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26 results for Office Manager in Escondido, CA

Office Manager

San Diego, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
About the Role: Robert Half is partnering with a well-established tax and advisory firm to hire an experienced Office Manager. This individual will play a critical role in overseeing daily office operations, supporting partners and tax professionals, and ensuring the office runs efficiently—especially during high-volume periods like tax season. This is a great opportunity for someone who thrives in a deadline-driven, client-focused environment.Key Responsibilities:<ul><li>Oversee daily office operations and ensure a professional, organized work environment</li><li>Support partners and tax staff with scheduling, client coordination, and administrative needs</li><li>Manage workflow coordination during peak tax season, helping to prioritize deadlines and deliverables</li><li>Serve as the primary point of contact for clients, handling inquiries with professionalism and discretion</li><li>Coordinate document management, including secure handling of sensitive financial information</li><li>Maintain office procedures and improve operational efficiencies</li><li>Manage office vendors, supplies, and facilities-related needs</li><li>Assist with onboarding logistics and support basic HR and payroll coordination</li><li>Track office expenses and assist with budgeting</li></ul>
2026-04-24T00:00:00Z

Office Manager

Del Mar, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Our client in San Diego, California is seeking an experienced and organized Office Manager to oversee daily office operations and support a productive, efficient workplace. This role is ideal for a professional who excels at multitasking, team coordination, and maintaining smooth administrative processes. Responsibilities:<ul><li>Oversee day-to-day office operations and ensure the office runs efficiently.</li><li>Manage office supplies, vendor relationships, and facility-related needs.</li><li>Coordinate schedules, meetings, and general administrative workflows.</li><li>Support onboarding activities and assist with internal office procedures.</li><li>Supervise front office functions and provide administrative support as needed.</li><li>Maintain records, prepare reports, and assist with budgeting or expense tracking.</li><li>Serve as a point of contact for internal staff and external visitors or partners.</li><li>Identify and implement process improvements to enhance office productivity.</li></ul>
2026-04-29T00:00:00Z

Office Manager

Oceanside, CA
onsite
Temporary / Contract
33 - 37 USD / Hourly
We’re hiring an Office Manager to support operations within a construction and field services environment. This role is the central hub between the office, field teams, and leadership—ensuring projects, paperwork, and communication stay on track. The ideal candidate understands the pace of construction operations, is highly organized, and can manage administrative workflows while supporting project coordination. RESPONSIBILITIES<ul><li>Oversee daily office operations and administrative processes</li><li>Coordinate communication between field teams, project managers, and leadership</li><li>Manage documentation related to projects, contracts, and compliance</li><li>Support accounts payable/receivable and invoice tracking</li><li>Maintain scheduling for crews, meetings, and project timelines</li><li>Assist with permits, licenses, and compliance documentation</li><li>Manage vendors, office supplies, and service providers</li><li>Track project documentation and ensure accuracy and organization</li></ul>
2026-04-28T00:00:00Z

Office Manager

San Marcos, CA
onsite
Temporary / Contract
40 - 43 USD / Hourly
In a healthcare setting, organization isn’t optional—it’s critical. We’re seeking an experienced Office Manager to oversee daily operations for a busy medical clinic. This role ensures that both administrative and front office functions run efficiently while supporting providers, staff, and patients. The ideal candidate brings strong leadership, operational oversight, and a solid understanding of healthcare workflows, including scheduling, billing coordination, and compliance. RESPONSIBILITIES<ul><li>Oversee day-to-day clinic operations, including front office and administrative staff</li><li>Manage scheduling workflows to ensure efficient patient flow</li><li>Supervise and train administrative team members</li><li>Monitor office performance metrics and identify areas for improvement</li><li>Coordinate with billing teams on insurance verification and claims processes</li><li>Ensure compliance with HIPAA and healthcare regulations</li><li>Manage office supplies, vendors, and facility needs</li><li>Handle patient concerns and escalate issues when necessary</li><li>Support hiring, onboarding, and staff performance management</li></ul>
2026-04-28T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
Our client is seeking an organized and proactive Office Manager to oversee daily office operations and support a productive, professional workplace environment. Key Responsibilities:<ul><li>Manage day-to-day office operations and administrative functions</li><li>Oversee office supplies, vendor relationships, and facility coordination</li><li>Support scheduling, meetings, and internal communications</li><li>Assist with budgeting, reporting, and basic recordkeeping</li><li>Supervise administrative support processes and help improve workflow efficiency</li><li>Coordinate onboarding logistics and general office support activities</li></ul>
2026-04-29T00:00:00Z

Office Manager

Laguna Beach, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an organized and detail-oriented Office Manager to join our team in Laguna Beach, California. This is a Contract to permanent position that offers the opportunity to manage essential administrative and operational functions in a dynamic environment. The ideal candidate will excel in both administrative tasks and digital systems management, contributing to the smooth functioning of our office. Responsibilities: • Design and produce weekly bulletins using Adobe InDesign. • Maintain and update parish records, including documentation for baptisms, weddings, and funerals. • Coordinate logistics for special events, ensuring effective communication with relevant stakeholders. • Provide support for leadership meetings, including preparing agendas and managing follow-ups. • Oversee payroll processing and ensure accurate financial workflows. • Manage the online giving system and maintain structured digital filing systems. • Administer and oversee Google Workspace, calendars, and operational reporting. • Update and maintain the website's architecture and content calendar. • Facilitate digital outreach efforts to engage the parish community. • Order and manage office supplies to ensure smooth day-to-day operations.
2026-04-29T00:00:00Z

Office Assistant

Carlsbad, CA
onsite
Temporary / Contract
17 - 21 USD / Hourly
We are looking for a reliable and detail-oriented Office Assistant to support daily administrative operations. This role is ideal for someone who enjoys staying organized, helping where needed, and contributing to a smooth and efficient office environment.You’ll assist multiple team members and play a key role in keeping day-to-day tasks on track. RESPONSIBILITIES<ul><li>Provide general administrative support across departments</li><li>Answer phones, route calls, and respond to inquiries</li><li>Assist with scheduling, calendar coordination, and meeting preparation</li><li>Perform data entry and maintain accurate records</li><li>Organize and maintain filing systems (digital and physical)</li><li>Handle mail, deliveries, and office supply management</li><li>Assist with basic reporting and document preparation</li><li>Support special projects and team needs as assigned</li></ul>
2026-04-28T00:00:00Z

Office Manager (Bilingual Mandarin)

San Diego, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
We are seeking a highly organized and proactive Bilingual Mandarin Office Manager to oversee daily office operations and support a productive workplace environment. The ideal candidate must be fluent in Mandarin and English and have strong administrative, communication, and multitasking skills. Key Responsibilities:<ul><li>Manage day-to-day office operations and administrative functions</li><li>Serve as a point of contact for internal staff, vendors, and visitors</li><li>Coordinate office supplies, equipment, and facility needs</li><li>Schedule meetings, maintain calendars, and support leadership as needed</li><li>Assist with onboarding, document management, and internal communications</li><li>Prepare reports, track expenses, and help support basic budgeting activities</li><li>Translate verbal and written communications in Mandarin and English when needed</li><li>Ensure office policies and procedures are followed efficiently</li></ul>
2026-04-28T00:00:00Z

Bookkeeper

Escondido, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for an experienced and detail-oriented Bookkeeper to join our team in Escondido, California. This role is ideal for someone who excels in managing financial records, enjoys working in a dynamic environment, and is committed to delivering precise and trustworthy financial information. The successful candidate will oversee various accounting functions, ensuring the integrity of financial processes while collaborating with a part-time assistant. Responsibilities: • Maintain accurate and up-to-date financial records using QuickBooks Online. • Manage accounts payable and receivable, including verifying receipts, coding transactions, and processing payments. • Perform monthly account reconciliations to ensure financial accuracy. • Prepare and maintain balance sheets, depreciation schedules, and asset tracking. • Ensure tax readiness by organizing and preparing financial data for compliance purposes. • Conduct light collections activities, including friendly reminders and payment follow-ups. • Oversee financial tracking related to service-based job workflows. • Safeguard sensitive financial and payroll information with confidentiality and professionalism. • Provide guidance and oversight to a part-time assistant handling routine bookkeeping tasks.
2026-04-10T00:00:00Z

Bookkeeper

San Clemente, CA
onsite
Temporary / Contract
30.4 - 32 USD / Hourly
We are looking for a Bookkeeper to support day-to-day financial operations for an organization based in California. This is a long-term contract opportunity scheduled for approximately 20 hours per week, ideal for someone who can maintain accurate records and keep accounting processes running smoothly. The person in this role will manage core bookkeeping activities, work confidently in QuickBooks, and help ensure timely and accurate financial reporting. Responsibilities: • Record and maintain financial transactions with a high level of accuracy across routine bookkeeping activities. • Process vendor invoices, prepare payments, and track outgoing obligations to support efficient accounts payable operations. • Issue customer invoices, monitor incoming payments, and follow up on outstanding balances as part of accounts receivable management. • Reconcile bank and financial account activity regularly to identify discrepancies and keep records current. • Update and organize accounting data in QuickBooks to support reliable reporting and audit readiness. • Review entries and supporting documentation to help ensure completeness, accuracy, and proper classification of transactions. • Assist with ongoing accounting process needs and related financial record maintenance as business requirements evolve.
2026-04-28T00:00:00Z

Administrative Assistant

San Marcos, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Every team has that one person who keeps everything on track—the one who knows where things are, what needs to happen next, and how to make the day run smoother for everyone else. That’s exactly who we’re looking for. We’re seeking a proactive and highly organized Administrative Assistant to support daily operations and help bring structure to a fast-paced environment. This role is perfect for someone who enjoys variety in their day, can anticipate needs before they arise, and takes pride in being the go-to person for keeping things running efficiently.You’ll work closely with leadership and cross-functional teams, playing a key role in communication, coordination, and overall office productivity. What You'll Do<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Handle email correspondence and act as a point of contact for internal and external communication</li><li>Prepare reports, presentations, and documents as needed</li><li>Maintain organized filing systems (digital and physical)</li><li>Assist with office coordination, supplies, and vendor communication</li><li>Support project tracking and follow-ups to ensure deadlines are met</li><li>Coordinate meetings, including logistics and preparation of materials</li><li>Assist with data entry, recordkeeping, and administrative reporting</li><li>Provide general support to leadership and team members as needed</li></ul>
2026-04-20T00:00:00Z

Administrative Assistant

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are currently seeking a dependable and organized Administrative Assistant to support daily operations within a fast-paced office environment. This role serves as a key support function for multiple departments, ensuring that communication, scheduling, and administrative processes run efficiently. The Administrative Assistant will interact with internal team members and external contacts, helping maintain structure and organization across day-to-day business activities. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities. This position is well-suited for someone who enjoys keeping things organized, staying ahead of deadlines, and providing reliable support to a growing team. RESPONSIBILITIES<ul><li>Coordinate calendars, meetings, and appointments for team members</li><li>Manage incoming calls, emails, and general inquiries, directing them appropriately</li><li>Prepare reports, documents, and correspondence as needed</li><li>Maintain organized filing systems, both digital and physical</li><li>Assist with data entry, tracking, and recordkeeping</li><li>Support office operations including supply management and vendor coordination</li><li>Help with scheduling logistics and meeting preparation</li><li>Perform general administrative duties and assist with special projects</li></ul>
2026-04-22T00:00:00Z

Administrative Assistant

La Jolla, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
About the Role: Robert Half is seeking a detail-oriented and proactive Administrative Assistant to support our client, a well-established financial services firm. This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys being the go-to person for office coordination and executive support.Key Responsibilities:<ul><li>Provide administrative support to leadership and internal teams</li><li>Manage calendars, schedule meetings, and coordinate conference calls</li><li>Prepare reports, presentations, and correspondence with a high level of accuracy</li><li>Handle incoming calls, emails, and client inquiries with professionalism</li><li>Maintain and organize files, records, and documentation</li><li>Assist with meeting logistics, including agendas and follow-ups</li><li>Support special projects and ad hoc administrative tasks as needed</li></ul>
2026-04-24T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
About the Role: A growing biotechnology company is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and cross-functional teams. This role is ideal for someone who thrives in a fast-paced, innovative environment and enjoys providing essential support to teams working at the forefront of science and healthcare.Key Responsibilities:<ul><li>Provide administrative support to multiple departments, including research, clinical, and operations teams</li><li>Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders</li><li>Assist with travel arrangements, expense reports, and reimbursement tracking</li><li>Prepare and format documents, presentations, and reports</li><li>Maintain organized records, files, and databases with a high level of accuracy</li><li>Support onboarding of new employees, including coordination of schedules and materials</li><li>Order office and lab supplies, and liaise with vendors as needed</li><li>Assist with planning company meetings, team events, and training sessions</li><li>Serve as a point of contact for general office inquiries and ensure a professional, welcoming environment</li><li>Support ad hoc projects and administrative initiatives as needed</li></ul>
2026-04-24T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Behind every successful agricultural operation is a strong administrative backbone. We’re looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a growing agriculture company in Fallbrook. This role is perfect for someone who enjoys staying organized, keeping things on track, and supporting a hardworking, hands-on team. You’ll be involved in a mix of office coordination, reporting, and operational support, with exposure to the business side of agriculture. What You'll Do<ul><li>Provide day-to-day administrative support to operations and leadership teams</li><li>Manage schedules, calendars, and internal communications</li><li>Maintain records related to inventory, shipments, and production logs</li><li>Assist with invoicing, purchase orders, and basic accounting coordination</li><li>Coordinate vendor communications and service scheduling</li><li>Organize and maintain digital and physical filing systems</li><li>Support compliance documentation and reporting requirements</li><li>Assist with data entry and tracking across spreadsheets and internal systems</li><li>Help coordinate team meetings and prepare reports or presentations</li></ul>
2026-04-17T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22.5 - 25 USD / Hourly
Our client in the biotech industry is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and team coordination in a fast-paced, innovation-driven environment. Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members and leadership.</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and meeting materials.</li><li>Answer phones, respond to emails, and serve as a professional point of contact for internal and external stakeholders.</li><li>Maintain filing systems, records, and office documentation with a high level of accuracy.</li><li>Assist with travel arrangements, expense reporting, and invoice processing.</li><li>Support departmental projects, meeting logistics, and cross-functional communication.</li><li>Monitor office supplies and coordinate orders as needed.</li><li>Perform additional administrative tasks to support business operations.</li></ul>
2026-04-29T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client is seeking a detail-oriented and organized Administrative Assistant to support day-to-day office operations and help ensure the team runs efficiently. Key Responsibilities:<ul><li>Provide administrative and clerical support to staff and management</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, and presentations</li><li>Maintain filing systems, records, and office supplies</li><li>Answer phones, greet visitors, and respond to general inquiries</li><li>Assist with data entry and other office support tasks</li></ul>
2026-04-29T00:00:00Z

Executive Receptionist

Solana Beach, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
Some front desks are transactional. Others are an extension of the brand. This is the latter. A well-established company with a polished corporate headquarters in San Diego is hiring an Executive Receptionist — a role designed for someone who understands presence, discretion, and professionalism at a higher level. This position sits at the front of a highly visible office environment, interacting with executives, clients, and partners daily. It requires more than just administrative ability — it requires awareness, poise, and the ability to anticipate needs before they’re spoken. If you’re someone who naturally notices the details — how a space feels, how a guest is received, how timing and communication impact perception — this is where those instincts matter. What You’ll Be Doing<ul><li>Serve as the first point of contact for executives and visitors</li><li>Manage a high-traffic, professional front desk environment</li><li>Coordinate meetings, conference rooms, and schedules</li><li>Handle confidential communication and information</li><li>Maintain a polished and organized reception area</li><li>Support executive-level administrative needs</li><li>Manage incoming calls and correspondence</li><li>Coordinate with internal teams and leadership</li></ul>
2026-04-13T00:00:00Z

Accounting Manager

Encinitas, CA
onsite
Temporary / Contract
50 - 55 USD / Hourly
We're looking for an experienced Accounting Manager to lead our accounting operations and drive continuous improvement across financial reporting, internal controls, and team development. Reporting directly to the Controller, you'll oversee the day-to-day activities of the accounting team while serving as a key contributor to strategic finance initiatives, system implementations, and cross-functional projects.This is a highly visible leadership role with significant ownership and autonomy. You'll be responsible for the accuracy and timeliness of financial reporting, the effectiveness of our control environment, and the professional growth of your direct reports. The ideal candidate combines technical accounting expertise with strong leadership skills, operational mindset, and a genuine passion for building efficient, scalable processes. What You'll DoFinancial Reporting and Close Management<ul><li>Own the monthly, quarterly, and annual close processes, establishing and maintaining close calendars, checklists, and accountability frameworks to ensure timely and accurate completion</li><li>Review and approve journal entries, account reconciliations, and supporting schedules prepared by team members, ensuring compliance with GAAP and company policies</li><li>Prepare and analyze consolidated financial statements, including income statements, balance sheets, cash flow statements, and supporting footnotes</li><li>Develop and present monthly financial reporting packages to leadership, including variance analyses, key metrics, and narrative explanations of significant items</li><li>Coordinate with external auditors during interim and year-end audits, managing PBC requests, facilitating walkthroughs, and resolving audit inquiries efficiently</li><li>Ensure accurate and timely completion of technical accounting analyses for complex transactions, including lease accounting under ASC 842, revenue recognition under ASC 606, and business combinations under ASC 805</li></ul>Team Leadership and Development<ul><li>Manage, mentor, and develop a team of three to five accountants, including performance management, goal setting, training, and career development planning</li><li>Conduct regular one-on-ones and team meetings to ensure alignment on priorities, address challenges, and foster open communication</li><li>Recruit, onboard, and train new team members as the organization grows, ensuring effective knowledge transfer and cultural integration</li><li>Create a positive, collaborative team environment that encourages professional growth, knowledge sharing, and continuous improvement</li><li>Delegate work effectively based on team members' strengths, development goals, and workload capacity, balancing challenge with support</li></ul>
2026-04-16T00:00:00Z

Accounting Manager

San Marcos, CA
onsite
Permanent / Full Time
110000 - 130000 USD / Yearly
We are looking for an experienced Accounting Manager to join our team in San Marcos, California. This role offers an exciting opportunity to oversee critical accounting functions and contribute to the financial health of our organization. The ideal candidate will thrive in a dynamic environment, bringing expertise in manufacturing accounting and a passion for process improvement. Responsibilities: • Lead and oversee accounting tasks related to the separation of financials, processes, and reporting for a recently acquired business. • Collaborate with internal teams and external stakeholders to provide accurate financial reporting, analysis, and strategic insights. • Manage essential accounting operations, including month-end close, journal entries, account reconciliations, and financial statement preparation. • Ensure precise inventory and cost accounting practices, particularly in manufacturing-related processes. • Develop and refine accounting procedures and internal controls to support business scaling under private equity ownership. • Assist with due diligence, integration efforts, and accounting for potential future acquisitions. • Serve as the primary contact for external auditors, tax advisors, and private equity partners. • Utilize existing systems to streamline operations while guiding optimization of future accounting systems. • Support cash management activities, working capital assessments, and preparation of management reports.
2026-03-31T00:00:00Z

Finance Manager

San Diego, CA
onsite
Permanent / Full Time
150000 - 167000 USD / Yearly
We are looking for an experienced Finance Manager to provide strategic financial leadership and operational guidance at a manufacturing site in San Diego, California. This role will serve as a critical partner to the Site General Manager and leadership team, driving financial performance, ensuring compliance, and supporting decision-making processes to enable business growth. The ideal candidate will bring expertise in cost accounting, forecasting, and operational analysis within a manufacturing environment. Responsibilities: • Act as the site’s financial leader and strategic partner to the General Manager and leadership team to achieve financial targets and support organizational growth. • Develop and execute financial plans and operational rhythms, such as weekly and monthly forecasting and performance tracking. • Provide financial insights and leadership for key business decisions, including pricing, capacity planning, investments, and productivity initiatives. • Oversee accounting operations, including cost accounting, accounts payable/receivable, inventory management, audit support, and risk management. • Ensure strong internal controls and compliance with financial regulations and corporate policies. • Lead the month-end close process, ensuring timely and accurate recording of transactions and balance sheet reconciliations. • Manage the site’s budgeting, forecasting, and performance reporting processes, delivering actionable insights and variance analyses. • Drive cash flow optimization and working capital improvements through inventory management, accounts receivable collection, and capital expenditure prioritization. • Support capital expenditure requests and track spend against approved budgets, ensuring proper accounting and reporting. • Provide operational and commercial analytics to link financial outcomes with operational drivers, such as labor utilization, throughput, and cost-to-serve metrics.
2026-04-14T00:00:00Z

Finance Manager

San Diego, CA
onsite
Permanent / Full Time
120000 - 150000 USD / Yearly
We are looking for a dedicated Finance Manager to join our team in San Diego, California. In this role, you will oversee financial systems and compliance while ensuring alignment with industry regulations and best practices. This position is pivotal in driving strategic financial initiatives, optimizing processes, and supporting organizational goals. Responsibilities: • Collaborate with IT and finance teams to maintain compliance with regulations and implement cybersecurity best practices. • Act as the primary finance liaison to ensure adherence to fiscal policies and financial accountability. • Conduct research to provide insights and recommendations for improving finance operations. • Produce detailed reports and perform ad-hoc analyses to support internal and external financial requests. • Evaluate revenue positions to identify risks and opportunities within development activities. • Enhance systems and protocols to achieve operational excellence in finance processes. • Partner with leadership to support annual revenue planning, including analyzing staffing and resource allocation. • Monitor monthly financial structures to ensure expense tracking, timely reporting, and accurate payment processing. • Oversee forecasting and planning systems to support informed financial decision-making. • Manage and analyze data systems that streamline tracking, reporting, and progress toward financial objectives.
2026-04-10T00:00:00Z

Executive Assistant

Vista, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
We are looking for a highly skilled Executive Assistant to provide direct support to senior leadership. This role acts as a strategic partner, helping manage priorities, streamline communication, and ensure executives can focus on high-level initiatives. The Executive Assistant will handle sensitive information, coordinate complex schedules, and serve as a key point of contact across the organization. The ideal candidate is polished, resourceful, and thrives in a dynamic environment. This individual anticipates needs, solves problems proactively, and maintains a high level of professionalism at all times. RESPONSIBILITIES<ul><li>Manage complex calendars, including scheduling meetings, travel, and appointments</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Prepare presentations, reports, and executive-level correspondence</li><li>Coordinate meetings, including agendas, materials, and follow-ups</li><li>Handle confidential information with discretion and professionalism</li><li>Assist with project coordination and tracking deadlines</li><li>Screen and prioritize incoming communications</li><li>Support planning of events, meetings, and offsite functions</li><li>Perform additional administrative and operational duties as needed</li></ul>
2026-04-22T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
35 - 45 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in San Diego, California. This Contract to permanent position offers an opportunity to play a key role in managing schedules, coordinating travel, and ensuring seamless executive operations. If you thrive in a fast-paced environment and excel at multitasking, we encourage you to apply. Responsibilities: • Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled. • Coordinate comprehensive travel arrangements, including booking flights, accommodations, and transportation. • Organize and prepare materials for executive meetings, ensuring all necessary documents and agendas are ready. • Act as a point of contact to prioritize and handle communication on behalf of executives. • Monitor and adjust schedules to accommodate last-minute changes and urgent requests. • Ensure travel itineraries are aligned with business needs and efficiently executed. • Assist in planning and organizing events or functions as required. • Maintain confidentiality and handle sensitive information with discretion. • Track and coordinate follow-ups on key tasks and deliverables to ensure deadlines are met.
2026-04-24T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
50 - 55 USD / Hourly
About the Role: A fast-growing biotechnology company is seeking a highly organized and strategic Executive Assistant to support senior leadership. This role goes beyond traditional administrative support—you’ll act as a trusted partner, helping drive efficiency, manage priorities, and support key initiatives in a dynamic, science-driven environment. The ideal candidate is proactive, detail-oriented, and comfortable operating in a fast-paced, highly confidential setting.Key Responsibilities:<ul><li>Provide high-level administrative support to C-level executives, including complex calendar management, meeting coordination, and prioritization of competing demands</li><li>Serve as a gatekeeper and strategic partner, managing communications and ensuring alignment across internal and external stakeholders</li><li>Coordinate domestic and international travel, including detailed itineraries and expense reporting</li><li>Prepare and edit presentations, reports, and executive communications, including materials for board meetings and investor updates</li><li>Support planning and execution of leadership meetings, scientific reviews, and company-wide events</li><li>Track key projects, deadlines, and action items, ensuring timely follow-up and execution</li><li>Liaise with cross-functional teams, including research, clinical, regulatory, and operations</li><li>Handle highly confidential information with discretion and professionalism</li><li>Assist with onboarding senior hires and supporting leadership team initiatives</li><li>Improve administrative processes and implement efficiencies to support organizational growth</li></ul>
2026-04-24T00:00:00Z