<p>Our team is seeking a proactive, detail-oriented Executive Assistant to support our senior leadership. This person will play a key role in ensuring smooth daily operations for the executive team by managing schedules, coordinating travel, and handling a range of administrative functions. This position is ideal for someone who thrives in a fast-paced environment and wants to expand their administrative career with a collaborative and forward-thinking organization.</p><p>Key Responsibilities:</p><ul><li>Oversee and organize executive calendars, schedule travel and meetings, and adjust appointments as priorities shift.</li><li>Support executive office operations by preparing documents for meetings, working with cross-functional teams, and participating in special projects when needed.</li><li>Record meeting notes and promptly share summaries with appropriate stakeholders.</li><li>Draft, edit, and proofread correspondence, reports, presentations, and other key documents.</li><li>Track office supply inventory and place orders to ensure all materials are available.</li></ul><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team on a Contract basis in Eugene, Oregon. In this role, you will play a key part in ensuring the smooth operation of daily office activities while providing excellent customer service to visitors and callers. This position offers an opportunity to utilize your organizational and clerical skills in a dynamic environment.<br><br>Responsibilities:<br>• Welcome and assist visitors with professionalism and a friendly demeanor.<br>• Answer and direct incoming phone calls promptly and effectively.<br>• Process checks by scanning them to the bank, ensuring accuracy and timeliness.<br>• Handle incoming and outgoing mail, sorting and distributing as required.<br>• Maintain conference room calendars and schedule bookings efficiently.<br>• Order and replenish office supplies to meet workplace needs.<br>• Prepare and manage FedEx shipments for timely delivery.<br>• Utilize Microsoft Office tools to complete tasks and support administrative functions.
<p>We are a leading organization seeking a highly skilled Administrative Assistant to support our growing team. This is an excellent opportunity to build your administrative career in a collaborative, positive, and growth-oriented workplace.</p><p>Key Responsibilities:</p><ul><li>Coordinate and maintain schedules and calendars for senior leaders.</li><li>Assist with the planning and coordination of meetings and company events.</li><li>Prepare and distribute memos, letters, forms, and other correspondence.</li><li>Manage incoming phone calls and communications.</li><li>Organize and maintain both digital and paper filing systems.</li><li>Welcome and provide support to office visitors.</li><li>Track expenses and prepare related reports.</li><li>Remain knowledgeable about current office procedures and policies.</li><li>Complete additional administrative duties as assigned.</li></ul><p><br></p>
