<p>Ribert Half is seeking a highly organized and professional Bilingual Receptionist to join a dynamic team. The ideal candidate will be fluent in both English and Spanish, possess excellent communication skills, and be committed to delivering exceptional customer service. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors and clients in person, via phone, or email in English & Spanish. </li><li>Answer and direct phone calls promptly and professionally, ensuring queries are addressed efficiently.</li><li>Maintain a neat and organized reception area, promoting a positive impression of the company.</li><li>Manage incoming and outgoing correspondence, including mail, courier services, and emails.</li><li>Schedule appointments and meetings, coordinating calendars when necessary.</li><li>Perform administrative tasks such as data entry, filing, and inventory management.</li><li>Provide assistance and support to other departments as needed.</li><li>Uphold company policies and procedures, ensuring confidentiality and professionalism.</li></ul><p><br></p>
<p>Our client is seeking a part-time Administrative Assistant to support daily business operations.</p><p><br></p><p>Key Responsibilities:</p><p>• Create and issue proposals, purchase orders, and other business documents accurately and efficiently.</p><p>• Reach out to factories and vendors for quotes, lead times, and product information.</p><p>• Coordinate deliveries and logistics, ensuring clear communication between vendors, clients, and the warehouse team.</p><p>• Communicate professionally with clients and internal team members via email and phone.</p><p>• Track ongoing projects and follow up on outstanding items or pending tasks.</p><p>• Prioritize daily workloads, balancing current and previous day’s responsibilities.</p><p>• Compose and proofread professional emails and documents with attention to grammar and accuracy.</p><p>• Conduct independent research to support company initiatives or client needs.</p><p>• Assist with general administrative and operational support as needed.</p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Marlton, New Jersey. This is a long-term contract position ideal for someone with strong organizational skills and a proactive approach to administrative tasks. The role will involve supporting daily office operations and ensuring smooth communication within the team.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls and direct them to the appropriate departments or individuals.</p><p>• Perform accurate data entry to maintain and update company records.</p><p>• Coordinate daily office activities, ensuring efficiency and organization.</p><p>• Prepare and format documents using Microsoft Office tools, including Word, Excel, and Outlook.</p><p>• Provide receptionist support by greeting visitors and assisting with inquiries.</p><p>• Maintain confidentiality of sensitive information and adhere to company policies.</p><p>• Collaborate with team members to support various administrative projects.</p><p>• Monitor and restock office supplies as needed.</p><p>• Assist in scheduling meetings and managing calendars.</p><p>• Generate reports and summaries to support decision-making processes.</p>
<p>Robert Half is looking for an Administrative Assistant to join our client's team in South Jersey. In this role, you will provide essential support to ensure smooth operations, with a focus on client coordination, project documentation, and administrative tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys collaborating with both internal teams and clients.</p><p><br></p><p>Responsibilities:</p><ul><li>Take comprehensive notes during client meetings, documenting decisions and action items clearly and efficiently.</li><li>Prepare and share meeting documentation, proposals, and follow-up communications to ensure seamless client engagement.</li><li>Provide administrative and project coordination support to the Director of Sales and Operations.</li><li>Keep client files, project records, and spreadsheets updated and organized for easy access.</li><li>Assist in creating high-quality presentations, detailed reports, and schedules for both clients and internal teams.</li><li>Coordinate with team members to address client needs effectively and maintain high standards of service.</li></ul>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team in New Brunswick, New Jersey. This position is part of the Education sector and involves providing essential support to ensure smooth office operations and program functions. As a contract role, you will contribute to various administrative and organizational tasks while working on-site regularly.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors arriving at the office to ensure a well-organized and friendly environment.</p><p>• Create and manage purchase orders in the database to support efficient procurement processes.</p><p>• Handle the ordering of office supplies and program materials to maintain inventory levels.</p><p>• Coordinate the receipt and shipment of deliveries, ensuring packages are processed accurately and timely.</p><p>• Assist program coordinators with project-related tasks to support program operations.</p><p>• Operate photocopying equipment to prepare materials required for events and trainings.</p><p>• Assemble labels and other essential resources needed for program activities.</p><p>• Support general office operations through data entry and administrative tasks.</p><p>• Respond to inbound calls professionally and provide accurate information to callers.</p>
<p>We are looking for a <strong>PART TIME </strong>Administrative Assistant with strong attention to detail to support executive-level operations in a fast-paced environment. Based in Princeton, New Jersey, this contract position requires exceptional organizational skills and the ability to manage multiple priorities effectively. The ideal candidate will excel in communication, scheduling, and administrative tasks to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Facilitate conference calls and ensure proper documentation of discussions.</p><p>• Prepare accurate meeting minutes and distribute them to relevant stakeholders.</p><p>• Handle email correspondence with precision and timeliness.</p><p>• Utilize Microsoft Office Suite to create reports, presentations, and other required documents.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Provide general administrative assistance to executives, ensuring efficient workflow.</p><p>• Assist in planning and executing meetings, conferences, and other events.</p>
<p>Are you an organized and detail-oriented professional with a passion for providing exceptional administrative support? A thriving real estate company is searching for a proactive, resourceful, and efficient <strong>Administrative Assistant</strong> to join their dynamic team. This is an exciting opportunity for someone who thrives in a fast-paced environment and has a knack for juggling multiple priorities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for client communications, scheduling, and inquiries.</li><li>Manage and organize the real estate office’s daily operations, including maintaining schedules, coordinating appointments, and handling correspondence.</li><li>Assist with the preparation, editing, and formatting of real estate documents and contracts.</li><li>Oversee and maintain office records and filing systems, ensuring compliance with company policies.</li><li>Coordinate property listings, marketing materials, and social media updates in collaboration with team members.</li><li>Track and report office expenses, prepare invoices, and support payroll processing as needed.</li><li>Facilitate communication between property managers, real estate agents, vendors, and clients to ensure smooth operations.</li><li>Perform additional administrative tasks and execute special projects as assigned by leadership.</li></ul><p><br></p>
We are looking for an experienced Administrative Assistant to join our team in White Plains, New York. This is a fantastic opportunity to work in the retail industry on a long-term contract basis. The ideal candidate will excel at multitasking, maintaining organization, and ensuring seamless administrative operations.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure efficient office operations.<br>• Manage and process invoices promptly and accurately.<br>• Perform data entry tasks while maintaining high levels of accuracy.<br>• Utilize Microsoft Excel to organize, analyze, and report data effectively.<br>• Maintain and update records, files, and documentation as required.<br>• Coordinate schedules and meetings to support team productivity.<br>• Communicate professionally with internal and external stakeholders.<br>• Assist in preparing reports and presentations for management.<br>• Monitor office supplies and reorder as necessary to maintain stock.<br>• Uphold confidentiality and handle sensitive information with discretion.
<p>Robert Half is seeking a friendly, professional, and organized individual to join a local team as a Part-Time Receptionist. As the first point of contact for our clients and visitors, the ideal candidate will represent our company with enthusiasm and deliver exceptional service. This is a fantastic opportunity to gain experience in a dynamic and fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome clients, visitors, and staff with warmth and professionalism.</li><li>Answer, screen, and route incoming calls to appropriate departments.</li><li>Schedule and manage appointments using our booking system.</li><li>Maintain a clean and organized reception area.</li><li>Receive and distribute mail, packages, and deliveries.</li><li>Provide administrative support to various departments as needed.</li><li>Monitor office supplies and other materials for the reception area and replenish as required.</li></ul><p><br></p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis in New York, New York. This role involves providing essential support to ensure smooth office operations, with a focus on administrative tasks, communication, and data management. The ideal candidate will bring excellent organizational skills and a proactive approach to handling daily responsibilities.<br><br>Responsibilities:<br>• Respond promptly to incoming calls and direct them to the appropriate team members.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Manage day-to-day administrative operations, including scheduling and organizing meetings.<br>• Serve as the first point of contact by welcoming visitors and managing reception duties.<br>• Maintain and organize office records, files, and documents.<br>• Assist with correspondence, including drafting and editing emails or letters.<br>• Coordinate office supplies and ensure inventory is adequately stocked.<br>• Provide support to various departments by facilitating communication and administrative processes.<br>• Handle confidential information with discretion and professionalism.
<p>Are you an organized, detail-oriented professional looking for a full-time opportunity? Robert Half is seeking a skilled <strong>Full-Time Office Assistant</strong> to join a local and growing team. This role is perfect for someone who thrives in an administrative support role and has experience with data entry and invoice processing. If you're looking for a dynamic workplace with opportunities for professional growth, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors and clients with professionalism and provide general reception support.</li><li>Answer and direct phone calls, emails, and other communications in a timely and efficient manner.</li><li>Assist in maintaining office organization, including organizing files (digital and physical) and managing office supplies to ensure the workspace runs efficiently.</li><li><strong>Enter, process, and reconcile invoices with accuracy and attention to detail, ensuring all financial data is up-to-date and recorded correctly.</strong></li><li>Generate and prepare reports, memos, and correspondence as needed.</li><li>Support staff with scheduling meetings, appointments, and ensuring calendars are accurate and up-to-date.</li><li>Assist with special projects and provide ad-hoc administrative tasks as required.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Newark, New Jersey. In this role, you will play a pivotal part in planning and executing meetings and events at our corporate conference center, ensuring smooth operations and exceptional client satisfaction. This is a long-term contract position, ideal for someone with strong organizational skills and a passion for delivering high-quality service.<br><br>Responsibilities:<br>• Coordinate with clients to plan and organize meetings and events, ensuring their goals are achieved while adhering to company standards.<br>• Provide on-site support during events, including setting up audio/visual equipment, arranging rooms, managing catering, and addressing any logistical issues.<br>• Collaborate with internal and external vendors to secure necessary resources, negotiate agreements, and ensure seamless event delivery.<br>• Build and maintain strong relationships with partners and vendors, leveraging effective communication and negotiation skills.<br>• Handle multiple tasks and deadlines efficiently, adapting to shifting priorities while maintaining high standards of professionalism.<br>• Conduct regular inspections of the conference center to ensure facilities are in excellent condition, addressing maintenance needs promptly.<br>• Maintain and update weekly and monthly schedules for meetings and events, providing clear communication to all stakeholders.<br>• Manage inventory for conference center supplies and promotional items, ensuring availability within budget constraints.<br>• Perform various administrative duties to support departmental operations and enhance overall efficiency.
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This long-term contract position offers an excellent opportunity to support project management processes by handling documentation, paperwork, and administrative tasks. The ideal candidate will play a crucial role in maintaining organization and ensuring smooth workflow operations.<br><br>Responsibilities:<br>• Manage and organize project documentation, including submittal paperwork and certified payroll records.<br>• Scan, file, and maintain digital and physical records, such as sign-in sheets and other project-related forms.<br>• Collaborate with the project manager to ensure accurate tracking of on-site activities and billing information.<br>• Coordinate with accounting teams to provide necessary documentation and resolve any discrepancies.<br>• Utilize tools such as Procore, CMiC, and EBuilder to streamline project workflows and manage data efficiently.<br>• Perform data entry tasks with precision, ensuring all records are accurate and up-to-date.<br>• Prepare reports and maintain logs relevant to project progress and documentation.<br>• Communicate effectively with team members to address administrative needs and support project goals.<br>• Ensure compliance with business casual dress code while working onsite five days a week.
<p>We are looking for an experienced Firm Administrative Assistant to join our team at a CPA firm in Parsippany, New Jersey. The ideal candidate will play a key role in supporting senior leadership, maintaining organizational efficiency, and enhancing client experiences. This position offers an opportunity to contribute to a fast-paced and highly organized environment where attention to detail and proactive problem-solving are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior partners, ensuring seamless daily operations.</p><p>• Prepare well-structured presentations and materials for meetings and client engagements.</p><p>• Process, organize, and file tax returns accurately and in compliance with regulatory standards including formatting of financial statements. </p><p>• Develop and update manuals, including the Tax Processing Manual, to ensure clear procedural guidelines.</p><p>• Address client needs and inquiries with professionalism and efficiency.</p><p>• Identify and implement process improvements to enhance the performance of the administrative department.</p><p>• Manage inbound and outbound calls, ensuring prompt and courteous communication.</p><p>• Schedule appointments and maintain calendars for senior partners and team members.</p><p>• Coordinate email correspondence, ensuring timely responses and proper documentation.</p>
<p>Are you an experienced administrative professional with exceptional organizational and leadership skills? Robert Half is seeking a dedicated and detail-oriented <strong>Senior Administrative Assistant</strong> to support one of our valued clients. If you're a proactive problem-solver with a knack for streamlining processes, this is the ideal opportunity to advance your career.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives and senior management.</li><li>Manage complex calendars, coordinate meetings, and arrange travel plans.</li><li>Prepare high-quality reports, presentations, and correspondence.</li><li>Screen and prioritize incoming calls and emails, ensuring prompt follow-ups.</li><li>Act as a liaison between executives, internal teams, and external stakeholders.</li><li>Plan and coordinate company events, meetings, or special projects.</li><li>Maintain confidential files, records, and sensitive information with discretion.</li><li>Oversee office operations, including vendor management and supply inventory.</li><li>Mentor and guide junior administrative staff as needed.</li></ul><p><br></p>
<p>We are looking for an organized and personable Front Desk Coordinator to join a Charter school located in the Greater Philadelphia Region on a contract basis for 3-4 months. In this role, you will be the first point of contact for visitors while also supporting the administrative needs of the office. This Front Desk Coordinator position requires excellent communication skills, efficiency with technology, and a proactive approach to managing daily tasks.</p><p><br></p><p>What you get to do every single day:</p><p>• Record and maintain accurate documentation for late notes and early dismissals.</p><p>• Serve as a liaison between families, guardians, teachers, and staff to ensure smooth communication.</p><p>• Perform data entry tasks and maintain spreadsheets with precision and attention to detail.</p><p>• Coordinate and schedule meetings for the Dean, Principal, Assistant Principal, and other key staff members.</p><p>• Handle filing, scanning, copying, printing, and other clerical duties to support the office.</p><p>• Manage the distribution and organization of incoming and outgoing mail.</p><p>• Provide reception and concierge services to ensure visitors and callers receive prompt assistance.</p><p>• Operate multi-line phone systems effectively to answer and direct inbound calls.</p>
<p>We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.</p><p>• Assist with the client intake process, including gathering relevant information and documentation.</p><p>• Obtain and manage medical records from clients as part of case preparation.</p><p>• Help clients with completing applications for Social Security disability benefits.</p><p>• Answer inbound and outbound calls, addressing client needs and scheduling appointments.</p><p>• Maintain accurate records through data entry and document management.</p><p>• Coordinate and manage email correspondence in a timely and organized manner.</p><p>• Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.</p><p>• Ensure schedules are organized and appointments are confirmed for clients and staff.</p>
We are looking for a motivated and detail-oriented Administrative Assistant to join our team in New York, New York. This is a Contract-to-permanent position, offering an excellent opportunity for someone eager to grow and contribute to a dynamic work environment. The ideal candidate will have strong technical skills, particularly with Microsoft Office Suite, and a proactive attitude to support the team effectively in various administrative tasks.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, ensuring prompt and clear communication.<br>• Assist with scheduling appointments and maintaining an organized calendar for the team.<br>• Perform data entry tasks with accuracy and efficiency to support operational needs.<br>• Handle email correspondence, ensuring timely and clear communication with internal and external stakeholders.<br>• Provide excellent customer service by addressing inquiries and resolving issues effectively.<br>• Utilize Microsoft Excel to create, update, and analyze spreadsheets as needed.<br>• Prepare and edit documents using Microsoft Word and PowerPoint.<br>• Support the team with day-to-day administrative tasks and act as a reliable point of contact.<br>• Collaborate with team members to ensure seamless workflow and task completion.
<p>State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Organize office operations and procedures</p><p>· New Hire Onboarding Preparation</p><p>· Internal and external office events</p><p>· Building strong vendor relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p>
We are looking for an organized and meticulous Receptionist to join our team on a contract basis in Teterboro, New Jersey. The ideal candidate will be responsible for managing daily front desk operations, ensuring smooth communication and scheduling, and providing excellent support to executive staff. This role requires a proactive individual who can multitask effectively in a dynamic environment.<br><br>Responsibilities:<br>• Operate and manage the phone switchboard, efficiently handling incoming calls and directing them to the appropriate individuals.<br>• Screen calls for executive-level staff members, ensuring only relevant inquiries are forwarded.<br>• Schedule and coordinate meetings, including reserving conference rooms and managing logistics.<br>• Maintain organized filing systems to ensure easy access to documents and records.<br>• Provide general administrative support, including assisting with tasks assigned by executive staff.<br>• Welcome visitors and ensure they are directed appropriately.<br>• Monitor and manage front desk operations, maintaining a meticulous and welcoming environment.<br>• Communicate effectively with internal and external stakeholders to address inquiries and provide assistance.
<p>We are looking for an organized and detail-oriented part-time Leasing Assistant to join our team in Ambler, Pennsylvania. In this role, you will support daily office operations by managing administrative tasks and ensuring efficient workflows. This is a Contract position with the potential to transition into a long-term role within a dynamic healthcare environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide general administrative support, including scheduling meetings, managing calendars, and handling correspondence.</p><p>• Answer and direct incoming calls professionally, ensuring inquiries are addressed promptly.</p><p>• Perform accurate data entry and maintain organized records for easy retrieval.</p><p>• Assist with receptionist duties, including greeting visitors and ensuring they are directed appropriately.</p><p>• Prepare documents and reports using Microsoft Word and Excel.</p><p>• Manage office supplies and inventory, ensuring resources are stocked and available.</p><p>• Support team members with various administrative tasks as needed.</p><p>• Ensure compliance with office policies and procedures to maintain a productive work environment.</p>
<p>We are looking for a personable and organized Front Desk Coordinator to join our team on a contract basis located in the Greater Philadelphia Region. In this role, you will be the first point of contact for visitors and team members, ensuring a welcoming and detail-oriented office environment. This Front Desk Coordinator position offers an excellent opportunity to contribute to the smooth daily operations of our organization.</p><p><br></p><p>What you get to do every single day:</p><p>• Welcome and assist visitors and staff with courtesy and efficiency.</p><p>• Handle incoming and outgoing mail, as well as organize and distribute packages efficiently.</p><p>• Monitor office supplies and replenish inventory to maintain seamless daily operations.</p><p>• Provide administrative support, including scheduling, record maintenance, and document preparation.</p><p>• Ensure the front office area remains clean, organized, and aligned with the company's standards.</p><p>• Respond to phone calls using a multi-line system and direct inquiries appropriately.</p><p>• Assist with concierge services, addressing visitor and employee needs promptly.</p><p>• Collaborate with team members on special projects and tasks as required.</p>
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Brooklyn, New York. In this role, you will be the first point of contact for visitors and callers, ensuring smooth daily operations and exceptional customer service. This is an excellent opportunity for someone who thrives in a dynamic office environment and enjoys engaging with people.<br><br>Responsibilities:<br>• Greet and assist visitors in a friendly and detail-oriented manner, ensuring a welcoming environment.<br>• Answer and direct incoming phone calls to the appropriate departments or personnel.<br>• Maintain organization and cleanliness of the reception area.<br>• Handle incoming and outgoing mail, packages, and deliveries efficiently.<br>• Schedule appointments and coordinate meeting room bookings as needed.<br>• Manage office supplies, including inventory tracking and restocking.<br>• Provide administrative support to various departments as required.<br>• Assist with data entry and maintaining accurate records.<br>• Respond to inquiries and provide information about the organization to clients and visitors.
<p>We are looking for a meticulous and proactive Office Assistant to join our team on a contract basis in New York, New York. In this role, you will play a key part in ensuring the smooth day-to-day operations of our office by managing essential administrative tasks and providing support to various teams. If you are organized, resourceful, and thrive in a dynamic environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Collect, scan, and distribute incoming mail to the appropriate departments in a timely and organized manner.</p><p>• Ensure all correspondence is accurately routed to the intended recipients.</p><p>• Regularly monitor the inventory of coffee and office supplies to ensure availability at all times.</p><p>• Restock coffee and other office essentials as needed to maintain a well-equipped workspace.</p><p>• Coordinate repair requests and oversee their completion with minimal disruption to daily office activities.</p><p>• Manage weekly catered lunch orders, keeping dietary preferences and budget considerations in mind. Pre and clean up afterwards.</p><p>• Send out announcements to internal teams and gather feedback.</p><p>• Tidy up and organize the lunch area post-meal to maintain a clean and orderly office environment.</p>
We are looking for a detail-oriented and friendly Receptionist to join our team in Eatontown, New Jersey. This is a long-term contract position that offers the opportunity to grow within the organization. You will play a vital role in ensuring smooth communication and providing exceptional support to both staff and clients.<br><br>Responsibilities:<br>• Greet visitors and clients warmly while managing the front desk operations efficiently.<br>• Handle incoming calls using a multi-line phone system and direct them to the appropriate team members.<br>• Maintain an organized and detail-oriented reception area to create a welcoming environment.<br>• Assist with administrative tasks, including data entry and scheduling appointments.<br>• Provide support for office operations, ensuring a seamless day-to-day workflow.<br>• Respond to inquiries and provide accurate information to clients and staff.<br>• Monitor and manage office supplies, ensuring necessary items are stocked.<br>• Coordinate with team members to support internal communications and processes.<br>• Handle confidential information with discretion and professionalism.<br>• Facilitate communication through virtual platforms such as Teams when required.
