p>• Reconcile accounts payable activity, investigate variances, and address outstanding issues in a timely manner.</p><p>• Process check activity and ensure deposit information is entered correctly in banking and accounting systems.</p><p>• Produce accounts payable reports and supporting financial documentation for internal review and audit readiness.</p><p>• Organize payment records and accounting files to support compliance with firm standards and regulatory expectations.</p><p>• Communicate with staff members and vendors to resolve questions involving invoices, payment status, or account discrepancies.</p>
- 2026-11-06T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 24.7 - 28.6 USD / Hourly
- <p>We are seeking a <strong>Part-Time Office Assistant</strong> to support daily administrative operations and assist with special organization projects within the office. This role is ideal for someone who enjoys creating order, taking ownership of projects, and supporting a collaborative professional environment.</p><p>The primary focus will be a combination of general office support and hands-on management of the firm's materials and resource library, helping maintain an organized, functional, and efficient workspace.</p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative Support</strong></p><ul><li>Provide general office and administrative assistance to staff</li><li>Assist with filing, scanning, data entry, and document organization</li><li>Support office operations and day-to-day administrative tasks</li><li>Maintain common areas and assist with office organization initiatives</li><li>Coordinate and organize office materials, supplies, and resources</li></ul><p><strong>Resource Library & Special Projects</strong></p><ul><li><strong>Organize, catalog, and maintain the firm's materials and resource library</strong></li><li>Purge outdated or duplicate materials and files</li><li>Assist with inventorying and labeling resources</li><li>Develop and maintain organizational systems for materials and sample storage</li><li>Take ownership of special office organization projects from start to finish</li><li>Help improve overall functionality and efficiency of the workspace</li></ul>
- 2026-10-21T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 27 - 29 USD / Hourly
- <p><strong>We are looking for a dedicated Payroll Coordinator to support our client in Oakland, California. In this long-term contract role, you will play a vital part in ensuring accurate and timely payroll processing while supporting various accounting functions. If you have experience with payroll systems and a strong attention to detail, this opportunity is ideal for you.</strong></p><p><br></p><p>This position will require committing to around 20 hours per week. It will be hybrid with flexible hours during business hours, following an initial training period.</p><p><br></p><p><strong>Must be able to work onsite in Oakland, CA as required.</strong></p><p><br></p><p>Responsibilities:</p><p>• Process payroll accurately and on schedule, adhering to company policies and legal regulations.</p><p>• Utilize accounting software systems and payroll platforms such as Paylocity, Paycom, ADP Workforce Now, Ceridian, or Dayforce.</p><p>• Maintain precise records for accounts payable and employee benefits, ensuring compliance with auditing standards.</p><p>• Collaborate with team members to address payroll-related queries and resolve discrepancies.</p><p>• Conduct regular audits of payroll and benefit functions to identify and correct errors.</p><p>• Stay updated on industry standards and changes in payroll regulations.</p><p>• Verify and manage employee timesheets and attendance records.</p><p>• Provide administrative assistance to the finance department as needed.</p>
- 2026-10-28T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
- 2026-11-02T00:00:00Z