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21 results for Front Desk Assistant in Easton, PA

Receptionist
  • Cranbury, NJ
  • onsite
  • Temporary to Hire
  • 18 - 19 USD / Hourly
  • <p>We are looking for a detail-oriented Receptionist to support daily front desk operations for an office in Cranbury, New Jersey. This contract-to-permanent position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping administrative tasks organized and on schedule. The person in this role will serve as a central point of contact for incoming calls, mail handling, and general office coordination.</p><p><br></p><p>Responsibilities:</p><p>• Welcome guests, direct them appropriately, and provide courteous assistance with general questions upon arrival.</p><p>• Manage a multi-line phone system by answering inbound calls promptly and routing messages or inquiries to the correct team members.</p><p>• Handle incoming mail by receiving, organizing, and distributing correspondence and packages throughout the office.</p><p>• Keep the front desk and reception area neat, presentable, and ready for daily business activities.</p><p>• Track inventory of workplace materials and arrange replenishment of office supplies as needed.</p><p>• Support administrative needs across departments through tasks such as copying, scanning, preparing documents, and coordinating outgoing mailings.</p><p>• Assist with additional office-related assignments to help maintain smooth day-to-day operations</p>
  • 2026-09-15T00:00:00Z
Office Assistant
  • Trenton, NJ
  • onsite
  • Temporary / Contract
  • 18 - 19 USD / Hourly
  • <p>We are looking for a dependable Office Assistant to support daily administrative operations in Trenton, New Jersey. This Long-term Contract position is well suited for someone who is organized, communicates clearly, and can manage routine office tasks with limited supervision after initial training. The ideal candidate will help maintain an efficient front office environment while providing accurate clerical and document support.</p><p><br></p><p>Responsibilities:</p><p>• Answer incoming calls, and direct questions or requests to the appropriate staff members in a courteous and attentive manner.</p><p>• Prepare, format, and review written materials, correspondence, and records to ensure accuracy, clarity, and proper grammar.</p><p>• Scan, organize, and maintain physical and electronic documents so files remain accessible and up to date.</p><p>• Perform a range of administrative support tasks, including data entry, filing, copying, and general office coordination.</p><p>• Use Microsoft Office applications to create documents, update spreadsheets, manage information, and support everyday office workflows.</p><p>• Operate standard office equipment such as printers, copiers, scanners, and multi-function devices efficiently and safely.</p><p>• Complete assigned work independently after instructions are provided, while maintaining attention to detail and meeting deadlines.</p>
  • 2026-09-16T00:00:00Z
Office Assistant
  • Florham Park, NJ
  • onsite
  • Permanent / Full Time
  • 50000 - 65000 USD / Yearly
  • <p>Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.</p><p>Responsibilities</p><ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul><p><br></p>
  • 2026-09-11T00:00:00Z
Medical Receptionist
  • Lawrenceville, NJ
  • onsite
  • Temporary / Contract
  • 19 - 20 USD / Hourly
  • We are looking for a Medical Receptionist to support daily front-desk operations in New Jersey. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience for patients while keeping appointments, records, and administrative tasks organized. The role requires strong communication skills, attention to detail, and the ability to manage patient intake, insurance verification, and payment processing in a detail-focused healthcare setting.<br><br>Responsibilities:<br>• Welcome patients and visitors warmly, ensuring each interaction reflects courtesy and respect.<br>• Manage incoming phone calls and direct inquiries to the appropriate staff members in a timely manner.<br>• Coordinate appointment scheduling and provide patients with clear instructions regarding forms and visit preparation.<br>• Confirm demographic and insurance details, updating records accurately within the office system.<br>• Organize patient charts and documentation ahead of scheduled visits to support efficient clinical workflows.<br>• Collect copays and other payments, document transactions accurately, and assist patients with payment plan arrangements when needed.<br>• Gather required insurance and billing documentation to help facilitate timely claims processing.<br>• Communicate with patients, providers, and external contacts to obtain missing information and resolve administrative questions.<br>• Monitor front-office inventory and place orders for essential supplies to maintain daily operations.<br>• Perform additional administrative support duties as needed to assist the practice.
  • 2026-09-16T00:00:00Z
Medical Receptionist
  • Philadelphia, PA
  • onsite
  • Temporary to Hire
  • 16 - 20 USD / Hourly
  • We are looking for a Medical Receptionist to join a welcoming healthcare office. This contract-to-permanent opportunity is ideal for someone who enjoys creating a positive patient experience while keeping front-desk operations organized and efficient. In this role, you will support appointment coordination, handle incoming inquiries, and serve as a key point of contact for patients, providers, and referral partners.<br><br>Responsibilities:<br>• Welcome patients and visitors professionally, ensuring a smooth and courteous front-desk experience.<br>• Coordinate appointments by matching patient needs with provider and staff availability.<br>• Answer phone calls, relay messages accurately, and respond to routine questions in a timely manner.<br>• Communicate with referral sources, patients, and insurance representatives to support continuity of care.<br>• Address scheduling or service concerns promptly and escalate patient complaints to the appropriate quality or leadership contacts.<br>• Work closely with practitioners and office leadership to help meet patient access and service needs.<br>• Maintain clear and organized documentation related to appointments, communications, and office activity.<br>• Provide additional administrative support as needed to keep daily operations running efficiently.
  • 2026-09-15T00:00:00Z
Administrative Assistant
  • Yardley, PA
  • onsite
  • Temporary to Hire
  • 19 - 22 USD / Hourly
  • <p>Our client, a growing HVAC services company, is seeking a professional and customer-focused <strong>Administrative Assistant</strong> to join their team on a contract-to-hire basis. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering exceptional customer service.</p><p>The Administrative Assistant will serve as the first point of contact for customers, vendors, and contractors while supporting daily office operations. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities throughout the day.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Answer and route incoming phone calls professionally and efficiently</li><li>Coordinate and communicate with contractors, technicians, and customers</li><li>Respond to general inquiries regarding services, appointments, and company information</li><li>Process invoices and assist with accounts payable-related administrative tasks</li><li>Maintain accurate records and filing systems</li><li>Schedule appointments and update service calendars as needed</li><li>Assist with data entry and administrative reporting</li><li>Provide excellent customer service and resolve issues in a timely manner</li><li>Support various office functions and special projects as assigned</li></ul>
  • 2026-09-15T00:00:00Z
Administrative Assistant
  • Florham Park, NJ
  • onsite
  • Permanent / Full Time
  • 55000 - 65000 USD / Yearly
  • <p>Our client, a well-respected law firm, is seeking a professional and detail-oriented <strong>Administrative Assistant</strong> to join its growing team. This is an excellent opportunity for a recent graduate or early career professional with a genuine interest in the legal field to gain hands-on experience in a law firm environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread legal and business documents</li><li>Maintain client files and ensure accurate document management</li><li>Answer phones, greet visitors, and handle correspondence</li><li>Assist with data entry, filing, and general office administration</li><li>Support special projects as needed</li></ul><p><br></p>
  • 2026-08-18T00:00:00Z
Administrative Assistant
  • Parsippany, NJ
  • onsite
  • Permanent / Full Time
  • 55000 - 65000 USD / Yearly
  • <p>A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include:</p><p><br></p><p>Intake Specialist Primary Responsibilities</p><ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm&#39;s conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul><p>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today! </p><p><br></p>
  • 2026-09-01T00:00:00Z
Administrative Assistant
  • Huntingdon Valley, PA
  • onsite
  • Permanent / Full Time
  • 45000 - 50000 USD / Yearly
  • We are looking for an Administrative Assistant with relevant experience to support daily operations and help keep both business and personal priorities organized. This role is well suited for someone who is highly dependable, attentive to detail, and confident managing a wide range of tasks with professionalism and discretion. The ideal candidate can balance competing demands, communicate clearly, and take initiative to keep schedules, records, and follow-up items moving forward efficiently.<br><br>Responsibilities:<br>• Oversee calendars, coordinate appointments, and arrange meetings to ensure schedules remain accurate and well managed.<br>• Organize travel plans, confirm reservations, and prepare clear itineraries when transportation or lodging is required.<br>• Create and update reports, spreadsheets, presentations, correspondence, and other administrative materials as needed.<br>• Maintain orderly digital and paper filing systems so records, documents, and reference materials are easy to access.<br>• Support expense monitoring by collecting receipts, reviewing invoices, and assisting with routine administrative bookkeeping tasks.<br>• Prepare meeting agendas, capture notes, and track next steps to help maintain progress on priorities and commitments.<br>• Monitor deadlines, open items, and project milestones while following up on outstanding tasks in a timely manner.<br>• Coordinate office supply purchases and communicate with vendors or service providers to support daily operations.<br>• Handle sensitive information with sound judgment and provide additional personal and administrative assistance, including research, scheduling, errands, and special projects, as needed.
  • 2026-08-31T00:00:00Z
Administrative Assistant
  • Parsippany, NJ
  • onsite
  • Temporary / Contract
  • 31.6635 - 36.663 USD / Hourly
  • <p>We are looking for an Administrative Assistant to join a public accounting firm in Morris Plains, New Jersey on a Long-term Contract assignment. This fully onsite role supports partners and team members with a wide range of administrative, client-facing, and document-related tasks in a deadline-sensitive environment. The position is especially busy during tax season, making it ideal for someone who stays organized, takes initiative, and remains composed while balancing shifting priorities.</p><p><br></p><p>Responsibilities:</p><p>• Support partners and office staff with daily administrative activities to keep operations running smoothly.</p><p>• Coordinate tax return and extension paperwork, helping ensure materials are prepared and processed accurately and on time.</p><p>• Produce high-quality financial documents and firm correspondence, including engagement-related materials, in line with internal standards.</p><p>• Assist with responses to notices, conflict reviews, and independence-related administrative checks as needed.</p><p>• Manage client intake tasks, onboarding paperwork, and the organization of sensitive electronic records.</p><p>• Provide administrative support tied to billing and bookkeeping functions while working closely with internal team members.</p><p>• Welcome visitors, answer incoming inquiries, and help cover front-desk responsibilities in a courteous and organized manner.</p><p>• Offer backup assistance with mail handling and contribute to additional office projects during high-volume periods.</p>
  • 2026-09-15T00:00:00Z
Administrative Assistant
  • Allentown, PA
  • onsite
  • Temporary / Contract
  • 19 - 20 USD / Hourly
  • <p>Robert Half is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and help ensure an efficient workplace. The ideal candidate will be proactive, professional, and able to manage multiple tasks while providing excellent internal and external customer service.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to managers and team members, including scheduling meetings, managing calendars, and preparing correspondence.</li><li>Answer and direct phone calls, emails, and other communications in a professional manner.</li><li>Maintain filing systems, records, and office documentation.</li><li>Order office supplies and help coordinate vendor services as needed.</li><li>Assist with data entry, report preparation, and document formatting.</li><li>Welcome visitors and support front desk activities when required.</li><li>Coordinate travel arrangements, meeting logistics, and event support.</li><li>Help improve office processes and support special projects as assigned.</li></ul><p><br></p>
  • 2026-09-14T00:00:00Z
Administrative Assistant
  • Oldwick, NJ
  • onsite
  • Permanent / Full Time
  • 55000 - 60000 USD / Yearly
  • Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical &amp; Dental Insurance 401(k): with company match  PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing &amp; Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team &amp; Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team <br> Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
  • 2026-09-10T00:00:00Z
Administrative Assistant
  • Allentown, PA
  • onsite
  • Temporary / Contract
  • 23 - 24 USD / Hourly
  • <p>A growing organization in the Allentown area is seeking a detail-oriented and professional <strong>Administrative Assistant</strong> to support daily office operations. The ideal candidate is highly organized, proactive, and enjoys working in a fast-paced environment while providing exceptional administrative support to multiple departments.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage incoming calls, emails, and correspondence.</li><li>Greet clients, visitors, and vendors in a professional manner.</li><li>Coordinate calendars, schedule meetings, and arrange appointments.</li><li>Prepare reports, spreadsheets, presentations, and other business documents.</li><li>Perform data entry and maintain accurate records and databases.</li><li>Organize and maintain electronic and physical filing systems.</li><li>Assist with invoicing, expense tracking, and administrative reporting.</li><li>Order office supplies and coordinate with vendors as needed.</li><li>Support special projects and provide general office support.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li></ul><p><br></p>
  • 2026-09-15T00:00:00Z
Administrative Assistant
  • Conshohocken, PA
  • onsite
  • Temporary / Contract
  • 20 - 20 USD / Hourly
  • <p>We are looking for an organized <strong>Administrative Assistant </strong>to support daily office and data management needs for a 12-week Contract position based in Conshohocken, Pennsylvania. This opportunity is ideal for someone who is comfortable handling administrative coordination, high-volume data entry, and inbound communication in a detail-oriented environment. The role requires strong attention to detail, reliability during standard Monday through Friday business hours, and confidence using Microsoft Office tools.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage a range of administrative support activities to keep day-to-day operations running efficiently.</p><p>• Enter, update, and maintain information in internal records with a high degree of accuracy and timeliness.</p><p>• Respond to incoming calls and direct inquiries to the appropriate contacts when needed.</p><p>• Provide general office support, including document preparation, file organization, and routine coordination tasks.</p><p>• Monitor assigned workflows and follow established procedures to ensure administrative tasks are completed on schedule.</p><p>• Use Microsoft Office applications to create, edit, and organize business documents, spreadsheets, and communications.</p><p>• Support reception-style duties by serving as a reliable first point of contact for routine questions and requests.</p>
  • 2026-09-14T00:00:00Z
Administrative Assistant
  • Wescosville, PA
  • onsite
  • Temporary to Hire
  • 18 - 20 USD / Hourly
  • <p>Robert Half is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone with strong organizational skills, excellent communication abilities, and a proactive approach to administrative support. The Administrative Assistant will help ensure the office runs smoothly by handling clerical tasks, coordinating schedules, and providing general support to the team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, format, and file documents, reports, and records</li><li>Data entry and maintaining accurate office databases</li><li>Order office supplies and help manage inventory</li><li>Assist with mail distribution, scanning, copying, and filing</li><li>Support team members with administrative projects as needed</li><li>Greet visitors and provide professional front-desk support when required</li><li>Maintain confidentiality of sensitive information</li></ul>
  • 2026-09-16T00:00:00Z
Mailroom Assistant
  • Philadelphia, PA
  • onsite
  • Temporary / Contract
  • 16 - 18 USD / Hourly
  • <p>We are looking for a dependable Mailroom Assistant to support daily mail and package operations in Philadelphia, Pennsylvania. This Long-term Contract position plays an important role in keeping internal deliveries, outgoing shipments, and incoming parcel distribution organized and on schedule. The ideal candidate is detail-oriented, comfortable handling routine transportation tasks, and able to maintain consistent coverage during standard business hours.</p><p><br></p><p>Responsibilities:</p><p>• Transport mail between the organization and the post office, ensuring timely pickup and delivery of items.</p><p>• Receive, record, and route incoming parcels, express shipments, and other deliveries to the correct recipients.</p><p>• Process outgoing correspondence by applying postage and preparing packages for shipment through approved carriers.</p><p>• Sort and distribute internal mail to administrative departments, faculty collection points, and residential or designated campus locations.</p><p>• Assemble and dispatch bulk mailings when needed, making sure materials are prepared accurately for postal submission.</p><p>• Oversee the daily workflow of the mailroom and coordinate schedules to ensure the area remains staffed throughout regular operating hours.</p><p>• Provide task direction to student workers or support staff assisting with mailroom activities.</p><p>• Monitor the condition of the vehicle used for mail transport and report routine service needs or repair concerns to the appropriate manager.</p><p>• Perform other related mail services duties as assigned to support efficient department operations.Responsibilities</p><ul><li>Pick up and deliver mail to and from the local post office.</li><li>Receive, log, sort, and distribute incoming mail, packages, and overnight deliveries.</li><li>Process outgoing mail, including postage metering and preparation of shipments through carriers such as UPS.</li><li>Collect and distribute interoffice mail to administrative departments, faculty offices, residence halls, and designated mail locations.</li><li>Prepare and deliver bulk mail shipments as needed.</li><li>Monitor and report maintenance needs related to mailroom operations and transportation equipment.</li><li>Assist with scheduling and coordination of mailroom coverage during business hours.</li><li>Provide general support to campus departments regarding mail and package inquiries.</li><li>Support shipping, receiving, and inventory-related activities as required.</li><li>Perform other duties as assigned.</li></ul><p><br></p>
  • 2026-09-15T00:00:00Z
Data Entry Clerk
  • Malvern, PA
  • onsite
  • Temporary to Hire
  • 23 - 23 USD / Hourly
  • <p>We are looking for a detail-oriented <strong>Data Entry Clerk/Order Fulfilment Clerk </strong>to join a growing team in Pennsylvania. This fully onsite role focuses on supporting order fulfillment activities through accurate data entry and consistent administrative support. It is a contract opportunity with the potential for a permanent position, offering a steady Monday through Friday schedule and the chance to contribute to a fast-paced operational environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Enter and update order information in company systems with a high level of speed and accuracy.</p><p>• Review incoming documentation for completeness and correct errors before processing records.</p><p>• Support order fulfillment activities by maintaining organized and up-to-date data files.</p><p>• Verify numeric and text-based information to ensure records are accurate and consistent.</p><p>• Coordinate with internal team members to resolve data discrepancies and missing details.</p><p>• Monitor daily entry volumes and prioritize tasks to meet deadlines in a busy onsite setting.</p><p>• Maintain orderly electronic records and follow established procedures for document handling.</p>
  • 2026-09-16T00:00:00Z
Data Entry Clerk
  • Bridgewater, NJ
  • onsite
  • Temporary / Contract
  • 16 - 16.5 USD / Hourly
  • <p>Join a global organization and gain valuable experience in a fast-paced office environment. We are seeking multiple detail-oriented Data Entry Clerks to support a growing team in Bridgewater, NJ.</p><p><br></p><p>Responsibilities:</p><ul><li>Accurately enter and update information in company systems and databases</li><li>Review documents for completeness and accuracy</li><li>Verify, maintain, and organize records and files</li><li>Perform data quality checks and resolve discrepancies</li><li>Support administrative and clerical projects as needed</li></ul><p><br></p>
  • 2026-09-11T00:00:00Z
Data Entry Clerk
  • Bethlehem, PA
  • onsite
  • Temporary / Contract
  • 17 - 19 USD / Hourly
  • <p>A growing company in the Bethlehem area is seeking a detail-oriented <strong>Data Entry Clerk</strong> to join their team. The ideal candidate will have strong computer skills, exceptional attention to detail, and the ability to accurately enter and maintain data in a fast-paced environment. This is a great opportunity for someone looking to grow their administrative and office support experience.</p><p><br></p><p>Key Responsibilities</p><ul><li>Accurately enter, update, and maintain data in company databases and systems.</li><li>Review documents for accuracy and completeness before processing.</li><li>Verify and correct data discrepancies as needed.</li><li>Generate reports and assist with record management.</li><li>Scan, file, and organize electronic and paper documentation.</li><li>Maintain confidentiality of sensitive information.</li><li>Perform routine quality checks to ensure data integrity.</li><li>Assist with administrative and clerical tasks as assigned.</li><li>Collaborate with team members to meet departmental deadlines and goals.</li></ul><p><br></p>
  • 2026-09-15T00:00:00Z
Part-Time Administrative Assistant
  • Buckingham, PA
  • onsite
  • Temporary / Contract
  • 23.75 - 27.5 USD / Hourly
  • <p>We are looking for a detail-oriented Part-Time (3 days) Administrative Assistant to support daily office operations in Buckingham, PA. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting internal teams, and helping create an organized and efficient workplace. The person in this role will contribute to document preparation, meeting coordination, and front-office support while managing a variety of routine administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage the flow of incoming and outgoing mail, shipments, and delivered packages to ensure timely distribution across the office.</p><p>• Maintain orderly paper and electronic record systems so documents can be retrieved quickly and accurately when needed.</p><p>• Arrange food and beverage orders for meetings, team gatherings, and workplace events while confirming timing and delivery details.</p><p>• Prepare conference rooms ahead of meetings by organizing materials, checking room readiness, and supporting presentation setup.</p><p>• Provide day-to-day administrative assistance to internal departments, helping with scheduling, correspondence, and general office needs.</p><p>• Partner with other administrative team members to revise, proofread, and format reports, letters, and business documents.</p><p>• Review written materials for accuracy, consistency, and clear presentation before final distribution.</p>
  • 2026-09-10T00:00:00Z
Mailroom Clerk
  • Whitehouse Station, NJ
  • onsite
  • Permanent / Full Time
  • 40000 - 50000 USD / Yearly
  • <p><strong>Overview</strong></p><p>The Machine Operator (MO) is responsible for running a digital press/copier, wide format printer and Colex flatbed cutter. The MO will also operate mail machines, pallet jacks, lift trucks, paper cutters and mail systems including UPS and USPS (domestic and international). Also provide reporting to internal teams on print jobs and coordinate machinery maintenance. Assist internal teams with on-site physical projects and responsibilites.</p><p><strong> </strong></p><p><strong><u>Responsibilities</u></strong></p><p><strong>Mail/Printing:</strong></p><p> • Complete in-house mail distribution, packaging of boxes and delivery of mail to local post office via company issued van</p><p> • Safely operate all equipment in both print/ship shops (imager, cutters, binders, postage machines, and folders)</p><p> • Ensure UPS address are accurate for shipping</p><p> • Check for EPS debits</p><p> • Handle creation of binders.</p><p> • Process and maintain accounting reports and update inventory spreadsheets. Maintain yearly book of all jobs completed in shipping and printing</p><p> • Process trade show large shipments</p><p> • Handle the paper delivery (lift up to 50 pounds) within the campus</p><p> • Keep inventory of all supplies, boxes, UPS label holders, ink, bubble wrap, tape, comb binders, paper, and blank envelopes. Order when quantities get low or additional items are needed for mailings/meetings</p><p> • Best&#39;s Review print magazine: Keep the spiral/magazine distribution lists updated/Update Best&#39;s Review Inventory, including Respond</p><p><strong>Equipment:</strong></p><p> • Keep track of equipment maintenance, including scheduling vendor maintenance. Produce a yearly maintenance tracking system for all equipment</p><p> • Perform maintenance on all equipment in both shops. Keep track of when maintenance agreements expire and work on obtaining replacement contracts when needed</p><p> • Update the equipment safety manual </p><p><strong>Internal Support:</strong></p><p> • Assist other teams with special projects and provide on-going support as needed, including Production and Graphic Design, Marketing, Corporate Displays, Editorial, and Building Engineering</p><p><strong>Local Deliveries:</strong></p><p> • Complete regular, local deliveries/pick-ups and company van appointments</p><p><strong>Skills:</strong></p><p>• Strong communication skills and have a service-oriented approach with all levels of the organization.</p><p> • Excellent customer-service skills with internal teams and external contacts.</p><p> • Mastery knowledge of Microsoft Office Suite (specifically Word and Excel).</p><p><strong><u>Schedule/Hours: </u></strong></p><p>8:30AM-4:30PM (100% in office) </p><p> </p><p><strong>Benefits Summary:</strong></p><ul><li>Tuition Reimbursement after 1 year</li><li>Paid time off/Paid company holidays - 3 weeks PTO plus 5 sick plus 10 holidays </li><li>Medical plan options/prescription drug plan</li><li>Dental plan/vision plan options</li><li>Flexible spending and health savings accounts</li><li>401(k) retirement savings plan with a Roth savings option and company matching contributions</li></ul><p><br></p>
  • 2026-09-08T00:00:00Z