<p>We are seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients and employees. The Receptionist will manage front desk operations, answer and direct calls, greet guests, coordinate schedules and provide general administrative support to help ensure smooth day-to-day office operations.</p><p>Responsibilities</p><ul><li>Greet and assist visitors in a courteous and professional manner. </li><li>Answer, screen and route incoming phone calls. </li><li>Manage incoming and outgoing mail, packages and deliveries. </li><li>Maintain a clean, organized and professional reception area. </li><li>Schedule meetings and assist with conference room coordination. </li><li>Perform data entry, filing and other administrative tasks as needed. </li><li>Support office staff with clerical duties and special projects. </li></ul>
<p>We are looking for an experienced and organized Medical Receptionist to support a busy healthcare practice in Towson, Maryland. This contract-to-permanent opportunity is ideal for someone who thrives in a patient-facing healthcare environment and can create a welcoming, detail-oriented first impression. The right candidate will balance front desk coordination with strong communication and multitasking skills to keep daily operations running smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients and visitors courteously, providing a positive and efficient front desk experience from arrival through departure.</p><p>• Coordinate appointment scheduling, rescheduling, and calendar updates while helping maintain an orderly patient flow throughout the day.</p><p>• Manage patient check-in processes, confirm demographic and insurance details, and ensure required information is accurately entered.</p><p>• Answer incoming calls, respond to routine questions, and direct messages or inquiries to the appropriate clinical or administrative staff.</p><p>• Support general medical front office operations by handling paperwork, filing, and other administrative tasks as needed.</p><p>• Communicate clearly with patients regarding visit logistics, office procedures, and next steps to help reduce confusion and delays.</p><p>• Work closely with the practice administrator and internal team members to maintain efficient daily office coverage.</p><p>• Assist with additional administrative duties or workflow-related tasks that support the needs of the practice.</p>
We are looking for an experienced and service-oriented Front Desk Coordinator to support daily office operations in Maryland. This contract opportunity with potential for a permanent role is ideal for someone who enjoys being the first point of contact for guests while also contributing to sales support and administrative coordination. The right candidate brings strong communication skills, attention to detail, and the ability to stay organized in a fast-moving workplace.<br><br>Responsibilities:<br>• Welcome visitors, clients, and vendors with a welcoming presence and guide them to the appropriate person or meeting area.<br>• Manage front desk activities by overseeing sign-in procedures, visitor documentation, and basic security protocols.<br>• Maintain shared spaces such as the reception area, lobby, kitchen, and meeting rooms so they remain tidy, presentable, and well supplied.<br>• Lead prospective clients through available office suites, conference rooms, and virtual workspace options while answering questions about the environment and services.<br>• Support leasing efforts by coordinating inquiries, assisting with scheduling, and helping move prospects toward office or meeting room rental agreements.<br>• Handle incoming calls through a multi-line phone system, direct messages accurately, and provide helpful information to callers.<br>• Assist with administrative assignments and special projects that help the executive office and broader team operate efficiently.
<p>We are looking for a Front Desk Coordinator to support daily front office operations for a role in Owings Mills, Maryland. This role is ideal for someone who creates a welcoming first impression, manages a busy reception area with professionalism, and keeps communication flowing smoothly throughout the day. The position focuses on guest interaction, phone coverage, and administrative support in a fast-paced property and facilities management environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, tenants, and vendors in a courteous manner and direct them to the appropriate contact or department.</p><p>• Operate a multi-line phone system, answer incoming calls promptly, and route messages accurately to internal team members.</p><p>• Maintain the front desk area so it remains organized, presentable, and ready to receive guests throughout the day.</p><p>• Provide concierge-style assistance by responding to general inquiries and helping visitors navigate the office or property environment.</p><p>• Coordinate routine administrative tasks such as receiving deliveries, distributing mail, and supporting basic office logistics.</p><p>• Monitor visitor flow and follow site procedures for check-ins, notifications, and front office security practices.</p><p>• Support team operations by handling clerical duties that help keep daily business activities running efficiently.</p>
We are looking for an experienced Front Desk Coordinator to support daily front office operations for a Contract position based in Columbia, Maryland. This role serves as the first point of contact for visitors, callers, and internal teams, helping create an organized and efficient office environment. The ideal candidate brings strong communication skills, confidence managing multiple administrative tasks, and a service-oriented approach to workplace support.<br><br>Responsibilities:<br>• Welcome visitors, manage front desk traffic, and ensure guests are directed promptly and courteously.<br>• Handle incoming calls through a multi-line phone system, route messages accurately, and respond to routine inquiries with care.<br>• Provide concierge-style assistance by supporting general office needs and helping employees and visitors navigate day-to-day requests.<br>• Process incoming and outgoing mail, organize deliveries, and maintain orderly distribution of correspondence throughout the office.<br>• Scan, file, and maintain documents to support accurate recordkeeping and efficient administrative workflows.<br>• Coordinate email communications and assist with routine correspondence on behalf of the office or assigned team members.<br>• Perform a range of administrative support duties to help maintain smooth front office and business operations.
<p>Robert Half is looking for a Front Desk Coordinator to support daily office operations for a healthcare organization in Silver Spring, Maryland. This Front Desk Coordinator contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming environment, managing a busy front desk, and providing dependable administrative support. The right Front Desk Coordinator candidate will bring strong customer service skills, a courteous approach, and the ability to stay organized while handling multiple priorities throughout the day. Don't hesitate to click the apply button today and put your talents to the test us! If you have any questions, please contact Robert Half at (301) 744-0480 and mention job reference number 04540-0013434450.</p><p><br></p><p>As a Front Desk Coordinator your responsibilities will include but are not limited to:</p><p>• Manage a high-volume front desk by welcoming visitors, answering incoming calls, and ensuring each inquiry is routed to the appropriate team member.</p><p><br></p><p>• Coordinate day-to-day reception activities, including handling mail distribution and maintaining an orderly, detail-focused office environment.</p><p><br></p><p>• Provide courteous assistance to guests, clients, and staff while serving as a reliable first point of contact for the organization.</p><p><br></p><p>• Assess incoming phone calls and requests to determine urgency, respond when appropriate, and direct matters to the correct person or department.</p><p><br></p><p>• Support office operations with light administrative tasks such as basic documentation, scheduling support, and general clerical duties.</p><p><br></p><p>• Address routine concerns and help de-escalate tense situations with sound judgment and strong interpersonal communication.</p><p><br></p><p>• Balance multiple responsibilities at once while maintaining accuracy, responsiveness, and a strong customer-facing presence.</p><p><br></p><p>Don't hesitate to click the apply button today and put your talents to the test us! If you have any questions, please contact Robert Half at (301) 744-0480 and mention job reference number 04540-0013434450.</p><p><br></p>
<p>We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. The ideal candidate will have strong communication skills, a customer-focused approach, and the ability to manage multiple tasks in a fast-paced environment</p><p><br></p><p>Responsibilities:</p><p> • Answer phones, greet visitors, and direct inquiries appropriately.</p><p> • Maintain office supplies and assist with purchasing and vendor coordination.</p><p> • Support document preparation, filing, and data entry tasks.</p><p> • Assist staff with scheduling and administrative projects.</p><p> • Handle incoming and outgoing correspondence.</p><p> </p><p> </p>
<p>We are seeking a reliable and organized Office Assistant to support daily administrative operations and help ensure the office runs efficiently. This role requires strong communication skills, attention to detail, adaptability, and the ability to manage multiple priorities.</p><p><br></p><p>Responsibilities:</p><p> • Answer phones, greet visitors, and direct inquiries appropriately.</p><p> • Maintain office supplies and assist with purchasing and vendor coordination.</p><p> • Support document preparation, filing, and data entry tasks.</p><p> • Assist staff with scheduling and administrative projects.</p><p> • Handle incoming and outgoing correspondence.</p><p> </p><p> </p>
<p>We are looking for a dependable Office Assistant to support daily administrative operations for a busy office. This contract position is ideal for someone who is comfortable managing front-desk activity, handling a high volume of clerical work, and learning new systems quickly. The role offers an opportunity to keep office workflows organized while providing attentive support to staff and visitors in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, manage front-desk activity, and create a positive first impression for clients and staff.</p><p>• Answer incoming calls, route messages appropriately, and respond to routine inquiries with accuracy and courtesy.</p><p>• Perform a range of administrative tasks such as filing, document preparation, data entry, and general office coordination.</p><p>• Scan, organize, and maintain digital and paper records to ensure documents are easy to access and properly stored.</p><p>• Support day-to-day office operations by monitoring priorities, keeping work areas organized, and assisting with administrative follow-up.</p><p>• Use computer-based tools, including Google Workspace applications, to complete correspondence, scheduling, and document-related tasks efficiently.</p><p>• Assist with additional office projects as workloads increase and help maintain smooth operations across the team.</p>
We are looking for an experienced and dependable Administrative Assistant to support a boutique law firm in Lutherville, Maryland. This position serves as a key point of contact for clients while providing day-to-day administrative support that helps attorneys and staff stay organized and responsive. The ideal candidate brings strong judgment, excellent communication skills, and a thoughtful approach when assisting clients, including older individuals and families managing sensitive matters.<br><br>Responsibilities:<br>• Welcome clients and visitors, creating a courteous and attentive first impression for everyone entering or contacting the office.<br>• Coordinate meetings, appointments, and deadline tracking to keep attorney calendars and estate-related matters on schedule.<br>• Communicate with accountants, financial advisors, and other outside contacts to support client service and case progression.<br>• Assist with probate-related documents and correspondence, including interactions with the appropriate wills and estate offices.<br>• Prepare billing materials, record payments, and help with routine deposit processing in an accurate and timely manner.<br>• Provide administrative support for trust tax return workflows and related payment activities.<br>• Maintain organized records by updating task trackers, monitoring deadlines, and managing document inventories.<br>• Process incoming mail and digital files by scanning, sorting, and filing materials for easy access and retention.<br>• Support office operations through supply management, daily opening and closing duties, and periodic file review and cleanup.
<p>The Medical Front Desk Coordinator is responsible for creating a welcoming and efficient front office environment for a healthcare practice or medical facility. This role serves as the first point of contact for patients and visitors, managing the reception area, appointment scheduling, patient check-in/check-out, and performing various administrative tasks to support smooth daily operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet patients and visitors professionally, answer phones, and respond to inquiries in a courteous manner.</li><li>Handle patient registration, and verify insurance information.</li><li>Schedule, confirm, and reschedule patient appointments using medical practice software.</li><li>Maintain organized patient records and ensure confidentiality in compliance with HIPAA regulations.</li><li>Facilitate patient check-in/check-out, distribute required forms, and assist with pre-visit paperwork.</li><li>Coordinate communication between patients, medical staff, and physicians.</li><li>Process incoming and outgoing correspondence, including faxes and emails.</li><li>Assist with data entry, billing support, and reporting as required.</li><li>Manage office supplies inventory and maintain cleanliness of the reception area.</li></ul><p><br></p>
We are looking for a dependable Office Services Assistant to support daily workplace operations. This contract opportunity is ideal for someone who enjoys hands-on office support, mail handling, and maintaining an organized, detail-oriented environment. In this role, you will help ensure employees, visitors, and deliveries are supported efficiently while keeping shared spaces and supply areas running smoothly.<br><br>Responsibilities:<br>• Manage the daily flow of incoming and outgoing mail, packages, and certified correspondence to ensure prompt distribution and processing.<br>• Prepare shipments using approved carrier services, complete mailing documentation, and monitor delivery status when follow-up is needed.<br>• Transport priority and special mail to the post office each day while maintaining accurate pickup and delivery records.<br>• Respond to office and facilities-related requests by coordinating service needs, reporting issues, and assisting with minor workspace adjustments.<br>• Replenish office, mailroom, and facility supplies by tracking inventory levels and restocking materials before shortages occur.<br>• Inspect common areas and storage spaces regularly to maintain cleanliness, order, and readiness for daily use.<br>• Support meeting, event, and workstation setup activities, including furniture arrangement and onboarding space preparation for new team members.<br>• Assist with vendor arrivals, access coordination, and other operational tasks assigned by leadership to support business needs.
<p>Are you someone who thrives on organization and keeping things on track? We’re looking for a proactive and dependable <strong>Office Coordinator</strong> to help manage day-to-day operations and create a smooth, efficient office environment.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Oversee daily office operations and ensure everything runs efficiently</li><li>Coordinate schedules, meetings, and office logistics</li><li>Act as a central point of contact for staff, vendors, and visitors</li><li>Manage supplies, office systems, and general administrative processes</li><li>Support leadership with reports, tracking, and special projects</li></ul><p><br></p>
We are looking for an experienced Administrative Assistant to support daily office operations at a residential property. This fully onsite opportunity is a Long-term Contract position and is ideal for someone who brings a detail-oriented front-desk approach, strong organizational skills, and a customer-focused mindset. The person in this role will help keep administrative processes running smoothly while serving as a welcoming first point of contact for residents, visitors, and internal teams.<br><br>Responsibilities:<br>• Welcome residents, guests, and vendors in a courteous manner and provide a positive first impression at the property office.<br>• Manage incoming phone calls, route inquiries to the appropriate contacts, and respond to routine questions with accuracy and efficiency.<br>• Perform day-to-day administrative support tasks such as filing, document preparation, record maintenance, and general office coordination.<br>• Enter and update information in internal records and property-related systems with a high level of accuracy and attention to detail.<br>• Assist the onsite leadership team with scheduling, correspondence, and other clerical activities that support property operations.<br>• Maintain organized office materials and ensure the reception and administrative areas remain orderly and presentable.<br>• Support resident service efforts by helping address requests promptly and escalating issues to the appropriate team members when needed.<br>• Contribute to special assignments or coverage needs as directed by the Property Manager or designated onsite supervisor.
<p>A local manufacturing organization is seeking a detail-oriented Administrative Assistant to provide support with order and document management efforts. This role is ideal for someone with strong organizational skills, the ability to work independently, and proficiency in Microsoft Excel.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Offer comprehensive administrative and documentation support.</li><li>Sort, organize, and accurately enter files and data into Microsoft Excel.</li><li>Prepare meeting notes, summaries, and presentations for organizational use.</li><li>Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location.</li><li>Perform other assigned duties as required.</li><li>Generate various file formats such as PDFs and DXFs for internal teams and external suppliers.</li><li>Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition</li><li>Prepare meeting notes, summaries, and simple technical presentations for organizational use.</li><li>Assist in gathering data and documenting processes for continuous improvement projects.</li><li>Maintain project trackers, action item lists, and engineering schedules to support team productivity.</li></ul><p><br></p>
We are looking for an Administrative Assistant to support a philanthropy-focused team in Maryland. This Long-term Contract opportunity is ideal for an experienced, detail-oriented individual who can manage day-to-day office coordination, provide attentive administrative support, and interact confidently with donors, executives, and visitors. The position requires a high level of accuracy, discretion, and adaptability in a structured onsite environment. You will play an important role in helping the office operate smoothly while maintaining organized records and clear communication.<br><br>Responsibilities:<br>• Provide administrative support to leadership within a foundation environment, ensuring daily operations remain organized and efficient.<br>• Manage front-desk and receptionist activities, including welcoming visitors and handling a high volume of inbound calls with care.<br>• Prepare, update, and maintain records, correspondence, and other office documentation with strong attention to detail.<br>• Enter and review data accurately across internal tracking systems and spreadsheets to support reporting and office workflows.<br>• Use DonorPerfect and Microsoft Office 365 applications, including Excel, to organize information and support administrative processes.<br>• Coordinate schedules, meetings, and general office tasks while responding to shifting priorities with flexibility.<br>• Support donor and stakeholder interactions by providing timely follow-up, clear communication, and attentive service.<br>• Maintain an orderly onsite office presence during regular weekday business hours and assist with additional administrative needs as assigned.
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a non-profit organization in Glen Burnie, Maryland. This Long-term Contract opportunity is well suited for someone who enjoys providing excellent service, managing multiple administrative tasks, and keeping communication organized across a busy environment. The ideal candidate will bring strong office coordination skills, attention to detail, and confidence working with both internal teams and the public.<br><br>Responsibilities:<br>• Manage front desk and administrative support activities, including greeting visitors and responding to general office inquiries in a courteous and detail-oriented manner.<br>• Handle incoming and outgoing phone communication, ensuring calls are directed appropriately and messages are recorded accurately.<br>• Coordinate calendars and arrange appointments, meetings, and other scheduled activities to help maintain efficient office operations.<br>• Prepare, update, and maintain records through accurate data entry and organized document management practices.<br>• Draft, send, and respond to email correspondence while maintaining clear and timely communication with staff, residents, and external contacts.<br>• Create and edit spreadsheets, reports, presentations, and written documents using Microsoft Office applications.<br>• Provide customer service support by addressing questions, resolving routine issues, and escalating more complex matters when needed.<br>• Assist with administrative processes related to leasing or housing-related office functions while maintaining confidentiality and accuracy.
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Baltimore, Maryland. This contract opportunity is ideal for someone who enjoys creating order, assisting internal teams, and serving as a reliable first point of contact for visitors and callers. The person in this role will help keep administrative processes running smoothly through strong organization, accurate record handling, and responsive communication.<br><br>Responsibilities:<br>• Manage front-desk and general office support activities to ensure day-to-day operations run efficiently.<br>• Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.<br>• Perform data entry tasks with accuracy while maintaining organized administrative records and documentation.<br>• Support scheduling, correspondence, and other routine clerical duties for office leadership and staff.<br>• Prepare, update, and maintain files, reports, and internal documents in a timely manner.<br>• Assist with office coordination tasks, including monitoring supplies and helping address general administrative needs.
<p>Be the organizational backbone of a busy, growing office!<strong> </strong>Are you detail‑oriented, organized, and enjoy keeping things on track? We’re looking for a motivated <strong>Administrative Assistant</strong> to support day‑to‑day office operations and help our team stay efficient and organized.</p><p><br></p><p>What You’ll Be Doing:</p><ul><li>Provide administrative and clerical support to the office team</li><li>Answer phones, manage emails, and greet visitors professionally</li><li>Schedule meetings, maintain calendars, and assist with correspondence</li><li>Handle filing, data entry, and document management</li><li>Support special projects and daily office needs as they arise</li></ul><p><br></p>
<p>Ready to bring your organizational skills to a team that truly values what you do? We’re looking for a detail-oriented and dependable <strong>Administrative Assistant</strong> to help keep our office running smoothly and efficiently.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Provide administrative support across departments</li><li>Answer phones, manage emails, and greet visitors with professionalism</li><li>Handle data entry, filing, and document management</li><li>Assist with scheduling meetings, calendars, and office coordination</li><li>Support special projects and day-to-day office needs</li></ul><p><br></p>
<p>We are seeking an organized and proactive Office Manager to oversee daily office operations and support a productive, professional workplace. This role is responsible for administrative coordination, office procedures, vendor management, scheduling, and general operational support for staff and leadership.</p><p><br></p><p>Responsibilities:</p><p> • Manage office operations, including budgeting, supplies, and vendor contracts.</p><p> • Supervise administrative staff and delegate responsibilities.</p><p> • Maintain records, reports, and office systems.</p><p> • Support HR functions such as onboarding and timesheet approval.</p><p> • Coordinate meetings, events, and communication between departments.</p><p> </p><p> </p>
<p>We are looking for an organized and resourceful Executive Administrator to support daily business operations and provide high-level administrative assistance. This onsite role blends executive support, office coordination, and finance-related administrative work to help leadership stay focused and the office run efficiently. The position is a contract-to-permanent opportunity for someone who is detail-oriented, can manage competing priorities, handle sensitive information with discretion, and contribute to a productive workplace.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate executive schedules, arrange meetings, and manage day-to-day administrative priorities to keep leadership organized and on track.</p><p>• Prepare business correspondence, reports, and presentation materials while ensuring accuracy, professionalism, and timely delivery.</p><p>• Maintain office records, confidential files, and administrative documentation in an organized and secure manner.</p><p>• Support meetings by organizing agendas, capturing notes, and following up on outstanding action items.</p><p>• Assist with finance-related administrative tasks such as tracking receivables, supporting payroll activities, monitoring invoices, and updating basic reports.</p><p>• Enter and reconcile data in spreadsheets and internal systems to help maintain accurate administrative and financial records.</p><p>• Manage front office activities, including reception support and general coordination for visitors, calls, and routine inquiries.</p><p>• Oversee office supply inventory, place replenishment orders as needed, and help maintain an efficient and well-stocked workplace.</p><p>• Work closely with internal teams to ensure operational needs, deadlines, and administrative deliverables are completed effectively.</p>
We are looking for an Accounts Receivable Clerk to join a manufacturing organization in Baltimore, Maryland on a contract basis with the potential for a permanent position. This position focuses on accurate billing, invoice processing, and payment-related activities that support timely collections and strong financial operations. The role works closely with accounting staff and field-based project teams in a fast-moving environment where organization, precision, and follow-through are essential.<br><br>Responsibilities:<br>• Prepare and issue customer invoices accurately and in a timely manner, ensuring billing records align with company standards and customer requirements.<br>• Review job documentation, purchase orders, and contract details before invoicing to confirm that all charges are supported and properly authorized.<br>• Coordinate with project managers and internal teams to resolve missing information, billing discrepancies, and questions related to customer accounts.<br>• Generate and analyze reports that track invoicing activity, outstanding balances, payment status, and other accounts receivable metrics.<br>• Process customer credits, billing adjustments, cash applications, and credit card payments while maintaining complete and accurate account records.<br>• Support commercial collections efforts by following up on past-due balances and helping drive prompt customer payment.<br>• Monitor invoice activity within customer portals and address submission issues or approval delays to help accelerate payment.<br>• Assist with special accounting assignments, including account setup, customer maintenance, and other projects related to receivables operations.
<p>We are seeking a detail-oriented Data Entry Clerk to accurately enter, update, and maintain information in company databases and systems. The ideal candidate has strong typing skills, excellent attention to detail, and the ability to manage large volumes of data efficiently.</p><p> Responsibilities:</p><p> • Input data accurately and efficiently into databases and spreadsheets.</p><p> • Verify data accuracy and resolve discrepancies.</p><p> • Maintain and update electronic and physical records as needed.</p><p> • Generate reports and summaries from data systems.</p><p> • Ensure confidentiality and integrity of sensitive information.</p><p> </p><p> </p>
We are looking for a dependable Data Entry Clerk to support a short-term Contract assignment in Wilmington, Delaware. This position is ideal for someone who works carefully with large sets of information, adapts quickly to unfamiliar software, and stays organized in a deadline-driven environment. The role will focus on maintaining data accuracy and helping the team complete a time-sensitive project over a 4-8 week period.<br><br>Responsibilities:<br>• Input and update large volumes of information while maintaining a high level of precision and consistency<br>• Review records thoroughly to confirm completeness, accuracy, and alignment across systems<br>• Assist with transferring data from an existing financial planning platform into a new system as part of a project-based assignment<br>• Investigate mismatched or incomplete records and take appropriate steps to correct errors<br>• Learn new software tools quickly and use them effectively to complete daily tasks<br>• Partner with the project team to uphold data quality standards and keep work on schedule<br>• Follow established procedures for record handling, updates, and system-related documentation