We are looking for a Front Desk Coordinator to join our team in Bellevue, Washington. In this contract position, you will play a key role in ensuring smooth front desk operations and providing exceptional customer service. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Serve as the first point of contact for visitors, providing a detail-oriented and welcoming experience.<br>• Manage a multi-line phone system, directing inbound calls to the appropriate departments or personnel.<br>• Coordinate concierge services to meet the needs of visitors and staff.<br>• Maintain accurate and organized filing systems for easy access to important documents.<br>• Schedule appointments and manage calendars to ensure timely coordination of meetings.<br>• Provide administrative assistance, including handling correspondence and managing office supplies.<br>• Utilize Microsoft Outlook effectively for communication and scheduling tasks.<br>• Deliver excellent customer service by addressing inquiries and resolving concerns promptly.<br>• Support the team by performing a variety of receptionist and clerical duties as needed.
We are looking for an Administrative Assistant to join our team in Bellevue, Washington. In this Contract to Permanent position, you will play a vital role in ensuring smooth day-to-day operations, supporting various administrative tasks, and maintaining an organized office environment. This role is ideal for someone with strong communication skills, a proactive mindset, and a passion for delivering exceptional service.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized office atmosphere.<br>• Manage incoming calls, directing inquiries to the appropriate team members and providing accurate information.<br>• Perform accurate data entry tasks, maintaining organized and up-to-date records.<br>• Coordinate and schedule meetings, appointments, and other events as needed.<br>• Handle general administrative duties such as filing, scanning, and document preparation.<br>• Support office operations by maintaining supplies and ensuring equipment is functioning properly.<br>• Assist in preparing reports and presentations for internal and external use.<br>• Collaborate with team members to streamline administrative processes and improve efficiency.<br>• Act as the first point of contact for clients and stakeholders, ensuring excellent communication.<br>• Provide receptionist support, including managing correspondence and deliveries.
We are looking for a detail-oriented and proactive Office Manager to oversee daily operations and provide exceptional administrative support. This contract position, based in Seattle, Washington, requires someone who can manage office functions efficiently while ensuring a well-organized and welcoming environment for residents and visitors. The ideal candidate will thrive in a multifaceted role that involves organization, communication, and problem-solving.<br><br>Responsibilities:<br>• Oversee daily office operations, including scheduling, vendor coordination, and resident communications.<br>• Perform light on-site tasks such as managing trash chute closures and addressing minor issues across the building’s floors.<br>• Monitor building activities and resolve routine matters independently, minimizing Board member involvement.<br>• Prepare updates and reports for the Board, respond to inquiries, and coordinate with service providers as needed.<br>• Maintain an organized and inviting office space to ensure residents and visitors feel welcome.<br>• Manage office supplies by tracking inventory, placing orders, and ensuring availability of necessary items.<br>• Handle receptionist duties, including greeting visitors and directing inquiries appropriately.<br>• Process accounts payable transactions accurately and on time to support financial operations.<br>• Collaborate with service providers to ensure timely maintenance and operations support.
<p>We are looking for an experienced Assistant Controller to join our team in Pacific, Washington. This role is ideal for a financial expert who excels in leadership, process improvement, and delivering accurate financial reporting. As part of our accounting department, you will oversee essential functions, collaborate with various teams, and contribute to the organization's overall financial health. Great opportunity for career growth - excellent benefits and a great team!!</p><p><br></p><p>Responsibilities:</p><p>• Lead and support the accounting team, including managing three direct reports and overseeing a broader team of 6-8 staff members.</p><p>• Guide the accounts payable and accounts receivable processes, ensuring efficiency and accuracy.</p><p>• Produce, review, and distribute monthly, quarterly, and annual financial statements to both internal and external stakeholders.</p><p>• Monitor financial statement accounts and ensure accurate posting of entries across departments.</p><p>• Review and maintain schedules for assigned balance sheet accounts to ensure proper reconciliation.</p><p>• Provide accounting expertise to other departments by researching and interpreting financial data.</p><p>• Collaborate with the executive team to identify and implement improvements in accounting and operational processes.</p><p>• Assist with the preparation of general ledger entries and maintain appropriate documentation.</p><p>• Work with external auditors to complete annual financial and tax reviews.</p><p>• Participate in internal audits, providing valuable insights and ensuring compliance with financial standards.</p><p><br></p><p>The salary range for this position is $105k to $115k. Benefits available with this position include medical, dental and vision; life and disability insurances; participation in the company’s 401(k) plan with a strong match and 15 days of paid vacation, 5 days of paid sick leave and 9 paid holidays per calendar year.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Seattle, Washington. This role is ideal for a proactive individual who excels at managing communications, tracking tasks, and ensuring smooth operations across departments. In this position, you will play a critical role in supporting various teams and maintaining organizational efficiency.<br><br>Responsibilities:<br>• Monitor shared inboxes and provide timely, accurate responses to wholesale inquiries.<br>• Organize and prioritize incoming messages based on urgency, customer impact, and service level agreements.<br>• Draft clear and concise follow-ups to facilitate issue resolution.<br>• Categorize and log all inbound communications, including purchase order inquiries, shipping requests, vendor setups, and order changes.<br>• Assign tasks to relevant team members and ensure timely completion of assigned items.<br>• Maintain a real-time tracker for open items, deadlines, and escalation needs to ensure accountability.<br>• Track performance metrics daily and weekly, identifying bottlenecks and escalating aging requests as necessary.<br>• Prepare weekly reports summarizing vendor setup progress, outstanding requirements, timelines, and issues requiring resolution.<br>• Support issue resolution by coordinating credits, return labels, replacement orders, and service follow-ups.<br>• Collaborate with cross-functional teams such as Sales, Operations, and Finance to address high-priority accounts and documentation needs.
We are looking for a Guest Services Coordinator to join our team in Auburn, Washington. In this contract position, you will play a key role in creating a welcoming and detail-oriented experience for guests and employees. Your responsibilities will include various front desk and guest service tasks to ensure smooth operations and excellent communication.<br><br>Responsibilities:<br>• Greet and welcome guests and employees upon arrival, ensuring a positive first impression.<br>• Distribute materials and information to visitors as needed.<br>• Coordinate seating arrangements and assist guests in finding their designated areas.<br>• Respond promptly to inquiries and address guest concerns with a detail-oriented approach.<br>• Communicate effectively with leadership to relay guest-related updates or issues.<br>• Collect coats and personal items from guests and manage storage efficiently.<br>• Oversee the check-in process for visitors, ensuring accuracy and adherence to procedures.<br>• Maintain a clean and organized front desk area to reflect the company’s standards.<br>• Provide exceptional customer service, ensuring all guests feel valued and attended to.
<p>A national firm with offices in Seattle is seeking a <strong>Litigation Legal Assistant. </strong>This role requires someone with strong organizational skills and a thorough understanding of litigation processes to support attorneys in handling complex legal matters. The ideal candidate will excel in managing schedules, preparing legal documents, and ensuring the seamless execution of administrative tasks.</p><p><br></p><p>The salary range is 70-100k DOE. In addition, the firm provides medical, dental and vision insurance, 401k with profit sharing, 4 weeks PTO, commuting benefits and other perks. They offer a hybrid schedule allowing for up to 3 days to work-from-home weekly once onboarded. </p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage attorneys' calendars, including scheduling meetings, court dates, and deadlines.</p><p>• Prepare, proofread, and edit legal documents and correspondence with a high level of accuracy.</p><p>• Perform e-filing of legal documents in compliance with court requirements.</p><p>• Organize and maintain case files, ensuring accessibility and proper documentation.</p><p>• Assist in the preparation and assembly of materials for hearings, trials, and depositions.</p><p>• Conduct research and gather information relevant to ongoing cases.</p><p>• Communicate effectively with clients, opposing counsel, and court personnel to facilitate case progress.</p><p>• Support attorneys in handling commercial and construction litigation matters.</p><p>• Track deadlines and ensure timely submission of required filings.</p><p>• Provide general administrative support to ensure the efficient operation of the legal team.</p>
<p>We are looking for a Litigation Legal Assistant to join a reputable national law firm specializing in Complex Litigation. This role involves supporting attorneys with high-stakes cases in federal courts and contributing to trial preparation and case management. The position offers flexibility to transition to fully remote work following a 30-day in-office onboarding period.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and file legal documents in federal courts with accuracy and adherence to deadlines.</p><p>• Manage large exhibits and assist in organizing trial materials for complex litigation cases.</p><p>• Coordinate trial preparation activities, including creating visual aids, models, and mockups.</p><p>• Compile and maintain detailed exhibit lists and ensure proper handling of trial exhibits.</p><p>• Utilize case management software to track and organize case information effectively.</p><p>• Support attorneys in managing discovery processes and ensuring compliance with court rules.</p><p>• Communicate effectively with team members and external contacts to facilitate case progress.</p><p>• Assist in scheduling and coordinating meetings, depositions, and court appearances.</p><p>• Collaborate with attorneys to develop case strategies and ensure thorough preparation for trial.</p><p>• Maintain confidentiality of sensitive legal information and uphold high standards of performance.</p><p><br></p><p>Firm offers full benefits packet including top healthcare plan options, funded HSA plan, 3 weeks PTO, separate sick leave policy, 11 paid court holidays, wellness stipend, free parking when onsite, 401K, profit sharing, and more!</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
<p>A midsized, full-service firm in North Seattle is seeking a <strong>Litigation Paralegal</strong> to join their team.</p><p><br></p><p>The salary range for the role is 65-95k DOE plus additional bonus opportunities monthly. They provide medical, dental, vision and life insurance; have a 401k with company match, offer 2-3 weeks PTO plus additional sick time, court holidays paid and other great perks.</p><p><br></p><p>The role would support multiple attorneys on cases of real estate litigation, business disputes, employment law and other commercial litigation matters. The role blends typical legal assistant tasks (such as e-filing and calendaring) with paralegal tasks (such as discovery and drafting). </p><p><br></p><p>They goal their paralegals to meet 80 billable hours a month. Not a hard and fast requirement but incentivized by bonus structure. </p>
<p>We are seeking an experienced Senior Proposal Specialist to join our team on a long-term contract basis. This position involves coordinating and managing the proposal development process, ensuring the creation of high-quality, compelling content tailored to client needs. The ideal candidate will have strong writing skills and proficiency in key tools such as Word and PowerPoint, with prior experience in intellectual property being highly desirable.</p><p><br></p><p><strong>Job title:</strong> Senior Proposal Specialist</p><p><strong>Contract Type: </strong>Contract </p><p><strong>Opportunity for hire:</strong> Potentially </p><p><strong>Duration:</strong> 7 months </p><p><strong>Location: </strong>Pacific or Central time zone, 100% remote </p><p><strong>Schedule:</strong> M-F, standard business hours (some overtime may be required but there will be advance notice)</p><p><strong>Pay Range:</strong> $37.50-45/hr</p><p><strong>Software Required:</strong> Microsoft Word and PowerPoint</p><p><strong>Onboarding requirements</strong>: Background Check </p><p><br></p><p>Responsibilities:</p><p>• Manage and oversee the full lifecycle of proposal development, from initial planning to final submission.</p><p>• Collaborate with cross-functional teams to gather relevant information and ensure proposal content aligns with client requirements.</p><p>• Create and maintain a library of proposal content and templates for streamlined use in future projects.</p><p>• Conduct thorough market research to develop competitive and persuasive proposals.</p><p>• Ensure all proposals are formatted and written to meet company standards and client expectations.</p><p>• Track and report proposal data, providing insights to improve processes and outcomes.</p><p>• Utilize tools such as Salesforce and Foundation Software to manage proposal workflows and maintain accurate records.</p><p>• Write clear, compelling, and tailored responses to proposal questions and requirements.</p><p>• Integrate intellectual property considerations into proposal strategies when applicable.</p><p>• Coordinate with stakeholders to ensure timely delivery and quality of all proposal materials.</p>
