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9 results for Medical Administrative Assistantsecretary in Fairfax, VA

Medical Receptionist

Silver Spring, MD
onsite
Temporary / Contract
15.84 - 18.34 USD / Hourly
We are looking for a Medical Receptionist to support a patient-centered practice in Maryland. This contract position is ideal for someone who brings prior experience in a medical front office setting, communicates with warmth and courtesy, and is comfortable using athenahealth in a small office environment. The person in this role will help create an efficient, welcoming experience for patients while ensuring administrative processes are handled accurately and confidentially. Responsibilities:• Greet patients upon arrival, complete the intake process, and create a welcoming first impression at the front desk.• Handle incoming phone calls, respond to routine questions, and assist patients with appointment-related needs and follow-up coordination.• Oversee calendar management in athenahealth, including booking visits, confirming schedules, and adjusting cancellations or changes.• Enter and maintain patient demographic, insurance, and registration details with a high degree of accuracy in the electronic record.• Review insurance information, gather required documentation, and support front-end eligibility verification before visits.• Receive copayments and other patient balances, record transactions correctly, and assist with checkout activities.• Process referrals, faxes, and general office communications while keeping records organized and accessible.• Partner with providers and clinical team members to support a smooth and positive experience throughout each patient visit.• Maintain an orderly reception area and follow confidentiality and compliance standards in all patient interactions.• Provide additional administrative support as needed to help daily office operations run efficiently.
2026-08-07T00:00:00Z

Medical Receptionist

Rockville, MD
onsite
Temporary / Contract
15.84 - 18.34 USD / Hourly
We are looking for a Medical Receptionist to support a patient-centered practice in Maryland. This contract position is ideal for someone who brings prior experience in a medical front office setting, communicates with warmth and courtesy, and is comfortable using athenahealth in a small office environment. The person in this role will help create an efficient, welcoming experience for patients while ensuring administrative processes are handled accurately and confidentially. Responsibilities:• Greet patients upon arrival, complete the intake process, and create a welcoming first impression at the front desk.• Handle incoming phone calls, respond to routine questions, and assist patients with appointment-related needs and follow-up coordination.• Oversee calendar management in athenahealth, including booking visits, confirming schedules, and adjusting cancellations or changes.• Enter and maintain patient demographic, insurance, and registration details with a high degree of accuracy in the electronic record.• Review insurance information, gather required documentation, and support front-end eligibility verification before visits.• Receive copayments and other patient balances, record transactions correctly, and assist with checkout activities.• Process referrals, faxes, and general office communications while keeping records organized and accessible.• Partner with providers and clinical team members to support a smooth and positive experience throughout each patient visit.• Maintain an orderly reception area and follow confidentiality and compliance standards in all patient interactions.• Provide additional administrative support as needed to help daily office operations run efficiently.
2026-08-07T00:00:00Z

Medical Receptionist

Germantown, MD
onsite
Temporary / Contract
15.84 - 18.34 USD / Hourly
We are looking for a Medical Receptionist to support a patient-centered practice in Maryland. This contract position is ideal for someone who brings prior experience in a medical front office setting, communicates with warmth and courtesy, and is comfortable using athenahealth in a small office environment. The person in this role will help create an efficient, welcoming experience for patients while ensuring administrative processes are handled accurately and confidentially. Responsibilities:• Greet patients upon arrival, complete the intake process, and create a welcoming first impression at the front desk.• Handle incoming phone calls, respond to routine questions, and assist patients with appointment-related needs and follow-up coordination.• Oversee calendar management in athenahealth, including booking visits, confirming schedules, and adjusting cancellations or changes.• Enter and maintain patient demographic, insurance, and registration details with a high degree of accuracy in the electronic record.• Review insurance information, gather required documentation, and support front-end eligibility verification before visits.• Receive copayments and other patient balances, record transactions correctly, and assist with checkout activities.• Process referrals, faxes, and general office communications while keeping records organized and accessible.• Partner with providers and clinical team members to support a smooth and positive experience throughout each patient visit.• Maintain an orderly reception area and follow confidentiality and compliance standards in all patient interactions.• Provide additional administrative support as needed to help daily office operations run efficiently.
2026-08-07T00:00:00Z

Administrative Assistant

Alexandria, VA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support a non-profit organization in Alexandria, Virginia. This contract position with potential for a long-term opportunity is ideal for someone who can keep administrative operations organized, maintain accurate records, and help ensure departmental activities meet compliance standards. The person in this role will contribute to daily office support while handling documentation, communication, and process follow-through with a high level of accuracy. Responsibilities: • Coordinate administrative activities for the department, ensuring documents, records, and routine tasks are completed accurately and on schedule. • Review forms, files, and supporting materials to confirm they meet established compliance and documentation standards. • Maintain organized paper and electronic records, including data entry updates and tracking of important administrative information. • Answer inbound calls, respond to general inquiries, and direct questions to the appropriate team members in an organized manner. • Support front-desk and receptionist-related functions by greeting visitors and assisting with day-to-day office needs. • Prepare, collect, and process paperwork required for departmental operations, audits, and compliance-related reviews. • Monitor administrative workflows and follow up on missing or incomplete information to help keep submissions current and accurate.
2026-08-13T00:00:00Z

Administrative Assistant

Washington, DC
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Administrative Assistant to support daily operations in a boutique law firm office. This role combines administrative coordination, office support, and legal team assistance in a fast-paced environment. The ideal candidate is organized, dependable, and comfortable managing multiple priorities while maintaining a high standard of accuracy and service. Responsibilities:• Coordinate administrative processes such as opening new matters, conducting conflict reviews, and assisting with billing-related activities.• Partner with office leadership on projects designed to improve workflow efficiency and strengthen operational support.• Provide reliable in-office assistance on scheduled days, including preparing conference spaces, replenishing common areas, sorting mail, and handling general office needs.• Support attorneys and paralegals by organizing digital files, preparing legal and engagement documents, and helping manage submissions, closings, and signature collection under tight timelines.• Keep marketing and contact records current by maintaining accurate updates within the firm database.• Manage assignments with strong attention to deadlines and produce organized, well-documented work with minimal supervision.• Communicate professionally with colleagues, leadership, clients, and external vendors to ensure smooth day-to-day coordination.• Contribute effectively in a hybrid work setting by balancing independent work with timely communication and collaboration across the team.
2026-08-07T00:00:00Z

Administrative Assistant

McLean, VA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Administrative Assistant to support a team in McLean, Virginia through a Long-term Contract opportunity. This position is ideal for someone who can manage competing priorities, communicate effectively, and keep daily administrative operations running smoothly. The role requires strong computer proficiency, sound judgment, and the ability to provide dependable support across a range of office and project-related tasks. Responsibilities: • Provide day-to-day administrative support to multiple staff members, helping coordinate assignments, schedules, and routine office activities. • Prepare, edit, and organize documents, reports, presentations, and spreadsheets using Microsoft Office applications such as Word, Excel, and PowerPoint. • Maintain accurate records and handle data entry tasks with a high level of precision and confidentiality. • Manage inbound calls, respond to general inquiries, and serve as a reliable point of contact for internal and external communication. • Organize digital files and retain documentation within approved agency databases and document management platforms, including SharePoint and EDGe. • Assist with a variety of administrative projects by tracking deliverables, gathering information, and supporting timely completion of assigned work. • Support front-office and receptionist-related functions as needed to ensure smooth daily operations. • Monitor multiple priorities at once while maintaining strong attention to detail and consistent follow-through on assignments.
2026-08-11T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-07-29T00:00:00Z

Executive Assistant

Bethesda, MD
onsite
Permanent / Full Time
80000 - 110000 USD / Yearly
We are looking for an experienced Executive Assistant to support the General Counsel in Bethesda, Maryland. This role is ideal for a highly organized and detail-focused individual who can manage shifting priorities, safeguard confidential information, and keep legal and executive activities moving efficiently. The position also plays a key part in maintaining corporate records, coordinating insurance renewal materials, and producing accurate reports and organizational documents. Responsibilities: • Manage the General Counsel’s calendar, meeting logistics, correspondence, and day-to-day administrative priorities while ensuring smooth coordination across competing demands. • Prepare agendas, assemble supporting documents, and organize key information needed for meetings, legal matters, and executive decision-making. • Anticipate upcoming needs, follow through on open items independently, and provide dependable support with minimal direction. • Maintain corporate records, entity documentation, and related files while helping monitor required filings and internal legal documentation. • Update and distribute organizational charts for the parent company and affiliated entities, ensuring information remains current and accurate. • Track deadlines, document requests, and action items connected to legal projects, grievances, and other matters overseen by the General Counsel. • Coordinate the collection, verification, and submission of materials needed for insurance renewals, serving as the internal liaison with the company’s broker. • Build and maintain spreadsheets and reports in Excel to organize data from multiple departments and support accurate reporting and submissions. • Provide additional administrative assistance to HR or senior leadership as business needs allow.
2026-07-17T00:00:00Z

Legal Assistant/Paralegal

Bethesda, MD
onsite
Permanent / Full Time
60000 - 115000 USD / Yearly
We are looking for a detail-oriented Legal Assistant/Paralegal to support a busy legal team in Bethesda, Maryland. This position focuses on corporate matters, commercial agreements, and real estate transactions, with work spanning document preparation, entity upkeep, and closing coordination. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple matters accurately in a fully onsite environment. Responsibilities: • Support the creation and qualification of business entities by preparing formation filings, annual submissions, and related records for state and regulatory agencies. • Draft, organize, and update governance materials such as bylaws, operating agreements, resolutions, meeting records, and other internal corporate documents. • Maintain entity files, compliance trackers, minute books, and legal databases to help ensure records remain current and deadlines are met. • Assist attorneys with a range of business transactions, including commercial contracts, financings, restructurings, mergers and acquisitions, leases, and property transfers. • Prepare and revise legal documents with a high degree of accuracy, including proofreading, incorporating edits, and producing comparison drafts through Microsoft Word tools. • Coordinate transactional support activities by managing due diligence materials, reviewing title and survey documents, tracking milestone dates, and assembling execution and closing packages. • Handle routine legal correspondence, calendar management, matter tracking, electronic filing, and general document organization to keep assignments moving efficiently. • Use legal technology tools, including Microsoft Copilot and CoCounsel, to improve workflow efficiency, document quality, and overall transaction support.
2026-08-13T00:00:00Z