16 results for Project Assistant in Edgewood, MD

Administrative Assistant Are you an Administrative Assistant looking to take your career to the next level - check out this opportunity! Join an exciting real estate development firm as the Lead Administrative Assistant to their Bethesda office. This hybrid role grants the flexibility to work from home 2-3x per week. Work with a fantastic team invested in your professional development and career growth. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including calendar coordination, meeting planning, and travel arrangements</li><li>Serve as the first point of contact for internal and external communications, screening and directing inquiries as appropriate</li><li>Prepare, proofread, and edit documents, reports, and presentations related to real estate transactions and projects</li><li>Process invoices, expense reports, and other financial documentation while coordinating with the accounting team</li><li>Handle confidential information with integrity and discretion</li><li>Assist in creating marketing materials, presentations, and email correspondence for various real estate transactions or projects</li><li>Coordinate with vendors, clients, and stakeholders to facilitate efficient project and office management</li><li>Assist in onboarding new hires and maintaining office policies and procedures</li><li>Provide support for meetings, conferences, and office events, including logistics and documentation</li></ul>

Executive Assistant We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.

Legal Assistant Position: Litigation Legal AssistantLocation: Washington DCWork Setting: In Office Job Description: Legal Assistant who can seamlessly come in and work well in a team environment. Must be proactive and possess strong organizational and communication skills, both verbal and written. Accuracy and attention to detail is essential. Must be able to prioritize and effectively manage multiple projects and work in a fast paced environment. Essential Duties and Responsibilities• Attention to detail and organization is essential• Heavy calendaring, docketing and eFiling• Must be proactive and manage their attorney’s docket effectively• Follow-up with attorney on deadlines• Ensures strict confidentiality at all times• Collect case information and prepare client engagement documentation• Collaborate with firm’s billing department on client billing• Assists with special projects as needed Technology• MS Office• Outlook• Pacer/WestLaw• Litify• Docrio• Chrome River Work Environment• Very collegial and friendly• Team environment For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Admin Assistant We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to a team of consultants. This is a long-term contract employment opportunity located in Newark, Delaware. The industry requires the expertise of an individual who can effectively manage various administrative tasks. Your primary focus will be assisting the consulting team with administrative tasks, travel arrangements, and meeting coordination, ensuring seamless workflows to support their success Key Responsibilities:Team Support:<ul><li>Act as the primary point of contact for administrative needs for the team of consultants (Source: Organizational Support Guidelines).</li><li>Prepare, format, and edit correspondence, reports, presentations, and documents as requested.</li><li>Manage calendars for multiple consultants to ensure time is allocated effectively and priorities are met.</li></ul>Travel Coordination:<ul><li>Plan, arrange, and confirm domestic and international travel itineraries, including flights, accommodations, ground transportation, and necessary documentation (Source: Travel and Meetings Best Practices).</li><li>Handle last-minute changes to plans and provide quick resolutions when travel disruptions occur.</li><li>Process travel expense reports and reimbursements in a timely and accurate manner.</li></ul>Meeting Coordination:<ul><li>Schedule, organize, and manage meetings, including conference calls, virtual meetings, and in-person engagements.</li><li>Prepare meeting agendas, attend meetings to take notes, and manage follow-ups by tracking action items.</li><li>Liaise with vendors and staff for event-related logistics such as catering, venue arrangements, and technical requirements.</li></ul>Administrative Operations:<ul><li>Maintain and update project trackers, client databases, and team-specific documentation to ensure data accuracy and accessibility.</li><li>Manage confidential information with professionalism and in compliance with company policies.</li><li>Order office supplies and ensure necessary materials are available for consultant-specific needs.</li></ul>Communication Support:<ul><li>Coordinate and distribute internal and external communication on behalf of the consulting team.</li><li>Build and maintain professional relationships with clients, partners, and internal stakeholders.</li><li>Respond to email and other inquiries in a timely and professional manner.</li></ul>

Assistant Controller/Sr Accountant We are offering an exciting opportunity for an Assistant Controller/Sr Accountant in Wilmington, Delaware. The job function is in the industry of financial services, where you will play a critical role in overseeing and improving our financial processes and controls. In this role, you will be responsible for creating annual budgets, overseeing the month end close process, providing variance analysis, expense forecasting, financial reporting, auditing, ensuring compliance with GAAP and other regulatory requirements, facilitating training and development opportunities, tax planning, and overseeing the integration of acquisitions into accounting systems. The ideal Assistant Controller/Sr Accountant for this role must have knowledge of GAAP, current industry trends, and excellent auditing skills. Responsibilities:• Oversee the integration of acquisitions into our accounting systems.• Ensure compliance with GAAP and other regulatory requirements.• Facilitate training and development opportunities for the team.• Oversee the month-end close process to ensure timely and accurate financial reporting.• Create annual budgets and provide variance analysis to support financial decision-making.• Perform audits to verify the accuracy of our financial data and processes.• Maintain the general ledger and oversee accounting functions.• Forecast expenses to support budgeting and financial planning.• Implement process improvement initiatives to enhance efficiency and accuracy in our financial operations.• Stay informed about current industry trends and apply this knowledge to our financial practices.

Sr. Executive Assistant We are looking for a highly organized and proactive Sr. Executive Assistant to provide dedicated support to one of our executives in Washington, District of Columbia. In this long-term contract role, you will play a pivotal role in managing schedules, coordinating meetings, and ensuring seamless daily operations for the executive team. This position requires exceptional communication skills, attention to detail, and the ability to handle multiple priorities efficiently. Responsibilities: • Manage and maintain the executive’s calendar, including scheduling appointments, resolving conflicts, and coordinating changes. • Prepare and organize conference rooms for meetings, ensuring all required materials and technology are in place. • Handle administrative tasks such as correspondence, document filing, and record-keeping. • Coordinate and set up meetings, including arranging conference calls and booking meeting spaces. • Provide reminders and updates to the executive regarding upcoming meetings, calls, and schedule changes. • Facilitate travel arrangements, including booking flights, accommodations, and creating itineraries. • Support the executive team by addressing ad hoc requests and ensuring smooth day-to-day operations. • Collaborate with internal and external stakeholders to ensure effective communication and scheduling. • Monitor and respond to emails on behalf of the executive to maintain timely communication. • Assist with special projects and assignments as needed.

Part Time Human Resources Assistant Are you passionate about human resources and eager to launch your career in a dynamic field? Our client in Edgewood, MD is seeking a dedicated and detail-oriented Human Resources Assistant to join their team. This role offers an excellent opportunity to contribute to the success of their Human Resources department and gain valuable experience in the consumer banking industry! Responsibilities: <ul><li>Assist with the recruitment process, including posting job openings, reviewing resumes, and scheduling interviews. </li><li>Coordinate new permanent orientations and onboarding activities. </li><li>Maintain employee records and ensure accuracy and compliance with company policies and regulations. </li><li>Assist with payroll processing and benefits administration. </li><li>Handle inquiries from employees regarding HR policies, procedures, and benefits. </li><li>Support HR projects and initiatives, such as employee engagement programs and performance management. </li><li>Assist with organizing training and development programs for employees. </li><li>Collaborate with the HR team to ensure smooth operations and compliance with legal requirements.</li></ul>

Human Resources (HR) Assistant Looking for a promising foot-in-the-door opportunity in Human Resources? This contract-to-permanent position as a Human Resources Assistant is your chance to gain valuable hands-on experience and establish your career in a dynamic and supportive workplace. Our client is seeking a versatile team player ready to support a variety of critical HR functions, both operationally and administratively. This role offers direct interaction with employees and management, making it perfect for someone dedicated to developing their HR skills while contributing to a company's success. Key ResponsibilitiesDaily HR Support: Assist with day-to-day HR operations and contribute to special projects as needed.Recruitment Processes: Coordinate hiring efforts and conduct interviews to identify top talent for the organization.Onboarding New Hires: Manage the onboarding process for 5–10 employees per week to ensure a smooth transition into the company.Employee Terminations/Verifications: Process terminations and handle employment verification requests in compliance with company policies.Pre-Employment Compliance: Coordinate background checks and drug screenings for prospective hires.Employee Engagement: Organize employee appreciation events and ensure accurate tracking of attendance reports.Employee Assistance: Serve as a resource for employees, answer HR-related questions, and perform various administrative tasks to support the team.Why This Role?Launch Your Career: Perfect for candidates looking to break into Human Resources or expand their experience with a diverse set of responsibilities.Variety of Work: Each day brings new challenges and opportunities to build your skills across many facets of HR.Path to Permanent: A contract-to-permanent position allows you to showcase your talents and potentially transition to a permanent role.Supportive Environment: Work alongside experienced HR professionals who will mentor and guide your development.What We’re Looking ForStrong organizational skills and a high level of attention to detail.Exceptional verbal and written communication skills.Ability to effectively manage multiple priorities in a fast-paced environment.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).A team-oriented mindset and a passion for assisting employees and fostering workplace success.Previous administrative or HR experience is a plus but not required. We welcome eager learners, recent graduates, or anyone with transferable skills who’s ready to invest in their future.

Records Clerk A mid-sized law firm in Columbia is seeking a Records Management Assistant for a short-term project to assist with scanning, organizing, and digitizing physical client files. This role requires someone who is detail-oriented, tech-savvy, and able to work efficiently and professionally in an office setting. Key Responsibilities:<ul><li>Scan physical documents into the firm’s digital filing system</li><li>Organize and label digital files accurately</li><li>Maintain confidentiality and handle sensitive legal documents with care</li><li>Collaborate with legal and administrative staff to ensure efficient workflow</li></ul>

Executive Assistant We are offering a contract to permanent employment opportunity for an Executive Assistant. This role is supporting high-level executives within the industry. Responsibilities: • Manage the executive's email inbox: archive irrelevant emails, notify the executive of urgent or critical emails, and assist in scheduling meetings.• Handle calendar management: ensure the executive's calendar is up to date including travel schedules, hotel reservations, and event details.• Oversee contact management: update contact information in the management system and connect with new contacts via LinkedIn.• Assist in meeting management: attend virtual meetings for notetaking, draft follow-up emails, and schedule necessary follow-up tasks/meetings.• Plan travel for the executive: research and make airline and hotel reservations, and event location reservations.• Coordinate special projects: organize, assign, and monitor the execution of project responsibilities, and document and report on project status.• Manage social media: initiate, monitor, and oversee the response of marketing campaigns rolled out through various social media platforms and build partnerships for marketing initiatives.

Records Clerk A reputable law firm in Baltimore is seeking a Records Management Assistant to support its Human Resources team on a short-term project. The role involves organizing, scanning, and digitizing sensitive employee records, including employment agreements, NDAs, and other confidential HR documents. The ideal candidate is detail-oriented, tech-savvy, and professional, with the ability to handle sensitive information with discretion. Key Responsibilities:<ul><li>Scan and digitize physical HR documents into a secure filing system</li><li>Organize and label electronic files for easy access and retrieval</li><li>Maintain confidentiality of sensitive employee and firm records</li><li>Coordinate with HR and administrative staff to support workflow and priorities</li><li>Ensure accuracy and completeness of digital records</li></ul>

Office Assistant Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you! Primary Duties· Answer incoming calls· Data entry of legal documents· Schedule appointments/Calendar Management· Timely email correspondence· Handle incoming/outgoing mail· Prepare and file internal documents· Assist the Accountant with projects when needed

Executive Administrative Assistant We are offering an exciting opportunity in the heart of New Castle, Delaware for an Executive Administrative Assistant. This role involves providing administrative support within our team, overseeing general office activities, and maintaining an efficient and organized workspace. Responsibilities • Organize and schedule activities such as meetings, travel, and department events for the Senior Management Team. • Prepare and proofread documents including correspondence, memos, and reports to ensure accuracy and clarity. • Handle confidential and non-routine information with utmost discretion. • Coordinate company events, working either independently or as part of a team on special or ongoing projects. • Monitor and maintain inventory of office, janitorial, and other supplies across multiple locations. • Ensure general office services and equipment are in order, providing assistance with related issues as needed. • Sort and distribute incoming mail and arrange for outgoing shipments. • Run general office errands as required. • Create or modify presentations, demonstrating proficiency in Microsoft PowerPoint and other Office Suites. • Leverage strong interpersonal and communication skills to interact with people at all levels within the organization and external contacts. • Demonstrate strong analytical ability to gather and summarize data for reports/projects, find and present solutions to various administrative problems, and prioritize work.

Executive Administrative Assistant Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications. Primary Responsibilities· Oversee office supply inventory· Process client invoices· Calendar Management· Monitor expenses· Answer incoming phone calls· Draft email correspondence and create presentations· POC to outside vendors· Identify areas for process improvements· Maintain petty cash· Provide reports to management

Executive Assistant Join an innovative fintech firm as an Executive Assistant in their Washington, DC office. Are you versatile, organized, and accustomed to a fast-paced work environment? If YES, please read on and consider applying! This role bridges strategic leadership and critical administrative support, making it ideal for a proactive, detail-oriented individual with exceptional communication skills and the ability to manage multiple responsibilities. Responsibilities include, but are not limited to: Executive Support:<ul><li>Act as the primary point of contact for three executives - managing calendars, scheduling meetings, and prioritizing commitments</li><li>Coordinate travel arrangements, expense reports, and logistics for meetings, presentations, and events</li><li>Prepare executive correspondence, presentations, and briefing materials ahead of internal and external engagements</li><li>Serve as a liaison between executives and internal/external stakeholders to maintain seamless communication</li></ul>Strategic Coordination:<ul><li>Support executives in tracking progress against organizational goals and strategic initiatives</li><li>Conduct research and develop reports, memos, and presentations to facilitate decision-making</li><li>Collaborate with leadership teams to ensure alignment and execution of priorities</li><li>Monitor key projects, timelines, and deliverables, ensuring accountability across departments</li></ul>Operations and Communication:<ul><li>Coordinate cross-functional activities and meetings, ensuring clarity of objectives and follow-up on actionable items</li><li>Partner with executives to maintain a pulse on organizational culture and morale, identifying opportunities for improvement</li><li>Lead and manage efforts around team-building events, leadership retreats, and staff engagement initiatives</li><li>Provide mentorship and leadership to administrative staff as necessary</li></ul>

Legal Secretary We are offering an exciting opportunity for a Legal Secretary in Washington, DC. Your primary role will be to support our legal team with various administrative and legal tasks, including managing electronic communications, organizing travel arrangements, and preparing legal documents. Responsibilities: • Manage and coordinate electronic communications both internally and externally, ensuring professionalism and confidentiality• Arrange travel schedules, itineraries, and meetings, including the reservation of conference rooms and meal preparation• Maintain and manage busy calendars, prioritizing meetings with internal and external groups• Prepare and type legal documents accurately and within requested timeframes, balancing work among different assignments and meeting specific deadlines• Assist in preparing and proofreading litigation and business documents, including pleadings, discovery, settlements, contracts, and client correspondence• File electronic documents as required, observing all necessary protocols and procedures• Manage docket deadlines, including the calendaring of hearings, mediations, trials, etc.• Prepare daily time entry for Partners and other attorneys, ensuring timely submission and approval by management• Collaborate with the Accounting department to ensure billing accuracy in accordance with client requirements; perform Paperless Proforma edits, complete expense reimbursements promptly, and prepare invoices for payment as requested by timekeepers• Demonstrate effective teamwork proactively and assist other Legal Administrative Assistants as time permits• Work cooperatively with other departments and individuals in the firm, fostering a collaborative work environment• Use sound judgment and initiative independently to develop project timelines and anticipate the business needs of the assigned timekeepers; plan ahead and meet deadlines• Interact with staff at all levels in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism. For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].