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7 results for Project Administrator in Encinitas, CA

Project Manager - Operations

Carlsbad, CA
onsite
Temporary / Contract
42.75 - 49.5 USD / Hourly
A Robert Half Management Resources client is seeking two experienced Project Managers to support a fast‑paced telecommunications infrastructure portfolio. This role coordinates cross‑functional teams and tracks project execution across network builds, upgrades, and modifications to ensure delivery on time, within budget, and in compliance with internal and regulatory requirements. This role is estimated at 4-6 months with the possibility of being hired on. The location is in North County San Diego and employees are on site Tuesdays, Wednesdays, and Thursdays. Responsibilities Coordinate multiple concurrent telecommunications infrastructure projects. Maintain project schedules, milestones, risks, issues, and dependencies. Support cross‑functional teams including Engineering, Construction, Asset Management, Legal, and Finance. Track key milestones from approvals through construction, activation, and close‑out. Prepare portfolio‑level reporting and executive status updates. Ensure required project documentation is complete and properly maintained. Support PMO governance, reporting, and process standardization. Requirements 5+ years of PMO, project coordination, or project controls experience in telecommunications or infrastructure. Strong understanding of telecom/network deployment lifecycles. Proven ability to manage multiple projects simultaneously. Strong communication, organizational, and stakeholder management skills. Proficiency with project tracking and reporting tools. Preferred Experience supporting major telecom carriers. Familiarity with permitting, construction, and close‑out workflows. Salesforce and/or SiteTracker experience preferred.
2026-05-20T00:00:00Z

Construction Administrator

La Jolla, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
Our client is seeking a highly organized and detail-oriented Construction Administrator to support construction projects from pre-construction through closeout. This role will be responsible for coordinating project documentation, tracking contracts and change orders, supporting communication between project stakeholders, and helping ensure timelines and compliance requirements are met. Key Responsibilities:<ul><li>Provide administrative support to project managers, superintendents, and construction teams</li><li>Prepare, track, and maintain project documentation, including contracts, submittals, RFIs, change orders, and permits</li><li>Monitor project schedules, deadlines, and deliverables to help keep projects on track</li><li>Coordinate communication with subcontractors, vendors, clients, and internal teams</li><li>Assist with bid documentation, project setup, and contract administration</li><li>Maintain accurate records of project costs, invoices, and budgets</li><li>Support compliance with company policies, safety regulations, and local building requirements</li><li>Compile closeout documents, warranties, and final project reports</li><li>Schedule meetings, prepare meeting notes, and follow up on action items</li></ul>
2026-05-06T00:00:00Z

Administrative Coordinator

La Jolla, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Position OverviewA reputable financial services organization is seeking an Administrative Coordinator to provide high-level administrative and operational support to ensure smooth day-to-day business functions. This role is well-suited for a detail-oriented, highly organized professional who excels at managing competing priorities, supporting multiple stakeholders, and maintaining a polished, service-oriented approach in a fast-paced corporate environment.The Administrative Coordinator will play a key role in supporting leadership and internal teams through scheduling, document management, communication coordination, and general office administration, while helping to improve overall operational efficiency. Key Responsibilities<ul><li>Provide comprehensive administrative support to leadership and internal teams</li><li>Manage calendars, schedule meetings, coordinate logistics, and arrange conference calls and travel as needed</li><li>Prepare, format, and distribute internal and external correspondence, reports, and presentations</li><li>Maintain organized filing systems (digital and physical) ensuring accuracy and accessibility of records</li><li>Support document processing, contract routing, and basic compliance tracking</li><li>Assist with expense reporting, invoice submissions, and vendor coordination</li><li>Serve as a point of contact for internal inquiries and direct requests to appropriate departments</li><li>Coordinate office operations including supplies, mail distribution, and general office support needs</li><li>Assist with onboarding support for new hires, including workspace setup and system access coordination</li><li>Support special projects and ad hoc administrative initiatives as assigned </li></ul>
2026-05-15T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a highly organized and proactive Administrative Coordinator to support daily office operations and ensure efficient workflow across departments. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Based on general knowledge.Key Responsibilities:<ul><li>Coordinate day-to-day administrative activities and office operations. </li><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare reports, presentations, correspondence, and other business documents. </li><li>Maintain office records, files, and supply inventory. </li><li>Serve as a point of contact for internal teams, clients, and vendors. </li><li>Assist with project coordination and support special initiatives as needed. </li><li>Handle incoming communications and direct inquiries appropriately. </li><li>Support onboarding, event planning, and other operational tasks. </li></ul>
2026-05-15T00:00:00Z

Administrative Coordinator / Volunteer Coordinator

Solana Beach, CA
onsite
Temporary / Contract
24 - 32 USD / Hourly
A mission-driven nonprofit organization in Solana Beach is seeking an Administrative Coordinator / Volunteer Coordinator to support daily operations, volunteer engagement, and community outreach initiatives. This role is ideal for someone who enjoys working in collaborative environments, supporting meaningful programs, and helping coordinate volunteers and administrative functions that directly impact the organization’s mission. The ideal candidate is organized, people-oriented, and passionate about supporting nonprofit operations and community involvement. Responsibilities<ul><li>Coordinate volunteer schedules, onboarding, and communication efforts</li><li>Support day-to-day administrative operations and office organization</li><li>Assist with community outreach events and volunteer engagement initiatives</li><li>Maintain volunteer records, documentation, and scheduling databases</li><li>Answer incoming calls, emails, and community inquiries professionally</li><li>Assist with reporting, donor communications, and administrative projects</li><li>Coordinate meetings, calendars, and internal event logistics</li><li>Support leadership with special projects and organizational initiatives</li></ul>
2026-05-15T00:00:00Z

Administrative & Volunteer Coordinator (Nonprofit)

Solana Beach, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
Nonprofits rely on people—and this role helps keep both operations and volunteers aligned. We’re looking for an Administrative & Volunteer Coordinator who can balance office support with volunteer engagement in a mission-driven environment. This position is ideal for someone who enjoys organizing systems, supporting teams, and creating a positive experience for volunteers and staff alike. Key Responsibilities<ul><li>Provide day-to-day administrative support, including scheduling, communications, and documentation</li><li>Coordinate volunteer onboarding, scheduling, and engagement activities</li><li>Maintain accurate volunteer records and track participation</li><li>Assist with event coordination, outreach efforts, and program support</li><li>Serve as a point of contact for volunteer inquiries and communications</li><li>Support internal reporting and administrative processes</li><li>Help maintain organized filing systems and operational workflows</li><li>Assist leadership with special projects and organizational initiatives</li></ul>
2026-05-04T00:00:00Z

Administrative Coordinator (Real Estate)

Carlsbad, CA
onsite
Temporary / Contract
22 - 30 USD / Hourly
Real estate moves quickly, and behind every successful transaction is a well-organized administrative process. We’re hiring an Administrative Coordinator to support a busy real estate or property management team with day-to-day operations, client communication, and transaction coordination.This role is ideal for someone who thrives in a fast-paced environment and enjoys keeping deals, documents, and timelines on track. Key Responsibilities<ul><li>Support transaction coordination from listing to closing</li><li>Prepare and manage contracts, disclosures, and real estate documentation</li><li>Communicate with clients, agents, lenders, and escrow teams</li><li>Maintain property listings and update databases</li><li>Coordinate showings, appointments, and calendars</li><li>Track deadlines and ensure all documentation is completed on time</li><li>Assist with marketing materials and listing updates as needed</li><li>Provide general administrative support to the team</li></ul>
2026-05-04T00:00:00Z