55 Results for Executive Assistant Jobs in Edison, NJ

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Executive Assistant

Philadelphia, PA
onsite
Temporary to Hire
33.25 - 35.00 USD / Hourly
We are looking for an Executive Assistant to support daily operations and help keep projects, meetings, and communications running smoothly for a prestigious organization located in the Greater Philadelphia Region. This contract Executive Assistant opportunity with potential for a permanent role is ideal for someone who is highly organized, proactive, and comfortable managing a wide range of administrative and coordination tasks in a fast-paced real estate environment. The role will partner with internal teams and external contacts while ensuring materials, schedules, and reporting are handled accurately and efficiently. Here’s how you’ll contribute each day: • Arrange calendars, schedule meetings, and confirm logistics to ensure internal and external sessions run efficiently.• Provide day-to-day administrative assistance, including drafting correspondence, maintaining records, and supporting special projects.• Identify prospective vendors, participate in screening conversations, and help evaluate options based on business needs.• Coordinate event details such as materials, timelines, and onsite support for meetings and company functions.• Maintain productive relationships with vendors by managing communication, follow-ups, and service-related needs.• Oversee ordering of branded items, office materials, and event supplies while tracking requests and delivery timelines.• Prepare and organize documents, presentation materials, and supporting information for meetings and events.• Distribute surveys, compile responses, and summarize results for internal review and decision-making.• Create forms, update spreadsheets, and process expense reports using company tools, with training provided on designated systems.• Serve as a point of contact for internal staff and external partners, helping keep communication clear and tasks on schedule.
2026-10-27T19:18:43Z

Executive Assistant

Bethlehem, PA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
Robert Half is looking for an Executive Assistant to provide high-level administrative support to senior leadership. This role is responsible for managing calendars, coordinating meetings and travel, handling confidential information, and supporting daily business operations. The ideal candidate is professional, organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Manage executive calendars, meetings, and appointments</li><li>Coordinate travel arrangements and prepare itineraries</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Screen calls, emails, and other communications</li><li>Maintain files, records, and confidential documents</li><li>Organize meetings, take notes, and track follow-up items</li><li>Support senior leaders with administrative tasks and special projects</li><li>Handle expense reports and other administrative documentation</li><li>Serve as a point of contact for internal and external communication</li><li>Maintain a high level of professionalism and confidentiality</li></ul>
2026-10-23T22:13:45Z

Executive Assistant

Middlesex, NJ
onsite
Permanent / Full Time
75000.00 - 85000.00 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>401k</li><li>paid time off</li></ul>Responsibilities:<ul><li>Manage complex calendars, scheduling, and meeting coordination.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Coordinate travel arrangements, expense reports, and event planning.</li><li>Serve as a liaison between executives, internal teams, and external contacts.</li><li>Track deadlines, prioritize competing demands, and ensure timely follow-up on action items.</li><li>Assist with special projects and administrative initiatives as needed.</li><li>Utilize Excel and other Microsoft Office applications to create reports, spreadsheets, and presentations.</li></ul>
2026-11-06T17:44:06Z

Executive Assistant

Hamilton, NJ
onsite
Temporary / Contract
30.00 - 32.00 USD / Hourly
We are looking for an Executive Assistant to provide dependable administrative support for a Contract opportunity in Hamilton, New Jersey. This position will play a key role in keeping an executive’s daily operations organized, from coordinating schedules to preparing for meetings and handling routine support tasks. The ideal candidate is responsive and comfortable managing shifting priorities while maintaining a strong attention to detail. Responsibilities:• Oversee the executive’s calendar, ensuring appointments, priorities, and schedule changes are managed accurately and efficiently.• Arrange meetings by coordinating participant availability, securing logistics, and confirming details in advance.• Support domestic travel planning by booking itineraries and organizing related trip information as needed.• Prepare and submit expense documentation, helping maintain timely and accurate reporting.• Provide day-to-day administrative assistance, including document preparation, correspondence support, and general office coordination.• Handle special assignments and emerging requests with flexibility while meeting deadlines and maintaining quality.• Monitor scheduling conflicts and proactively recommend adjustments to keep commitments aligned with business needs.
2026-11-05T19:53:45Z

Executive Administrative Assistant Advanced (>6 years)

Jersey City, NJ
onsite
Temporary / Contract
38.00 - 38.00 USD / Hourly
<ul><li>Position: Executive Administrative Assistant Advanced (Contract-to-Hire)</li><li>Location: Jersey City, NJ 07310-2053</li><li>Schedule: 100% Onsite, 5 Days per Week</li><li>Required Experience: 6+ years of Executive Assistant experience supporting Managing Directors, C-Suite Executives, or senior leadership teams</li><li>Tentative Pay Rate: $38.00 per hour</li></ul>Job DescriptionOur client is seeking a highly experienced Executive Administrative Assistant to support a lead Managing Director and three additional Managing Directors within a fast-paced Technical Delivery organization. This is a high-visibility role requiring exceptional organizational skills, executive presence, discretion, and the ability to effectively manage competing priorities across multiple senior stakeholders.The ideal candidate will have extensive experience supporting executive leadership, managing complex calendars, coordinating domestic and international travel, processing expenses, and working effectively with highly visible executives in a demanding corporate environment.Key Responsibilities<ul><li>Manage complex calendars for a lead Managing Director and three additional Managing Directors</li><li>Coordinate meetings across multiple global time zones and proactively resolve scheduling conflicts</li><li>Manage domestic and international travel arrangements</li><li>Process and reconcile executive expenses through Concur</li><li>Review and prioritize incoming meeting requests while exercising sound business judgment</li><li>Handle highly confidential and sensitive information with discretion and professionalism</li><li>Support executive meetings, presentations, communications, and follow-up activities</li><li>Partner with senior leaders and stakeholders across multiple business units</li><li>Anticipate executive needs and proactively solve problems in a fast-paced environment</li></ul>Required Qualifications<ul><li>6+ years of Executive Assistant experience supporting Managing Directors, C-Suite executives, or senior leadership teams</li><li>Advanced Microsoft Outlook skills with extensive calendar management experience</li><li>Concur travel and expense management experience</li><li>Strong Microsoft Excel and PowerPoint skills</li><li>Experience managing complex scheduling across multiple time zones</li><li>Strong organizational, prioritization, and communication skills</li><li>Proven ability to maintain confidentiality and exercise sound judgment</li><li>Experience working in fast-paced, high-pressure corporate environments</li></ul>
2026-10-19T15:54:11Z

Executive Assistant

Tarrytown, NY
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
We are looking for a poised and resourceful Executive Assistant to support the President of a food manufacturing organization in Tarrytown, New York. This position is ideal for someone who thrives in a high-pressure setting, anticipates needs before they arise, and manages sensitive matters with professionalism and sound judgment. The successful candidate will play a central role in keeping daily priorities organized, communications streamlined, and executive operations running efficiently. Responsibilities: • Oversee the President’s calendar by arranging meetings, adjusting priorities, and protecting time for critical business needs. • Coordinate domestic and international travel plans, including itineraries, transportation, lodging, and schedule changes as needed. • Serve as a key point of contact by screening communications, responding appropriately, and escalating urgent matters with discretion. • Prepare for executive meetings by organizing agendas, compiling materials, and confirming logistics in advance. • Track shifting priorities and help align daily activities with business objectives in a fast-moving environment. • Handle confidential information with a high level of care while maintaining professionalism in all interactions. • Support smooth day-to-day executive workflow by anticipating administrative needs and resolving scheduling conflicts promptly.
2026-10-16T13:04:08Z

Executive Legal Assistant

Philadelphia, PA
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
A well-established law firm in Center City Philadelphia is seeking an experienced Executive Assistant to provide direct administrative support to a Partner in its litigation practice. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. Interested candidates with legal and executive administrative experience, should reach out to Kevin Ross w/ Robert Half in Philadelphia.
2026-11-03T19:24:06Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for an experienced and service-oriented Executive Assistant to support daily front-office operations for a property-focused workplace environment. This contract position is ideal for someone who enjoys creating a welcoming experience for visitors, keeping office activities organized, and handling administrative support with accuracy and professionalism. The role blends reception coverage, meeting coordination, guest services, and routine office administration in a fast-paced setting. Responsibilities: • Welcome employees, clients, candidates, and other guests, while managing sign-in procedures, visitor credentials, and required security steps. • Answer and direct incoming calls professionally, ensuring inquiries are routed quickly and accurately. • Coordinate conference room readiness by arranging seating, confirming technology needs, and organizing food or beverage service when requested. • Submit requests for building support, cleaning assistance, and other workplace services to maintain a smooth office experience. • Handle day-to-day administrative work such as sorting deliveries, distributing mail, managing packages, and maintaining office supply inventory. • Monitor incoming and outgoing shipments, schedule courier support when needed, and keep records of office deliveries organized. • Assist with guest accommodations by helping arrange transportation, reservations, or other hospitality-related needs. • Follow established office procedures to complete assigned tasks reliably, escalating non-routine issues to the appropriate team when necessary.
2026-10-23T15:13:45Z

Executive Assistant

Greenwich, CT
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for an Executive Assistant to provide part-time administrative and financial coordination support in Greenwich, Connecticut. This is a Long-term Contract position offering a flexible schedule, ideal for someone who can bring order to documentation, manage sensitive records with discretion, and keep priorities moving forward. The role focuses on organizing financial materials, improving file accessibility, and assisting with executive support tasks in a well-organized environment. Responsibilities: • Manage and streamline financial documents for multiple LLCs, ensuring records are organized and easy to retrieve. • Coordinate with internal stakeholders and the external accounting firm to gather, track, and maintain required documentation. • Create structure within a high-volume paper filing environment by improving how records are sorted, stored, and accessed. • Provide administrative support for special projects related to financial documentation and operational coordination. • Arrange travel logistics and prepare expense-related materials to support executive needs. • Maintain confidential files with care and accuracy while handling sensitive business information. • Monitor document completeness and follow up on outstanding items to keep records current and audit-ready.
2026-11-02T14:43:39Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for an Administrative Assistant to support executive leadership within a mission-driven non-profit organization located in the Greater Philadelphia Region. This long-term contract opportunity is ideal for someone who excels at coordinating schedules, organizing meetings, and maintaining smooth day-to-day office operations. The Administrative Assistant role requires strong attention to detail, effective communication, and the ability to manage multiple administrative priorities with accuracy and discretion. What you get to do every single day:• Coordinate executive calendars, arrange appointments, and keep meeting schedules organized and up to date.• Prepare meeting materials in advance, confirm logistics, and help ensure attendees have the information they need.• Record key discussion points during meetings and distribute clear, organized notes to appropriate stakeholders.• Handle incoming calls courteously, respond to routine inquiries, and direct messages to the appropriate contacts.• Perform a variety of office support tasks, including document preparation, filing, and general administrative coordination.• Enter and maintain information in internal records and databases with a high level of accuracy.• Support front-desk and reception activities by greeting visitors and helping create a detail-oriented office environment.
2026-10-28T13:48:42Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support for donor communications and day-to-day office operations. This Administrative Assistant contract position is ideal for someone who combines strong organization skills with a detail-oriented, friendly approach when assisting donors and internal staff. The role focuses on keeping administrative tasks on track, handling donation-related coordination with care, and contributing to fundraising support activities throughout the year. Here’s how you’ll contribute each day: • Respond to incoming donor phone calls courteously, document messages accurately, and direct questions to the appropriate team members.• Provide broad administrative support by organizing correspondence, maintaining records, and assisting with routine office tasks.• Enter and process donation information with a high degree of accuracy to help ensure timely and reliable recordkeeping.• Prepare and print donor acknowledgement letters and related communications in support of stewardship efforts.• Help organize materials and items following events to keep supplies, documentation, and follow-up activities in order.• Assist with fundraising initiatives by supporting year-end appeal preparation, including hand-addressing envelopes and managing mail-related tasks.• Support front-desk and receptionist-style duties as needed to maintain smooth daily office operations.
2026-11-05T16:04:13Z

Administrative Assistant

Port Washington, NY
onsite
Temporary to Hire
20.90 - 24.20 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and help keep our office running smoothly in Port Washington, New York. This Contract to Permanent position is ideal for someone who enjoys balancing administrative coordination, employee onboarding support, record maintenance, and event assistance in a mission-driven environment. The person in this role will work closely with managers and senior leaders, manage a wide range of office tasks, and contribute to a positive and organized workplace experience. Responsibilities: • Welcome on-site interview guests and lead informative facility tours for prospective candidates. • Provide day-to-day administrative support by coordinating schedules, preparing documents, maintaining shared files, and assisting with routine office operations. • Support onboarding activities, including reference checks, background screening coordination, fingerprint appointment scheduling, I-9 document collection, and distribution of new employee paperwork through electronic signature tools. • Maintain accurate employee and office records by organizing personnel files, tracking attendance information, and processing required paperwork in a timely manner. • Assist with special events and staff engagement initiatives by managing responses, coordinating logistics, preparing materials, and supporting recognition activities. • Handle purchasing-related tasks such as ordering office supplies, processing purchase requests, tracking spending, and filing invoices for proper documentation. • Support admissions coordination by reviewing incoming applications, maintaining participant waitlists, and arranging assessments and trial visits. • Prepare recurring reports, update internal procedures, and respond to requests from executive and senior leadership with care and attention to detail. • Conduct online research, manage calendars and forms, and help communicate organizational policies, mission, and values across daily interactions. • Take on additional administrative duties as needed, including support for participant celebrations, weather-related coordination, and career development participation.
2026-10-21T19:14:07Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a busy collections team in New Jersey. This contract-to-permanent opportunity is ideal for someone who is organized, detail-oriented, and comfortable managing a high volume of administrative and front-office tasks. The role requires strong communication skills, accuracy in handling information, and the ability to keep daily operations running smoothly in a fast-paced environment. Responsibilities: • Provide administrative support to the collections department by coordinating daily office activities and maintaining organized records. • Respond to incoming calls in a courteous manner, direct inquiries appropriately, and relay important information to internal team members. • Perform accurate data entry and update department information in company systems with a high level of attention to detail. • Manage general receptionist and front-desk duties, including greeting visitors and assisting with routine office needs. • Prepare, review, and organize documents, correspondence, and reports to support departmental workflow. • Track and maintain files, schedules, and administrative materials to ensure the team has timely access to needed information. • Assist with routine follow-up and internal coordination to help keep department processes efficient and on schedule.
2026-10-14T14:43:46Z

Administrative Assistant

Fair Lawn, NJ
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations near Fair Lawn, NJ. This contract position is ideal for someone who enjoys keeping workspaces organized, managing routine administrative tasks, and helping create a detail-oriented and welcoming environment. The role will involve coordinating supplies, assisting with front office activities, and contributing to the smooth flow of day-to-day operations. Responsibilities:• Coordinate a range of administrative tasks that help the office run efficiently on a daily basis.• Maintain shared office spaces, kitchen areas, and common supplies to support a neat, functional workplace.• Restock snacks, beverages, and breakroom items so employees have consistent access to essential refreshments.• Monitor inventory for office materials and facility-related items, identifying low-stock situations before they become urgent.• Assist with ordering supplies and confirming replenishment needs to avoid interruptions in office operations.• Develop and update organized tracking methods for supplies, snacks, and other workplace resources.• Support reception and general office coverage, including handling inbound calls and assisting with routine front desk needs.• Perform data entry and other clerical duties as needed to support administrative and facilities-related activities.
2026-11-03T18:08:40Z

Administrative Assistant

Oldwick, NJ
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
2026-10-15T15:18:40Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a legal organization. This Long-term Contract position is ideal for someone who communicates clearly, stays organized in a fast-paced environment, and can manage a wide range of administrative tasks with accuracy. The role will serve as a key point of contact for incoming communications while helping maintain efficient workflows and reliable administrative support across the office. Responsibilities: • Manage front-office administrative activities and provide dependable day-to-day support to the team. • Respond to incoming phone calls clearly, direct inquiries appropriately, and relay messages with accuracy. • Perform data entry tasks and maintain organized, up-to-date records and documentation. • Welcome visitors and handle reception-related duties to ensure a detail-oriented office experience. • Coordinate general office tasks such as filing, document handling, and routine administrative follow-up. • Support staff with scheduling, correspondence, and other clerical needs as required.
2026-11-06T14:08:48Z

Sales Associate/ Executive Assistant

Saddle Brook, NJ
onsite
Temporary / Contract
21.00 - 22.00 USD / Hourly
We are looking for a Sales Associate/ Executive Assistant to provide on-site sales and executive support on site in New Jersey. This long-term contract position blends administrative coordination, client-facing communication, and marketing assistance to help a busy commercial real estate team operate efficiently. The role is ideal for someone who can manage shifting priorities, produce high-quality business materials, and maintain accuracy in a fast-moving environment. Responsibilities:• Coordinate executive calendars, schedule meetings, arrange travel, and resolve conflicts to keep daily operations running smoothly.• Respond to routine client and internal inquiries, acting as a reliable point of contact and escalating issues when needed.• Prepare and track expense submissions and commission-related documentation in accordance with company guidelines.• Maintain organized records, reporting tools, contact databases, and shared content resources used by the sales team.• Support updates to websites and internal tracking systems to ensure information remains current and accessible.• Create effective marketing collateral such as presentations, proposals, flyers, maps, and property-related materials that align with brand standards.• Research market activity and compile findings into client-ready reports and other business development deliverables.• Partner with marketing, research, and finance teams to gather data and assemble accurate materials for sales initiatives.
2026-11-01T11:13:43Z

Administrative Assistant

Woodbury, NY
onsite
Permanent / Full Time
80000.00 - 95000.00 USD / Yearly
Administrative Assistant, Woodbury, Long Island, NY Anna Parson at Robert Half is working with a rapidly growing and fast-moving real estate organization seeking a sharp, highly organized and detail-oriented Administrative Assistant to support daily operations and help keep the office running efficiently. This Administrative Assistant role will support a sharp, successful, fast paced executive and is an excellent opportunity for someone who enjoys working in a collaborative environment, managing multiple priorities, and serving as a key resource to leadership and staff.As the Administrative Assistant, you will: <ul><li>Provide administrative support to management while helping coordinate daily office activities and workflow</li><li>Manage schedules, appointments, meetings, and related logistics to ensure smooth operations</li><li>Prepare, edit, and distribute business correspondence, reports, and other professional documents</li><li>Serve as a point of contact for internal teams, vendors, tenants, and business partners</li><li>Maintain accurate records, databases, and filing systems while handling sensitive information with discretion</li><li>Assist with office administration, including supplies, data management, and special projects as needed</li></ul>Contact Anna Parson at Robert Half for confidential consideration or Apply Now!!!
2026-10-23T23:28:42Z

Receptionist

Camden, NJ
onsite
Temporary to Hire
23.00 - 25.00 USD / Hourly
We are seeking a highly organized Receptionist to serve as the first point of contact for visitors, clients, and internal teams. This individual will manage front desk operations while providing administrative support to leadership and department staff. The ideal candidate thrives in a fast-paced environment, demonstrates excellent judgment, and brings strong communication, multitasking, and customer service skills. <ul><li>Greet and assist visitors, clients, and vendors in a detail-oriented and welcoming manner</li><li>Answer and route incoming calls with accuracy and discretion</li><li>Manage front desk operations, including mail distribution, office supplies, and meeting room coordination</li><li>Provide administrative support such as calendar management, scheduling meetings, preparing correspondence, and maintaining files</li><li>Coordinate travel arrangements, expense reports, and internal event logistics as needed</li><li>Support executives and team members with presentations, reports, and other administrative projects</li><li>Maintain office organization and help ensure smooth day-to-day operations</li><li>Handle confidential information with professionalism and discretion</li><li>Assist with onboarding paperwork, document preparation, and other clerical tasks</li><li>Serve as a liaison between departments and help facilitate efficient communication across the office</li></ul>
2026-10-22T20:04:25Z

Administrative Assistant

Bethlehem, PA
onsite
Temporary to Hire
22.00 - 24.00 USD / Hourly
Robert Half is seeking a highly organized and tech-savvy Administrative Assistant to support daily office operations and help keep a local team running efficiently. This role is ideal for someone who is proactive, detail-oriented, and comfortable using a variety of digital tools and platforms to manage schedules, communications, records, and workflows. Key Responsibilities:<ul><li>Provide administrative support to departments and leadership as needed.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Maintain accurate records, files, and databases in digital systems.</li><li>Support office operations, including ordering supplies and coordinating vendors.</li><li>Use technology tools to improve organization, communication, and workflow efficiency.</li><li>Assist with data entry, spreadsheet management, and reporting tasks.</li><li>Help troubleshoot minor technology issues and support team members with office software and systems.</li><li>Collaborate with internal teams to support projects and administrative processes.</li></ul>
2026-10-23T07:04:33Z

Administrative Assistant

Allentown, PA
remote
Temporary / Contract
20.00 - 22.00 USD / Hourly
Robert Half is looking for an Administrative Assistant to support daily office operations. This role is responsible for handling a variety of administrative tasks, supporting team members, managing schedules, and assisting with communication and recordkeeping. The ideal candidate is professional, organized, detail-oriented, and comfortable managing multiple priorities. Key Responsibilities:<ul><li>Answer phone calls, emails, and other communications</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, edit, and organize documents and reports</li><li>Maintain files, records, and data entry systems</li><li>Greet visitors and provide general office support</li><li>Order office supplies and help keep the office organized</li><li>Handle incoming and outgoing mail and deliveries</li><li>Assist managers and team members with administrative tasks</li><li>Support special projects as needed</li><li>Maintain confidentiality of sensitive information</li></ul>
2026-10-23T22:13:45Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000.00 - 50000.00 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-10-16T12:58:42Z

Sr. Administrative Assistant

Madison, NJ
onsite
Temporary to Hire
30.00 - 40.00 USD / Hourly
We are looking for an experienced and highly organized Sr. Administrative Assistant to support senior leadership in a fast-moving pharmaceutical environment based in Madison, New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who can manage shifting priorities, communicate with confidence, and keep executive operations running smoothly in a hybrid setting. The successful candidate will bring strong judgment, discretion, and a proactive approach to coordinating schedules, travel, meetings, and key administrative activities. Responsibilities:• Oversee complex executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and related expense documentation.• Create, format, and refine presentations, reports, correspondence, and other materials used by senior leadership.• Coordinate leadership meetings, internal events, and corporate gatherings by managing logistics, materials, and follow-up communication.• Process expense reports, invoices, and purchase requests while maintaining alignment with company policies and approval procedures.• Anticipate administrative needs, respond quickly to urgent requests, and help executives stay focused on high-priority business matters.• Handle sensitive business information with a high degree of confidentiality, professionalism, and sound judgment.• Support special initiatives by tracking milestones, monitoring action items, and following through on deadlines with internal stakeholders.• Work across departments to improve administrative workflows and strengthen day-to-day operational efficiency.
2026-10-29T15:28:44Z

Administrative Assistant

Woodbury, NY
onsite
Permanent / Full Time
55000.00 - 62000.00 USD / Yearly
Tenant Services Representative, Woodbury, Long Island, NY Anna Parson at Robert Half is working with a growing real estate organization seeking a personable, professional and customer-oriented Tenant Services Representative to join its team. The Tenant Services Representative role is ideal for someone who enjoys interacting with residents, resolving account-related matters, and supporting day-to-day property operations in a fast-paced environment.As the Tenant Services Representative, you will: <ul><li>Serve as a primary contact for residents regarding account questions, service requests, and general support needs</li><li>Research and resolve account discrepancies, payment concerns, and record maintenance requests</li><li>Maintain accurate resident records and ensure information is updated across internal systems</li><li>Coordinate move-in and move-out administrative processes, including required documentation and account follow-up</li><li>Work closely with property management, accounting, and operations teams to support resident needs</li><li>Prepare reports, organize documentation, and assist with various administrative projects</li><li>Deliver exceptional customer service while managing multiple priorities and deadlines</li></ul>For immediate confidential consideration, contact Anna Parson at Robert Half or Apply Now!
2026-10-24T00:28:44Z

Legal Assistant

Verona, NJ
onsite
Permanent / Full Time
75000.00 - 95000.00 USD / Yearly
A busy company in the Verona area is seeking a Legal Assistant to join their growing firm. This Legal Assistant will get the chance to join a great team that works well with each other and that offer career advancement. This Legal Assistant position plays a key role in keeping case activity organized, preparing court-ready documents, and coordinating time-sensitive filings in both state and federal courts. The ideal Legal Assistant will bring strong law firm experience, sound judgment, and the ability to manage competing priorities while maintaining a high level of professionalism. Other responsibilities of this Legal Assistant will include but not be limited to: Legal Assistant Responsibilities:<ul><li>Prior experience as a Legal Assistant, Litigation Secretary, or Legal Administrative Assistant within a law firm required.</li><li>Hands-on experience with New Jersey state and federal court e-filing systems required; New York court e-filing experience strongly preferred.</li><li>Working knowledge of litigation procedures, court filings, pleadings, discovery, and case management.</li><li>Experience drafting, preparing, proofreading, and formatting legal documents.</li><li>Familiarity with legal terminology and court filing requirements.</li><li>Strong proficiency in Microsoft Office, particularly Word, Outlook, and Excel.</li><li>Experience with legal document management and case management software preferred.</li><li>Excellent organizational skills and strong attention to detail.</li><li>Ability to manage multiple assignments, prioritize competing deadlines, and work efficiently in a fast-paced environment.</li><li>Strong written and verbal communication skills.</li><li>Professional demeanor and ability to interact effectively with attorneys, clients, court personnel, and opposing counsel.</li><li>Ability to handle confidential information and exercise sound judgment.</li></ul>This Legal Assistant position is paying between $75,000 and $95,000 annually depending on experience. If interested in this Legal Assistant opportunity, apply today!
2026-11-03T19:24:06Z

55 results for Executive Assistant in Edison, NJ