Job Description: Coffey Engineering is seeking a detail-oriented and experienced Accounting Manager/Bookkeeper to join our team. The ideal candidate will have a four-year degree in accounting, as well as a strong background in accounting and finance, be fluent in QuickBooks, and have familiarity with payroll processing. This role will be responsible for a wide range of accounting and administrative duties, with significant emphasis on billing (professional services invoices following contract guidelines and client requirements). <br>Responsibilities:<br>• Billing: Create approximately 150 – 160 customized invoices per month. Experience in high volume billing for professional services utilizing contracts, timesheets, QuickBooks functions would be huge plus. <br>• Payroll: Review timesheets and process payroll for employees, payroll taxes, Simple IRA contributions, and handle quarterly and year-end payroll reporting. <br>• Accounts Payable (AP) and Accounts Receivable (AR): Pay bills, review AR aging and handle collections calls and emails. <br>• Financials & Reconciliations: Prepare financial statements and perform monthly bank & credit card reconciliations and maintain accurate financial records.<br>• Year-End Tax Package: Compile and prepare year-end tax packages for submission to CPA. Responsible for all tax payments as directed by CPA. <br>• HR & Benefits: Administer employee benefits including company medical insurance plans and SIMPLE IRA plans.<br>• Insurance: Oversee insurance policies including Errors & Omissions (E& O), Auto, Workers' Compensation, General Liability, and Property insurance. Prepare annual renewal applications and handle payments. <br>• Office Management: Ensure the smooth operation of office supplies and administrative functions.<br><br>Qualifications:<br>• Bachelor's degree in Accounting<br>• Proven experience working with QuickBooks<br>• Familiarity with payroll processing <br>• Experience in high volume billing for professional services and possibly engineering <br>• Experience with timesheets and resulting customized invoicing<br>• Excellent organizational and time management skills<br>• Strong attention to detail and accuracy<br>• Ability to handle multiple tasks and meet deadlines<br>• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Access)<br>Benefits:<br>• Competitive salary<br>• Medical insurance - company paid for employee<br>• Company-Sponsored Simple IRA retirement plan with up to 3% matching<br>• Professional development opportunities<br>• 8 paid holidays throughout the year<br>• 2 weeks of time-accrued paid vacation per year for the first 5 years of employment (with additional accrual after 5 years)<br>• 5 days of time-accrued sick time per year (non-vesting)<br>• Mileage reimbursement for non-commuting miles
<p><strong>About the Company</strong></p><p> Robert Half is partnering with a reputable commercial real estate firm seeking a detail-oriented and organized <strong>Property Administrator</strong> to support property management operations across a dynamic portfolio of commercial assets. This role is ideal for an administrative professional who thrives in a fast-paced, team-driven environment.</p><p><br></p><p>Position Overview</p><p>The Property Administrator will provide comprehensive administrative support to the Property Management team, ensuring smooth daily operations, accurate documentation, and exceptional tenant service. This position plays a critical role in maintaining compliance, supporting financial processes, and coordinating property-related activities.</p><p>Key Responsibilities</p><ul><li>Provide day-to-day administrative support to Property Managers</li><li>Serve as a primary liaison for tenants, vendors, and internal departments</li><li>Maintain tenant files, lease documentation, and property records</li><li>Track critical lease dates, insurance certificates, and compliance documentation</li><li>Assist with invoice processing, accounts payable/receivable, and expense tracking</li><li>Prepare monthly reports, variance reports, and owner statements</li><li>Coordinate vendor contracts and service agreements</li><li>Manage work order systems and ensure timely resolution of maintenance requests</li><li>Support budgeting and reconciliation processes</li><li>Assist with special projects and property inspections as needed</li></ul>
We are looking for a Real Estate Acquisitions Manager to join our team in San Diego, California. This role offers the opportunity to engage in the acquisition, underwriting, and asset management of manufactured housing communities and RV parks nationwide. You will collaborate closely with senior leadership to evaluate investment opportunities, oversee post-acquisition asset performance, and contribute to portfolio growth.<br><br>Responsibilities:<br>• Identify and evaluate acquisition opportunities within the manufactured housing and RV park sectors.<br>• Develop detailed financial models to assess cash flow, capital expenditures, refinancing scenarios, and exit strategies.<br>• Create investment presentations and memoranda to support internal decision-making processes.<br>• Conduct comprehensive due diligence, including financial analysis, market studies, infrastructure reviews, and competitive assessments.<br>• Facilitate transactions by assisting with letters of intent, purchase agreements, and closing procedures.<br>• Build and maintain relationships with brokers, lenders, and other industry professionals.<br>• Monitor asset performance against business plans, tracking key metrics such as occupancy rates, revenue growth, and expense management.<br>• Support the preparation of annual budgets, forecasts, and variance analyses to ensure organizational goals are met.<br>• Oversee capital improvement projects, including tracking progress and ensuring timely completion.<br>• Collaborate with property management teams, regional managers, and external vendors to optimize operations.
We are looking for a skilled Property Administrator to join our team in San Diego, California. This role involves ensuring a seamless client experience, maintaining property operations, and supporting financial processes. As this is a Contract to permanent position, it presents an excellent opportunity for growth and long-term career development.<br><br>Responsibilities:<br>• Deliver exceptional service to clients by promptly addressing inquiries and requests within established service agreements.<br>• Assist in planning and executing client experience programs in alignment with annual property budgets.<br>• Accurately code and process invoices to avoid late fees, service interruptions, or reputational risks.<br>• Handle accounts receivable tasks such as rent statements, late fees, and lease-related billing, ensuring compliance with lease terms.<br>• Collaborate with the Property Manager to review collections regularly and ensure timely payments.<br>• Support financial operations by contributing to budget preparations, monthly financial reports, and variance analysis.<br>• Manage vendor and client insurance certificates to ensure compliance and proper documentation.<br>• Coordinate and lead client appreciation events as outlined in the property budget.<br>• Conduct property inspections regularly, document findings using appropriate tools, and assist in maintaining service and maintenance programs.<br>• Work closely with facilities and engineering teams to uphold high standards in property operations.
We are looking for an experienced Accountant to join our team in Oceanside, California. This Contract to permanent position offers an opportunity to manage essential financial operations while contributing to the overall efficiency and accuracy of the organization's accounting practices. The ideal candidate will excel in handling accounts payable and receivable, payroll processing, and financial reporting while ensuring compliance with budgets and regulatory standards.<br><br>Responsibilities:<br>• Record and classify all received bills in the accounting system, ensuring accurate payment processing.<br>• Collaborate with the Executive Director to manage operating expense payments within budgetary guidelines.<br>• Coordinate bill scanning, check preparation, and mail distribution with the Manager of Administration and HR.<br>• Reconcile multiple accounts monthly, complete month-end closing, and verify proper transaction classifications.<br>• Prepare and issue invoices to vendors and contracts, ensuring approval and accuracy from relevant stakeholders.<br>• Process employee timesheets and payroll accurately, ensuring proper classification according to grant requirements.<br>• Work with the payroll system to finalize payroll processing and resolve discrepancies as needed.<br>• Generate financial reports, including reconciliations, profit and loss statements, and check registers, for Executive Director review.<br>• Present financial updates to the Board of Directors and address any inquiries or concerns.<br>• Support annual and tri-annual audits conducted by internal and external parties.
<p>We are seeking a detail-oriented Bookkeeper to join a small but growing construction client in Vista. In this role, you will be responsible for managing the day-to-day financial operations, with a heavy focus on job costing to ensure project profitability. You will work closely with the owner and project managers to keep the company's finances organized and accurate.</p><p>Key Responsibilities:</p><ul><li>Process full-cycle accounts payable, ensuring all vendor invoices and subcontractor payments are coded correctly to specific job costs.</li><li>Manage accounts receivable, including generating customer invoices (progress billing, AIA billing, and time & material), applying payments, and following up on collections .</li><li>Perform job costing for all financial transactions, tracking expenses, labor, and materials against project budgets .</li><li>Reconcile bank statements, credit cards, and vendor statements monthly to ensure accuracy .</li><li>Process weekly or bi-weekly payroll, including certified payroll reporting if required for public works projects .</li><li>Prepare and submit sales and use tax returns, as well as quarterly tax reports .</li><li>Generate financial reports for management, including profit/loss statements by job, balance sheets, and job cost summaries .</li><li>Maintain organized digital and physical records of contracts, lien waivers, change orders, and compliance documentation .</li><li>Assist with month-end and year-end close processes, supporting any audit or CPA requests .</li><li>Communicate with project managers to review budgets and report on actual costs versus projected costs .</li></ul><p><br></p>
The company has had an accounting manager active in the business virtually since its inception. The accounting processes and procedures are well established although there is always room for improvement. The systems employed by the company are adequate but there will be a need to upgrade the systems and automate the collection of data from the field consultants in the future. The principal responsibilities encompass the accounting and reporting functions, and the position has dual reporting responsibilities to a part time chief financial officer and a permanent vice president. The position is also responsible for the bi-weekly payroll which is processed through ADP. The accounting system in use by the company is Sage 100. Duties and responsibilities will include billing and accounts receivable, accounts payable and cash disbursements, maintenance of the general ledger and monthly closings. Specific duties and responsibilities at the onset of the employment tenure include, but are not limited to, the following:<br>• Perform the monthly closing and prepare financial statements.<br>• Make journal entries as appropriate to maintain the accuracy of the general ledger including accruals and prepaids.<br>• Prepare a monthly closing schedule and post monthly closing journal entries.<br>• Prepare bi-weekly payroll for submission to ADP and prepare and post journal entries.<br>• Prepare a variety of account analyses related to hours and costs of consultants and other financial issues.<br>• Oversee the preparation and recording billings to the company’s clients.<br>• Maintain the accounts receivable sub ledger and post cash receipts.<br>• Oversee the collection activities in concert with other office personnel as required.<br>• Process vendor payments and related cash disbursements.<br>• Read and interpret client contracts.<br>• Communicate with client personnel as appropriate.<br>• Complete various tax filings as directed.<br>• Other duties as directed from time to time.
<p>A growing construction and development firm in Oceanside is seeking a proactive and energetic <strong>Administrative Assistant</strong> to support project managers and office leadership. This role is ideal for someone who thrives in a fast-paced environment where organization and communication drive success. You’ll play a key role in keeping projects moving forward, ensuring documentation is accurate, and supporting both field and office operations.</p><p><br></p><p><strong>Core Responsibilities</strong></p><ul><li>Coordinate project documentation and maintain organized job files</li><li>Assist with scheduling meetings, site visits, and subcontractor coordination</li><li>Prepare proposals, contracts, and change order documentation</li><li>Track project timelines and assist with status reporting</li><li>Communicate with vendors, subcontractors, and internal teams</li><li>Maintain office supplies and coordinate administrative logistics</li><li>Support accounting with invoice tracking and document collection</li></ul>
<p>Position Overview</p><p>Our client, a reputable and growing property management company, is seeking a detail-oriented and proactive Facilities Coordinator to support day-to-day building operations across a portfolio of residential and/or commercial properties. This role is responsible for coordinating maintenance activities, vendor relationships, and ensuring properties are maintained to the highest operational and safety standards.</p><p>The ideal candidate is highly organized, service-oriented, and experienced in facilities support within property management or real estate environments.</p><p><br></p><p>Key Responsibilities</p><ul><li>Coordinate daily maintenance requests and ensure timely resolution of work orders</li><li>Serve as the primary point of contact for tenants regarding facilities-related inquiries</li><li>Schedule and oversee third-party vendors, contractors, and service providers</li><li>Track preventative maintenance schedules to ensure compliance and minimize downtime</li><li>Assist in managing service contracts, vendor agreements, and insurance certificates</li><li>Conduct routine property inspections to identify maintenance or safety concerns</li><li>Support budget tracking by monitoring invoices, expenses, and purchase orders</li><li>Maintain accurate facilities documentation, including compliance and safety records</li><li>Ensure properties adhere to local building codes, health and safety regulations</li><li>Partner with property managers to support capital improvement and renovation projects</li></ul>
<p>Attorneys interested in complex business and commercial litigation have an opportunity to join a boutique law practice in Orange County specializing in the practice area. Cases can range from contract disputes, fraud, soft IP, trade secrets, high-value pension matters, and some large bankruptcies.</p><p><br></p><p>This firm works with Fortune 100 companies and high net worth individuals on large, complex litigation matters. The firm is seeking an attorney to join its collegial, tight-knit group. This is a 100% onsite position.</p><p><br></p><p>This is an opportunity for an attorney with a background in complex business litigation to work in a firm handling novel issues, including cases that go to appeal. This attorney will not be siloed into any one type of case and will have opportunities to work with clients and develop business. The firm funds business development and networking opportunities.</p><p><br></p><p><strong><u>Responsibilities of the Role</u></strong></p><ul><li>This attorney will handle daily litigation tasks such as:</li><li>Discovery.</li><li>Law and motion.</li><li>Depositions.</li><li>Court appearances.</li><li>Document review.</li><li>This attorney must be a strong writer and comfortable working without templates.</li><li>Experience in federal court is preferred.</li><li>Hours: 1800</li></ul><p><strong><u>Compensation:</u></strong></p><ul><li>Salary range: 2-4 year attorneys up to $160,000 - flexibility for more experience!</li><li>Bonus: discretionary and based on hours billed, paid annually.</li><li>10% fee split for business development - this is substantial for some attorneys at the firm.</li><li>Benefits are 100% covered.</li><li>Unlimited days off. Most people take several weeks off between one to three times a year.</li><li>401k with match</li></ul><p><br></p>
We are looking for an experienced Direct Buyer Specialist to join our team in Chula Vista, California. In this long-term contract role, you will play a key part in managing procurement operations, ensuring supplier compliance, and supporting production needs. This position requires strong analytical skills and the ability to navigate complex purchasing processes.<br><br>Responsibilities:<br>• Coordinate procurement activities to meet production schedules and operational needs.<br>• Analyze supplier performance to ensure compliance and maintain quality standards.<br>• Develop and execute purchase orders while adhering to company policies and financial practices.<br>• Conduct detailed pricing and cost analysis to support budget objectives.<br>• Collaborate with engineering and operations teams to align procurement goals with production requirements.<br>• Monitor and report on commodity trends to optimize purchasing strategies.<br>• Utilize ERP systems to streamline procurement processes and data management.<br>• Negotiate contracts with suppliers to secure favorable terms and delivery schedules.<br>• Prepare and present metric reports to evaluate procurement efficiency.<br>• Ensure timely delivery of materials and maintain strong supplier relationships.
<p>We are looking for a dedicated HR Recruiter to join our team in San Diego, California. This Contract to permanent position offers a great opportunity for an experienced and detail-oriented individual to contribute to talent acquisition strategies and processes. The ideal candidate will bring expertise in sourcing, interviewing, and managing applicant tracking systems while ensuring a seamless hiring experience.</p><p><br></p><p>Responsibilities:</p><p>• Manage the entire recruitment process, including sourcing, screening, and onboarding candidates for roles across technology, engineering, administrative, finance, legal, etc.</p><p>• Develop strategies to attract top talent using various platforms and techniques.</p><p>• Conduct comprehensive interviews to assess candidates’ qualifications and align them with organizational needs.</p><p>• Collaborate with hiring managers to understand their staffing requirements and provide tailored solutions.</p><p>• Utilize applicant tracking systems to maintain accurate records and streamline the hiring workflow including Rippling ATS and LinkedIn recruiter.</p><p>• Build and maintain relationships with candidates to foster a positive recruitment experience.</p><p>• Analyze recruitment metrics and provide insights to improve hiring efficiency.</p><p>• Ensure compliance with all recruitment policies and employment regulations.</p><p>• Participate in employer branding initiatives to enhance the organization’s visibility in the job market.</p>
<p>We are looking for a skilled and detail-oriented Human Resources (HR) Assistant to join our team in El Cajon, California. This Contract-to-continuing position offers an excellent opportunity to support HR functions within the nonprofit industry. The ideal candidate will possess strong organizational skills and a passion for contributing to a dynamic and collaborative work environment.</p><p><br></p><p>Responsibilities:</p><p>• Support daily HR operations, including maintaining employee records and processing HR-related documentation.</p><p>• Manage and utilize HR systems such as ADP Workforce Now and ATS to track and organize workforce data.</p><p>• Conduct background checks and manage onboarding processes to ensure compliance with company policies.</p><p>• Assist in administering employee benefits programs and addressing related inquiries.</p><p>• Collaborate with hiring managers to facilitate talent sourcing and recruitment efforts.</p><p>• Perform data entry and maintain accuracy in HR management systems (HRMS).</p><p>• Provide assistance with payroll processing and employee time tracking using systems like About Time.</p><p>• Respond to employee questions and concerns, ensuring a high level of customer service.</p><p>• Contribute to the improvement of HR processes and workflows to enhance efficiency.</p><p>• Maintain confidentiality and handle sensitive information in accordance with company policies.</p>
<p>Our client, a respected nonprofit organization, is seeking an Account Specialist to join their team. This role is ideal for individuals passionate about mission-driven work and skilled in managing financial transactions and supporting accounting operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and accounts receivable transactions, ensuring accuracy and timeliness</li><li>Maintain and reconcile financial records, including ledgers and bank statements</li><li>Support preparation of budgets, grant tracking, and financial reports as needed</li><li>Assist with monthly and year-end closing procedures</li><li>Communicate regularly with internal teams and external partners regarding financial matters</li><li>Ensure compliance with nonprofit accounting standards and organizational policies</li></ul><p><br></p>
<p>Our client, a cutting-edge leader in the biotech sector, is seeking an experienced Account Specialist to support their financial operations. This is an exciting opportunity to work in a fast-paced and innovative environment where precision and initiative drive success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and process accounts receivable and accounts payable transactions</li><li>Reconcile invoices, statements, and account records</li><li>Monitor outstanding balances and follow up on payment discrepancies</li><li>Maintain up-to-date and accurate customer and vendor account information</li><li>Assist with month-end closing activities and financial reporting</li><li>Collaborate with cross-functional teams to resolve account-related issues</li><li>Support the finance department with special projects and process improvements</li><li>Ensure compliance with company policies and procedures</li></ul><p><br></p>
