24 results for Entry Level Administrative Assistant in Fairfield, CA

Administrative Assistant

Oakland, CA
onsite
Temporary
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Oakland, California. In this Contract position, you will play a key role in maintaining smooth daily operations while providing attentive support to the organization. This role is ideal for someone who thrives in a fast-paced environment and enjoys engaging with the public. Responsibilities: • Welcome and assist visitors by providing a friendly and attentive greeting. • Offer appropriate referrals to individuals seeking guidance or information. • Manage incoming calls and direct them to the correct departments or personnel. • Perform accurate data entry tasks to maintain organized records. • Assist with general administrative tasks to support office operations. • Ensure the reception area is clean and presentable at all times. • Collaborate with team members to address office needs efficiently. • Provide bilingual support (Spanish preferred) when communicating with the public. • Handle inquiries with care and ensure timely resolutions. • Maintain confidentiality and uphold the organization’s standards in all interactions.
2026-03-13T00:00:00Z

Administrative Assistant

Rancho Cordova, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Rancho Cordova, California. In this Contract position, you will play a vital role in ensuring the smooth operation of administrative tasks while supporting the needs of the office. This role requires excellent organizational skills, strong attention to detail, and the ability to handle multiple responsibilities in a fast-paced environment. Responsibilities: • Manage and organize office documents, including filing, scanning, and maintaining records. • Answer incoming calls professionally and direct them to the appropriate departments or individuals. • Perform accurate data entry to update and maintain office databases and records. • Assist with general receptionist duties, such as greeting visitors and managing inquiries. • Coordinate and schedule meetings, appointments, and other office activities. • Ensure the office environment is well-organized and supplies are stocked as needed. • Support administrative projects and ensure deadlines are met efficiently. • Handle incoming and outgoing correspondence, including emails and physical mail. • Maintain confidentiality when handling sensitive information and documents. • Collaborate with team members to improve office processes and workflows.
2026-03-16T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary
18.2115 - 21.087 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our Service department on a short-term contract basis in Stockton, California. This part-time position will last approximately two months and will provide essential support while a team member is on leave. The role requires a proactive individual who can handle a variety of administrative tasks and fieldwork responsibilities. Responsibilities:• Independently complete assigned tasks while collaborating effectively in a team setting.• Enter data to ensure precise and timely reporting.• Manage records and create specialized reports to support departmental processes.• Provide general administrative support, including reception duties, data entry, and maintaining office files.• Utilize Microsoft Office tools, including Excel spreadsheets, to perform daily tasks efficiently.• Maintain strong organizational skills to prioritize workloads and meet deadlines.• Communicate effectively with team members and customers to resolve administrative and technical inquiries.• Analyze data and information to support departmental objectives.
2026-03-13T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary
25 - 27 USD / Hourly
We are seeking a detail‑oriented Administrative Assistant to support daily office operations. The ideal candidate is organized, proactive, and able to manage multiple tasks in a fast‑paced environment.Key Responsibilities<ul><li>Provide general administrative support (filing, scheduling, data entry)</li><li>Manage calendars and coordinate meetings</li><li>Handle emails, calls, and inquiries professionally</li><li>Prepare reports, documents, and presentations</li><li>Maintain office supply inventory</li><li>Support special projects as needed</li></ul>
2026-03-11T00:00:00Z

Part Time Administrative Assistant

Fairfield, CA
onsite
Temporary
23 - 25 USD / Hourly
We are looking for a Part Time Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations. Responsibilities:• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.• Research and compile data from multiple sources to complete forms or create detailed reports.• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.• Organize and maintain departmental files, ensuring records are accurate and easily accessible.• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.• Manage and track official documents, ensuring compliance with departmental regulations.• Utilize computer systems to input data, generate reports, and maintain databases.• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.• Review computer-generated reports for errors and ensure corrections are made promptly.• Train or supervise team members on specific projects or procedures when necessary.par
2026-03-10T00:00:00Z

Sr. Administrative Assistant

Oakland, CA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for a skilled Sr. Administrative Assistant to join our team on a contract basis in Oakland, California. This role is ideal for someone who thrives in a dynamic environment and excels at providing organizational support to managers and directors. You will play a pivotal role in ensuring smooth operations, assisting with training initiatives, and fostering effective communication within teams. Responsibilities:• Provide comprehensive administrative support to directors and managers, ensuring efficient office operations.• Assist with the creation, updating, and distribution of training materials and company handbooks.• Help managers enhance communication strategies to improve team interactions and collaboration.• Handle inbound calls professionally and efficiently, addressing inquiries and routing them appropriately.• Perform accurate data entry tasks to maintain and update records and documentation.• Coordinate and assist with special projects related to operational improvements.• Act as a receptionist by welcoming visitors and managing front-office responsibilities.• Support employee training programs and development activities to enhance team performance. If you are interested in this role please apply today and call us at (510) 470-7450
2026-03-04T00:00:00Z

Entry Level Accountant

Martinez, CA
onsite
Permanent
23.5 - 30.5 USD / Hourly
Join Robert Half’s Full-Time Engagement Professionals (FTEP) program as an Entry-Level Accountant and gain hands-on experience across diverse client projects, develop valuable skills, and grow your professional network—all with the stability and benefits of full-time employment. Apply now to start building your accounting career with our team. To apply, please submit your resume and your relevant experience to Tawnia Kirshen via my email located in LinkedIn. What You'll Do:<ul><li>Assist with general ledger entries and account reconciliations</li><li>Support month-end and year-end close processes</li><li>Help prepare financial statements and reports</li><li>Perform data entry and maintain accurate financial records</li><li>Contribute to special projects across multiple industries</li></ul>Why Join Us?<ul><li>Be part of an innovative and respected organization</li><li>Build a strong foundation for your accounting career</li><li>Gain exposure to different systems, teams, and industries</li></ul>
2026-03-06T00:00:00Z

Entry Level Accountant

Hayward, CA
onsite
Permanent
23.5 - 30.5 USD / Hourly
Robert Half’s Full-Time Engagement Professionals team is hiring an Entry-Level Accountant for a full-time role offering hands-on experience with diverse clients, opportunities to build core accounting skills, contribute to impactful projects, expand your professional network, and enjoy the stability of permanent employment. To apply, please submit your resume and your relevant experience to Tawnia Kirshen via my email located on LinkedIn. What You'll Do:<ul><li>Support Accounts Payable and Receivable</li><li>Assist with general ledger entries and account reconciliations</li><li>Support month-end and year-end close processes</li><li>Help prepare financial statements and reports</li><li>Perform data entry and maintain accurate financial records</li><li>Contribute to special projects across multiple industries</li></ul>Why Join Us?<ul><li>Be part of an innovative and respected organization</li><li>Build a strong foundation for your accounting career</li><li>Gain exposure to different systems, teams, and industries</li></ul>
2026-03-06T00:00:00Z

Entry Level Accountant

Martinez, CA
onsite
Permanent
24.5 - 30.5 USD / Hourly
Join Robert Half’s FTEP program as an Entry-Level Accountant to gain hands-on experience across diverse client projects, build in-demand skills, and grow your network—while enjoying the stability and benefits of full-time employment. Apply today. To apply, please submit your resume and your relevant experience to Tawnia Kirshen via my email located in LinkedIn. What You'll Do:· Assist with general ledger entries and account reconciliations· Support month-end and year-end close processes· Help prepare financial statements and reports· Perform data entry and maintain accurate financial records· Contribute to special projects across multiple industriesWhy Join Us?· Be part of an innovative and respected organization· Build a strong foundation for your accounting career· Gain exposure to different systems, teams, and industries
2026-03-06T00:00:00Z

Entry Level Accountant

San Ramon, CA
onsite
Permanent
23.5 - 30.5 USD / Hourly
Robert Half’s Full-Time Engagement Professionals team is hiring an Entry-Level Accountant for a full-time role offering hands-on experience with diverse clients, opportunities to build core accounting skills, contribute to impactful projects, expand your professional network, and enjoy the stability of permanent employment. To apply, please submit your resume and your relevant experience to Tawnia Kirshen via my email located in LinkedIn. What You'll Do:<ul><li>Assist with general ledger entries and account reconciliations</li><li>Support month-end and year-end close processes</li><li>Help prepare financial statements and reports</li><li>Perform data entry and maintain accurate financial records</li><li>Contribute to special projects across multiple industries</li></ul>Why Join Us?<ul><li>Be part of an innovative and respected organization</li><li>Build a strong foundation for your accounting career</li><li>Gain exposure to different systems, teams, and industries</li></ul>
2026-03-06T00:00:00Z

Executive Assistant

San Rafael, CA
onsite
Permanent
80000 - 100000 USD / Yearly
We are looking for a detail-oriented and proactive Executive Assistant to join our team in San Rafael, California. This role requires someone who can efficiently manage administrative tasks, communicate effectively across all levels, and handle sensitive information with discretion. If you thrive in a fast-paced environment and have exceptional organizational abilities, we invite you to apply. Responsibilities: • Coordinate schedules and manage calendars for senior executives to ensure seamless day-to-day operations. • Prepare, edit, and organize correspondence, reports, and presentations with a high level of accuracy. • Act as the primary point of contact for clients, vendors, and staff, ensuring clear and effective communication. • Handle confidential information and financial transactions with discretion and integrity. • Maintain and update document management systems, including NetDocuments or similar platforms. • Monitor deadlines and prioritize tasks to meet tight schedules in a demanding environment. • Assist with data entry and administrative tasks to support the organization’s operations. • Answer inbound calls and provide receptionist duties when required. • Stay updated on relevant software and tools utilized by the firm to enhance efficiency. • Anticipate the needs of attorneys and partners, proactively addressing requirements to support their work.
2026-03-04T00:00:00Z

Executive Assistant

Sacramento, CA
onsite
Permanent
90000 - 115000 USD / Yearly
Executive Assistant to the CEOJoin a fast-paced, global company as the Executive Assistant to our CEO! In this highly visible role, you’ll manage calendars, meetings, travel, and communications—keeping top priorities on track and operations running smoothly.You’ll act as a trusted partner to senior leadership, supporting board activities, corporate communications, and key strategic initiatives. This role calls for exceptional organization, professionalism, and discretion.What You’ll Do:<ul><li>Manage the CEO’s schedule, travel, and correspondence</li><li>Prepare materials and reports for executive and board meetings</li><li>Coordinate with senior leaders on governance and corporate initiatives</li><li>Handle confidential information with integrity and precision</li></ul>If you’re detail-oriented, resourceful, and thrive in an executive environment—we want to hear from you!
2026-02-27T00:00:00Z

Executive Assistant

South San Francisco, CA
onsite
Temporary
55 - 65 USD / Hourly
Robert Half is working with a leading biotechnology organization is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This opportunity is being offered through a staffing agency partner and is ideal for an experienced professional who thrives in a fast-paced, collaborative corporate environment. The Executive Assistant will play a key role in supporting executives by managing complex calendars, coordinating meetings and travel, and ensuring day-to-day operations run smoothly. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while maintaining strict confidentiality. Position OverviewThe Executive Assistant will serve as a trusted partner to senior leadership, providing high-level administrative and operational support. This role requires excellent communication skills, strong attention to detail, and the ability to anticipate needs while managing competing priorities. Key Responsibilities<ul><li>Manage complex executive calendars, scheduling meetings across multiple time zones and prioritizing conflicting requests.</li><li>Coordinate internal and external meetings, including preparing agendas, meeting materials, and follow-up documentation.</li><li>Arrange domestic and international travel including flights, hotels, transportation, and detailed travel itineraries.</li><li>Prepare presentations, reports, and correspondence using Microsoft Office and other business tools.</li><li>Serve as a point of contact between executives and internal teams, external partners, and stakeholders.</li><li>Assist with expense reporting and invoice processing in accordance with company policies.</li><li>Support planning and coordination of team meetings, offsite events, and company initiatives.</li><li>Maintain organized records, documents, and confidential executive information.</li><li>Provide administrative support for special projects and cross-functional initiatives as assigned.</li><li>Ensure smooth day-to-day operations for the executive team while anticipating needs and proactively solving problems.</li></ul>
2026-03-09T00:00:00Z

Executive Assistant

San Leandro, CA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional attention to detail, the ability to manage multiple priorities, and strong communication skills to ensure the efficient operation of executive-level activities. Based in San Leandro, California, this is a long-term contract position offering the opportunity to make a significant impact in a dynamic environment. Responsibilities:• Maintain and manage executive calendars, ensuring appointments and meetings are accurately scheduled and conflicts are resolved.• Arrange and coordinate travel logistics, including booking flights, accommodations, and transportation for seamless travel experiences.• Prepare and organize materials for executive meetings, including agendas, reports, and presentations.• Track and monitor project goals, ensuring deadlines are met and progress aligns with organizational objectives.• Serve as the primary point of contact for communication between executives and internal or external stakeholders.• Handle confidential information with discretion and professionalism at all times.• Assist in coordinating special events, team-building activities, and other executive-level engagements.• Support executives with administrative tasks such as expense reporting and document preparation.• Identify and address potential scheduling or logistical issues to ensure smooth operations.• Collaborate with cross-functional teams to support executive initiatives and priorities. If you are interested in the role please apply today and call us at (510) 470-7450
2026-03-02T00:00:00Z

Bilingual Spanish Admin Assistant

Oakland, CA
onsite
Temporary
20 - 23 USD / Hourly
<ul><li>Greet and assist visitors and callers in both English and Spanish.</li><li>Serve as a liaison between Spanish-speaking clients and internal staff.</li><li>Prepare, translate, and proofread documents in both languages.</li><li>Manage schedules, coordinate meetings, and organize travel arrangements.</li><li>Handle confidential information with discretion.</li><li>Process correspondence, data entry, and maintain accurate filing systems.</li><li>Support invoice processing, expense reports, and supply orders as needed.</li><li>Provide general administrative support to multiple departments.</li></ul>
2026-03-06T00:00:00Z

Bilingual Chinese Admin Assistant

Oakland, CA
onsite
Temporary
20 - 23 USD / Hourly
<ul><li>Greet and assist visitors and callers, liaising professionally in both English and Chinese.</li><li>Serve as a key point of contact for Chinese-speaking clients, suppliers, and partners.</li><li>Translate, prepare, and proofread correspondence, reports, and other documents as needed.</li><li>Manage calendars, coordinate meetings, and organize travel arrangements.</li><li>Maintain accurate and confidential filing systems and records.</li><li>Support data entry, invoice processing, and expense reporting.</li><li>Help with supply ordering and general office administration functions.</li><li>Communicate effectively with internal teams, providing administrative support across departments.</li></ul>
2026-03-06T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Francisco, California. In this role, you will provide vital administrative support, ensuring smooth day-to-day operations within the office. This position is ideal for someone who thrives in a dynamic environment and enjoys multitasking. Responsibilities: • Act as the first point of contact by managing receptionist duties, including greeting visitors and handling inquiries. • Organize and maintain digital and physical files by scanning and categorizing documents. • Respond to incoming calls professionally, directing calls to the appropriate departments or individuals. • Perform general clerical tasks such as data entry, filing, and preparing correspondence. • Support office operations by managing schedules, ordering supplies, and coordinating meetings.
2026-03-19T00:00:00Z

Data Entry Clerk

San Francisco, CA
onsite
Temporary
20 - 24 USD / Hourly
We are looking for detail-oriented Data Entry Clerks to assist with an onsite project in San Francisco, California. This is a short-term, part-time contract position requiring individuals to review and accurately log restaurant receipt data into spreadsheets. Candidates must be comfortable working in a collaborative environment under direct supervision and adhering to tight deadlines. The project is expected to last three days with onsite hours throughout the duration. Responsibilities:• Examine physical restaurant receipts to identify service charge and gratuity amounts.• Categorize and record gratuity and service charge data into Excel spreadsheets.• Ensure all data entries are accurate and maintain high standards of precision.• Organize and document records systematically for audit purposes.• Collaborate in a shared workspace under the guidance of the onsite project manager.• Complete assigned tasks efficiently within the designated timeline.• Maintain focus and professionalism in a fast-paced setting.
2026-03-17T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-02-21T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-02-19T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-02-24T00:00:00Z

Legal Assistant/Paralegal

San Francisco, CA
onsite
Permanent
70000 - 90000 USD / Yearly
We are eager to welcome a Legal Assistant/Paralegal to our trial team located in San Francisco, California. This role is essential within our industry and will involve a variety of tasks related to legal support and administration. Responsibilities: • Assisting in the preparation of court filings, including briefs, declarations, exhibits, and proofs of service• Drafting various legal documents such as pleadings and discovery responses• Ensuring all legal deadlines and dates are accurately calendared and met• Conducting comprehensive legal research and assisting with document review• Communicating effectively with clients, court personnel, and vendors• Organizing and maintaining both electronic and hard-copy case files• Providing crucial support during legal proceedings such as depositions, trials, arbitrations and mediations• Managing hearing, deposition, and trial binders for attorneys• Utilizing various legal discovery and filing platforms such as Pacer, OneLegal, Relativity, Disco• Assisting with additional administrative tasks and special projects as required• Editing, proofreading, and formatting legal documents to meet firm and legal style requirements.
2026-03-06T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent
80000 - 103000 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join a reputable plaintiff-focused personal injury law firm in Oakland, California. In this role, you will play a pivotal part in supporting attorneys and clients throughout the litigation process, contributing to meaningful outcomes for individuals seeking justice and fair compensation. This position offers an exciting opportunity to thrive in a fast-paced and collaborative work environment. This role offers a competitive compensation range, excellent benefits (full medical, dental, and vision for the employee and family), paid time off, and retirement benefits. Responsibilities:• Support attorneys in managing personal injury cases from initial intake through resolution, ensuring all phases of litigation are handled efficiently.• Draft and file legal documents, including pleadings, motions, and correspondence, while maintaining accuracy and attention to detail.• Communicate effectively with clients, medical providers, and insurance companies to gather information and provide case updates.• Organize and maintain case files, track deadlines, and manage calendars to ensure timely completion of tasks.• Prepare discovery responses, settlement documentation, and trial preparation materials to assist attorneys in achieving case objectives.• Handle administrative responsibilities such as data entry, document management, and correspondence tracking.• Maintain confidentiality and professionalism in all interactions with clients and colleagues.• Collaborate with the legal team to streamline processes and improve case outcomes.
2026-03-18T00:00:00Z

Office ./ Events Administrator

San Francisco, CA
onsite
Temporary
35 - 40 USD / Hourly
Our client, a fast-growing and innovative technology company, is seeking a proactive and detail-oriented Events / Office Assistant to join their team. This is an exciting opportunity for a professional who thrives in a dynamic, fast-paced environment and enjoys balancing administrative execution and multi tasking, The ideal candidate is organized, solutions-driven, and comfortable wearing multiple hats in a scaling organization. This role will support the HR Manager while partnering closely with leadership to help build and maintain a highly efficient operation. Office Administration:<ul><li> Coordinate office maintenance, IT support requests, and overall workplace logistics</li><li>Provide administrative support to team members, including HR-related tasks</li><li>Assist with onboarding logistics for new hires (ADP onboarding, benefits setup, and coordination with HR)</li><li>Support recruiting efforts, including job postings, coordinating and scheduling remote and onsite interviews, and drafting offer letters</li><li>Manage general office operations and ensure a smooth day-to-day work environment</li></ul> Event Coordination:<ul><li> Assist with planning, organizing, and executing company events (team meetings, conferences, and team-building activities)</li><li>Coordinate with vendors and manage event communications</li><li>Manage event logistics, including venue sourcing, catering, travel, and accommodations</li><li> Ensure a high-quality experience for employees and attendees</li></ul>
2026-03-19T00:00:00Z