We are looking for an experienced Tax Manager to oversee various tax functions, including indirect tax processes and compliance. This role requires a detail-oriented individual with expertise in corporate and payroll taxes, as well as proficiency in managing tax systems. Join our team in Santa Ana, California, and contribute to ensuring accuracy and efficiency in all tax-related activities.<br><br>Responsibilities:<br>• Manage indirect tax operations, including sales, use, and personal property taxes, ensuring compliance with regulations.<br>• Oversee corporate tax reporting and preparation of annual income tax provisions.<br>• Supervise payroll tax processes to ensure timely and accurate filings.<br>• Implement and maintain tax software systems such as Avalara or Vertex for improved efficiency.<br>• Monitor and manage commercial collections and electronic funds transfer (EFT) payments.<br>• Collaborate with internal teams to ensure alignment of tax processes with organizational goals.<br>• Stay updated on changes in tax laws and regulations to ensure compliance.<br>• Provide guidance and mentorship to entry-level staff to enhance team performance.<br>• Prepare and present detailed tax reports to senior management.
<p>Payroll Manager</p><p><strong>Location:</strong> Carson, CA (On-site)</p><p>Our client is a <strong>growing, dynamic organization</strong> in the Carson area seeking an experienced <strong>Payroll Manager</strong> to lead and oversee in-house payroll operations for a large, complex workforce. This is a hands-on leadership role for a detail-oriented payroll professional who thrives in a fast-paced environment and brings deep expertise in payroll compliance, union payroll, and multi-state operations.</p><p>The ideal candidate will have strong leadership capabilities, a commitment to accuracy, and the ability to partner cross-functionally while ensuring compliance with all applicable laws and regulations.</p><p>Key Responsibilities:</p><ul><li>Oversee and manage <strong>in-house payroll processing for 800+ employees</strong>, including union and non-union staff</li><li>Supervise weekly and bi-weekly payroll cycles, ensuring accuracy of wages, benefits, garnishments, and tax deductions</li><li>Ensure compliance with <strong>multi-state payroll tax laws</strong>, wage and hour regulations, and union labor agreements</li><li>Reconcile payroll tax submissions and manage quarterly and annual filings, including <strong>W-2s</strong></li><li>Prepare payroll documentation and reports for audits, workers’ compensation reviews, and union contract requirements</li><li>Serve as the primary escalation point for payroll inquiries and discrepancy resolution</li><li>Partner with HR, Finance, and Operations to support payroll-related initiatives</li><li>Identify and implement process improvements to streamline payroll operations and increase efficiency</li><li>Maintain and update payroll systems in alignment with current regulations and company policies</li><li>Train, mentor, and develop payroll staff to support operational excellence and team growth</li></ul><p>Qualifications:</p><ul><li><strong>5+ years of in-house payroll experience</strong>, including leadership or supervisory responsibilities</li><li>Proven experience managing payroll for <strong>large employee populations (1,000+ employees)</strong></li><li>Strong knowledge of <strong>union payroll</strong>, multi-state payroll compliance, and wage & hour laws</li><li>Experience with payroll tax filings, audits, and regulatory reporting</li><li>High level of accuracy, attention to detail, and confidentiality</li><li>Strong leadership, communication, and problem-solving skills</li><li>Payroll certification (CPP or FPC) preferred</li></ul><p>Why Join?</p><ul><li>Join a <strong>growing and forward-thinking company</strong></li><li>Leadership role with the ability to make an impact</li><li>Stable, long-term opportunity with room for professional growth</li></ul><p><br></p><p><br></p><p>For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013350130. email resume to [email protected]</p>
<p>We are looking for an experienced Payroll Specialist to oversee payroll operations for a large-scale workforce in Glendale, California. This contract position requires a detail-oriented individual who can ensure accurate and compliant payroll processing while leading a skilled team. Join us to make a meaningful impact on payroll efficiency and employee satisfaction.</p><p><br></p><p>Responsibilities:</p><p>• Supervise payroll team members, providing mentorship, training, and performance evaluations.</p><p>• Manage full-cycle payroll processes, including bi-monthly payroll for over 500 employees across multiple states.</p><p>• Ensure compliance with federal, state, and local payroll regulations, staying informed of updates and changes.</p><p>• Address and resolve payroll discrepancies, answering employee inquiries about deductions, benefits, and payments.</p><p>• Audit payroll data for accuracy and compliance, identifying areas for improvement.</p><p>• Collaborate with HR and Finance teams to ensure seamless integration of employee data and payroll postings.</p><p>• Maintain and optimize payroll systems, including ADP Workforce Now, for efficiency and accuracy.</p><p>• Oversee payroll tax filings and withholding processes, coordinating with external auditors when necessary.</p><p>• Develop and implement strategies to streamline payroll operations and improve overall functionality</p>
We are seeking an individual to work very closely with a highly motivated Controller, and to work hard to help bring this growing company to the next level within 1-2 years. The successful candidate will need to be comfortable learning and exploring new processes, also be comfortable rolling up sleeve to ensure that weekly payroll is processed timely and accurately. He or she must have strong organizational skills and ability to prioritize workload in order to meet tight deadlines in a fast-paced and dynamic work environment.<br>Responsibilities<br>• Review daily timesheet submission for hourly employees<br>• Process weekly payroll in eBacon (our payroll software)<br>• Manage employee record and payroll data<br>• Assist HR with employee onboarding<br>• Ensure payroll is compliant with any required prevailing wage requirements<br>• Prepare prevailing wage job’s certified payroll reporting<br>• Ensure our subcontractors also provide timely certified payroll reporting<br>• Responsible for prevailing wage job’<br>• May perform other duties as assigned<br>Experience<br>• 2+ years of hands-on payroll processing (preferably weekly payroll)<br>• Experience reviewing timesheets, managing payroll data, and maintaining employee records<br>• Familiarity with payroll systems (eBacon preferred; ADP, Paycom, Paychex, etc. also acceptable)<br>• Experience with prevailing wage compliance and certified payroll reporting (e.g., WH-347 or state requirements)<br>• Background in construction or government-contracted environments is a strong plus<br>• Bachelor’s degree in Accounting or related field<br>• Experience supporting a Controller or Accounting team<br>• Exposure to general accounting tasks (e.g., payroll-related journal entries, labor/job costing)<br>• Experience assisting with HR onboarding and entering new hires into payroll systems<br>• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas, reconciliations)<br>• Ability to thrive in a fast-paced, deadline-driven environment<br>• Strong attention to detail and accuracy<br>• Excellent written and verbal communication skills<br>• Collaborative, proactive, and willing to learn new processes<br>Skills<br>• Strong attention to detail<br>• Advanced Microsoft Excel skills, including pivot tables, lookups etc.<br>• Strong written and verbal communication skills<br>• Team player, must be able to collaborate with other teams in the organization<br>• Must have strong work ethic, and have the ability/willingness to work overtime as necessary to get the job done and to meet important deadlines
We are looking for a highly skilled and detail-oriented Payroll Specialist to join our team on a long-term contract basis in Long Beach, California. This role offers the opportunity to manage and process payroll operations while ensuring accuracy, compliance with regulations, and smooth integration of payroll systems. The ideal candidate will have extensive experience with Kronos software and Workforce Central, along with strong analytical abilities and problem-solving skills.<br><br>Responsibilities:<br>• Process payroll cycles, including bi-weekly, semi-monthly, or monthly schedules, using Kronos Workforce Central to ensure timely and accurate compensation.<br>• Review and reconcile payroll data, such as hours worked, overtime, and time-off entries, to maintain precise records.<br>• Serve as a subject-matter expert for Kronos timekeeping and scheduling tools, ensuring smooth system integration and functionality.<br>• Configure and update Workforce Central in alignment with company policies, labor laws, and scheduling rules.<br>• Resolve issues related to timecard discrepancies, software functionality, and integration challenges.<br>• Stay informed about payroll-related legislation and ensure compliance with federal, state, and local tax regulations.<br>• Prepare and submit payroll tax filings, garnishments, and benefits contributions, adhering to legal requirements.<br>• Generate detailed reports on payroll activities, including labor cost analysis, tax summaries, and audit documentation.<br>• Provide support to employees by responding to payroll-related inquiries and offering training on time tracking and scheduling systems.<br>• Collaborate with HR and Finance teams to identify opportunities for process improvements and align payroll functions with organizational objectives.
We are looking for a detail-oriented Payroll Specialist to join our team on a long-term contract basis in Los Angeles, California. In this role, you will be responsible for overseeing payroll operations, ensuring compliance with regulations, and maintaining accurate records. This position offers an excellent opportunity to contribute to a non-profit organization while utilizing your payroll expertise.<br><br>Responsibilities:<br>• Process both regular and off-cycle payrolls with accuracy and adherence to established deadlines.<br>• Manage and update employee payroll records, including new hires, terminations, deductions, and other changes.<br>• Verify timesheets, attendance data, and work hours to ensure proper compensation.<br>• Ensure payroll practices comply with federal and state regulations as well as company policies.<br>• Address employee inquiries regarding payroll matters such as paychecks, deductions, and tax documentation.<br>• Collaborate with HR, benefits, and finance teams to reconcile payroll data and resolve discrepancies.<br>• Generate and distribute payroll reports, assisting with audits when necessary.<br>• Monitor and process paid time off, sick leave, and other absences in alignment with company policies.<br>• Stay informed about changes in payroll laws and industry standards to ensure compliance.<br>• Support year-end tasks, including preparation of W-2 forms and other required tax documents.
<p>We are looking for a detail-oriented Accounts Receivable Specialist to join our team in West Los Angeles. This role will focus on supporting the accounting department by managing invoicing, collections, and reconciliation processes in a dynamic entertainment industry setting. As a contract to permanent position, this opportunity offers the potential for long-term growth and development within the organization.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Process and manage accounts receivable transactions with accuracy and attention to detail.</p><p>• Follow up on outstanding invoices and handle collections to ensure timely payments.</p><p>• Reconcile high-volume financial records and resolve discrepancies efficiently.</p><p>• Communicate effectively with internal and external stakeholders, including agents and production companies.</p><p>• Handle billing functions and ensure compliance with company policies.</p><p>• Manage cash applications and monitor cash activity to maintain financial integrity.</p><p>• Provide exceptional customer service and address inquiries promptly.</p><p>• Collaborate with team members to improve processes and ensure smooth operations.</p><p>• Prepare reports and maintain documentation related to accounts receivable.</p><p>• Assist with contract-related tasks and ensure proper execution of terms.</p>
<p>An accounting firm in Westwood is seeking a Senior Bookkeeper for a contract-to-hire opportunity. This position is suited for an experienced professional with strong full-cycle bookkeeping skills who excels in client service and enjoys working across multiple accounts. The Senior Bookkeeper will be responsible for maintaining accurate records, preparing financial statements, and supporting month-end and year-end close activities.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee full-cycle bookkeeping for a portfolio of clients in various industries</li><li>Maintain accuracy of general ledgers, including journal entries and account reconciliations</li><li>Prepare monthly, quarterly, and annual financial statements (P& L, Balance Sheet, Cash Flow)</li><li>Conduct bank, credit card, and loan reconciliations</li><li>Manage accounts payable and receivable processes</li><li>Prepare and post accruals, prepaids, and depreciation entries</li><li>Ensure financials are tax-ready and support CPAs during tax season</li><li>Assist with payroll processing and reconciliations</li><li>Prepare and file 1099s, and assist with compliance reporting</li><li>Communicate directly with clients to resolve discrepancies and answer accounting questions</li><li>Maintain organized, well-documented client files</li><li>Contribute to process improvements and best practices within the firm</li></ul><p><strong>Qualifications:</strong></p><ul><li>Minimum 5 years of bookkeeping or accounting experience, ideally in an accounting firm or professional services environment</li><li>Strong knowledge of accrual accounting principles</li><li>Proficient with QuickBooks Online (QBO); familiarity with additional accounting software a plus</li><li>Advanced skills in bank and balance sheet reconciliations</li><li>Strong Excel capabilities (VLOOKUP/XLOOKUP, PivotTables preferred)</li><li>Experience juggling multiple clients and priorities</li><li>High attention to detail and excellent organizational skills</li><li>Strong written and verbal communication</li></ul><p><br></p><p>This is an onsite role, Monday – Friday in Westwood. Pay is based on experience, between $38-48/hr. This is a contract opportunity with potential to go contract-to-hire. </p>
We are looking for an experienced Bookkeeper to join a boutique accounting firm located in Los Angeles, California. This role offers an exciting opportunity to work with corporate clients and high-net-worth individuals while contributing to a well-established organization. The position is flexible with onsite hours and has been newly created to support the firm's growing needs.<br><br>Responsibilities:<br>• Manage accounts payable (AP) and accounts receivable (AR) processes efficiently.<br>• Perform bank reconciliations and ensure accurate financial record-keeping.<br>• Prepare and post journal entries to maintain the general ledger.<br>• Handle payroll processing and ensure compliance with relevant regulations.<br>• Process sales tax and city tax filings for corporate clients.<br>• Utilize QuickBooks Online and Desktop to manage financial data and reporting.<br>• Collaborate with clients to address bookkeeping inquiries and provide solutions.<br>• Assist with light financial statement preparation and analysis.<br>• Maintain organized and accurate records for all financial transactions.<br>• Support the firm's operational needs by delivering timely and precise bookkeeping services.
We are looking for an organized and detail-oriented Accounting Clerk to join our team in Los Angeles, California. This long-term contract position offers the opportunity to contribute to essential financial operations while ensuring accuracy and efficiency in accounting processes. The ideal candidate will bring strong data management skills and a commitment to maintaining high standards in financial documentation.<br><br>Responsibilities:<br>• Process accounts payable and receivable transactions, ensuring all documentation is complete and accurate.<br>• Enter financial data into accounting systems and spreadsheets, applying proper coding and classifications.<br>• Reconcile bank statements, ledgers, and other accounts to ensure accuracy and resolve discrepancies.<br>• Prepare routine financial reports and summaries to support audits and internal reviews.<br>• Assist with payroll data entry and maintain accurate payroll records.<br>• Address inquiries from staff and vendors regarding payment statuses and documentation requirements.<br>• Organize and securely maintain financial and administrative records in alignment with company policies.<br>• Perform clerical and administrative tasks that enhance departmental operations and efficiency.
We are looking for an experienced Payroll Specialist to join our team in Carson, California. In this Contract-to-permanent position, you will oversee and execute full-cycle payroll processes while ensuring compliance with multi-state payroll regulations. This role requires bilingual proficiency in English and Spanish and expertise in ADP Workforce Now or Workday systems.<br><br>Responsibilities:<br>• Manage and execute full-cycle payroll processes for employees across multiple states.<br>• Ensure accurate and timely payroll distribution for a workforce exceeding 500 employees.<br>• Utilize ADP Workforce Now or Workday to streamline payroll operations and reporting.<br>• Maintain compliance with federal, state, and local payroll regulations.<br>• Address and resolve payroll discrepancies and employee inquiries efficiently.<br>• Prepare and analyze payroll reports to support financial and operational decision-making.<br>• Collaborate with HR and finance teams to ensure payroll accuracy and alignment with organizational policies.<br>• Implement and optimize payroll system functionalities, ensuring seamless integration and operation.<br>• Conduct audits to verify payroll data and ensure accuracy in employee compensation.<br>• Provide bilingual support in English and Spanish for payroll-related communications.
We are looking for a dedicated and detail-oriented Office Manager/Bookkeeper to join our team in Carson, California. In this role, you will oversee financial and administrative operations, ensuring the smooth running of daily business activities. The ideal candidate is dependable, attentive to detail, and eager to contribute to the long-term growth and success of the company. This is a long-term contract position offering an opportunity to make a meaningful impact within a niche civil engineering firm.<br><br>Responsibilities:<br>• Handle daily bookkeeping tasks, including accounts payable/receivable, invoicing, and expense tracking.<br>• Maintain precise financial records and assist with periodic financial reporting.<br>• Collaborate with leadership on budgeting, cash flow management, and financial planning.<br>• Manage general office operations, including ordering supplies and ensuring administrative efficiency.<br>• Act as a liaison with external partners such as accountants, payroll providers, and vendors.<br>• Support client account management by maintaining contracts and relevant documentation.<br>• Help drive internal process improvements and enhance operational workflows.<br>• Foster a positive and detail-focused office environment, serving as a trusted resource for staff.<br>• Mentor entry-level administrative personnel and provide guidance when needed.<br>• Uphold confidentiality and integrity in handling sensitive financial and business information.
We are looking for a detail-oriented Payroll Clerk to join our team in Long Beach, California. The ideal candidate will have a strong background in finance and accounting, coupled with expertise in handling payroll processes for a diverse workforce. This role requires bilingual proficiency in Spanish and a commitment to ensuring accurate and compliant payroll operations.<br><br>Responsibilities:<br>• Manage bi-weekly payroll processing for over 50 employees across multiple states.<br>• Ensure compliance with payroll regulations, including garnishments and deductions.<br>• Utilize ADP systems to efficiently handle payroll tasks and maintain accurate records.<br>• Collaborate with the finance team to reconcile payroll data and address discrepancies.<br>• Provide bilingual support to employees regarding payroll inquiries and documentation.<br>• Maintain up-to-date knowledge of payroll laws and multi-state requirements.<br>• Prepare reports and summaries related to payroll activities for management review.<br>• Assist in streamlining payroll processes to improve efficiency and accuracy.<br>• Support audits by providing documentation and ensuring payroll compliance.<br>• Address employee concerns regarding payroll discrepancies and resolve issues promptly.
We are looking for a dedicated Payroll Clerk to join our team in Van Nuys, California. In this long-term contract position, you will play a vital role in managing payroll operations, ensuring employees are compensated accurately and on time. This opportunity is perfect for someone with strong organizational skills and a keen eye for detail.<br><br>Responsibilities:<br>• Process payroll for employees, ensuring accuracy and compliance with established schedules.<br>• Manage full-cycle payroll operations, including preparation, submission, and reconciliation.<br>• Handle payroll for employee groups ranging from 101 to 500 individuals.<br>• Oversee garnishments and other deductions, ensuring proper documentation and compliance.<br>• Resolve payroll discrepancies promptly and communicate effectively with employees.<br>• Maintain up-to-date records of all payroll transactions and reports.<br>• Collaborate with the finance team to ensure alignment with company policies and regulations.<br>• Stay informed about changes in payroll laws and regulations to ensure compliance.<br>• Assist with audits and reviews of payroll processes as needed.
<p>We are seeking an experienced and detail-oriented <strong>Accounts Payable Specialist</strong> to manage invoice processing, payment operations, vendor communication, and special projects. The ideal candidate has exceptional organizational and analytical skills, thrives in a fast-paced environment, and values collaboration and accuracy.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoice Management:</strong> Direct the invoice receipt and review process efficiently, ensuring invoices are sorted for proper coding and approval by authorized personnel. Follow up on incomplete documentation as needed.</li><li><strong>Data Entry:</strong> Accurately input approved invoices into the accounting system in a timely manner, ensuring deadlines are met for monthly closings.</li><li><strong>Payments and Check Processing:</strong> Facilitate weekly check runs, manually process check requests, and upload all checks to the bank before releasing them from the office. Ensure approved payments are made by due dates while monitoring cash flow issues with the Accounting Manager.</li><li><strong>File Organization:</strong> Maintain invoices in vendor-specific files and uphold document organization standards required for year-end audits.</li><li><strong>Accruals:</strong> Prepare monthly accrual listings for the Accountant after closing AP.</li><li><strong>Vendor Communication:</strong> Resolve vendor telephone inquiries promptly and communicate critical vendor and government-related issues to the Accounting Manager.</li><li><strong>New Vendor Setup:</strong> Collect and maintain tax information and complete new vendor setup forms systematically.</li><li><strong>Compliance:</strong> Generate accurate 1099 forms at year-end and provide required documentation for audits.</li><li><strong>Project Support:</strong> Assist with special projects in the Finance and Accounting Department as assigned.</li></ul><p><br></p>
The company has had an accounting manager active in the business virtually since its inception. The accounting processes and procedures are well established although there is always room for improvement. The systems employed by the company are adequate but there will be a need to upgrade the systems and automate the collection of data from the field consultants in the future. The principal responsibilities encompass the accounting and reporting functions, and the position has dual reporting responsibilities to a part time chief financial officer and a permanent vice president. The position is also responsible for the bi-weekly payroll which is processed through ADP. The accounting system in use by the company is Sage 100. Duties and responsibilities will include billing and accounts receivable, accounts payable and cash disbursements, maintenance of the general ledger and monthly closings. Specific duties and responsibilities at the onset of the employment tenure include, but are not limited to, the following:<br>• Perform the monthly closing and prepare financial statements.<br>• Make journal entries as appropriate to maintain the accuracy of the general ledger including accruals and prepaids.<br>• Prepare a monthly closing schedule and post monthly closing journal entries.<br>• Prepare bi-weekly payroll for submission to ADP and prepare and post journal entries.<br>• Prepare a variety of account analyses related to hours and costs of consultants and other financial issues.<br>• Oversee the preparation and recording billings to the company’s clients.<br>• Maintain the accounts receivable sub ledger and post cash receipts.<br>• Oversee the collection activities in concert with other office personnel as required.<br>• Process vendor payments and related cash disbursements.<br>• Read and interpret client contracts.<br>• Communicate with client personnel as appropriate.<br>• Complete various tax filings as directed.<br>• Other duties as directed from time to time.
<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
We are looking for an experienced Bookkeeper to join our team in Sherman Oaks, California. This role requires a detail-oriented individual who excels at managing financial records, ensuring accuracy, and maintaining compliance with accounting standards. The ideal candidate will have a strong background in bookkeeping and a proven ability to handle multiple financial tasks efficiently.<br><br>Responsibilities:<br>• Maintain accurate records of expenses, budgets, taxes, cash flow, and receipts to ensure proper financial tracking.<br>• Prepare and deliver comprehensive financial reports on a weekly, monthly, and yearly basis.<br>• Reconcile bank, credit card, and billing accounts to ensure accuracy in transactions.<br>• Oversee accounts payable and ensure timely payment of invoices and bills.<br>• Manage the general ledger and ensure all entries are accurate and complete.<br>• Communicate with clients to address and resolve financial discrepancies or concerns.<br>• Process payroll accurately and in compliance with regulations.<br>• Perform general administrative and office duties as needed.<br>• Assist in preparing documentation and providing support for annual audits.
Location: Onsite Schedule: Monday–Friday, 8:00 AM – 5:00 PM Pay Rate: $21-24 Employment Type: contract-to-permanent (3–6 months) Target Start Date: 2/13 or 2/16 Industry: Manufacturing (Pillow Manufacturing experience preferred, not required) <br> Position Overview We are seeking a highly detail-oriented Customer Service / Bookkeeper to support order processing, fulfillment coordination, and light bookkeeping functions. This role is primarily computer-based with minimal phone interaction and requires a strong focus on accuracy and organization. The ideal candidate thrives in a fast-paced manufacturing environment, is comfortable managing multiple accounts, and understands that precision is critical—errors are not an option. <br> Key Responsibilities Order Processing & Labeling (50–60%) Manage 50–60 customer accounts, including large retail customers Enter new orders daily, primarily from email communication Create and set up law labels for manufacturing Ensure accurate and error-free order entry and documentation Fulfillment Support & Shipment Preparation (30–40%) Create packing releases for drivers, including quantities per package Prepare and distribute shipping labels Coordinate with warehouse and management teams (must be able to walk to warehouse area) Generate and send customer invoices Customer Service Support (Approximately 10%) Resolve minor customer discrepancies or disputes Maintain detail oriented, clear communication with customers via email
We are looking for a skilled Accounts Receivable Specialist to join our team in El Monte, California. This is a Contract to permanent opportunity ideal for someone with strong attention to detail, a solid background in accounting, and bilingual proficiency in Japanese or another Asian language. The role requires expertise in full-cycle accounting, including accounts payable, accounts receivable, reconciliations, and financial reporting.<br><br>Responsibilities:<br>• Manage full-cycle accounting tasks, including accounts receivable and accounts payable processes.<br>• Prepare monthly, quarterly, and annual financial statements and reports.<br>• Perform account reconciliations to ensure accuracy and resolve discrepancies.<br>• Process invoices and conduct bank reconciliations to maintain financial records.<br>• Assist with tax preparation by organizing necessary documentation for filings.<br>• Analyze financial data to provide insights and recommendations to management.<br>• Support budget development by collaborating with the management team.<br>• Conduct internal audits and suggest improvements to financial procedures.<br>• Ensure compliance with state revenue regulations and accounting standards.<br>• Stay updated on current accounting practices and principles to enhance efficiency.
<p>A West LA company is hiring an Accounts Receivable Specialist on a contract-to-hire basis. As the AR Specialist, you will manage all aspects of the AR function, including collections, dispute resolution, account reconciliation, and process improvement. The ideal candidate brings strong analytical skills, effective communication abilities, and a commitment to maintaining positive client relationships while ensuring timely receipt of payments.</p><p> </p><p><strong>Duties –</strong></p><ul><li>Make daily collection calls and send email correspondence to customer Accounts Payable departments.</li><li>File claims and manage account actions using customer web portals.</li><li>Monitor customer account details for non-payment, delayed payment, and irregularities.</li><li>Send customer statements and invoice copies to resolve outstanding balances.</li><li>Process daily deductions, including identification, validation, and dispute resolution.</li><li>Minimize deductions by ensuring compliance procedures are communicated across relevant departments.</li><li>Collaborate with Sales and Trade Management teams on client-related issue resolution.</li><li>Compile and organize supporting documentation for validation and dispute processes.</li><li>Identify and implement process improvements as needed.</li><li>Process customer receipts (ACH, wire, credit card, checks) according to established procedures.</li><li>Reconcile customer accounts weekly and monthly; investigate and resolve discrepancies.</li><li>Assist with cash application of customer payments and account allocations.</li><li>Develop and manage recovery timelines; document and execute collection efforts.</li><li>Professionally communicate with clients regarding invoicing issues and outstanding payments via phone, email, or online portals.</li><li>Support Senior Manager and team members with ad hoc requests and special projects.</li><li>Analyze aged receivable reports to spot trends and identify risk accounts.</li><li>Assist in internal and external audit requests related to accounts receivable.</li></ul><p><strong> </strong></p><p><strong>Critical Skills</strong></p><ul><li>Demonstrate professionalism and maintain confidentiality while handling multiple tasks accurately and efficiently.</li><li>Strong analytical and strategic thinking skills with proven problem-solving ability.</li><li>Effective negotiating and decision-making skills.</li><li>Proficiency in math, logical deduction, and business communication (written & verbal).</li><li>Adaptability to changing priorities, unexpected events, and frequent interruptions.</li><li>Capacity to communicate professionally across business units, customers, and vendors.</li><li>Ability to navigate challenging situations with consistent professionalism.</li><li>Independent prioritization and management of workload to meet deadlines, including flexibility for ad hoc and period-end close requests.</li><li>Positive and professional attitude.</li><li>Ability to train, assist, and mentor team members while adhering to credit and collection policies.</li></ul><p><br></p>
<p><strong>Overview</strong></p><p> Seeking an <strong>Accounts Payable Specialist</strong> for a temp-to-hire role supporting a nonprofit organization. This position focuses on day-to-day AP processing, vendor payments, and compliance with government-funded programs.</p><p>FDuties</p><ul><li>Process accounts payable invoices accurately and in a timely manner</li><li>Verify invoices for proper approvals, purchase orders, and coding</li><li>Enter invoices into the accounting system</li><li>Maintain vendor files and records (electronic and paper)</li><li>Prepare and process vendor payments</li><li>Respond to vendor inquiries and resolve payment discrepancies</li><li>Perform AP reconciliations and review AP aging reports</li><li>Assist with month-end and year-end close related to accounts payable</li><li>Support audits by providing AP documentation</li><li>Process stop payments and prepare affidavits as needed</li><li>Assist with ordering program supplies and verifying delivery</li><li>Follow up internally on missing invoices or receipts</li><li>Perform other related duties as assigned</li></ul>
<p><strong>Accounts Receivable Specialist – </strong></p><ul><li>Make daily collection calls and send email correspondence to customer Accounts Payable departments.</li><li>File claims and manage account actions using customer web portals.</li><li>Monitor customer account details for non-payment, delayed payment, and irregularities.</li><li>Send customer statements and invoice copies to resolve outstanding balances.</li><li>Process daily deductions, including identification, validation, and dispute resolution.</li><li>Minimize deductions by ensuring compliance procedures are communicated across relevant departments.</li><li>Collaborate with Sales and Trade Management teams on client-related issue resolution.</li><li>Compile and organize supporting documentation for validation and dispute processes.</li><li>Identify and implement process improvements as needed.</li><li>Process customer receipts (ACH, wire, credit card, checks) according to established procedures.</li><li>Reconcile customer accounts weekly and monthly; investigate and resolve discrepancies.</li><li>Assist with cash application of customer payments and account allocations.</li><li>Develop and manage recovery timelines; document and execute collection efforts.</li><li>Professionally communicate with clients regarding invoicing issues and outstanding payments via phone, email, or online portals.</li><li>Support Senior Manager and team members with ad hoc requests and special projects.</li><li>Analyze aged receivable reports to spot trends and identify risk accounts.</li><li>Assist in internal and external audit requests related to accounts receivable.</li></ul><p><strong>Critical Skills</strong></p><ul><li>Demonstrate professionalism and maintain confidentiality while handling multiple tasks accurately and efficiently.</li><li>Strong analytical and strategic thinking skills with proven problem-solving ability.</li><li>Effective negotiating and decision-making skills.</li><li>Proficiency in math, logical deduction, and business communication (written & verbal).</li><li>Adaptability to changing priorities, unexpected events, and frequent interruptions.</li><li>Capacity to communicate professionally across business units, customers, and vendors.</li><li>Ability to navigate challenging situations with consistent professionalism.</li><li>Independent prioritization and management of workload to meet deadlines, including flexibility for ad hoc and period-end close requests.</li><li>Positive and professional attitude.</li><li>Ability to train, assist, and mentor team members while adhering to credit and collection policies.</li></ul><p><br></p>
<p>A nonprofit organization in Hollywood is looking for an Accounts Payable/Accounts Receivable Coordinator to join their team on a temp-to-hire position. This is a hybrid opportunity and requires experience in both AP and AR and is ideal for a detail-oriented, organized professional who values accuracy and effective teamwork.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily accounts payable and accounts receivable transactions</li><li>Verify, process, and track vendor invoices and payments (including checks and electronic transfers)</li><li>Generate client invoices and apply incoming payments</li><li>Maintain accurate vendor files and process employee expense reimbursements</li><li>Prepare regular reconciliations for AP/AR and review aging schedules</li><li>Investigate and resolve discrepancies related to billing and invoices</li><li>Contribute to month-end, quarter-end, and year-end close and assist with audit processes</li><li>Provide support on special accounting projects as assigned</li></ul><p><strong>Qualifications:</strong></p><ul><li>Minimum 2 years of experience in both Accounts Payable and Accounts Receivable</li><li>Solid understanding of accounting principles and U.S. GAAP</li><li>Comfortable using Microsoft Excel for accounting tasks</li><li>Excellent organizational, analytical, and communication abilities</li><li>Able to work both independently and collaboratively in a team setting</li><li>Nonprofit sector experience is a plus</li></ul><p>This is a hybrid position and pay is $28-30/hr, based on experience. </p>
<p>Currently recruiting for an Accounts Receivable Clerk to join our team in Beverly Hills, California. In this role, you will play a key part in managing the accounts receivable process, ensuring accurate invoicing, timely cash application, and effective support for collections. This position offers the opportunity to collaborate closely with the accounting team to maintain financial accuracy and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices and ensure accurate billing for customers.</p><p>• Apply cash receipts to customer accounts in accordance with company policies.</p><p>• Assist in the collections process by following up on overdue payments and resolving disputes.</p><p>• Maintain and update customer account records with precision and attention to detail.</p><p>• Partner with the Accounts Receivable Supervisor to monitor and improve cash receipt processes.</p><p>• Generate accounts receivable reports to support financial analysis and reporting.</p><p>• Utilize accounting systems such as NetSuite to perform AR tasks.</p><p>• Provide support for month-end closing activities by reconciling accounts and preparing necessary documentation.</p><p>• Communicate effectively with customers and internal teams to address inquiries and ensure smooth operations.</p><p>• Identify and implement process improvements to enhance accounts receivable efficiency.</p>
