10 results for Administrative Coordinator Construction in Escondido, CA

Administrative Coordinator

San Diego, CA
onsite
Temporary
23 - 25 USD / Hourly
Position Overview: Robert Half is seeking a polished and detail-oriented Administrative Coordinator on behalf of our client, an innovative and fast-growing biotech company. This individual will serve as the first point of contact for visitors, candidates, and vendors while supporting daily office operations in a professional, highly regulated environment.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and interview candidates in a professional and courteous manner</li><li>Manage incoming calls, emails, and inquiries, ensuring timely and accurate routing</li><li>Maintain front desk operations, including a clean, organized, and secure reception area</li><li>Coordinate visitor check-in procedures, including badges and compliance with security protocols</li><li>Schedule and manage conference rooms, meetings, and team calendars</li><li>Support interview coordination, including candidate check-ins and hospitality</li><li>Handle incoming/outgoing mail, deliveries, and shipments (including lab-related packages when applicable)</li><li>Order and maintain office supplies and coordinate with vendors</li><li>Assist with administrative tasks such as data entry, document preparation, and filing</li><li>Partner with HR and operations teams to support onboarding logistics and office initiatives</li><li>Ensure adherence to company policies, safety procedures, and confidentiality standards</li></ul>
2026-04-03T00:00:00Z

Administrative Coordinator – Operations

Carlsbad, CA
onsite
Temporary
27 - 32 USD / Hourly
Some roles keep things organized. Others quietly shape how an entire organization functions. A growing company in Carlsbad is seeking an Administrative Coordinator – Operations who can bring structure, clarity, and follow-through to daily business processes. This is not a purely task-based role — it is a position for someone who understands how moving pieces connect and takes ownership of keeping them aligned. In this role, you will work at the center of operations, supporting internal teams, coordinating workflows, and ensuring that projects, communication, and documentation stay on track. The right candidate will be someone who notices inefficiencies, asks thoughtful questions, and takes initiative to improve processes rather than simply maintain them.This opportunity is ideal for someone who enjoys problem-solving, process improvement, cross-functional coordination, and operational support within a fast-paced, evolving environment. Key Responsibilities<ul><li>Coordinate day-to-day operational workflows and internal processes</li><li>Support cross-functional teams with scheduling, tracking, and communication</li><li>Maintain and improve process documentation, SOPs, and internal systems</li><li>Assist with project coordination, timelines, and deliverables tracking</li><li>Prepare reports, dashboards, and operational summaries</li><li>Manage data entry, system updates, and administrative workflows</li><li>Identify process gaps and contribute to efficiency improvements</li><li>Support leadership with operational initiatives and special projects</li></ul>
2026-03-30T00:00:00Z

Accounting Coordinator

Cardiff-by-the-Sea, CA
onsite
Temporary
23 - 27 USD / Hourly
Manufacturing is one of the most detail-driven environments — where accuracy, timing, and coordination directly impact production and delivery. A growing manufacturing company in San Diego is hiring an Accounting Coordinator to support day-to-day financial operations tied to inventory, purchasing, and production. This role is ideal for someone who enjoys structured work but also wants exposure to how finance connects with real, physical operations. This position sits between accounting and operations, supporting everything from invoice processing to inventory tracking and vendor coordination. The right candidate will be organized, dependable, and comfortable working with both numbers and cross-functional teams. Key Responsibilities<ul><li>Support accounts payable and receivable processes</li><li>Assist with purchase orders, invoicing, and vendor payments</li><li>Maintain accurate inventory and cost tracking records</li><li>Help with reconciliations and month-end close support</li><li>Coordinate with operations and warehouse teams on order flow</li><li>Track expenses and assist with basic reporting</li><li>Organize financial documentation and filing systems</li><li>Support internal communication between accounting and production</li></ul>
2026-03-30T00:00:00Z

Logistics Coordinator

Oceanside, CA
onsite
Temporary
25 - 30 USD / Hourly
Food and beverage operations move quickly — where timing, freshness, and coordination are critical to success. A food manufacturing company in North County San Diego is hiring a Logistics Coordinator to support order flow, shipment scheduling, and vendor coordination. This role is ideal for someone who enjoys structured processes but can also adapt to changing daily demands. This position supports both production and distribution, helping ensure products move efficiently from facility to customer. The right candidate will be detail-oriented, proactive, and comfortable working in a time-sensitive environment. Key Responsibilities<ul><li>Schedule and coordinate outbound shipments and deliveries</li><li>Work with vendors, carriers, and internal teams on logistics planning</li><li>Track orders and ensure on-time delivery</li><li>Maintain shipping logs, documentation, and records</li><li>Assist with inventory coordination and product flow</li><li>Handle order adjustments and last-minute changes</li><li>Support communication between production and distribution teams</li><li>Monitor timelines and escalate delays when needed</li></ul>
2026-04-01T00:00:00Z

Logistics Coordinator

Vista, CA
onsite
Temporary
22 - 28 USD / Hourly
Distribution and supply chain environments rely on precision — where timing, coordination, and communication keep everything moving. A growing distribution company in San Diego is hiring a Logistics Coordinator to support daily shipping, scheduling, and inventory flow. This role is ideal for someone who enjoys fast-paced work and being at the center of operations. This position sits at the intersection of warehouse operations, transportation, and customer coordination. The right candidate will be organized, responsive, and comfortable managing multiple moving pieces throughout the day. Key Responsibilities<ul><li>Coordinate daily shipments, deliveries, and pickups</li><li>Communicate with carriers, vendors, and internal teams</li><li>Track shipments and resolve delays or issues</li><li>Maintain accurate shipping records and documentation</li><li>Assist with inventory tracking and order status updates</li><li>Support scheduling and logistics planning</li><li>Ensure timely and accurate order fulfillment</li><li>Provide updates to customers and internal stakeholders</li></ul>
2026-04-01T00:00:00Z

Administrative Assistant – Construction Company

Vista, CA
onsite
Temporary
23 - 28 USD / Hourly
A growing construction company in Vista is seeking an Administrative Assistant to support project coordination, documentation management, and daily office operations. This role is well-suited for candidates who thrive in a fast-paced, deadline-driven environment and are comfortable supporting both office and field teams. The Administrative Assistant will play a critical role in maintaining accurate project documentation, coordinating schedules, and ensuring that operational workflows are executed efficiently. This position requires strong organizational skills and the ability to manage multiple tasks while maintaining accuracy. Key Responsibilities<ul><li>Support project managers with documentation, scheduling, and coordination</li><li>Maintain project files, contracts, permits, and compliance records</li><li>Process invoices, purchase orders, and expense tracking</li><li>Coordinate communication between field teams, vendors, and internal staff</li><li>Track project timelines, deliverables, and administrative milestones</li><li>Assist with reporting, data entry, and documentation management</li><li>Manage incoming calls, emails, and office correspondence</li><li>Provide general administrative support across departments</li></ul>
2026-03-23T00:00:00Z

Project Coordinator

San Diego, CA
onsite
Temporary
28 - 32 USD / Hourly
Our team is seeking a highly organized and proactive Project Coordinator to support project management activities and ensure the successful execution of ongoing initiatives. The ideal candidate will enjoy working in a collaborative, fast-paced environment and bring strong communication and multi-tasking skills.Key Responsibilities:<ul><li>Coordinate tasks and schedules for multiple projects, assisting project managers with documentation, reporting, and updates.</li><li>Track project milestones and deliverables, ensuring timelines and deadlines are met.</li><li>Maintain detailed project records, manage documentation, and prepare meeting agendas and minutes.</li><li>Serve as the liaison between project teams, clients, and vendors, ensuring consistent flow of information.</li><li>Identify and address issues or obstacles, escalating when necessary to keep projects on course.</li><li>Support budgeting, invoicing, and procurement processes as needed.</li><li>Assist with the planning and logistics for onsite and offsite project meetings.</li><li>Contribute to reviews and process improvements to drive project efficiency.</li></ul>
2026-04-03T00:00:00Z

Recruiting Coordinator

San Diego, CA
onsite
Temporary
23 - 25 USD / Hourly
Job OverviewWe are seeking a detail-oriented and highly organized Recruiting Coordinator to join our client’s team in the hospitality industry. This role is ideal for someone who thrives in a fast-paced, guest-focused environment and is passionate about delivering a seamless candidate experience.The Recruiting Coordinator will play a key role in supporting full-cycle recruiting efforts by partnering closely with hiring managers, coordinating interviews, conducting initial candidate outreach, and ensuring a high level of professionalism throughout the hiring process. Key Responsibilities<ul><li>Coordinate and schedule interviews across multiple departments, ensuring a smooth and timely process for candidates and hiring managers</li><li>Conduct initial phone screens to assess candidate qualifications, interest, and alignment with company culture</li><li>Partner with hiring managers to support recruiting strategies and hiring needs across hospitality functions (front desk, operations, food & beverage, etc.)</li><li>Maintain clear and consistent communication with candidates, providing updates and ensuring a positive candidate experience</li><li>Manage job postings across various platforms and assist with sourcing efforts as needed</li><li>Track candidate activity and maintain accurate records in the applicant tracking system (ATS)</li><li>Assist with onboarding coordination, including offer letters, background checks, and new hire documentation</li><li>Support recruitment events, job fairs, and other hiring initiatives</li><li>Uphold a high level of confidentiality, professionalism, and customer service in all interactions</li></ul>
2026-03-26T00:00:00Z

Human Resources Coordinator

Encinitas, CA
onsite
Temporary
27 - 34 USD / Hourly
Great companies are built by great people — and the systems that support them. A well-regarded organization in Encinitas is hiring a Human Resources Coordinator to support recruiting, onboarding, and employee experience initiatives. This role is ideal for someone who is both detail-oriented and people-focused — someone who understands that strong HR support is equal parts process, communication, and trust. This position sits at the intersection of recruiting and HR operations, offering exposure to talent acquisition, employee lifecycle management, HR systems, and internal communication. It’s an opportunity to build a well-rounded HR foundation while contributing to a positive and organized workplace environment.The right candidate will be someone who is naturally organized, highly communicative, and capable of managing multiple priorities while maintaining accuracy and confidentiality. Key Responsibilities<ul><li>Coordinate interview scheduling, candidate communication, and recruiting logistics</li><li>Support new hire onboarding, documentation, and orientation processes</li><li>Maintain and update employee records, HRIS systems, and personnel files</li><li>Assist with employee communications, engagement initiatives, and HR programs</li><li>Prepare reports, HR metrics, and internal documentation</li><li>Ensure compliance with HR policies, procedures, and documentation standards</li><li>Support HR team with day-to-day administrative and operational tasks</li></ul>
2026-03-30T00:00:00Z

Human Resources Coordinator

La Jolla, CA
onsite
Temporary
25 - 28 USD / Hourly
Our client is an innovative organization in the biotech sector, seeking a Human Resources Coordinator to support their growing HR team. This role is ideal for a detail-oriented professional with a passion for supporting talent and advancing strategic initiatives in a fast-paced, mission-driven environment. Key Responsibilities:<ul><li>Coordinate HR administrative tasks including onboarding, benefits enrollment, HRIS data entry, and personnel file management.</li><li>Support recruitment activities by scheduling interviews, communicating with candidates, and assisting with job postings.</li><li>Maintain compliance with federal, state, and local employment regulations relevant to the biotech industry.</li><li>Prepare and distribute HR communications such as policy updates, employee newsletters, and training materials.</li><li>Assist with performance management, employee engagement events, and training logistics.</li><li>Respond to employee inquiries regarding HR policies, benefits, and payroll in a timely and professional manner.</li><li>Generate HR reports and help track analytics for continuous improvement.</li></ul>
2026-03-31T00:00:00Z