6 Results for Office Receptionist Jobs in Everett, WA

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receptionist

Bellevue, WA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a receptionist with relevant experience and a service-oriented approach to support front desk operations in Bellevue, Washington. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing incoming communications, and assisting visitors with professionalism and efficiency. The person in this role will serve as a key point of contact for guests and callers while helping day-to-day office activity run smoothly. Responsibilities: • Welcome visitors, clients, and employees at the front desk and provide a positive first impression for the office. • Manage a multi-line phone system by answering, screening, and directing incoming calls to the appropriate contacts. • Offer concierge-style assistance by responding to general inquiries and helping guests navigate the office environment. • Coordinate visitor check-in procedures and maintain an organized reception area throughout the day. • Handle routine front desk administrative tasks such as taking messages, relaying information, and supporting daily office needs. • Monitor incoming calls and ensure requests are addressed promptly, accurately, and with a high level of customer service.
2026-10-12T00:00:00Z

Office Assistant

Mount Vernon, WA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a healthcare-related department in Mount Vernon, Washington. This is a Contract position suited for someone who can manage clerical tasks, communicate professionally, and keep office processes running smoothly in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable handling a variety of administrative duties while working collaboratively with staff and external contacts. Responsibilities: • Provide day-to-day administrative assistance to the department, supporting staff with clerical needs and routine office activities. • Serve as reception backup when needed, greeting visitors, answering inbound calls, and directing inquiries appropriately. • Process incoming and outgoing correspondence, including faxes, referrals, and document copy requests, with accuracy and professionalism. • Monitor and replenish office supplies by following established inventory procedures and coordinating orders as needed. • Maintain organized records, daily census information, and other department documentation in line with internal guidelines. • Use Outlook and other department software to complete tasks efficiently and respond to information requests within expected timeframes. • Post refunds accurately, communicate updates to vendors promptly, and assist with on-call notification processes as required. • Participate in meetings, training, and continuous improvement efforts while following departmental policies and completing additional assigned duties.
2026-10-09T00:00:00Z

Office Coordinator

Seattle, WA
onsite
Permanent / Full Time
62400 - 83200 USD / Yearly
We are looking for an Office Coordinator to support daily administrative operations for a financial services office. This position plays a central role in creating a welcoming front-office experience, guiding incoming client inquiries, and keeping records and office materials organized. The ideal candidate brings strong communication skills, sound judgment, and a dependable, service-oriented approach to both visitors and internal team support. Responsibilities:• Welcome clients and guests upon arrival, direct them to the appropriate meeting space, and provide refreshments to create a welcoming and comfortable office experience.• Respond to incoming phone calls and other initial inquiries from current and prospective clients, gathering key details to understand the purpose of each contact.• Ask thoughtful follow-up questions to clarify client needs, including referrals who may be unsure which service is most appropriate for their situation.• Connect each inquiry with the appropriate team member to ensure timely and accurate follow-up.• Sort, review, and distribute incoming mail while maintaining organized physical records and correspondence.• Scan and upload documents into the correct electronic client files and keep paper files accurate and up to date.• Maintain invoice filing and support day-to-day document organization across the office.• Assist with light office administration, including monitoring supply levels, ordering materials, and keeping shared spaces stocked with coffee and snacks.• Learn and use browser-based front office and case management tools as part of daily administrative support. Benefits:• 20 days PTO, increasing to 22 after 3 years and 25 after 5 years• 401(k) with 6% match• Medical, 75% paid by company for employee, 25% paid by company for dependants• Dental and vision, 100% paid for by company• Standard paid holidays
2026-10-07T00:00:00Z

Administrative Assistant

Bellevue, WA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for an Administrative Assistant to support resident services operations for a non-profit organization in Bellevue, Washington. This Contract position is ideal for someone who is highly organized, attentive to detail, and comfortable handling a wide range of administrative coordination tasks. The role will help keep daily activities running smoothly by supporting scheduling, records management, staff coordination, and communication across multiple sites. Responsibilities: • Coordinate administrative support for the Resident Services team, helping maintain organized workflows and timely follow-up on daily tasks. • Manage timekeeping and expense documentation, ensuring records are accurate, complete, and submitted within established deadlines. • Assist with staff scheduling and onboarding logistics, including preparing materials and tracking required information for new team members. • Maintain organized inventory records for keys and related access items, updating logs and resolving discrepancies when needed. • Support communication between teams and property locations by answering inbound calls, routing messages, and sharing important updates. • Perform data entry and general office administration to keep files, reports, and internal records current and accessible. • Provide front desk and receptionist-style support as needed, greeting visitors and responding professionally to routine inquiries. • Assist with administrative activities tied to operational process updates or system-related changes when requested by the team.
2026-10-12T00:00:00Z

Administrative Assistant

Seattle, WA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are seeking a highly organized and detail-oriented Administrative Assistant with prior real estate experience and familiarity with Yardi software to support daily office operations, property management activities, and administrative functions.The ideal candidate will have strong communication skills, excellent attention to detail, and experience working in a fast-paced real estate or property management environment.Key Responsibilities<ul><li>Provide daily administrative support to real estate professionals, property managers, and office leadership.</li><li>Utilize Yardi property management software to maintain property records, update tenant information, enter data, and support reporting.</li><li>Coordinate calendars, schedule appointments, organize meetings, and assist with property-related activities.</li><li>Prepare, review, and maintain lease agreements, contracts, tenant correspondence, and property documentation.</li><li>Assist with tenant communications, maintenance requests, vendor coordination, and service follow-up.</li><li>Maintain accurate electronic records, databases, and filing systems.</li><li>Support invoice processing, expense tracking, and administrative reporting.</li><li>Respond to inquiries from tenants, vendors, clients, and internal team members.</li><li>Assist with preparing reports, correspondence, and other administrative materials.</li><li>Support general office operations, including phones, emails, scheduling, and document management.</li></ul>
2026-10-13T00:00:00Z

Administrative Assistant

Bellevue, WA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for an organized Administrative Assistant II to support daily office operations in Bellevue, Washington. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, providing attentive front-desk support, and maintaining accurate records. The role calls for strong communication, attention to detail, and the ability to handle a variety of clerical tasks in a fast-paced setting. Responsibilities:<ul><li>Manage early morning inspection calls and maintain related records.</li><li>Monitor and respond to multiple shared inboxes.</li><li>Prepare mailing labels and customer notifications.</li><li>Sort, distribute, and process incoming and outgoing mail.</li><li>Provide coverage for multiple phone lines and direct inquiries appropriately.</li><li>Coordinate and support in-person meetings.</li><li>Take meeting notes and assist with follow-up documentation.</li><li>Conduct office supply audits and order supplies as needed.</li><li>Create, organize, and maintain physical and electronic files.</li><li>Provide general administrative support to the team.</li></ul>
2026-10-12T00:00:00Z

6 results for Office Receptionist in Everett, WA