<p>We are looking for a detail-oriented Receptionist to support daily front-desk and administrative operations for a busy office in Morris Plains, New Jersey. This is a Contract position suited to someone who is highly organized, attentive to detail, and comfortable managing calls, correspondence, scheduling, and office coordination across multiple departments. The ideal candidate brings strong communication skills, solid Word and Excel abilities, and the flexibility to assist with both routine administrative tasks and short-term projects.</p><p><br></p><p>Responsibilities:</p><p>• Welcome callers and visitors, direct incoming calls through a multi-line phone system, and connect inquiries to the appropriate team members across the office.</p><p>• Maintain front-desk communications by handling a large volume of phone extensions and ensuring messages and transfers are completed accurately and efficiently.</p><p>• Coordinate meeting support as needed, including arranging catering and assisting with shared Outlook calendar scheduling alongside other administrative staff.</p><p>• Order, organize, and distribute office materials for the Parsippany, New Jersey office and multiple additional properties, while also maintaining pantry and kitchen inventory on a weekly basis.</p><p>• Receive, sort, and route incoming mail, overnight packages, and interoffice shipments to the correct departments, including processing accounting-related mail by property.</p><p>• Prepare outgoing packages and correspondence for executives, construction staff, and property management teams located in other offices.</p><p>• Process utility bill documentation by scanning, printing, filing, categorizing, and distributing records by service type and property for reporting and operational use.</p><p>• Update spreadsheets with tenant invoice and property data, review historical information for inconsistencies, and communicate findings to accounting and property management teams.</p><p>• Assist with periodic budget file preparation in Excel by creating worksheets, entering financial figures, updating links, and recording monthly actuals by general ledger category.</p><p>• Provide administrative support for special projects, including broker list updates, proposal assistance, check processing support, file labeling, postage supply monitoring, contract tracking, bid comparison support, and data entry into internal purchasing or risk management systems as assigned.</p>
<p>We are looking for a dependable Receptionist to support daily office operations at a healthcare organization. This fully onsite contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming environment, staying organized throughout a busy day, and handling a wide range of administrative tasks effectively. The role requires strong communication skills, comfort managing multiple priorities at once, and a service-oriented approach to both visitors and internal teams.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Welcome guests and employees in a courteous manner, ensuring the front office remains organized, efficient, and responsive throughout the day.</p><p>• Manage a high-volume reception area by answering and directing calls, responding to general inquiries, and serving as the first point of contact for visitors.</p><p>• Coordinate incoming and outgoing mail, deliveries, and packages while keeping records accurate and up to date.</p><p>• Maintain visitor sign-in procedures and support office security protocols by tracking guest access and notifying hosts of arrivals.</p><p>• Schedule meetings and prepare conference rooms in advance, including room setup and readiness for internal and external attendees.</p><p>• Monitor office inventory and place orders for workplace and front desk supplies to keep daily operations running smoothly.</p><p>• Provide general administrative support to office staff by assisting with routine coordination tasks and helping resolve day-to-day front desk issues.</p><p>• Uphold a business-ready front office environment and deliver a high level of customer service in all in-person and phone interactions.</p>
<p>We are looking for a dependable Office Assistant to support daily administrative operations in Trenton, New Jersey. This Long-term Contract position is well suited for someone who is organized, communicates clearly, and can manage routine office tasks with limited supervision after initial training. The ideal candidate will help maintain an efficient front office environment while providing accurate clerical and document support.</p><p><br></p><p>Responsibilities:</p><p>• Answer incoming calls, and direct questions or requests to the appropriate staff members in a courteous and attentive manner.</p><p>• Prepare, format, and review written materials, correspondence, and records to ensure accuracy, clarity, and proper grammar.</p><p>• Scan, organize, and maintain physical and electronic documents so files remain accessible and up to date.</p><p>• Perform a range of administrative support tasks, including data entry, filing, copying, and general office coordination.</p><p>• Use Microsoft Office applications to create documents, update spreadsheets, manage information, and support everyday office workflows.</p><p>• Operate standard office equipment such as printers, copiers, scanners, and multi-function devices efficiently and safely.</p><p>• Complete assigned work independently after instructions are provided, while maintaining attention to detail and meeting deadlines.</p>
<p>Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.</p><p>Responsibilities</p><ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul><p><br></p>
<p>We are looking for a detail-oriented <strong>PART TIME (20 hours a week) </strong>Administrative Assistant to support daily operations for a client in Trenton, New Jersey. This Contract position focuses on maintaining accurate donor information, coordinating donor acknowledgments, and providing dependable administrative support. The ideal candidate is organized, detail-oriented, and comfortable handling data, correspondence, and inbound communication in a fast-paced office setting.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update donor profiles, ensuring records are complete, accurate, and current.</p><p>• Prepare customized acknowledgment letters, coordinate mail merge documents, and organize outgoing donor correspondence.</p><p>• Generate reports related to donor activity and gift acknowledgments to support administrative and fundraising needs.</p><p>• Answer inbound calls courteously, respond to routine inquiries, and direct messages to the appropriate team members.</p><p>• Perform data entry and general office support tasks with a strong focus on accuracy and timeliness.</p><p>• Assist with document preparation, envelope processing, and other administrative tasks tied to donor communications.</p><p>• Support day-to-day office operations by organizing records, tracking correspondence, and helping maintain efficient workflows.</p>
<p>Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and help ensure an efficient, professional work environment. This role is ideal for someone with strong communication skills, excellent time management, and the ability to handle multiple priorities with accuracy and discretion. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support to leadership and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Prepare reports, presentations, and other business documents</li><li>Maintain filing systems, records, and office supplies</li><li>Coordinate travel arrangements and expense reporting as needed</li><li>Assist with data entry, invoice processing, and routine clerical tasks</li><li>Welcome visitors and support front office coverage when required</li><li>Help maintain organized workflows and support special projects</li></ul><p><br></p>
<p>Robert Half is seeking a highly organized and tech-savvy Administrative Assistant to support daily office operations and help keep a local team running efficiently. This role is ideal for someone who is proactive, detail-oriented, and comfortable using a variety of digital tools and platforms to manage schedules, communications, records, and workflows.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to departments and leadership as needed.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Maintain accurate records, files, and databases in digital systems.</li><li>Support office operations, including ordering supplies and coordinating vendors.</li><li>Use technology tools to improve organization, communication, and workflow efficiency.</li><li>Assist with data entry, spreadsheet management, and reporting tasks.</li><li>Help troubleshoot minor technology issues and support team members with office software and systems.</li><li>Collaborate with internal teams to support projects and administrative processes.</li></ul><p><br></p>
<p>Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and ensure efficient administrative workflow. The ideal candidate will be proactive, detail oriented, and capable of managing multiple tasks while providing excellent internal and external customer service. </p><p><br></p><p><strong>Key Responsibilities: </strong></p><ul><li>Provide administrative support to managers, teams, and departments </li><li>Answer and direct phone calls, emails, and other correspondence </li><li>Schedule meetings, appointments, and maintain calendars </li><li>Prepare reports, presentations, and other business documents </li><li>Organize and maintain filing systems, records, and office supplies </li><li>Greet visitors and provide general support to clients and staff </li><li>Coordinate travel arrangements and expense reporting, as needed </li><li>Assist with data entry, invoice processing, and basic bookkeeping tasks </li><li>Support special projects and other administrative duties as assigned</li></ul>
<p>We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position. </p><p><br></p><p>Responsibilities:</p><p>• Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.</p><p>• Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.</p><p>• Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.</p><p>• Handle confidential records and sensitive information with discretion and consistency.</p><p>• Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.</p><p>• Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.</p><p>• Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.</p><p>• Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.</p><p>• Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.</p>
<p>We are looking for a reliable Administrative Assistant to support daily office operations in New Brunswick, New Jersey. This position is well suited to someone who enjoys staying organized, communicating clearly, and helping a team remain productive in a busy environment. The ideal candidate brings strong attention to detail, confidence with common office software, and a practical approach to handling multiple priorities. Professional communication and a high regard for confidentiality is required.</p><p><br></p><p>This is a permanent opportunity for someone who is eager to contribute, learn quickly, and provide consistent administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily office activities by managing schedules, arranging meetings, and helping maintain an organized workflow.</p><p>• Prepare, edit, and format correspondence, reports, presentations, and other business documents with a high level of accuracy.</p><p>• Enter, update, and maintain records in office systems while ensuring files and documentation remain complete and accessible.</p><p>• Serve as a point of contact for incoming calls and general communications, directing requests to the appropriate team members.</p><p>• Support internal projects by tracking tasks, following up on action items, and assisting colleagues with administrative needs.</p><p>• Maintain office organization through effective recordkeeping, document management, and routine clerical support.</p><p>• Identify opportunities to streamline administrative processes and recommend practical improvements that increase efficiency</p>
<p>Our client is seeking a highly organized and tech-savvy Administrative Assistant to provide day-to-day administrative support in a professional services environment. This role is ideal for someone who is comfortable working with technology, learns new systems quickly, and can manage multiple priorities while maintaining accuracy and professionalism.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative and operational support to the team, helping ensure daily activities run smoothly</li><li>Coordinate schedules, correspondence, documents, and other administrative tasks as needed</li><li>Assist with client communications and maintain a professional, service-oriented approach in all interactions</li><li>Utilize technology and AI-based tools to streamline administrative processes and support client communication</li><li>Work with JumpAI to assist with client communications and related workflow processes</li><li>Use CTERA and other technology platforms to support secure data management, privacy, and information handling</li><li>Maintain organized and confidential records while following established procedures for data security</li><li>Assist with various projects and special assignments as needed</li></ul>
<p>Robert Half is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and help ensure an efficient, professional workplace. This role is ideal for someone with strong communication skills, excellent time management, and the ability to handle a wide range of administrative tasks.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to managers and team members</li><li>Answer and direct phone calls and emails</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare correspondence, reports, and other documents</li><li>Organize and maintain filing systems, records, and office supplies</li><li>Assist with data entry, expense reports, and invoice processing</li><li>Coordinate office communications and support special projects as needed</li><li>Greet visitors and help maintain a professional office environment</li></ul><p><br></p>
<p>We are looking for an Administrative Assistant to provide high-level operational and personnel support within the Dean’s Office. This Long-term Contract position is fully onsite and offers the opportunity to contribute to faculty support, employee onboarding, reporting, and day-to-day administrative coordination in a fast-paced academic setting. The role requires sound judgment, strong organization, and the ability to handle confidential information while supporting both human resources and business office activities.</p><p><br></p><p>Responsibilities:</p><p>• Manage a range of personnel activities, including new employee setup, reappointments, separations, leave processing, and graduate or teaching assistant administrative actions.</p><p>• Coordinate the preparation, organization, and tracking of faculty review materials related to appointments, renewals, and advancement considerations.</p><p>• Produce and maintain personnel and administrative reports for leadership, Faculty Affairs, and other university departments as needed.</p><p>• Arrange meetings and logistical details for faculty review processes, while ensuring documentation is complete and submitted on schedule.</p><p>• Support onboarding tasks for incoming staff members, including employment documentation and identity verification requirements.</p><p>• Draft and process employment-related correspondence, such as offer documentation and other confidential records tied to personnel actions.</p><p>• Assist with financial and operational workflows by supporting payroll, budgeting, purchasing, deposits, disbursements, and related administrative transactions.</p><p>• Use university systems and office tools to enter data, maintain records, review charging details, and help process salary or account updates accurately.</p><p>• Contribute to facilities and inventory coordination by helping manage space records, annual equipment audits, surplus activities, and maintenance-related requests.</p><p>• Provide front-office and administrative support through data entry, report preparation, inbound call handling, and guidance on internal policies and procedures.</p>
Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team <br> Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
<p>We are looking for an organized and dependable Administrative Assistant to support daily operations and provide high-level coordination for leadership in Clark New Jersey. This Long-term Contract position is ideal for someone who can manage shifting priorities, keep documentation and schedules on track, and serve as a reliable point of contact across office functions. The role combines executive support, administrative coordination, and operational follow-through in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee leadership calendars by arranging appointments, adjusting schedules, and ensuring meeting details remain accurate and up to date.</p><p>• Coordinate meeting logistics such as room scheduling, invitations, materials preparation, and follow-up communication for leadership and team discussions.</p><p>• Create, organize, scan, file, and distribute business documents while maintaining orderly electronic records for easy retrieval.</p><p>• Support reporting and office projects by preparing spreadsheets, presentations, and other administrative materials needed by management.</p><p>• Arrange business travel plans, compile required authorizations, and assist with expense submissions and reimbursement documentation.</p><p>• Help manage purchasing activities by preparing requisitions, submitting payment-related paperwork, and tracking invoices through approval workflows.</p><p>• Follow up with internal teams on pending approvals, documentation, and processing timelines to keep administrative tasks moving efficiently.</p><p>• Provide support with timekeeping, attendance records, leave tracking, onboarding paperwork, and other employee-related administrative needs while handling sensitive information appropriately.</p>
<p>Robert Half is seeking a detail-oriented and dependable <strong>Data Entry Clerk</strong> to join a local and growing team. In this role, you will be responsible for accurately entering, updating, and maintaining information in company databases and systems. The ideal candidate is organized, efficient, and committed to maintaining a high level of accuracy in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter, update, and verify data in internal systems and databases.</li><li>Review source documents for accuracy and completeness.</li><li>Identify and correct data entry errors promptly.</li><li>Maintain confidentiality of sensitive information.</li><li>Organize and file digital and paper records as needed.</li><li>Generate routine reports and assist with administrative tasks.</li><li>Communicate with team members to resolve discrepancies in data.</li></ul><p><br></p>
<p>We are looking for a detail-oriented <strong>Data Entry Clerk/Order Fulfilment Clerk </strong>to join a growing team in Pennsylvania. This fully onsite role focuses on supporting order fulfillment activities through accurate data entry and consistent administrative support. It is a contract opportunity with the potential for a permanent position, offering a steady Monday through Friday schedule and the chance to contribute to a fast-paced operational environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Enter and update order information in company systems with a high level of speed and accuracy.</p><p>• Review incoming documentation for completeness and correct errors before processing records.</p><p>• Support order fulfillment activities by maintaining organized and up-to-date data files.</p><p>• Verify numeric and text-based information to ensure records are accurate and consistent.</p><p>• Coordinate with internal team members to resolve data discrepancies and missing details.</p><p>• Monitor daily entry volumes and prioritize tasks to meet deadlines in a busy onsite setting.</p><p>• Maintain orderly electronic records and follow established procedures for document handling.</p>
<p>We are looking for a detail-oriented Part-Time (3 days) Administrative Assistant to support daily office operations in Buckingham, PA. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting internal teams, and helping create an organized and efficient workplace. The person in this role will contribute to document preparation, meeting coordination, and front-office support while managing a variety of routine administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage the flow of incoming and outgoing mail, shipments, and delivered packages to ensure timely distribution across the office.</p><p>• Maintain orderly paper and electronic record systems so documents can be retrieved quickly and accurately when needed.</p><p>• Arrange food and beverage orders for meetings, team gatherings, and workplace events while confirming timing and delivery details.</p><p>• Prepare conference rooms ahead of meetings by organizing materials, checking room readiness, and supporting presentation setup.</p><p>• Provide day-to-day administrative assistance to internal departments, helping with scheduling, correspondence, and general office needs.</p><p>• Partner with other administrative team members to revise, proofread, and format reports, letters, and business documents.</p><p>• Review written materials for accuracy, consistency, and clear presentation before final distribution.</p>
<p><strong>Overview</strong></p><p>The Machine Operator (MO) is responsible for running a digital press/copier, wide format printer and Colex flatbed cutter. The MO will also operate mail machines, pallet jacks, lift trucks, paper cutters and mail systems including UPS and USPS (domestic and international). Also provide reporting to internal teams on print jobs and coordinate machinery maintenance. Assist internal teams with on-site physical projects and responsibilites.</p><p><strong> </strong></p><p><strong><u>Responsibilities</u></strong></p><p><strong>Mail/Printing:</strong></p><p> • Complete in-house mail distribution, packaging of boxes and delivery of mail to local post office via company issued van</p><p> • Safely operate all equipment in both print/ship shops (imager, cutters, binders, postage machines, and folders)</p><p> • Ensure UPS address are accurate for shipping</p><p> • Check for EPS debits</p><p> • Handle creation of binders.</p><p> • Process and maintain accounting reports and update inventory spreadsheets. Maintain yearly book of all jobs completed in shipping and printing</p><p> • Process trade show large shipments</p><p> • Handle the paper delivery (lift up to 50 pounds) within the campus</p><p> • Keep inventory of all supplies, boxes, UPS label holders, ink, bubble wrap, tape, comb binders, paper, and blank envelopes. Order when quantities get low or additional items are needed for mailings/meetings</p><p> • Best's Review print magazine: Keep the spiral/magazine distribution lists updated/Update Best's Review Inventory, including Respond</p><p><strong>Equipment:</strong></p><p> • Keep track of equipment maintenance, including scheduling vendor maintenance. Produce a yearly maintenance tracking system for all equipment</p><p> • Perform maintenance on all equipment in both shops. Keep track of when maintenance agreements expire and work on obtaining replacement contracts when needed</p><p> • Update the equipment safety manual </p><p><strong>Internal Support:</strong></p><p> • Assist other teams with special projects and provide on-going support as needed, including Production and Graphic Design, Marketing, Corporate Displays, Editorial, and Building Engineering</p><p><strong>Local Deliveries:</strong></p><p> • Complete regular, local deliveries/pick-ups and company van appointments</p><p><strong>Skills:</strong></p><p>• Strong communication skills and have a service-oriented approach with all levels of the organization.</p><p> • Excellent customer-service skills with internal teams and external contacts.</p><p> • Mastery knowledge of Microsoft Office Suite (specifically Word and Excel).</p><p><strong><u>Schedule/Hours: </u></strong></p><p>8:30AM-4:30PM (100% in office) </p><p> </p><p><strong>Benefits Summary:</strong></p><ul><li>Tuition Reimbursement after 1 year</li><li>Paid time off/Paid company holidays - 3 weeks PTO plus 5 sick plus 10 holidays </li><li>Medical plan options/prescription drug plan</li><li>Dental plan/vision plan options</li><li>Flexible spending and health savings accounts</li><li>401(k) retirement savings plan with a Roth savings option and company matching contributions</li></ul><p><br></p>
<p>Robert Half is seeking a dependable and detail-oriented Part-Time Office Clerk to support daily administrative and office operations. This role is responsible for handling clerical tasks, maintaining organized records, assisting with data entry, answering phones, and providing general office support to help ensure smooth day-to-day workflow. </p><p><br></p><p><strong>Key Responsibilities:</strong> </p><ul><li>Perform general clerical duties, including filing, scanning, copying, and document management.</li><li>Answer and direct incoming phone calls and emails professionally.</li><li>Enter, update, and maintain data in office systems and spreadsheets.</li><li>Sort and distribute mail and deliveries.</li><li>Assist with scheduling, calendar management, and meeting preparation.</li><li>Maintain office supplies and place orders as needed.</li><li>Support recordkeeping and ensure files are accurate and up to date. </li><li>Greet visitors and provide general front desk support when needed.</li><li>Assist team members with administrative projects and other duties as assigned Schedule: Part-time hours, typically 15–25 hours per week.</li></ul>