We are looking for a dedicated and organized Admin Assistant to join our team in Colorado Springs, Colorado. This Contract position focuses on supporting the front desk operations of a Primary Care Health Center, ensuring smooth administrative processes and excellent patient service. The role requires proficiency in Epic software and a strong understanding of clinical operations.<br><br>Responsibilities:<br>• Serve as the primary point of contact at the front desk, welcoming patients and visitors with professionalism.<br>• Manage appointment scheduling and patient check-ins using Epic software.<br>• Ensure accurate data entry and maintenance of patient records.<br>• Collaborate with the provider, registered nurse, and other staff to coordinate clinic operations efficiently.<br>• Handle incoming calls and address inquiries or route them to the appropriate team members.<br>• Maintain a clean and organized front desk area to ensure a welcoming environment.<br>• Assist in preparing documentation and reports related to clinical operations.<br>• Support the team in managing daily administrative tasks and workflow.<br>• Facilitate communication between patients and healthcare providers to ensure timely care.<br>• Uphold confidentiality and compliance with healthcare regulations in all administrative duties.
<p>We are looking for an experienced Housing Voucher Specialist to join our team in Loveland, Colorado. In this role, you will play a critical part in managing administrative processes and ensuring compliance with housing regulations. This is a Contract to permanent position, offering an excellent opportunity for growth within the housing association industry.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the leasing process by conducting orientations, verifying eligibility, and maintaining required documentation.</p><p>• Ensure compliance with Fair Housing regulations and screening procedures as outlined in the Section 8 Administrative Plan.</p><p>• Manage annual recertifications and process interim changes promptly to ensure proper rent notifications.</p><p>• Monitor and collect outstanding balances owed to the Section 8 program, addressing discrepancies in participant income.</p><p>• Maintain and update the organization's database to ensure accurate records and timely rent calculations.</p><p>• Process internal requests and database updates in alignment with software and funding guidelines.</p><p>• Collaborate with accounting staff to monitor financial integrity and coordinate waitlist openings.</p><p>• Submit and verify participant information in the organization's information center to ensure accuracy.</p><p>• Generate and review Enterprise Income Verification reports, updating tenant files and maintaining documentation.</p><p>• Address participant and landlord concerns while promoting new and existing programs as funding allows.</p>
<p>We are looking for a skilled Bilingual (Spanish) Sr. Administrative Assistant to provide comprehensive support to executive leadership in a dynamic and fast-paced environment. This role requires exceptional organizational abilities to manage calendars, coordinate meetings, and oversee event logistics. As a long-term contract position, it offers the opportunity to contribute to impactful projects and initiatives in Denver, Colorado.</p><p><br></p><p>Responsibilities:</p><ul><li><strong><u>Bilingual in Spanish REQUIRED</u></strong></li><li>• Oversee scheduling and calendar management for executive leadership, ensuring seamless coordination of appointments and meetings.</li><li>• Organize and prepare materials for meetings, including handling catering, booking conference rooms, and arranging audio-visual setups.</li><li>• Coordinate travel arrangements by booking flights, accommodations, and ground transportation, while processing expense reports.</li><li>• Manage confidential documents and board materials, ensuring proper storage and accessibility on shared platforms.</li><li>• Facilitate teleconference and video conference sessions using tools such as WebEx and Microsoft Teams.</li><li>• Process invoices and expenses through Oracle, ensuring timely and accurate submissions.</li><li>• Maintain office supplies inventory, handle mail distribution, and prepare outgoing packages.</li><li>• Assist in planning and executing events, including venue research, menu development, and budget tracking.</li><li>• Communicate with vendors to negotiate contracts, manage payments, and oversee event logistics.</li><li>• Support ad-hoc projects and initiatives as directed by executive leadership.</li></ul>
<p>Executive Assistant</p><p><br></p><p>Our client, a leading dynamic, technology company in the aviation industry, is seeking a 5 plus years, executive assistant to support their C Suite. The Executive Assistant should be an exceptionally organized, resourceful, and discreet Executive Assistant to provide high-level support to their leadership team. This is a pivotal, fast-paced role for a professional who thrives on anticipating needs, managing priorities, and ensuring executive efficiency at the highest level.</p><p>Key Responsibilities:</p><p>Manage complex calendars, scheduling, and travel logistics with precision and foresight</p><p>Serve as the primary liaison between executives and internal/external stakeholders</p><p>Assist with scheduling and calendaring</p><p>Travel arrangements across different time zones</p><p>Event planning</p><p>Handle highly confidential information with discretion and integrity</p><p>Support special projects and strategic initiatives as needed</p><p>Anticipate and proactively address executive needs</p><p>Be available for urgent matters outside of standard business hours when required</p><p><br></p><p>Qualifications:</p><p>5 plus years of experience supporting C-suite or senior executives in a dynamic, fast-paced environment</p><p>Exceptional organizational, communication, and time-management skills</p><p>Advanced proficiency in Microsoft Office Suite, Teams, and related productivity tools</p><p>Professional demeanor with strong interpersonal judgment and adaptability</p><p>Proven ability to prioritize, multitask, and maintain composure under pressure</p><p>Bachelor’s degree preferred</p><p><br></p><p>If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com]for immediate consideration!</p><p><br></p>
