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32 results for Receptionist Administrative Assistant in Edison, NJ

Receptionist

Paterson, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations for a contract position based in Paterson, New Jersey. This role is ideal for someone who enjoys creating a welcoming environment, handling incoming calls efficiently, and keeping the reception area organized. The schedule for this assignment is 7:00 AM to 4:30 PM with a one-hour lunch break, and the position requires at least 1 year of relevant experience. Responsibilities: • Welcome visitors, assist with front desk inquiries, and provide a positive first impression for the office. • Answer and direct incoming calls using a multi-line phone system while maintaining accuracy and courtesy. • Manage routine reception coverage during scheduled business hours and ensure the front desk remains attended. • Receive, relay, and document messages clearly for staff members and departments as needed. • Maintain an orderly reception area and support basic administrative tasks related to daily office operations. • Coordinate with internal team members to route visitors, calls, and general inquiries to the appropriate contacts.
2026-06-09T00:00:00Z

Receptionist

Spring Valley, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a contract receptionist for one of our clients in the Rockland area. This candidate will serve as the first point of contact for clients, visitors, and employees, providing front desk coverage on a temporary or project basis. This role supports daily office operations by managing incoming communications, coordinating visitor logistics, and assisting with administrative tasks in a fast-paced environment.
2026-06-01T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily front desk and office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who brings strong organization, sound judgment, and a calm, welcoming presence when working with attorneys, court partners, and program participants facing complex personal circumstances. The role combines reception, coordination, clerical support, and data management to help create an efficient and respectful office environment across multiple locations. Responsibilities: • Provide reception coverage and serve as the first point of contact for visitors, participants, and partners entering the office. • Welcome guests, confirm arrivals, and guide individuals to the correct staff member, room, or service area. • Handle incoming mail, prepare outgoing correspondence, and support routine administrative communications by phone and email. • Keep waiting spaces, reception areas, and meeting rooms orderly, stocked, and ready for daily use. • Manage conference room scheduling and help coordinate shared space availability for meetings and appointments. • Distribute program materials, supplies, and resources to participants in a timely and organized manner. • Enter, maintain, and update participant and program information in internal databases and tracking tools with accuracy. • Receive deliveries, unpack items, and organize supplies to ensure materials are easy to locate and replenish. • Travel between Brooklyn office locations as needed to cover reception desks or transport supplies between sites.
2026-06-17T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who communicates effectively, manages competing priorities with care, and keeps administrative processes running smoothly. The role requires strong attention to detail, dependable follow-through, and confidence working with phone, email, scheduling, and standard Microsoft Office tools. Responsibilities: • Manage incoming and outgoing communications, including phone calls and email messages, while providing courteous and timely support. • Coordinate calendars and arrange appointments to help maintain efficient scheduling across day-to-day activities. • Enter, update, and maintain records with accuracy to support administrative and operational needs. • Prepare, format, and revise documents, spreadsheets, presentations, and correspondence using Microsoft Office applications. • Serve as a detail-focused point of contact for internal and external inquiries, delivering responsive customer service. • Track administrative tasks and follow up on outstanding items to ensure deadlines and requests are handled promptly. • Support general office organization by maintaining files, monitoring routine activities, and assisting with related clerical duties.
2026-06-08T00:00:00Z

Administrative Assistant

Westbury, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a meticulous Administrative Assistant to support our team! In this role, you will handle a variety of administrative tasks, ensuring the office operates smoothly and efficiently. Responsibilities:• Serve as the primary point of contact at the front desk, delivering excellent customer service and maintaining a conscientious demeanor.• Maintain cleanliness and orderliness in shared spaces, including the front desk and conference rooms.• Coordinate meetings and schedules using Microsoft Outlook to support multiple departments.• Adapt to shifting priorities and multitask efficiently in a fast-paced environment.• Take initiative to identify and address administrative needs without direct supervision.• Provide receptionist duties, including greeting visitors and handling incoming calls.• Collaborate with various departments to ensure seamless communication and support.• Assist with ad hoc tasks as needed to contribute to overall office functionality.
2026-06-16T00:00:00Z

Administrative Assistant

Morris Plains, NJ
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
A leading insurance organization is seeking a detail-oriented Administrative Assistant with at least 2+ years of experience, ideally within the insurance or related industry. This role will support daily operations, manage documentation, and assist with internal processes in a fast-paced, compliance-driven environment.Key Responsibilities:<ul><li>Provide administrative support including data entry, document management, and reporting</li><li>Assist with processing and maintaining records in internal systems</li><li>Coordinate with internal teams and support workflow processes</li><li>Ensure accuracy, organization, and timely completion of tasks</li><li>Prepare and submit filings for rates, forms, and rules, working with actuarial, underwriting, compliance, and legal teams</li><li>Review filings to ensure they are complete and accurate</li><li>Maintain and update product forms in internal systems</li><li>Respond to regulator questions and assist with objections or audits</li><li>Draft basic documents related to filings (memos, bulletins, etc.)</li></ul>
2026-06-03T00:00:00Z

Administrative Assistant

Morristown, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Morris County, New Jersey. This long-term contract position is ideal for someone who is organized, responsive, and comfortable handling a wide range of administrative tasks in a structured setting. The role will involve coordinating schedules, managing correspondence, supporting office communications, and maintaining accurate records to help the team operate efficiently. Responsibilities:• Coordinate travel arrangements, including booking transportation and organizing itineraries for team members• Manage calendars by scheduling meetings, updating appointments, and helping prioritize daily commitments• Register employees for conferences, events, and meetings while tracking related details• Prepare and revise letters, routine documents, and other written correspondence with accuracy and care• Maintain organized filing systems for both digital and physical records to support easy document access• Answer incoming calls, greet visitors, and provide general front-desk and receptionist support as needed• Enter and update data in office records and administrative systems with strong attention to detail
2026-06-17T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a busy litigation department in New Jersey. This contract opportunity with potential for a permanent role is well suited for someone who enjoys staying organized, managing multiple priorities, and supporting daily office operations in a fast-moving environment. The position offers hands-on administrative experience and would be a strong fit for entry-level candidates, including current students, who are comfortable working accurately under volume-driven demands. Responsibilities: • Support day-to-day administrative operations for the litigation team by handling a variety of clerical and office support tasks. • Digitize and organize documents through scanning and indexing to maintain accurate and accessible records. • Prepare, copy, and assemble case-related materials and other office documents for internal and external use. • Coordinate outgoing correspondence, including packaging materials and processing mailings in a timely manner. • Enter information into office systems with a high level of accuracy and attention to detail. • Assist with front desk and receptionist-related duties, including directing inbound calls and providing general administrative support. • Manage multiple assignments efficiently while meeting deadlines in a high-volume, fast-paced office setting.
2026-06-17T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support operations in an office environment. This role is well suited to someone who brings strong organizational skills, confidence with Microsoft Office, and an interest in working closely with tax and accounting-related teams while remaining focused on administration. The position offers the opportunity to build expertise over time and grow within a stable, collaborative office setting. Salary: $65,000 - $75,000Benefits: Medical, Dental, Vision, 401k with match, 2-3 weeks PTO, flex days when needed, all major holidays off. Responsibilities:• Manage calendars, coordinate schedules, and arrange internal meetings to keep daily operations organized and efficient.• Prepare, update, and maintain benefits-related records, administrative documents, and correspondence with a high degree of accuracy.• Use Excel and other Microsoft Office applications to track information, compile reports, and support routine office processes.• Respond to email inquiries professionally and ensure timely follow-up with employees, vendors, and internal stakeholders.• Provide administrative support to teams in an office setting, helping maintain smooth communication and workflow.• Assist with benefits administration tasks, including organizing documentation, monitoring deadlines, and supporting related office procedures.• Coordinate meeting logistics, distribute materials, and help ensure participants are informed and prepared.• Contribute to process improvements and take on additional administrative responsibilities as the role expands over time.
2026-06-15T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a real estate and property organization in Brooklyn, New York. This Long-term Contract opportunity is ideal for someone who is organized, detail-oriented, and comfortable managing front-desk interactions while keeping administrative tasks on track. The person in this role will help maintain smooth communication, accurate records, and an efficient office environment. Responsibilities: • Welcome visitors, provide front-desk support, and ensure a positive experience for callers and guests. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages in a timely manner. • Perform a range of administrative tasks such as scheduling, filing, document preparation, and general office coordination. • Enter, update, and maintain information in company records with a strong focus on accuracy and completeness. • Support day-to-day office operations by organizing paperwork, tracking routine tasks, and assisting team members as needed. • Monitor administrative workflows and help keep internal processes running efficiently across the office.
2026-06-17T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in New York. This long-term contract position is ideal for someone who is organized, responsive, and comfortable handling a mix of front-desk support, phone communication, and clerical tasks. The person in this role will help keep administrative workflows running smoothly by managing information accurately and providing attentive support to internal teams and visitors. Responsibilities: • Manage day-to-day administrative activities to maintain an efficient and well-organized office environment. • Receive and direct incoming phone calls courteously, ensuring messages and inquiries reach the appropriate contacts. • Welcome visitors and provide front-desk coverage while maintaining a courteous and attentive presence. • Enter, update, and review data in office records and systems with a high level of accuracy and attention to detail. • Prepare, organize, and maintain documents, files, and other administrative materials for easy access and compliance. • Support staff with scheduling, routine correspondence, and general coordination of office needs. • Assist with clerical processes that help the team stay on track with daily priorities and administrative deadlines.
2026-06-15T00:00:00Z

Administrative Assistant

Spring Valley, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an administrative assistant in the Rockland area for a contract position. This candidate will provide temporary support to internal teams by handling day-to-day administrative functions and ensuring smooth office operations. They will need to step in to assist during busy periods, staff gaps, or special projects, offering flexibility while maintaining efficiency in fast-paced environments.
2026-06-01T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a Real Estate & Property organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable managing front-office activities while keeping records accurate and up to date. The role will contribute to smooth communication across the office by handling administrative coordination, incoming calls, and routine documentation tasks. Responsibilities: • Manage day-to-day administrative support tasks to help maintain an efficient and well-organized office environment. • Receive and direct inbound phone calls in a courteous manner, ensuring messages are relayed accurately and promptly. • Welcome visitors and provide front-desk assistance while maintaining a positive first impression of the office. • Enter, update, and verify information in office records and databases with a high level of accuracy. • Prepare, organize, and maintain files, correspondence, and general administrative documents for easy access and compliance. • Coordinate routine office activities such as scheduling, supply tracking, and basic operational follow-up. • Assist team members with clerical duties and other administrative needs to support daily business functions.
2026-06-17T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are seeking a highly organized and dependable Office Administrator to support the day-to-day operations of a fast-paced office environment. This individual will play a key role in ensuring the office runs efficiently by providing administrative, operational, and clerical support to leadership and internal teams. Responsibilities:• Manage daily office operations, including calendars, scheduling, and meeting coordination• Serve as the first point of contact for phone calls, emails, and visitors, maintaining a professional and responsive presence• Maintain and organize office records, files, and documentation (both electronic and physical)• Coordinate meetings, prepare materials, and assist with internal communications• Order and manage office supplies, vendor relationships, and general facility needs• Assist with basic accounting tasks such as invoice tracking, expense reporting, and data entry• Support onboarding and administrative HR functions as needed (new hire paperwork, employee records, etc.)• Coordinate travel arrangements, event logistics, and team activities• Assist with special projects and provide general administrative support to leadership
2026-05-14T00:00:00Z

Executive Administrative Assistant

New York, NY
onsite
Temporary / Contract
34 - 37 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant to support senior-level executives and investment banking professionals. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide high-level administrative support to executives, operating independently with minimal direction</li><li>Manage complex calendars, scheduling meetings and resolving conflicts</li><li>Coordinate domestic and international travel arrangements, including detailed itineraries</li><li>Prepare and submit expense reports accurately and in compliance with company policies</li><li>Manage a high volume of emails, prioritizing and responding in a timely, professional manner</li><li>Handle incoming calls, triage inquiries, and ensure appropriate follow-up</li><li>Partner with administrative team members to ensure seamless coverage and collaboration</li><li>Maintain confidentiality and professionalism in all interactions</li></ul>
2026-06-08T00:00:00Z

Administrative Assistant/Store Concierge

Old Bridge, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
Our client is looking for an Administrative Assistant/Store Concierge to join their team in the Old Bridge, New Jersey area. In this role, you will play a key part in ensuring a seamless onboarding experience for new stores while collaborating with internal teams and external partners. This position is ideal for an individual who excels in organization, communication, and managing multiple priorities in a dynamic retail environment. Salary is 60,000 - 65,000. Benefits include medical, dental, and vision insurance, life insurance, 401k, and PTO. Responsibilities:• Build strong relationships with store representatives and act as a trusted advocate for their needs.• Deliver a high-quality onboarding experience to reflect the company’s values and commitment to partnership.• Coordinate onboarding efforts among internal teams, vendors, and stores to ensure smooth processes and alignment.• Lead or assist in bi-weekly internal calls to track progress and address onboarding tasks.• Guide new stores through the onboarding process, including required documentation, system access, and training.• Translate store requirements into actionable tasks for internal teams and provide updates to store representatives.• Customize onboarding support based on store goals and readiness, connecting them with appropriate resources.• Proactively identify challenges during onboarding and implement solutions to prevent disruptions.• Monitor post-opening progress for the first 30 days and offer additional support as needed.• Collect feedback from stores to identify areas for improvement in the onboarding process.
2026-06-09T00:00:00Z

Sr. Administrative Assistant

Parsippany, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support regulatory filing activities and audit-related documentation for a leading organization in the Energy/Natural Resources industry in Morris Plains, New Jersey. This Long-term Contract position is ideal for someone who excels at managing records, improving data quality, and keeping reporting materials accurate and well organized. The role offers an opportunity to contribute to compliance-focused operations by coordinating documentation, maintaining databases, and supporting spreadsheet-based analysis and testing tasks. Responsibilities:• Gather, review, and organize documentation needed for regulatory submissions and audit preparation.• Research and confirm organization numbers and related identifiers to ensure records are complete and accurate.• Maintain reporting databases by correcting inconsistencies, updating records, and improving overall data integrity.• Support spreadsheet tracking and reporting activities, including formatting, validation, and file maintenance.• Assist with test case execution and documentation to help confirm data accuracy and process reliability.• Monitor records for missing codes or incomplete entries and follow up to resolve discrepancies promptly.• Coordinate administrative support tasks that help keep compliance and audit deliverables on schedule.
2026-06-10T00:00:00Z

Dental Office Administrator

Red Bank, NJ
onsite
Permanent / Full Time
48000 - 60000 USD / Yearly
benefits:<ul><li>paid time off</li><li>dental covered</li><li>hybrid</li></ul>Responsibilities<ul><li>Manage front desk operations including scheduling, phones, and patient check-in/check-out</li><li>Verify insurance eligibility, process claims, and follow up on denials</li><li>Handle patient billing, collections, and payment plans</li><li>Maintain accurate patient records in dental software systems</li><li>Coordinate with dentists, hygienists, and external providers</li><li>Oversee office supplies, ordering, and vendor coordination</li><li>Ensure compliance with HIPAA and office policies</li></ul>
2026-06-01T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a Part Time Office Assistant in New York, New York. This Contract position is 5 hours a week and ideal for someone who enjoys keeping an office organized, responsive, and well supplied while helping teams stay productive. The person in this role will manage incoming mail, coordinate routine office needs, and assist with weekly hospitality arrangements to maintain a detail-oriented and welcoming environment. Responsibilities:• Receive incoming mail, digitize documents when needed, and route materials to the appropriate departments in a timely manner.• Keep track of coffee, breakroom, and general office supply levels and restock essential items to support uninterrupted daily operations.• Arrange service requests for office maintenance issues and follow through to help ensure repairs are resolved efficiently with limited disruption.• Coordinate weekly catered lunch orders, confirming selections align with dietary needs and approved spending guidelines.• Prepare and organize the lunch setup each week so food and supplies are presented neatly and ready on time.• Restore shared spaces after catered events by cleaning, tidying, and returning the area to an orderly condition.• Provide general clerical support to assist with office workflow, administrative tasks, and day-to-day team needs
2026-06-17T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Office Assistant to support daily workplace operations. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming office environment, coordinating front-desk activities, and keeping shared spaces running smoothly. In this role, you will assist employees, visitors, and candidates while helping with office services, events, and administrative support. You will also partner with workplace and cross-functional teams to maintain an organized, efficient, and detail-oriented onsite experience. Responsibilities:• Create a positive first impression by greeting employees, guests, and candidates with a service-focused approach.• Keep the reception area and common spaces tidy, stocked, and ready to support a welcoming office atmosphere.• Receive incoming packages and deliveries, monitor their arrival, and promptly alert employees when items are ready for pickup.• Coordinate daily lunch arrangements by managing vendor selections, welcoming couriers, and organizing meal setup for large onsite groups.• Use workplace tools to monitor desk usage and help maintain visibility into where teams are seated throughout the office.• Prepare recurring security-related reports, including summaries of metrics and patterns connected to workplace incidents.• Help organize in-office gatherings such as team events, social functions, and team socials by handling schedules, materials, budgets, and vendor communication.• Work closely with the Workplace team and internal stakeholders to support operational initiatives and ongoing office projects.• Provide administrative assistance for workplace processes, including offboarding tasks, expense-related coordination, visitor management, and ticket follow-up.
2026-06-12T00:00:00Z

General Office Clerk

Brooklyn, NY
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a General Office Clerk to support a non-profit organization in Brooklyn, New York through a Contract position. This opportunity is well suited for someone who enjoys keeping records organized, handling routine administrative tasks, and helping an office run efficiently. The selected candidate will play an important role in maintaining filing systems, managing physical documents, and providing day-to-day clerical support in a collaborative team environment. Responsibilities: • Organize, sort, and maintain paper files and records to ensure documents are easy to locate and properly stored. • Prepare file boxes for storage, retrieval, and distribution based on office needs and recordkeeping practices. • Review incoming documents for completeness and place materials in the appropriate filing categories. • Retrieve archived records and deliver requested files to staff in a timely manner. • Assist with general clerical duties such as copying, scanning, labeling, and document preparation. • Keep file rooms, storage areas, and administrative materials orderly to support efficient daily operations.
2026-06-15T00:00:00Z

General Office Clerk

Lakewood, NJ
onsite
Temporary to Hire
19 - 20 USD / Hourly
We are looking for a dependable General Office Clerk to join a fast-moving document operations team in New Jersey. This contract opportunity with permanent potential is well suited for someone who enjoys structured, hands-on work, values accuracy, and can stay productive in a high-volume office setting. The role supports document processing activities and may involve rotating across workstations based on daily business needs. Candidates who are organized, adaptable, and comfortable with repetitive tasks will do well in this position. Responsibilities: • Process incoming mail by receiving, sorting, and routing materials to the appropriate workflow. • Prepare physical records for digital capture by arranging, separating, and organizing paperwork before scanning. • Operate scanning equipment to convert high volumes of documents into electronic files while maintaining quality standards. • Compare scanned or received documents against loan-related records to confirm they are matched correctly and completely. • Identify discrepancies, missing items, or file issues and raise them to the appropriate team for resolution. • Maintain orderly filing systems and assist with packaging or sending documents as required. • Provide flexible support across multiple teams and assignments as workload demands shift throughout the day. • Follow required pre-employment clearance steps before beginning work and comply with established office procedures.
2026-06-17T00:00:00Z

Office Administrator

New York, NY
onsite
Permanent / Full Time
131000 - 197000 USD / Yearly
We are looking for an experienced Office Administrator to oversee daily business operations for a legal office. This role combines people management, financial coordination, and facilities oversight to support a productive and well-organized workplace. The ideal candidate brings strong leadership, sound judgment, and the ability to manage multiple administrative priorities in a fast-paced services environment. Responsibilities: • Lead hiring coordination for staff in partnership with Human Resources, supporting candidate selection and onboarding activities. • Organize training, orientation, and ongoing development initiatives for staff, while also assisting with attorney onboarding and office integration. • Oversee the performance review cycle for office employees and help address employee relations matters, including recognition, coaching, disciplinary actions, and separations in collaboration with Human Resources. • Manage administrative budgeting by supporting annual operating and capital planning, monitoring expenses, and reviewing spending against budget expectations. • Support financial operations through billing coordination, collections tracking, accounts receivable reporting, cash receipt monitoring, and review of related office financial data. • Administer vendor payments and check processing, assist with banking and trust-related matters, and partner with Procurement on service and supply agreements. • Supervise office services such as reception, mail handling, document distribution, supply management, scanning, and conference call coordination to ensure smooth daily operations. • Coordinate workspace maintenance, office moves, repairs, landlord communications, asset tracking, and safety and security practices for the physical office environment. • Interpret and apply local office procedures, oversee records and information management processes, and evaluate operational needs to improve resource allocation and administrative effectiveness.
2026-06-10T00:00:00Z

Front Desk Coordinator

Hasbrouck Heights, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Office Assistant to serve as the first point of contact for visitors, clients, and team members near Hasbrouck Heights, New Jersey. This long-term contract position is ideal for someone who brings a detail-oriented customer service approach, strong organizational skills, and the ability to keep daily front office operations running smoothly. The role also supports internal teams with administrative coordination, supply management, and workplace readiness across shared spaces and office activities. Responsibilities:• Welcome visitors and customers courteously while overseeing daily activity at the reception area.• Coordinate conference room bookings and keep meeting space schedules organized for both clients and internal staff.• Track inventory levels for office, kitchen, and workplace consumables, and place orders to maintain adequate stock.• Keep shared kitchen areas orderly and prepared for use by confirming supplies are available and following up on routine cleaning needs.• Send regular reminders to employees regarding kitchen upkeep and shared space expectations.• Check that restrooms remain clean, properly supplied, and ready for use throughout the workday.• Provide administrative assistance to the Project Manager and contribute to tasks that support ongoing projects.• Support the Finance team with purchasing activities, order follow-up, and oversight of warehouse consumable items.• Arrange food service and catering for meetings, guests, and customer visits as needed.• Monitor front entrance camera activity and help manage building access in accordance with office procedures.
2026-06-16T00:00:00Z

Front Desk Coordinator

Newark, NJ
onsite
Temporary / Contract
16 - 19.5 USD / Hourly
We are looking for a Front Desk Coordinator to support daily office operations for an education-focused environment in Newark, New Jersey. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience for students and visitors while keeping front desk activities organized and responsive. The role combines reception support, student-facing assistance, and administrative coordination to help ensure efficient service across the office. Responsibilities: • Welcome students, staff, and guests at the front desk and provide attentive in-person assistance throughout the day. • Guide students through intake and registration steps related to disability support services, ensuring information is handled accurately and promptly. • Prepare and distribute accommodation documentation to students and relevant parties in accordance with office procedures. • Record inquiries, forms, and supporting materials in the organizational database, including assigning cases to appropriate coordinators and maintaining accurate tracking details. • Answer and route inbound calls using a multi-line phone system, responding to questions or directing callers to the appropriate contact. • Work closely with internal departments such as Human Resources, IT, facilities, and campus teams to support communication and day-to-day office needs. • Manage incoming and outgoing mail, ensuring timely collection, sorting, and delivery. • Provide general administrative and front desk support as needed to maintain smooth office operations.
2026-06-12T00:00:00Z