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36 results for Entry Level Administrative Assistant in Fairfield, CA

Administrative Assistant

Union City, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Position OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. The ideal candidate is proactive, professional, and able to manage multiple tasks efficiently while maintaining a high level of accuracy and confidentiality.Key Responsibilities<ul><li>Provide day-to-day administrative support to managers and team members</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and other business documents</li><li>Organize and maintain physical and digital filing systems</li><li>Order office supplies and help manage office inventory</li><li>Coordinate travel arrangements and expense reports as needed</li><li>Greet visitors and assist with front desk coverage when required</li><li>Support internal communications and team events</li><li>Perform data entry and other clerical duties as assigned</li></ul>
2026-06-19T00:00:00Z

Administrative Assistant

Walnut Creek, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support underwriting operations in Walnut Creek, California. This is a Long-term Contract position focused on maintaining policy accuracy, organizing documentation, and assisting with day-to-day administrative and analytical work for a multi-state Workers Compensation team. The ideal candidate is comfortable handling multiple assignments, reviewing information carefully, and working within established compliance and quality standards. Administrative Assistant Responsibilities:• Support the review and administration of insurance policies by processing routine transactions with accuracy and consistency.• Complete assigned workflow items involving new business, renewals, endorsements, cancellations, and broker updates while meeting production expectations.• Examine team notes and supporting records to determine the correct next steps for each assigned task.• Maintain and update policy details in underwriting systems and related records to ensure information remains current.• Check submitted data for completeness and accuracy, identify missing details, and follow up with underwriters when clarification is needed.• Compile information from prior carriers and other sources, then enter and organize that data according to internal and regulatory guidelines.• Prepare pricing-related worksheets and other spreadsheet-based documents using established tools and templates.• Create manual forms and coordinate document preparation for distribution through internal business partners.• Apply training and reference materials to support policy issuance, maintenance activities, and compliance with Workers Compensation requirements. If you are interested in this Administrative Assistant position, please submit your resume today!
2026-07-09T00:00:00Z

Administrative Assistant

Pleasant Hill, CA
onsite
Temporary to Hire
23 - 24 USD / Hourly
Robert Half's healthcare client is looking for a detail-oriented Administrative Assistant to support daily operations for a busy laboratory team in CA. This contract opportunity with permanent potential is ideal for someone who enjoys keeping office workflows organized, coordinating communication across multiple parties, and ensuring important materials and records are handled accurately. The Administrative Assistant will work closely with laboratory staff, client offices, couriers, and field partners to help maintain smooth administrative processes and responsive service. Administrative Assistant Responsibilities:• Coordinate administrative support for the Administrative Manager and laboratory staff to help maintain an efficient day-to-day workflow.• Review documents for accuracy and completeness before distribution, filing, or follow-up action.• Organize courier activity, including scheduling pickups and helping ensure timely movement of materials between locations.• Prepare, print, and distribute daily reports, including sending information to couriers and delivering reports to clients by fax or mail when needed.• Manage outgoing slides and tissue blocks for additional testing or external departmental review while tracking their status carefully.• Monitor inventory levels for requisition forms and office supplies and arrange replenishment before shortages affect operations.• Produce client-specific requisitions and coordinate delivery through couriers or the Territory Sales Manager.• Serve as a communication point between the laboratory, physician offices, and surgery centers to support client satisfaction and proper specimen submission.• Use office systems and equipment efficiently, including the pathology information system and standard administrative tools, while following organizational procedures.• Carry out additional administrative duties as assigned to support departmental needs. If you are interested in this Administrative Assistant role, please apply!
2026-07-09T00:00:00Z

Administrative Assistant

West Sacramento, CA
onsite
Temporary to Hire
18 - 20 USD / Hourly
Position SummaryThis is an entry-level opportunity for someone organized, detail-oriented, and eager to build a long-term career. This is a temp-to-hire role with clear promotional pathways and room for career growth. The ideal candidate is resourceful, a quick learner, and comfortable supporting scheduling and coordination tasks. Bilingual candidates (English/Spanish) are strongly preferred. Conversational Spanish or a resourceful approach using translation tools/apps is also welcome. Key Responsibilities<ul><li>Schedule and coordinate client and contractor appointments</li><li>Manage material delivery scheduling, track shipments, and provide timely updates to the team</li><li>Send appointment reminders and follow up on confirmations, rescheduling, and changes as needed</li><li>Support general administrative tasks including filing, data entry, correspondence, and office organization</li><li>Communicate effectively with internal teams, vendors, and clients (in-person, phone, and email)</li><li>Assist with other projects and tasks as assigned to support smooth operations</li></ul>
2026-06-16T00:00:00Z

Administrative Assistant

San Ramon, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for two organized Administrative Assistants to support daily office operations in the Santa Maria and San Luis Obispo, California offices. This contract-to-permanent opportunity is ideal for someone who enjoys keeping workflows on track, assisting visitors and callers, and maintaining accurate administrative records. The person in this role will contribute to a detail-oriented front-office environment while handling a variety of clerical and coordination tasks with care and efficiency. Responsibilities:• Manage front-desk and office support activities to help maintain an efficient and welcoming workplace.• Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Assist with general clerical duties such as filing, document preparation, scanning, and correspondence support.• Welcome guests and provide receptionist coverage while ensuring a detail-oriented first point of contact.• Coordinate administrative tasks across the office to support day-to-day operations and team needs.
2026-07-08T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Permanent / Full Time
80000 - 98000 USD / Yearly
We are looking for a detail-oriented Legal Administrative Assistant to support attorneys and office operations in San Francisco, California. This role combines legal document preparation, calendar and meeting coordination, client-facing administrative support, and expense and time-entry assistance. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities while maintaining a high level of professionalism and accuracy. Hours and Office Schedule: 10:00am - 6:00pm PST, 35-hour standard work week. 5 days onsite to begin and then potential to switch to hybrid 3-days onsite after 90 days. Responsibilities:<ul><li>Do legal documentation – create TOA/TOCs, create binders, files, photocopying and scanning, etc. </li><li>Coordinate conference rooms and meeting logistics for attorneys, clients, and internal teams.</li><li>Welcome visitors professionally and help organize in-person and virtual meetings to ensure a smooth client experience.</li><li>Monitor monthly expenses, prepare reimbursement and expense reports, and assist with corporate card administration.</li><li>Arrange business travel and related itineraries while ensuring schedules and reservations are accurate.</li><li>Draft, format, proofread, and finalize legal correspondence, filings, and other documents at the direction of attorneys.</li><li>Handle document production tasks such as scanning, copying, binding, filing, faxing, and assembling organized case or transaction materials.</li><li>Create and maintain matter files, client intake forms, engagement documents, binders, tables of contents, and tables of authorities.</li><li>Support attorneys with administrative tracking, including bar memberships, court admissions, time entry, prebill revisions, and cover letter preparation.</li><li>Complete limited non-billable research, provide backup assistance to administrative staff, and contribute to special assignments as needed.</li></ul>
2026-07-08T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are partnering with a leading law firm in San Francisco to identify a polished, highly professional Legal Administrative Assistant to join their team on a contract-to-hire basis. This 35-hour/week opportunity requires candidates to report onsite Monday through Friday from 10:00 AM–6:00 PM and provides administrative support to attorneys and legal staff through calendar management, travel coordination, expense reporting, document production, meeting logistics, matter administration, and other day-to-day office operations. While the role supports litigation practices through document formatting, TOCs/TOAs, and electronic filings, substantive legal work remains with the firm's paralegals and case assistants.The firm is seeking someone with strong executive-level administrative fundamentals who can confidently support busy attorneys in a fast-paced, partner-facing environment while maintaining exceptional organization, professionalism, and attention to detail. This opportunity is ideal for someone seeking a long-term role with the potential to convert if the mutual fit is right. Following a 90-day introductory period, the position transitions to a hybrid schedule of three days onsite and two days remote.Core Responsibilities<ul><li>Manage attorney calendars, contacts, scheduling, and meeting logistics </li><li>Coordinate conference room reservations and internal/external meetings </li><li>Greet clients and coordinate meeting needs, including food, beverage, and AV setup </li><li>Prepare and reconcile monthly expense reports and manage corporate card activity </li><li>Coordinate domestic travel arrangements </li><li>Respond promptly to attorney and staff administrative requests </li><li>Proofread and format legal documents in accordance with firm style standards </li><li>Finalize documents for filing, including preparation of Tables of Contents (TOCs) and Tables of Authorities (TOAs) </li><li>Prepare legal correspondence and electronic filings as requested </li><li>Create and maintain organized physical and electronic filing systems </li><li>Support new client/matter openings, engagement letters, and binder preparation </li><li>Track attorney bar admissions and CLE information </li><li>Enter attorney hours into the firm's time management system and assist with contract attorney time tracking and prebills </li><li>Provide backup administrative support to other legal administrative staff and assist with special projects as assigned </li></ul>
2026-07-08T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
40 - 40 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced investment firm environment. This is a Contract position suited for an experienced, detail-oriented individual who can manage shifting priorities, communicate with discretion, and provide dependable administrative support across travel, meetings, and day-to-day operations. The ideal candidate brings strong organizational judgment, a proactive mindset, and the ability to respond effectively to urgent requests while maintaining a high standard of accuracy and excellence. Responsibilities:• Provide administrative support to senior executives, including coordinating complex domestic and international travel plans and preparing detailed itineraries for business and personal schedules.• Prepare and submit expense reports by collecting receipts, tracking outstanding documentation, and ensuring timely and accurate processing.• Arrange on-site meetings by securing conference space, organizing meals or refreshments, and partnering with technical support teams to ensure smooth execution.• Coordinate logistics for off-site events, dinners, multi-day programs, and speaking engagements, including venue needs, audiovisual setup, catering, and related event details.• Handle document production and special printing requests while ensuring materials are organized, accurate, and delivered on time.• Partner with other administrative team members to maintain an orderly, detail-oriented, and welcoming office and kitchen environment.• Respond to ad hoc assignments and shifting business needs with flexibility, sound judgment, and a service-oriented approach. ** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus- at - roberthalf - .com with your word resume and reference job ID#00410-0013460450**
2026-07-09T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to leadership in a fast-paced Contract position based in San Francisco, California. This opportunity is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the ability to handle meetings and travel plans with professionalism and efficiency. Responsibilities: • Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Organize domestic and international travel plans, including booking flights, lodging, ground transportation, and related itineraries. • Coordinate travel logistics from start to finish, making adjustments as needed to support changing business needs. • Arrange executive meetings by securing meeting times, confirming attendees, and preparing the necessary scheduling details. • Support leadership with administrative coordination that keeps business activities running smoothly and on schedule. • Maintain clear communication around upcoming meetings, travel plans, and calendar changes to avoid disruptions.
2026-07-08T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary to Hire
40 - 45 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a mission-driven non-profit organization in San Francisco, California. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment, manages competing priorities with discretion, and brings a detail-oriented approach to executive support. The role will focus on coordinating administrative operations, preparing high-quality materials, and ensuring leaders and board members are well supported in advance of key meetings and events. Responsibilities: • Manage complex scheduling and provide day-to-day administrative support that enables senior leaders to operate efficiently and stay focused on organizational priorities. • Prepare high-quality reports, presentations, correspondence, and other business documents for leadership initiatives and special projects. • Coordinate meeting and event logistics by organizing calendars, confirming attendees, assembling materials, developing agendas, and documenting follow-up notes and minutes. • Support Board of Directors activities by planning board meetings, distributing relevant materials, maintaining accurate records, and ensuring processes align with board governance requirements and bylaws. • Serve as a dependable point of contact between leadership, board members, and internal or external stakeholders to help communication flow smoothly. • Monitor upcoming deadlines, commitments, and priorities for executives, anticipating needs and helping leaders prepare for conferences, meetings, and other engagements. • Partner with colleagues to organize Executive Management Team meetings and ensure schedules, materials, and logistics are handled effectively. • Arrange travel itineraries, bookings, and related logistics for executives while helping ensure plans run smoothly and efficiently.
2026-07-08T00:00:00Z

Entry Level Analyst

Dublin, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Our client is hiring an Entry-Level Analyst for an ongoing temp-to-hire opportunity. This role is ideal for a motivated early-career professional who is eager to gain hands-on experience supporting reporting, data review, and business operations. The right candidate will be detail-oriented, organized, and comfortable working with data in a fast-paced environment.Responsibilities:<ul><li>Gather, review, and maintain data for reporting purposes</li><li>Assist in preparing spreadsheets, reports, and summaries for internal teams</li><li>Identify inconsistencies, trends, and data issues for follow-up</li><li>Support day-to-day business analysis and operational tasks</li><li>Partner with team members across departments to fulfill reporting needs</li><li>Maintain documentation and ensure accuracy of records</li><li>Assist with process improvement initiatives and ad hoc projects</li></ul>
2026-06-26T00:00:00Z

Entry Level Analyst

San Ramon, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Our client is seeking an Entry-Level Analyst for an ongoing temp-to-hire opportunity. This is an excellent role for a detail-oriented professional looking to build experience in analysis, reporting, and business operations while contributing to a fast-paced team environment.The Entry-Level Analyst will support day-to-day analytical activities, help organize and interpret data, prepare reports, and assist with identifying trends and process improvements. This role offers strong potential for long-term growth and permanent hire based on performance and business needs.Key Responsibilities:<ul><li>Collect, review, and analyze data to support business decisions</li><li>Prepare routine reports, summaries, and dashboards</li><li>Assist with identifying trends, discrepancies, and opportunities for improvement</li><li>Maintain accurate records and ensure data integrity</li><li>Support cross-functional teams with research and analysis</li><li>Help streamline processes and improve reporting efficiency</li><li>Perform other administrative and analytical duties as needed</li></ul>
2026-06-26T00:00:00Z

Bilingual Mandarin Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Position: Bilingual Mandarin Administrative AssistantLocation: East Bay, CACompensation: $25–$35/hour (DOE)Job Type: contract About the RoleWe are seeking a Bilingual Mandarin Administrative Assistant to support daily office operations for a busy and collaborative Oakland-based organization. This role serves as a key point of contact for clients, visitors, vendors, and internal staff while providing administrative, front desk, and office support. The ideal candidate is organized, customer-focused, and comfortable managing multiple priorities in a fast-paced environment. Fluency in both Mandarin and English is required to support communication and provide exceptional service to a diverse client base. Responsibilities<ul><li>Serve as the first point of contact for visitors, clients, and callers by providing professional front desk support, answering inquiries, and directing requests appropriately.</li><li>Provide bilingual support in Mandarin and English, including verbal communication, translation assistance, and correspondence as needed.</li><li>Coordinate calendars, meetings, conference rooms, travel arrangements, and scheduling logistics for team members and leadership.</li><li>Support office operations by managing mail, deliveries, vendors, office supplies, facilities requests, and maintaining a professional and welcoming office environment.</li><li>Perform general administrative duties including data entry, file management, document preparation, recordkeeping, and special projects while maintaining confidentiality of sensitive information.</li></ul>
2026-07-02T00:00:00Z

Admin Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Summary:The Administrative Assistant provides day-to-day administrative support to ensure efficient office operations. This role supports individuals, teams, or departments by handling clerical tasks, coordinating communications, maintaining records, and assisting with scheduling and office organization. Based on general knowledge.Key Responsibilities:<ul><li>Answer and direct phone calls, emails, and other correspondence. Based on general knowledge.</li><li>Schedule meetings, appointments, and manage calendars. Based on general knowledge.</li><li>Prepare reports, presentations, and other business documents. Based on general knowledge.</li><li>Maintain filing systems, records, and office databases. Based on general knowledge.</li><li>Order office supplies and support general office management tasks. Based on general knowledge.</li><li>Greet visitors and provide general administrative support to staff and management. Based on general knowledge.</li><li>Assist with data entry, expense reports, and invoice processing. Based on general knowledge.</li><li>Coordinate travel arrangements and meeting logistics as needed. Based on general knowledge.</li><li>Support special projects and perform other administrative duties as assigned. Based on general knowledge.</li></ul>
2026-07-02T00:00:00Z

Bilingual Spanish Admin Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Job Title: Bilingual Spanish Administrative Assistant Job Summary: The Bilingual Spanish Administrative Assistant provides administrative and clerical support to help maintain efficient office operations while communicating effectively in both English and Spanish. This role supports staff, clients, and visitors by handling correspondence, scheduling, recordkeeping, and general office coordination. Based on general knowledge. Key Responsibilities: Answer and direct phone calls, emails, and other communications in both English and Spanish. Based on general knowledge. Greet visitors, clients, and staff professionally, providing assistance in both languages when needed. Based on general knowledge. Schedule meetings, appointments, and maintain calendars for managers or departments. Based on general knowledge. Translate or interpret basic verbal and written communications, documents, and messages as needed. Based on general knowledge. Prepare reports, letters, presentations, and other administrative documents. Based on general knowledge. Maintain filing systems, databases, and confidential records accurately. Based on general knowledge. Assist with data entry, invoice processing, expense reports, and other clerical tasks. Based on general knowledge. Order office supplies and help support daily office operations. Based on general knowledge. Coordinate travel arrangements, meeting logistics, and special projects as assigned. Based on general knowledge
2026-07-02T00:00:00Z

Entry Level Talent Associate

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Entry Level Talent AssociateJob Description:We are hiring an Entry Level Talent Associate to support recruiting, candidate outreach, and talent operations. This is an excellent opportunity for someone interested in human resources or staffing to build foundational experience in sourcing and candidate engagement.Responsibilities:<ul><li>Assist with candidate sourcing, screening, and scheduling</li><li>Post jobs and maintain applicant tracking system records</li><li>Communicate with candidates throughout the hiring process</li><li>Support onboarding coordination and recruiting administration</li><li>Partner with recruiters and hiring teams on talent needs</li></ul>
2026-07-02T00:00:00Z

Accounting Assistant

San Francisco, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is partnering with a client based in San Francisco, seeking a detail-oriented Accounting Assistant to support day-to-day accounting and administrative operations. Key Responsibilities:<ul><li>Process accounts payable and receivable activities, including invoice entry, payment processing, and cash applications</li><li>Maintain accurate financial records, filing systems, and documentation for audits and reporting</li><li>Coordinate meetings, manage calendars, and support internal communication across departments</li><li>Provide general administrative support, including data entry, office coordination, and special projects</li></ul>This role is ideal for someone who enjoys balancing accounting responsibilities with broader office support in a fast-paced environment.
2026-07-09T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are looking for a proactive Office Manager to support day-to-day workplace operations in San Francisco, California. This Long-term Contract position is ideal for someone who takes pride in maintaining an efficient, welcoming office while providing dependable administrative support across teams. The role is onsite on a part-time schedule, approximately three days per week for 3–5 hours per day, and requires a detail-oriented approach, strong organization, and an excellent service mindset. Responsibilities: • Oversee daily office operations to keep shared spaces, conference rooms, kitchens, and work areas clean, organized, and ready for employees and guests. • Coordinate visitor arrivals, room bookings, access badges, and meeting preparations to ensure a smooth and well-organized onsite experience. • Support executive and workplace administration by preparing documents, handling signature packages, arranging mailings, and assisting with related coordination tasks. • Manage incoming and outgoing shipments, deliveries, and mail while serving as a point of contact for vendors, building staff, and external service providers. • Track office inventory and place orders for supplies, snacks, and beverages to maintain consistent stock levels and support workplace needs. • Submit and monitor facilities requests for maintenance, cleaning, equipment, and environmental issues, following through to resolution. • Assist with meeting and event logistics, including room setup, catering coordination, calendar oversight, and basic A/V readiness. • Partner with HR and IT to help facilitate onboarding and offboarding activities such as workspace setup, access coordination, and equipment-related support. • Contribute to purchasing and expense tracking by managing recurring orders, supporting invoice or accounts payable processes, and monitoring office spending patterns. • Help strengthen office procedures and workplace programs, including emergency coordination, space organization, and employee culture initiatives.
2026-07-06T00:00:00Z

Office Assistant

Dublin, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
Office Assistant Position Overview:Robert Half client is seeking a temporary bilingual Spanish Office Assistant to support day-to-day office operations, data tracking, and member services. This role will focus on document processing, workflow organization, and providing general administrative and front desk support. Key Responsibilities:<ul><li>Open, sort, and batch incoming mail and payments by trust</li><li>Scan, index, and upload documents accurately and in a timely manner</li><li>Organize workflows across internal systems (Perceptive, Smartsheet)</li><li>Maintain and update tracking spreadsheets for member data and enrollment processes</li><li>Prepare documents, packets, and reports for internal and external distribution</li><li>Copy forms and correspondence as needed</li><li>Send and receive faxes</li><li>Provide front desk support, including answering calls, greeting visitors, and assisting walk-ins</li><li>Coordinate member meetings with remote staff via Microsoft Teams</li><li>Assist with preparation and distribution of participant materials</li><li>Perform additional administrative support tasks as directed by management</li></ul>If you are interested in the Office Assistant position, please submit your application!
2026-07-09T00:00:00Z

Office Assistant

Walnut Creek, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a financial services client in Walnut Creek, CA. This is an onsite Contract position suited for someone who is organized, detail-oriented, and comfortable serving as a first point of contact for visitors and callers. The role involves a mix of front desk support, document handling, mail processing, and general office coordination to help keep the workplace running smoothly. Office Assistant Responsibilities:• Welcome clients and visitors in a courteous manner and direct them to the appropriate contact or meeting area.• Answer incoming phone calls, respond to routine inquiries, and relay messages accurately to staff members.• Sort, distribute, and prepare incoming and outgoing mail, including support for larger mailing projects and mailbox organization.• Scan, file, and maintain paper and digital records to ensure documents are accessible and properly organized.• Provide day-to-day clerical assistance such as data entry, copying, and document preparation for office needs.• Assist with reception coverage and other administrative tasks that contribute to efficient office operations.• Monitor office materials and help keep shared areas orderly and ready for daily business activities. If you are interested in this Office Assistant role, please submit your resume today!
2026-07-09T00:00:00Z

General Office Clerk

Castro Valley, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
Robert Half client is seeking a General Office Clerk to support daily administrative operations for a housing community. This is a Contract position suited for someone who can balance clerical accuracy, resident-facing communication, and strong organizational skills in a fast-paced office setting. The ideal candidate will help keep records current, coordinate office activities, and contribute to a detail-focused and inclusive environment for residents, staff, and community partners. Office Clerk Responsibilities:• Manage day-to-day office support activities, including ordering supplies, organizing documents, and keeping the workspace orderly and efficient.• Coordinate service and repair requests by scheduling maintenance, preparing work order documentation, filing completed records, and tracking follow-up needs.• Support resident occupancy activities by assisting with move-ins, move-outs, unit inspections, and explaining required steps and documentation.• Maintain applicant and resident records by updating waiting lists, processing applications in accordance with program guidelines, and directing individuals to other housing resources when availability is limited.• Receive rent payments, record funds accurately, and prepare bank deposits when required.• Sort and distribute incoming internal mail and handle routine back-office administrative tasks such as scanning, filing, and data entry.• Conduct resident recertification activities by meeting with residents, collecting supporting documents, preparing worksheets, and forwarding materials for management review.• Prepare status reports, incident documentation, emergency information records, and other required files while ensuring compliance with housing policies and regulatory standards.• Foster respectful relationships with residents, agencies, and colleagues by providing attentive service, supporting equitable housing practices, and contributing to an inclusive community environment. If you are interested in this Office Clerk position, pleases submit your application!
2026-07-09T00:00:00Z

Data Entry Clerk

Benicia, CA
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support payroll, purchasing, and billing activities for a Contract position based in Benicia, California. This role focuses on maintaining accurate records, entering high-volume information efficiently, and helping keep weekly administrative processes on schedule. The ideal candidate is comfortable working with timesheets, purchase orders, and vendor invoices while ensuring data accuracy across multiple active jobs. Responsibilities: • Enter employee time records and related job, customer, and equipment details with a high level of accuracy to support weekly payroll preparation.• Review submitted hours and confirm total payroll figures are correct before payroll is finalized for approximately 50 employees across multiple active job sites.• Create new purchase orders each week and record all required supporting information in the appropriate systems.• Assist with customer invoicing by entering billing information accurately and helping maintain organized financial records.• Maintain data quality by checking entries for completeness, consistency, and alignment with source documentation.
2026-07-08T00:00:00Z

Data Entry Clerk

Benicia, CA
onsite
Temporary / Contract
24.5 - 26.5 USD / Hourly
We are looking for a dependable Data Entry Clerk to join a short-term Contract assignment in Benicia,. This position is ideal for someone who works carefully, follows established steps consistently, and stays focused during repetitive administrative tasks. The person in this role will support high-volume file and report processing with an emphasis on accuracy, organization, and timely completion. Responsibilities:• Run designated report queries and retrieve the required records according to established instructions.• Export reports into PDF format and save files using the appropriate naming and storage procedures.• Process large volumes of repetitive administrative work while maintaining strong attention to detail.• Organize digital documents so information is easy to locate, track, and review.• Support certified payroll-related data handling activities in line with defined workflows.• Follow step-by-step procedures consistently to complete assigned tasks efficiently and accurately.• Review entries and saved documents for completeness and correct any formatting or filing issues.• Assist with post-implementation data extraction work as needed during the assignment.
2026-07-07T00:00:00Z

Data Entry Clerk

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Title: Data Entry ClerkJob Summary:The Data Entry Clerk is responsible for accurately entering, updating, and maintaining information in company databases and record systems. This role supports business operations by ensuring data is complete, organized, and accessible while maintaining a high level of accuracy and confidentiality. Based on general knowledge.Key Responsibilities:<ul><li>Enter, update, and verify data in computer systems and databases. Based on general knowledge.</li><li>Review source documents for accuracy and completeness before data entry. Based on general knowledge.</li><li>Maintain digital and paper records in an organized manner. Based on general knowledge.</li><li>Identify and correct data entry errors promptly. Based on general knowledge.</li><li>Generate reports and retrieve information as requested. Based on general knowledge.</li><li>Assist with scanning, filing, and document management tasks. Based on general knowledge.</li><li>Maintain confidentiality of sensitive information. Based on general knowledge.</li><li>Communicate with team members or departments to resolve data discrepancies. Based on general knowledge.</li><li>Support other administrative duties as assigned. Based on general knowledge.</li></ul>
2026-07-02T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-07-06T00:00:00Z