<p>Executive Administrative Assistant </p><p><br></p><p><br></p><p>The Executive Administrative Assistant will oversee and manage the executive administrative function for 2 senior executives. The Executive Assistant will work autonomously to establish and manage the processes and procedures that support the executive administrative activities of the business. The Executive Assistant uses discretion and independent judgement to respond to inquiries, advise executives, or negotiate terms and conditions within certain levels of authority that obligate the company or may affect its reputation or performance of its executives and independent directors. </p><p><br></p><p><br></p><p>Essential Functions of the Job:</p><p><br></p><p>• Works autonomously to establish and manage the processes and procedures that support the executive administration activities of the business including creating and maintaining a professional environment </p><p><br></p><p>• Maintain positive and approachable atmosphere.</p><p><br></p><p>• Manage both Senior Executive's calendar and independently schedule appointments and meetings that make the most efficient use of executive resources and align with the priorities of the business.</p><p><br></p><p>• Represents the executive in response to internal and external inquiries. Utilizes strong business knowledge to correspond and has authority to act on the executive's behalf regarding administrative matters of significance. Typical interactions include other executives of the business & Team Members from all levels of the organization. Organizes, priorities, and directs certain request or inquiries to other executives within the company and follows up to ensure resolution. </p><p><br></p><p>• Create, revise, and transmit correspondence including memos, letters, and reports originating from rough drafts, verbal instructions, and using independent judgement based on experience and knowledge of the business.</p><p><br></p><p>• Process and approve invoices and prepare and audit Senior Executive's expense reports in compliance with company policies.</p><p><br></p><p>• Prepare for high level executive activities including scheduling and facilitating on-site and off-site meetings, telephone and video conferences; manage meeting agendas and pre-reads; create expert presentations, oversee set-up, creation of meeting packets; make necessary travel arrangements for the Senior Executives.</p><p><br></p><p>• Manage costs, contracts, and invoices associated with projects and/or meetings. Negotiates and makes decisions concerning fees and terms, within certain level of authority, that are in the best interest of the company. In addition, completing expense reports within a timely manner.</p><p><br></p><p>• Perform general administrative duties as required.</p><p><br></p><p>• Other duties as assigned by supervisor.</p><p><br></p><p><br></p><p><br></p>
We are looking for a dedicated and detail-oriented Administrative Assistant to join our team on a contract basis in Colorado Springs, Colorado. In this role, you will be responsible for ensuring smooth office operations by managing schedules, coordinating communications, and maintaining organized records. This position is ideal for professionals who excel at multitasking and thrive in a dynamic, fast-paced environment.<br><br>Responsibilities:<br>• Manage daily administrative tasks such as handling correspondence, scheduling meetings, and organizing calendars.<br>• Prepare and revise documents, presentations, and reports with precision and attention to detail.<br>• Perform data entry, maintain accurate records, and oversee filing systems.<br>• Coordinate travel arrangements, appointments, and logistics for company events.<br>• Monitor and replenish office supplies while supporting the upkeep of office equipment.<br>• Serve as a liaison between departments, providing cross-functional support when needed.<br>• Maintain confidentiality and adhere to company policies to ensure professionalism.<br>• Answer incoming calls and provide excellent customer service to internal and external stakeholders.<br>• Assist with receptionist duties, including greeting visitors and directing inquiries efficiently.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Denver, Colorado. This role requires strong organizational skills, a meticulous demeanor, and the ability to collaborate effectively within a small team. If you thrive on managing diverse tasks and enjoy contributing to a dynamic office environment, this position could be an excellent fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Sort and distribute incoming mail to ensure timely delivery.</p><p>• Prepare documents and items for overnight shipping, including addressing and adding postage.</p><p>• Support office staff by handling correspondence, faxes, and mail as needed.</p><p>• Track intercompany expenses and assist with reimbursement processes.</p><p>• Manage office supply inventory and coordinate orders to maintain stock levels.</p><p>• Provide document notarization services as required.</p><p>• Facilitate the preparation and processing of bank deposits.</p><p>• Organize and profile monthly and quarterly financial and investment statements by scanning or downloading relevant documents.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Greenwood Village, Colorado. This is a Contract position where you will play a vital role in supporting daily operations and ensuring excellent communication with prospects and visitors. The ideal candidate will thrive in a fast-paced environment and enjoy working with a dynamic, collaborative team.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage incoming leads through a dashboard and perform timely outbound follow-ups.</p><p><br></p><p>• Provide accurate responses to inquiries about Section 8 vouchers, property amenities, and scheduling showings.</p><p><br></p><p>• Assist prospects with navigating self-showing processes and completing online applications.</p><p><br></p><p>• Coordinate and confirm property showings while following up on scheduled visits.</p><p><br></p><p>• Handle inbound calls regarding rental properties, utilities, and general questions, maintaining a meticulous demeanor.</p><p><br></p><p>• Maintain a high volume of calls daily, including 10–15 inbound and 25–50 outbound calls.</p><p><br></p><p>• Welcome walk-in visitors, address their rental inquiries, and manage mail distribution.</p><p><br></p><p>• Utilize software tools such as Salesforce, Microsoft Office, and Yardi to support administrative tasks effectively.</p><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Colorado Springs, Colorado. In this long-term contract role, you will serve as the welcoming face of the office while providing essential administrative support to ensure smooth daily operations. If you thrive in a fast-paced, collaborative environment and enjoy making a positive impact, this position is an excellent opportunity to showcase your organizational skills.<br><br>Responsibilities:<br>• Welcome clients, guests, and vendors with professionalism and a friendly demeanor, ensuring all visitors feel valued.<br>• Handle incoming mail and packages by sorting, distributing, and managing deliveries efficiently.<br>• Keep the reception and front desk area clean, organized, and presentable.<br>• Perform administrative tasks such as filing, scanning, data entry, and preparing documents as needed.<br>• Coordinate office activities including scheduling, setting up meeting rooms, and assisting with special projects.<br>• Respond to inquiries and answer inbound calls with clarity and professionalism.<br>• Support the team with day-to-day operations, ensuring all tasks are completed accurately and on time.<br>• Utilize Microsoft Office tools to create and manage documents, spreadsheets, and correspondence.<br>• Contribute to maintaining a positive and productive office atmosphere.<br>• Assist with any additional responsibilities as assigned to meet organizational needs.
<p>Partnering with a rapidly growing SaaS company seeking an Executive Assistant to support a Sr. VP and 4 other executives. This is a critical role for an international business! This is a great team to be a part of. Benefits for the Executive Assistant includes unlimited PTO, 401k with 3% company match, medical/dental/vision coverage for both employees and dependents, 10 paid holidays, and more. </p><p><br></p><p>Responsibilities include...</p><p>• Coordinate and manage complex global calendars, ensuring optimal use of executive time for key business priorities.</p><p>• Plan and organize travel itineraries and accommodations, making independent decisions to streamline schedules.</p><p>• Lead and execute special projects from initiation to completion, including data analysis and collaboration with cross-functional teams.</p><p>• Prepare and manage confidential materials for high-level meetings and strategic discussions.</p><p>• Facilitate executive meetings by creating agendas, capturing minutes, and following up on actionable items.</p><p>• Handle expense reporting with accuracy and attention to detail, ensuring compliance with company policies.</p><p>• Act as a liaison between the executive team and other internal departments, fostering clear communication and collaboration.</p><p>• Support the preparation of presentations and reports, ensuring they align with organizational objectives.</p><p>• Maintain a strong understanding of company priorities to anticipate needs and proactively address challenges.</p>
We are looking for a dedicated and highly organized Executive Assistant to provide comprehensive support to senior leadership in Englewood, Colorado. This role requires exceptional attention to detail, proactive problem-solving, and the ability to manage sensitive information with discretion. The ideal candidate will excel in coordinating schedules, overseeing operational tasks, and facilitating seamless communication across internal and external stakeholders.<br><br>Responsibilities:<br>• Manage executive calendars, travel arrangements, and meeting schedules, ensuring seamless coordination with clients, vendors, and internal teams.<br>• Prepare detailed agendas, presentations, reports, and briefing materials to support executive meetings and company activities.<br>• Serve as a point of contact between executives and various stakeholders, fostering clear and efficient communication.<br>• Handle confidential information with professionalism and maintain the highest standards of discretion.<br>• Coordinate engagements with leadership, vendors, and other key partners to support organizational priorities.<br>• Track deadlines, deliverables, and progress on key initiatives across departments, ensuring timely follow-up and accountability.<br>• Facilitate cross-functional project coordination and ensure adherence to executive directives.<br>• Provide administrative support for systems and processes critical to executive priorities.<br>• Assist in planning and executing strategic sessions, leadership meetings, and offsite events.
