26 Results for Entry Level Administrative Assistant Jobs in Fairfield, CA

Add your latest resume to match with open positions.

Administrative Assistant

San Francisco, CA
remote
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support leave-related administrative tasks in a part-time Contract position based in San Francisco, California. This fully remote opportunity is designed for individuals who can maintain a consistent weekly schedule while handling sensitive documentation, coordinating outbound communications, and keeping records current. The role is well suited for someone who is organized, dependable, and comfortable balancing document processing with light logistical support. Responsibilities: • Contact medical offices to obtain outstanding certification documents and resolve incomplete claim information through thorough follow-up communication. • Prepare, review, and organize paper-based leave documents to ensure they are complete and ready for submission. • Print, assemble, and send confidential materials to state agencies through the local post office while following secure handling practices. • Keep claim activity and progress notes updated in the designated system so internal teams can monitor status accurately. • Record mailing and filing expenses using the provided company card and submit supporting receipts for tracking purposes. • Support day-to-day administrative workflows related to leave cases with a strong focus on accuracy and timeliness.
2026-11-02T00:00:00Z

Administrative Assistant

Hayward, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a healthcare organization in Hayward, California. This Long-term Contract position is ideal for someone who communicates clearly, manages multiple administrative tasks efficiently, and is comfortable serving as a reliable point of contact in an office setting. The role will focus on coordinating front-office activities, handling documentation, and maintaining accurate records while contributing to a smooth and responsive workplace. Responsibilities: • Manage incoming phone calls, direct inquiries appropriately, and provide courteous assistance to patients, staff, and visitors. • Perform a range of office support duties, including preparing paperwork, organizing files, and maintaining administrative records. • Enter information into internal databases and documents with a high level of accuracy and attention to detail. • Welcome and assist visitors while helping maintain an orderly and well-organized reception area. • Process routine documents and ensure completed materials are filed, tracked, and distributed correctly. • Support day-to-day office coordination by scheduling, responding to general requests, and following established administrative procedures.
2026-10-01T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26.125 - 30.25 USD / Hourly
We are looking for a highly organized Administrative Assistant to support senior leadership within a mission-driven non-profit organization in Oakland, California. This Contract position will play a central role in keeping executive priorities, communications, meetings, and project activities moving efficiently across the organization. The ideal candidate brings strong judgment, effective communication skills, and the ability to manage sensitive information while coordinating multiple deadlines in a fast-paced environment. Responsibilities: • Provide day-to-day administrative support to executive leadership, ensuring schedules, communications, and priority items are managed with accuracy and discretion. • Coordinate calendars, meetings, and follow-up actions while helping keep strategic and time-sensitive initiatives on track. • Create, revise, and proofread presentations, reports, correspondence, and briefing materials for leadership, board, committee, partner, alumni, and student audiences. • Organize meeting logistics and prepare materials needed for internal and external stakeholder discussions. • Track multiple projects at once, monitor milestones, and help address administrative roadblocks that could affect deadlines or deliverables. • Work closely with teams across programs, operations, development, communications, and finance to support cross-functional initiatives. • Assist with the preparation of dashboards, summaries, and other project documentation for a variety of business needs. • Support event coordination and stakeholder engagement activities, including scheduling, document preparation, and communication follow-through.
2026-10-30T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-10-26T00:00:00Z

Part-Time Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
<ul><li>Answer phones and respond to routine administrative inquiries</li><li>Provide clerical and scheduling support to office staff</li><li>Perform filing, scanning, data entry, and document organization</li><li>Prepare spreadsheets, reports, and correspondence</li><li>Help maintain records and databases accurately</li><li>Assist with event logistics and special projects</li><li>Support general office operations and administrative workflow</li></ul>
2026-10-16T00:00:00Z

Nonprofit Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
<ul><li>Provide administrative support to leadership and program staff</li><li>Manage calendars, meetings, and internal communications</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Maintain databases, filing systems, and program records</li><li>Answer phones, greet visitors, and respond to general inquiries</li><li>Assist with event planning, outreach logistics, and scheduling</li><li>Perform data entry, document preparation, and office organization</li><li>Support special projects and maintain confidential information appropriately</li></ul>
2026-10-16T00:00:00Z

Entry Level Accountant

Oakland, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
We are seeking a detail-oriented Entry-Level Accountant for a contract opportunity with our client. This role is ideal for a recent accounting graduate or an early-career professional looking to build hands-on experience in a fast-paced finance environment. The Entry-Level Accountant will support day-to-day accounting operations, help maintain accurate financial records, and assist with reporting and reconciliations.Key Responsibilities:<ul><li>Assist with accounts payable and accounts receivable processing</li><li>Prepare journal entries and maintain general ledger records</li><li>Support month-end and year-end close activities</li><li>Reconcile bank statements and account balances</li><li>Review financial data for accuracy and completeness</li><li>Help maintain accounting controls and compliance with company procedures</li><li>Assist with payroll-related accounting support, as needed</li><li>Generate reports and support the accounting team with special projects</li></ul>
2026-10-29T00:00:00Z

Government Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
<ul><li>Provide administrative and clerical support to staff and leadership</li><li>Prepare correspondence, forms, reports, and spreadsheet-based documents</li><li>Maintain records, databases, and filing systems according to procedures</li><li>Schedule meetings, manage calendars, and support office logistics</li><li>Answer phones and assist internal and external stakeholders</li><li>Support data entry, scanning, document management, and records retention</li><li>Assist with confidential documentation and administrative processes</li><li>Help ensure timely and accurate handling of departmental information</li></ul>
2026-10-16T00:00:00Z

Executive Assistant

Union City, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We're seeking a highly organized, polished, and proactive Executive Assistant to provide high-level administrative support to senior leadership while supporting key organizational initiatives, committees, and communications efforts. This role is ideal for someone who enjoys wearing multiple hats, managing competing priorities, coordinating with vendors, and ensuring projects move forward seamlessly. Responsibilities:<ul><li>Manage complex executive calendars, scheduling meetings and coordinating priorities.</li><li>Coordinate internal and external meetings, committee meetings, and leadership conferences.</li><li>Prepare agendas, meeting materials, presentations, and follow-up documentation.</li><li>Screen and manage communications on behalf of leadership.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Prepare and process expense reports and administrative documentation.</li><li>Assist with website redesign initiatives and coordinate with external web partners.</li><li>Support brand and communications activities by preparing presentations, reports, and written materials.</li><li>Maintain records, files, and organizational documentation.</li><li>Provide administrative support for special projects and organizational initiatives as assigned.</li></ul>
2026-10-16T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership in a fast-paced environment. This long-term contract position is ideal for a highly organized, detail-oriented individual who can manage competing priorities, safeguard sensitive information, and keep executive operations running efficiently. The role will partner closely with internal teams and external stakeholders while helping drive meeting readiness, project follow-through, and seamless travel and event coordination. Responsibilities: • Oversee the President’s schedule by organizing appointments, prioritizing requests, and coordinating meetings, calls, and travel plans. • Prepare business materials such as correspondence, presentations, reports, agendas, and meeting documents for executive review and use. • Coordinate internal and external meetings, conferences, and events, including logistics, note-taking, and follow-up on key action items. • Support communication across departments by helping align cross-functional teams, monitoring project activity, and keeping stakeholders informed. • Track important initiatives, deadlines, and deliverables, ensuring updates are accurately maintained in relevant databases and progress is monitored. • Arrange domestic and international travel, including itineraries, travel documentation, schedules, and communication with involved teams. • Process and manage expense reporting for the President and the A&R department with accuracy and timeliness. • Serve as a liaison for A&R activities by attending recurring meetings, monitoring artist project progress, and tracking budgets, paperwork, recording milestones, and creative deliverables. • Partner with A&R and production contacts to help keep artist-related timelines on track, including credits, budgets, invoicing, and supporting documentation. • Identify opportunities to improve administrative workflows and provide support on special assignments and high-priority projects as needed.
2026-11-02T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Robert Half Legal is partnering with a prestigious academic healthcare institution in San Francisco to identify a highly experienced Executive Assistant for a short-term, hybrid contract opportunity (2 days onsite/3 days remote) spanning November–December 2026. This position will provide high-level executive and administrative support to senior leadership within the Office of Legal Affairs, including complex calendaring, executive communications, document preparation, project coordination, and coverage for other administrative staff during absences. The ideal candidate will have extensive experience supporting senior executives in a fast-paced, highly confidential professional environment, with exceptional organizational skills, independent judgment, and the ability to manage competing priorities with discretion. Full-time availability (40 hours/week) is preferred, but qualified part-time candidates will also be considered. Key Responsibilities<ul><li>Provide senior-level executive and administrative support within a fast-paced, highly confidential legal environment.</li><li>Manage complex executive calendars, coordinate meetings, prioritize scheduling requests, and accommodate competing leadership demands.</li><li>Coordinate communications with senior university leadership, internal departments, attorneys, and external stakeholders.</li><li>Draft, edit, proofread, and format executive correspondence, reports, presentations, and legal-related documents.</li><li>Support project coordination and administrative workflows, including tracking deadlines, action items, and follow-up across departments.</li><li>Maintain confidential records, electronic files, and document management systems, ensuring discretion when handling sensitive or privileged information.</li><li>Provide administrative coverage for other Office of Legal Affairs staff during absences.</li></ul>
2026-10-22T00:00:00Z

Bilingual Spanish Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
<ul><li>Provide administrative support to staff and leadership</li><li>Answer phones, greet visitors, and respond to inquiries in English and Spanish</li><li>Translate routine verbal and written communications as needed</li><li>Schedule meetings, appointments, and office activities</li><li>Prepare correspondence, reports, spreadsheets, and presentations</li><li>Maintain filing systems, records, and databases</li><li>Perform data entry and general office support tasks</li><li>Handle sensitive information with confidentiality and professionalism</li></ul>
2026-10-16T00:00:00Z

Accounting Assistant

San Leandro, CA
onsite
Temporary / Contract
30 - 32 USD / Hourly
Our team is seeking an early-career Accounting Assistant to join our growing company in San Leandro. This is a great opportunity for someone looking to start or advance their accounting career while gaining exposure to multiple areas of accounting operations.Key Responsibilities:<ul><li>Process accounts payable transactions, including coding invoices, reconciling vendor statements, and ensuring timely payments</li><li>Support accounts receivable: generate invoices, post payments, and monitor aging reports</li><li>Assist with general accounting duties such as data entry, reconciliations, and maintaining accurate records</li><li>Contribute to month-end and year-end close processes</li><li>Provide support for audit and compliance requests</li><li>Communicate professionally with internal teams and external vendors/customers</li><li>Maintain confidentiality and ensure compliance with company policies and accounting standards</li></ul>
2026-10-27T00:00:00Z

Accounting Assistant

St. Helena, CA
onsite
Temporary / Contract
30 - 32 USD / Hourly
We are looking for an Accounting Assistant to join a winery-focused organization in St. Helena, California on a Contract basis. This role is suited for an accounting specialist who brings strong technical knowledge, careful attention to detail, and the ability to support multiple financial processes in a busy environment. The position will contribute to day-to-day accounting operations while partnering with cross-functional teams to maintain accurate records, resolve discrepancies, and improve efficiency across core accounting activities. Responsibilities: • Reconcile bank activity, intercompany accounts, and key balance sheet accounts as part of the monthly close process. • Oversee accounts payable workflows by managing invoice intake, assigning general ledger coding, validating supporting details, and coordinating vendor setup activities. • Record and reconcile outgoing payments, confirm transaction accuracy, and investigate issues that affect timely settlement. • Prepare payroll-related journal entries, review payroll balances and liabilities, and work with payroll partners to address account variances. • Examine employee reimbursements and corporate card transactions to confirm documentation, approvals, and accurate expense classification. • Support cost accounting efforts through analysis, costing entries, and collaboration on inventory-related financial reporting. • Compare inventory records to general ledger balances, research inconsistencies, and coordinate with operations and accounting teams to resolve differences. • Create and post journal entries while ensuring compliance with accounting standards and internal controls. • Assist with ERP-related activities such as data review, process refinement, and user testing, and contribute to additional accounting projects as needed.
2026-11-02T00:00:00Z

Office Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are hiring an Office Assistant to provide administrative support and help ensure efficient day-to-day office operations.Responsibilities:<ul><li>Answer phones and greet visitors</li><li>Manage filing, data entry, and document preparation</li><li>Order office supplies and maintain common areas</li><li>Assist with scheduling meetings and calendar coordination</li><li>Support mail distribution and general office tasks</li><li>Provide administrative support to multiple departments</li></ul>
2026-10-17T00:00:00Z

Office Administrator

Pleasanton, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a dependable Office Administrator to support daily business operations at law firm in Pleasanton, California. This contract assignment will last 30-60 days and is fully on-site. It is ideal for someone who enjoys creating an organized, detail-oriented office environment while keeping administrative activities running smoothly. The role calls for strong coordination skills, a welcoming communication style, and the ability to manage multiple priorities at once. Responsibilities:• Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and positive experience for guests and staff.• Manage incoming phone calls, direct inquiries to the appropriate contacts, and handle front-desk communications efficiently.• Provide day-to-day administrative support by preparing documents, maintaining records, and assisting with general office coordination.• Enter and update information in internal systems with a high level of accuracy and attention to detail.• Organize office materials, track routine administrative tasks, and help maintain an orderly and productive workplace.• Support scheduling and other clerical activities needed to keep daily operations moving without interruption.
2026-10-30T00:00:00Z

Human Resources (HR) Assistant

San Francisco, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for a Human Resources (HR) Assistant to support a busy HR team in San Francisco, California in a contract position with the potential for a long-term opportunity. This position will contribute to day-to-day people operations, including hiring coordination, onboarding support, employee documentation, and compliance-related activities. The ideal candidate brings practical HR experience in California, strong organizational skills, and the ability to handle sensitive information with professionalism while supporting a mission-driven workplace. Responsibilities: • Coordinate recruitment activities by scheduling interviews, assisting with candidate flow, supporting pre-employment steps, and helping ensure a smooth onboarding experience for new employees. • Maintain accurate employee records and HR documentation while assisting with routine personnel transactions and general administrative support for the department. • Provide support for leave and accommodation processes by tracking requests, preparing documentation, and helping align actions with California employment regulations and internal policies. • Contribute to employee engagement and workforce support efforts through training logistics, communication, and participation in organization-wide HR initiatives. • Assist with HR data gathering, audits, and reporting to help the team monitor workforce information and maintain reliable records. • Support operational improvement efforts and special assignments designed to strengthen HR processes and overall department efficiency. • Participate in HRIS-related activities, including data review, reporting assistance, and validation tasks tied to the transition from ADP Workforce Now to a new system. • Collaborate with other HR team members when cross-functional assistance is needed, including occasional support connected to benefits or workers’ compensation administration.
2026-10-30T00:00:00Z

Human Resources (HR) Assistant

Sacramento, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented workers comp claims examiner to support a non-profit organization in Sacramento, California. This Long-term Contract position focuses on coordinating and resolving workers’ compensation claims while serving as a key point of contact for employees, medical professionals, legal representatives, and other partners. The ideal candidate will bring strong judgment, organization, and communication skills to help move claims efficiently from intake through closure while maintaining compliance with applicable requirements. Responsibilities:• Oversee workers’ compensation cases from first notice of injury through final disposition, ensuring each file progresses accurately and on schedule.• Review incident details, medical documentation, and supporting records to assess claim validity and determine appropriate next steps.• Communicate regularly with injured employees, supervisors, healthcare providers, attorneys, investigators, and external service partners to gather updates and share claim information.• Arrange and track medical care, confirm treatment plans, and evaluate clinical reports to support ongoing case management.• Process indemnity and medical payments with attention to statutory guidelines, internal standards, and required timeframes.• Prepare and issue claim-related notices, including determinations, delays, and benefit communications, within mandated deadlines.• Maintain complete and well-organized claim files by documenting activity, preserving correspondence, and updating case notes promptly.• Support investigations by securing statements, reviewing evidence, and identifying opportunities for recovery, settlement, return-to-work planning, or other cost-control measures.• Partner with legal counsel and represent the organization in hearings, mediations, conferences, or similar proceedings when claims require formal resolution.
2026-10-28T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-11-02T00:00:00Z

Office Services Clerk

San Francisco, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Robert Half is partnering with a national law firm to identify a reliable and proactive Office Services Clerk to support daily operations in its San Francisco office on a long-term contract basis. This position involves hands-on office services, document processing, mailroom operations, supply management, and general administrative support to ensure the office runs efficiently.The ideal candidate has prior experience in office services or administrative support within a law firm or professional office environment. This opportunity is well-suited for someone who is dependable, organized, comfortable managing multiple responsibilities, and capable of working independently while supporting the day-to-day needs of attorneys and staff.Key Responsibilities<ul><li>Perform daily document production and processing tasks, including copying, scanning, printing, binding, and distributing documents to attorneys and staff.</li><li>Manage incoming and outgoing mail, packages, deliveries, shipping, receiving, and internal document distribution.</li><li>Monitor, order, organize, and replenish office supplies, kitchen essentials, and other shared office resources.</li><li>Maintain the organization and functionality of common areas, conference rooms, kitchens, and shared office spaces.</li><li>Coordinate conference room setups and breakdowns for meetings, including preparing materials, equipment, and refreshments as needed.</li><li>Operate copiers, scanners, printers, and other office equipment, assisting with basic troubleshooting and equipment-related requests.</li><li>Assist with general office operations, including supporting routine facilities needs, coordinating equipment maintenance, and responding to internal service requests.</li><li>Provide reception coverage as needed, including greeting visitors, answering phones, responding to emails, and directing inquiries.</li><li>Support attorneys, legal secretaries, and administrative staff with special projects, document handling, and general office services requests.</li><li>Assist with basic electronic document management, file organization, and transferring files from external storage devices as needed.</li></ul>
2026-10-29T00:00:00Z

Legal Assistant

Santa Rosa, CA
onsite
Temporary to Hire
30 - 36 USD / Hourly
Robert Half is partnering with a respected North Bay law firm seeking a Litigation Legal Secretary/Legal Assistant to support attorneys with document preparation, court filings, calendaring, case management, and client communications. The ideal candidate will have at least 1+ years of law firm experience, strong organizational and proofreading skills, and experience with civil litigation, estate planning, trust administration, or transactional matters. This is a full-time, fully onsite opportunity offering competitive compensation and benefits. Responsibilities<ul><li>Prepare, proofread, format, and revise legal documents, pleadings, correspondence, and discovery materials</li><li>Coordinate and manage state and federal court filings, including e-filing procedures</li><li>Maintain attorney calendars, court deadlines, meetings, and appearances</li><li>Schedule depositions, inspections, hearings, and other litigation-related events</li><li>Organize and maintain electronic and physical case files</li><li>Communicate professionally with clients, opposing counsel, courts, and outside vendors</li><li>Monitor deadlines and ensure compliance with court rules and filing requirements</li><li>Assist attorneys throughout all phases of litigation, including discovery, trial preparation, and case management</li><li>Provide administrative and legal support to multiple attorneys as needed</li><li>Collaborate with team members and assist with overflow work or coverage when necessary</li></ul>
2026-10-21T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a plaintiff-side personal injury practice in Oakland, California. This role involves managing case activity from intake through litigation support, with a strong focus on filings, scheduling, and document preparation. The ideal candidate brings solid experience in civil litigation procedures and communicates effectively with attorneys, clients, courts, and outside providers. Responsibilities: • Coordinate litigation calendars by tracking hearings, deadlines, appointments, and other time-sensitive case events. • Prepare and submit court documents through electronic filing systems while ensuring compliance with applicable procedural requirements. • Assist attorneys with discovery tasks, including organizing materials, drafting routine responses, and maintaining complete case files. • Open and structure new matter files and document templates to support efficient case handling. • Communicate professionally with clients, court personnel, medical offices, and other external contacts regarding case status and records requests. • Request, review, and organize medical records and related documentation for personal injury matters. • Maintain accurate file documentation and support the day-to-day progression of plaintiff personal injury cases. • Provide general administrative and legal support across civil litigation matters as needed.
2026-10-01T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-10-26T00:00:00Z

Legal Assistant

Santa Rosa, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A well-established law firm in Santa Rosa is seeking a Legal Assistant to support its attorneys and legal staff with a variety of administrative and litigation-related tasks. This is an excellent opportunity for a detail-oriented professional looking to grow their legal career in a collaborative and fast-paced environment. The ideal candidate will have prior law firm experience, strong organizational skills, and the ability to manage multiple priorities while providing exceptional support to attorneys and clients. Key Responsibilities<ul><li>Provide administrative support to attorneys, including calendar management, scheduling, and file organization</li><li>Prepare, revise, and format legal correspondence, pleadings, and other legal documents</li><li>Maintain and organize physical and electronic case files</li><li>Coordinate court filings, service of process, and document retrieval</li><li>Communicate professionally with clients, courts, opposing counsel, and vendors</li><li>Assist with case management, deadlines, and attorney workflow</li><li>Handle incoming calls, emails, and client inquiries</li><li>Support attorneys with trial preparation, hearings, and other legal proceedings as needed</li></ul>
2026-10-26T00:00:00Z

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join our detail-oriented services team in Sacramento, California. This role supports a busy litigation practice and offers an excellent benefits package, including health coverage and a 401(K) profit-sharing plan. The position provides flexibility with a hybrid schedule following an initial in-office period. Responsibilities: • Manage and maintain attorney calendars, including tracking deadlines and coordinating schedules using a master calendar system. • Open and close client matters while creating and maintaining comprehensive client profiles. • Draft and format various legal documents, letters, and memoranda, ensuring accuracy and attention to detail. • Conduct e-filing of court documents, adhering to local, state, and federal court rules. • Prepare and organize discovery materials, motions, deposition notices, subpoenas, and trial binders. • Assist in the preparation of exhibits and trial or hearing documentation. • Support attorneys in managing cases from inception through trial, providing administrative and litigation assistance. • Generate expense reports and maintain accurate records for billing purposes.
2026-10-22T00:00:00Z

26 results for Entry Level Administrative Assistant in Fairfield, CA