<p>We are looking for a welcoming and friendly Receptionist to join our team on a contract basis in Wilton Manors, Florida. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient environment. This position offers an excellent opportunity to utilize your organizational and communication skills while contributing to daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly and assist them in navigating the office or connecting with the appropriate staff.</p><p>• Answer and manage a multi-line phone system efficiently, directing calls to the correct departments.</p><p>• Handle incoming calls with a focus on quality service, ensuring inquiries are resolved or redirected appropriately.</p><p>• Maintain the reception area, keeping it organized and presentable at all times.</p><p>• Provide accurate information regarding office services and address general questions from the public.</p><p>• Schedule appointments and coordinate meeting logistics as needed.</p><p>• Manage mail distribution and oversee incoming and outgoing correspondence.</p><p>• Assist with basic administrative tasks to support office staff and operations.</p><p>• Handle switchboard operations for phone systems ranging from 1 to 10 lines.</p><p>• Ensure confidentiality and security of sensitive information while performing receptionist duties.</p>
<p>We are seeking a reliable and detail-oriented Part-Time Temporary Office Administrator to support front desk and administrative operations for a luxury real estate firm in Brickell. This role is ideal for someone who enjoys being the first point of contact and helping maintain smooth day-to-day office operations.</p><p><br></p><p><u>Responsibilities:</u></p><ul><li>Welcome and greet guests, clients, and real estate agents in a professional manner</li><li>Answer incoming phone calls and accurately distribute phone messages</li><li>Ensure the office operates in an organized and efficient manner</li><li>Order and maintain office supplies</li><li>Track office traffic by maintaining an office log</li><li>Log and record checks received</li><li>Handle incoming and outgoing mail and distribute accordingly</li></ul><p><br></p>
<p>We are seeking a professional and compassionate Medical Receptionist to manage front desk operations in a medical office. This role is ideal for someone who is organized, detail-oriented, and committed to providing excellent patient service.</p><p><br></p><p><u>Responsibilities</u></p><ul><li>Greet patients and visitors in a professional and welcoming manner</li><li> Answer and route incoming calls and messages accurately</li><li> Schedule patient appointments and manage provider calendars</li><li> Verify patient information and process insurance details</li><li> Handle incoming and outgoing correspondence and medical records</li><li> Assist with general administrative and clerical tasks as needed</li></ul>
<p>We are seeking a professional and organized Front Desk Coordinator to manage daily front office operations in a fast-paced environment. This role is ideal for someone who is detail-oriented, customer-focused, and enjoys ensuring smooth office workflows.</p><p><br></p><p><u>Responsibilities</u></p><ul><li>Greet and assist visitors, clients, and staff in a professional manner</li><li> Answer, screen, and route incoming phone calls</li><li> Manage appointment scheduling and front desk calendars</li><li> Handle incoming and outgoing correspondence and packages</li><li> Maintain a welcoming and organized reception area</li><li> Assist with administrative tasks and support internal teams as needed</li></ul>
We are looking for a detail-oriented Front Desk Coordinator to join our team in Key Biscayne, Florida. In this Contract to permanent role, you will play a vital part in ensuring smooth office operations and supporting the real estate team with administrative and listing coordination tasks. This position offers an excellent opportunity for career growth within the dynamic real estate industry.<br><br>Responsibilities:<br>• Manage front desk operations, including handling incoming calls on a multi-line phone system and providing excellent customer service.<br>• Coordinate real estate listings and assist with transaction documentation to ensure timely and accurate processing.<br>• Perform data entry tasks with a high degree of accuracy to maintain updated records and databases.<br>• Support office administrative needs, such as organizing schedules, managing correspondence, and maintaining office supplies.<br>• Collaborate with team members to ensure seamless communication and workflow.<br>• Provide assistance during client interactions and appointments to enhance customer satisfaction.<br>• Monitor and address inquiries and requests efficiently, ensuring a detail-oriented and welcoming environment.<br>• Maintain confidentiality and compliance with industry regulations in handling sensitive information.<br>• Assist with preparing reports and presentations for team meetings and client reviews.<br>• Foster a positive and organized office environment that supports productivity and teamwork.
We are looking for a detail-oriented Administrative Assistant to join our team in Cooper City, Florida. This is a contract position requiring on-site presence during standard banking hours from 8 AM to 5 PM. The ideal candidate will excel at managing administrative tasks and supporting financial document processes while maintaining high levels of organization and attention to detail.<br><br>Responsibilities:<br>• Organize and scan documents to ensure accurate and efficient file management.<br>• Coordinate the retrieval and request of financial documents, including tax returns, balance sheets, profit and loss statements, and bank statements.<br>• Conduct outreach to members as needed to support administrative processes.<br>• Track and follow up on post-loan closing requirements, such as recorded documents.<br>• Utilize third-party vendor portals to upload and retrieve necessary files.<br>• Support daily administrative operations to ensure seamless workflow.<br>• Respond to inbound calls and provide thorough assistance to inquiries.<br>• Maintain accurate data entry and document records for financial and lending activities.<br>• Assist with receptionist duties, including greeting visitors and managing correspondence.
<p><br></p><p>1. Coordinates and performs a range of staff and/or operational support sales & catering activities for departments; serves as a liaison with other operation departments.</p><p>2. Provides administrative/secretarial support for the Sales Department such as answering telephones, assisting visitors/walk-ins, and resolving and/or referring a range of administrative problems and inquiries to the appropriate departments.</p><p>3. Operates personal computer to compose and edit hotel agreements, correspondence and/or memoranda, knowledge of established department policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.</p><p>4. Assists group sales managers with the preparation of group room weekly resumes reports.</p><p>5. Assists unit management and staff in problem solving, project planning, and ordering of all supplies utilized by catering & sales department.</p><p>6. Establishes, maintains, and updates files, guarantees, catering menus for sales kits,</p><p>7. Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of routine written inquiries.</p><p>8. Requisitions supplies through buy efficient.</p><p>9. Group Room coordination of obtaining advance deposits, rooming list, coordinating with Catering Manager for banquet event order forms to be sent out in a timely fashion.</p><p>10. Performs other duties and responsibilities as assigned or required.</p>
<p>We are looking for a dedicated and detail-oriented Office Assistant to join our team in Miami, Florida. This is a long-term contract position offering part-time hours, with a schedule of three 8-hour workdays per week. In this role, you will support the accounting department and contribute to the efficient operation of our office.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain filing systems to ensure accurate record-keeping.</p><p>• Match tickets and verify documentation for accuracy.</p><p>• Stamp and process incoming documents in a timely manner.</p><p>• Apply appropriate codes to documents for classification purposes.</p><p>• Collect paperwork from nearby locations as needed.</p><p>• Scan invoices and other documents to maintain digital records.</p><p>• Perform receptionist duties, including answering inbound calls and addressing inquiries.</p><p>• Assist with general clerical tasks to support office operations.</p><p><br></p><p>Will be Part time - about 3 days a week </p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
Act as the liaison between executives, employees, clients and other external partners<br>• Manage information flows in a timely and accurate manner<br>• Manage Executives’ calendars and coordinate schedules<br>• Make travel and accommodation arrangements<br>• Prepare and reconcile expense reports<br>• Manage office supply inventory <br>• Format information for all internal and external correspondences<br>• Take minutes during meetings<br>• Manage digital correspondences, physical mail, phone calls, or packages<br>• Provide support to Senior-Level Executives on an as-needed basis<br>• Stay on top of property-level projects and communicate status of progress<br>• Manage repairs & maintenance order<br>• Handle local municipal certification renewals<br>• Maintain Inventory of Office Supplies and Snack
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Hollywood, Florida. This Contract to permanent position offers an excellent opportunity for a motivated individual to contribute to daily operations and ensure seamless administrative support. The role involves a variety of tasks requiring strong communication, organizational, and multitasking skills.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling meetings and maintaining calendars.<br>• Handle inbound calls and respond to email correspondence in a courteous and efficient manner.<br>• Perform data entry and ensure accurate record-keeping.<br>• Organize and maintain physical and electronic filing systems.<br>• Take detailed notes during meetings and distribute summaries as needed.<br>• Coordinate internal and external meetings, ensuring all logistics are arranged.<br>• Provide receptionist support by greeting visitors and directing them appropriately.<br>• Communicate effectively with team members and clients to address administrative needs.<br>• Prepare and distribute reports, documents, and other materials as required.<br>• Assist in streamlining office procedures to improve efficiency.
<p>We are looking for a highly organized and proactive Office Manager to support daily operations in Miami, Florida. This contract-to-permanent position involves a dual role, combining executive administrative assistance with office management responsibilities. The ideal candidate will excel at multitasking, maintaining attention to detail, and ensuring smooth workflows within the office.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate travel arrangements for executives, ensuring all plans are accurate and efficient.</p><p>• Track expenses and generate detailed reports on a weekly, monthly, or quarterly basis.</p><p>• Manage calendars, schedule meetings, and organize conference calls as needed.</p><p>• Process expense submissions promptly to ensure timely payroll transactions.</p><p>• Handle the distribution of correspondence and maintain effective communication channels.</p><p>• Oversee day-to-day administrative tasks and maintain the overall efficiency of office operations.</p><p>• Manage inventory levels for office supplies, placing orders when necessary.</p><p>• Greet visitors in a courteous manner and assist with receptionist duties.</p><p>• Organize incoming and outgoing mail while maintaining proper documentation.</p><p>• Design and implement office policies and procedures to improve operational effectiveness.</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@ RobertHalf and call Jacqueline @ 786-698-7072</p>
<p>We are seeking a detail-oriented Administrative Assistant to join our team on a contract basis in North Miami Beach, Florida. This is a part-time position (20 hours per week) supporting daily front desk and administrative operations. The ideal candidate is highly organized, bilingual in Spanish, and comfortable using Microsoft Office applications.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors at the front desk, ensuring a positive and welcoming experience</li><li>Manage daily check-ins and prepare rosters for students attending classes</li><li>Perform fingerprinting services for students as required</li><li>Handle incoming and outgoing phone calls while providing excellent customer service</li><li>Schedule appointments and maintain accurate booking records</li><li>Coordinate email correspondence with students and staff</li><li>Enter and update data in the system accurately and efficiently</li><li>Use Microsoft Office tools (Word, Excel, Outlook) to complete administrative tasks</li><li>Provide general office and administrative support to the team as needed</li></ul><p><br></p>
<p>We are seeking a detail-oriented professional to join a real estate school on a contract basis in Aventura, Florida. This is a part-time position (20 hours per week) paying $20 per hour, supporting daily front desk and administrative operations while assisting students. The ideal candidate is bilingual in English and Spanish and comfortable using Microsoft Office applications.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Front desk coverage</li><li>Check-in students and manage class rosters</li><li>Fingerprinting students</li><li>General administrative support</li></ul><p><br></p>
<p>We are looking for a detail-oriented General Office Clerk to join our team on a contract basis in Boca Raton, Florida. This role will involve providing essential administrative support in a retail-focused environment, with tasks spanning file organization, data entry, and back-office operations. If you thrive in a dynamic setting and have a knack for multitasking, we encourage you to apply. This role will be on Fridays, Saturdays and Sundays.</p><p><br></p><p>Responsibilities:</p><p>• Perform routine data entry tasks to ensure accurate record-keeping.</p><p>• Organize and maintain office files for easy accessibility and efficient workflow.</p><p>• Scan documents and ensure proper digital storage and categorization.</p><p>• Provide general support to the back-office operations, assisting with administrative tasks as needed.</p><p>• Assist in retail sales processes, delivering exceptional customer service.</p><p>• Handle miscellaneous office tasks to support daily business operations.</p><p>• Ensure all office equipment is functioning properly and report any issues.</p><p>• Maintain a clean and organized workspace to promote productivity.</p>
<p>We are looking for a dedicated Administrative Assistant to support daily office operations in Pembroke Pines, Florida. This is a contract position with the potential for a permanent role, offering a dynamic opportunity to contribute to a fast-paced environment. The ideal candidate will be fluent in both English and Spanish and possess strong organizational skills to ensure the smooth functioning of administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize daily office operations to ensure efficiency.</p><p>• Handle correspondence and communication in both English and Spanish.</p><p>• Maintain accurate records and documentation for administrative purposes.</p><p>• Coordinate schedules, meetings, and appointments for staff.</p><p>• Prepare reports, presentations, and other materials as needed.</p><p>• Assist with filing, data entry, and other clerical tasks.</p><p>• Respond promptly to inquiries and provide excellent customer service.</p><p>• Ensure office supplies are stocked and reorder as necessary.</p><p>• Support staff with administrative duties to enhance workflow.</p><p>• Uphold confidentiality and professionalism in all aspects of the role.</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
<p><strong>We are seeking a reliable and detail-oriented Office Assistant to support daily administrative and operational tasks in a fast-paced office environment. This role is ideal for someone who is highly organized, professional, and enjoys keeping office operations running smoothly.</strong></p><p><br></p><p>Responsibilities</p><ul><li>Provide general administrative support to office staff and leadership</li><li>Answer phones, greet visitors, and manage incoming correspondence</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Assist with data entry, filing, scanning, and document organization</li><li>Maintain office supplies and place orders as needed</li><li>Support internal teams with ad-hoc administrative tasks</li></ul><p><br></p><p><br></p>
<p>We are seeking an experienced Administrative Assistant to provide day-to-day administrative support in a professional office environment. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting managers and internal teams.</p><p><br></p><p>Responsibilities</p><ul><li>Provide administrative support to management and department staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and route phone calls and emails in a professional manner</li><li>Prepare, organize, and maintain documents, reports, and files</li><li>Perform data entry and maintain accurate records</li><li>Assist with onboarding paperwork and internal documentation</li><li>Order office supplies and liaise with vendors as needed</li><li>Maintain a professional and organized office environment</li><li>Support additional administrative projects as required</li></ul><p><br></p>
