We are looking for an organized and detail-oriented Receptionist to join our team on a contract basis in Dallas, Texas. In this role, you will serve as the first point of contact for visitors and clients, ensuring smooth communication and efficient operations. This position requires excellent communication skills and the ability to manage multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring they feel welcomed and attended to.<br>• Answer and direct calls using a multi-line phone system, transferring inquiries to the appropriate departments.<br>• Manage incoming and outgoing mail, sorting and distributing items efficiently.<br>• Handle the delivery of packages and documents while maintaining accurate records.<br>• Assist with administrative tasks, including managing sensitive and confidential information.<br>• Communicate effectively with managers and clients to address deadlines or job-related issues.<br>• Perform receptionist duties such as operating a switchboard and ensuring smooth office operations.<br>• Support additional projects as assigned, demonstrating flexibility and adaptability.<br>• Maintain a detail-oriented and organized front desk environment at all times.
<p>Are you a friendly and organized professional who thrives on creating excellent first impressions? Our manufacturing company is seeking a welcoming and detail-oriented <strong>Receptionist</strong> to be the face of our organization and provide essential administrative support.</p><p>Key Responsibilities:</p><ul><li><strong>Front Desk Duties:</strong> Greet visitors, clients, and employees with professionalism and a positive attitude while managing the visitor log.</li><li><strong>Phone Communication:</strong> Answer and direct incoming calls promptly and accurately, addressing inquiries or redirecting as appropriate.</li><li><strong>Mail and Package Handling:</strong> Sort and distribute incoming mail and manage outgoing shipments efficiently.</li><li><strong>Scheduling Support:</strong> Assist with scheduling meetings, conference rooms, and appointments as needed.</li><li><strong>Office Supplies Management:</strong> Monitor and order office supplies to ensure the smooth operation of the workspace.</li><li><strong>Clerical Support:</strong> Help with basic administrative tasks such as data entry, filing, photocopying, and maintaining office organization.</li><li><strong>Safety Check-In:</strong> Maintain compliance with company safety protocols for visitors, ensuring they are aware of and follow plant safety procedures.</li></ul><p><br></p>
<p>Robert Half is seeking a professional and customer-focused <strong>Receptionist</strong> to serve as the face of our client’s organization in <strong><u>Addison, TX. </u></strong>The ideal candidate will create a welcoming atmosphere for employees, visitors, and callers, while skillfully handling administrative tasks that support the smooth operation of the office. This role is perfect for someone who thrives in a fast-paced environment and enjoys interacting with people.</p>
<p>We are looking for a professional and detail-oriented <strong>Contract/Temporary Receptionist</strong> to provide exceptional front-desk support at a client in Downtown Dallas. The ideal candidate will be the first point of contact for visitors and callers, ensuring a positive interaction while maintaining an organized and efficient reception area. This is a contract/temporary position requiring flexibility and adaptability to meet the needs of our fast-paced work environment.</p>
Key Responsibilities: Greet and direct visitors, clients, and employees in a friendly and detail oriented manner. Answer, screen, and route incoming phone calls and emails. Maintain reception area and conference rooms, ensuring they are clean and presentable. Schedule and coordinate meetings, appointments, and conference calls. Receive, sort, and distribute mail and packages. Assist with basic administrative tasks such as data entry, filing, and document preparation. Support other departments with clerical needs as assigned.
<p>We're seeking an organized, personable, and detail-oriented <strong>Part-Time Bilingual (Spanish) Receptionist/Office Administrator</strong> with data entry experience. This role is crucial in providing a welcoming environment for patients and ensuring that the administrative side of the practice runs smoothly. The ideal candidate will be fluent in both English and Spanish, possess excellent communication skills, and have experience with clerical duties, including data entry. <strong>The schedule for this role is Monday-Wednesday, 18 hours a week.</strong></p>
<p>Robert Half is working with an exciting Law Firm in Mesquite, TX looking for a <em><u>Bilingual Receptionist</u></em> to join their team. This position requires this individual to be bilingual in Spanish since you will be communicating with some clients who only speak Spanish. If you are looking to join a great firm and available to interview and start ASAP, please apply to this job posting. </p><p><br></p><p>Job Description:</p><ul><li>The ideal candidate will serve as the first point of contact for clients and visitors, ensuring a welcoming and organized office environment. </li><li>This role requires this person to be Bilingual in Spanish.</li><li>Greet clients and guests in a courteous, professional manner, directing them to the appropriate staff or resources.</li><li>Answer and manage phone lines, emails, and inquiries in both [languages], ensuring clear communication for all parties.</li><li>Schedule appointments, maintain calendars, and update legal records when necessary.</li><li>Assist with administrative tasks such as filing, scanning, copying, and document preparation.</li><li>Handle confidential client information with discretion and in compliance with firm guidelines.</li><li>Collaborate with lawyers, paralegals, and other team members to support the daily operations of the law office.</li><li>Previous experience in an administrative or receptionist role, ideally in a legal or professional services environment.</li><li>Strong organizational, multitasking, and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency with office technology (e.g., Microsoft Office Suite) and familiarity with legal software is a plus.</li><li>Customer service experience in a fast-paced setting.</li></ul>
<p>We are seeking a professional and organized Part-Time Bilingual (Spanish) Receptionist/Office Administrator with strong data entry experience to join our team. The ideal candidate will be a motivated individual with excellent communication skills, both verbal and written, in English and Spanish. This role is essential in ensuring smooth daily operations by handling a variety of administrative and reception tasks, including managing incoming calls and visitors, performing timely and accurate data entry, and supporting office operations as needed.</p>
<p>We are looking for a dedicated Part Time Bilingual Front Desk Coordinator to join our team in Dallas, Texas. In this long-term contract role, you will serve as the first point of contact for visitors and clients, ensuring a welcoming and organized atmosphere. This position requires multitasking abilities, excellent communication skills, and proficiency in basic office software.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls, providing prompt and courteous responses to inquiries.</p><p>• Welcome and assist visitors, ensuring a positive experience.</p><p>• Maintain accurate records through efficient data entry and documentation.</p><p>• Collaborate with team members to support daily office operations.</p><p>• Coordinate schedules and appointments to optimize workflow.</p><p>• Ensure the front desk area remains tidy and well-maintained.</p><p>• Handle correspondence, including emails and mail distribution.</p><p>• Utilize Microsoft Office tools like Word and Excel for administrative tasks.</p><p>• Communicate effectively in both English and Spanish to support diverse clientele.</p>
<p>We are seeking a versatile and detail-oriented <strong>Receptionist/Office Manager</strong> for an exciting opportunity with a growing organization in <strong><u>Dallas, TX.</u></strong> This role involves overseeing front desk operations while managing office-wide administrative tasks to ensure efficiency and a welcoming environment for employees and visitors alike.</p>
We are looking for a detail-oriented Administrative Assistant to support the Executive Director in a dynamic non-profit organization. This Contract position, based in McKinney, Texas, involves assisting with administrative duties, property management tasks, and client interactions. The role requires someone who is organized, adaptable, and comfortable working in a fast-paced environment.<br><br>Responsibilities:<br>• Provide administrative support to the Executive Director, including scheduling, correspondence, and maintaining confidential information.<br>• Perform receptionist duties such as greeting clients, managing intake processes, and answering inquiries.<br>• Assist with property management and development-related tasks as directed by the Executive Director.<br>• Drive company vehicles to complete tasks and attend training sessions when required.<br>• Ensure accurate documentation and record management using Office tools.<br>• Coordinate travel arrangements, including mileage tracking and per diem requirements.<br>• Maintain effective communication with team members and stakeholders.<br>• Participate in training programs to enhance skills and knowledge as needed.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Dallas, Texas. This role is ideal for someone who thrives in a fast-paced office environment and is skilled in managing administrative tasks efficiently. You will play a key role in ensuring smooth day-to-day operations while providing excellent support to staff and clients alike.<br><br>Responsibilities:<br>• Manage daily administrative tasks such as scheduling, organizing files, and maintaining office supplies.<br>• Answer inbound calls professionally, addressing inquiries and directing them to the appropriate team members.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Serve as the first point of contact by greeting visitors and handling receptionist duties.<br>• Support team members with correspondence, document preparation, and other clerical needs.<br>• Coordinate meetings and appointments, ensuring schedules are well-organized.<br>• Assist in maintaining a clean, organized, and efficient office environment.<br>• Handle incoming and outgoing mail, including sorting and distribution.
<p>We are looking for a detail-oriented <strong><u>Administrative/Office Assistant </u></strong>to join a multi-family construction company on a <strong><u>contract-to-hire basis in Dallas, Texas.</u></strong> This role is essential to ensuring smooth office operations by managing the front desk and providing administrative support to the team. The ideal candidate will be highly organized, efficient, and capable of handling multiple tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact at the front desk, welcoming visitors and addressing inquiries.</p><p>• Answer and direct incoming calls with accuracy and courtesy.</p><p>• Manage office supplies, including monitoring inventory levels and placing orders as needed.</p><p>• Provide administrative support to team members, including scheduling and correspondence.</p><p>• Maintain a clean and organized office environment to enhance productivity.</p><p>• Act as the gatekeeper for office activities, ensuring smooth operations and communication.</p><p>• Coordinate deliveries, mail distribution, and other logistical tasks.</p><p>• Assist with light data entry and record-keeping duties.</p><p>• Handle snack and refreshment orders to maintain a well-stocked office.</p><p>• Ensure confidentiality and professionalism in all interactions.</p>
<p>A client of ours is looking to hire an Executive Assistant who will be responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The person in this role will manage a variety of special projects for C-Suite team members, some of which may have organizational impact.</p><p><strong><u>Specific Responsibilities include: </u></strong></p><ul><li>Coordinate and book travel arrangements</li><li>Prepare expense reports utilizing Concur software, reconcile expense reimbursements and facilitate the monthly payment to American Express. </li><li>Manage calendar / calls / follow-up for the executive. Also sending out invitations, gifts, and preparation materials for leasing meetings and conferences.</li><li>Oversee corporate cell phone plan, FedEx account, etc. in conjunction with Accounting Manager.</li><li>In office role. It is important for this position to be in office.</li><li>Help coordinate business lunches for office (not often, quarterly meetings, etc.), special events (conferences / trade shows) support, etc. in conjunction with the Marketing team and receptionist.</li><li>Keep track of subscriptions and membership renewals</li></ul><p><br></p>
We are looking for an experienced Office Manager to join our team in Fort Worth, Texas. This Contract to permanent position is critical in ensuring the smooth operation of our office, supporting certified public accountants (CPAs), and delivering outstanding service in a fast-paced and detail-oriented environment. The ideal candidate will demonstrate strong organizational skills, attention to detail, and a proactive approach to managing office resources and administrative functions.<br><br>Responsibilities:<br>• Oversee daily office operations to ensure efficiency and productivity.<br>• Manage inventory and ordering of office supplies to maintain adequate resources.<br>• Handle accounts payable duties, including invoice processing and reconciliation.<br>• Perform receptionist tasks such as answering calls and greeting clients in a courteous manner.<br>• Support staff with administrative needs, including scheduling and correspondence.<br>• Coordinate with vendors and service providers to maintain office functionality.<br>• Assist in preparing financial documents and reports as needed.<br>• Ensure compliance with company policies and procedures in all office activities.<br>• Maintain a clean, organized, and detail-oriented workspace for staff and clients.
<p>We are seeking a professional and service-oriented <strong>Hospitality Associate</strong> to join our team in Dallas, TX. This role is focused on creating a welcoming environment and delivering high-quality guest services. The ideal candidate will be proactive, dependable, and thrive in a hospitality-driven setting.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide front-of-house hospitality services, ensuring a professional and welcoming environment for all guests and staff.</li><li>Manage front desk coverage as needed, greeting visitors and directing them appropriately.</li><li>Oversee catering needs, including setting up food, stocking, serving, cleanup, and dishwashing.</li><li>Support hoteling and workspace services by preparing, maintaining, and cleaning shared areas (tables, meeting rooms, guest spaces).</li><li>Assist with guest services, ensuring all visitors have an exceptional experience.</li><li>Work collaboratively with colleagues to maintain a polished, service-oriented workplace.</li></ul><p><br></p>
We are looking for a Workplace Experience Coordinator to join our team in Dallas, Texas. This Contract position requires an individual with excellent organizational skills and a strong focus on customer service to support office operations and ensure a seamless experience for employees and visitors. The role involves handling a variety of workplace services and administrative tasks in an in-person office environment.<br><br>Responsibilities:<br>• Serve as the primary point of contact for visitors by issuing passes, managing parking arrangements, and adhering to security protocols.<br>• Coordinate recreational, dining, and business activities for employees and guests, ensuring all arrangements are confirmed and executed efficiently.<br>• Oversee janitorial and maintenance work orders, ensuring timely resolution and liaising with vendors to provide workplace services.<br>• Organize and manage on-site events, including setup, breakdown, and delivery of necessary supplies.<br>• Respond to inquiries and complaints from employees, guests, and coworkers in a meticulous and service-oriented manner.<br>• Follow property-specific security and emergency procedures, notifying the appropriate parties to maintain building safety.<br>• Provide support for reception and administrative tasks, offering backup coverage when needed.<br>• Manage office supply inventory and mail services, ensuring seamless operations and onboarding processes.<br>• Communicate detailed information effectively within the team while following manager-provided directions.<br>• Solve straightforward problems using established procedures and demonstrate consistency in task execution.
<p>We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.</p><p>Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.</p><p><strong>Responsibilities</strong></p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul><p><br></p>
<p><strong>Proposal Coordinator</strong></p><p><strong>Location:</strong> Dallas, TX 75234 (Onsite, 5 days/week)</p><p><strong>Duration:</strong> 3-Month Contract-to-Hire | Full-Time (40 hours/week)</p><p><br></p><p>We are seeking a highly organized and detail-oriented <strong>Proposal Coordinator</strong> to join our team in Dallas, TX. This full-time, onsite role is ideal for someone who thrives in a fast-paced, deadline-driven environment and has a strong background in proposals, grants, or contracts. The successful candidate will serve as the central hub for proposal coordination, ensuring smooth communication and compliance across multiple departments.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Proposal Coordination & Asset Management:</strong> Serve as the go-to resource for gathering, organizing, and delivering proposal-related materials to specialists—ensuring seamless workflow and timely submissions.</li><li><strong>Document Review & Compliance Support:</strong> Interpret technical and legal documents (excluding blueprints) to ensure alignment with proposal requirements and support compliance and risk assessment processes.</li><li><strong>Cross-Team Communication & Organization:</strong> Collaborate with internal teams including marketing, legal, contracts, and accounting to collect data, meet deadlines, and maintain meticulous records.</li></ul>
Proposal Coordinator - 3+ Months, Potential for permanent, On-Site, 40 hours a week in North Dallas! Robert Half, Marketing & Creative is looking for a Proposal Coordinator to bring on for the next 3+ months, on-site in the North Dallas area, long-term is probable. Proposal Coordinator will be overseeing proposal and grant assets and elements, routing internal approvals and gathering content from multiple departments and managers. Proposal Coordinator will act as the liaison and home base for gathering, organizing, and delivering proposal-related requirements, Proposal Coordinator will be reading and interpreting technical and legal documents, to ensure details align with requirements supporting the compliance and risk assessment processes. Proposal Coordinator will work with all levels in the organization, ensuring communication and smooth transition throughout the proposal and grant process.
<p>Are you an organized and detail-oriented professional eager to support a dynamic team in the fast-paced world of finance? An established investment firm is seeking a talented <strong>Administrative Assistant</strong> to provide critical support to its leadership and operational teams.</p><p>Key Responsibilities</p><ul><li><strong>Calendar Management:</strong> Coordinate and schedule meetings and appointments to ensure efficient time management for executives.</li><li><strong>Document Preparation:</strong> Prepare, proofread, and distribute correspondence, reports, and presentations with the utmost accuracy and professionalism.</li><li><strong>Travel Coordination:</strong> Arrange domestic and international travel plans, including flights, accommodations, and itineraries.</li><li><strong>Communication Support:</strong> Act as the primary point of contact for internal and external stakeholders, maintaining clear lines of communication.</li><li><strong>Data Entry and Organization:</strong> Manage and organize data in spreadsheets, databases, or financial software tools.</li><li><strong>Office Operations:</strong> Ensure supplies are adequately stocked, organize files, and help maintain a welcoming office environment.</li></ul><p><br></p>
<p>Are you an organized and detail-oriented professional eager to support a dynamic team in the fast-paced world of finance? An established investment firm is seeking a talented <strong>Administrative Assistant</strong> to provide critical support to its leadership and operational teams.</p><p>Key Responsibilities</p><ul><li><strong>Calendar Management:</strong> Coordinate and schedule meetings and appointments to ensure efficient time management for executives.</li><li><strong>Document Preparation:</strong> Prepare, proofread, and distribute correspondence, reports, and presentations with the utmost accuracy and professionalism.</li><li><strong>Travel Coordination:</strong> Arrange domestic and international travel plans, including flights, accommodations, and itineraries.</li><li><strong>Communication Support:</strong> Act as the primary point of contact for internal and external stakeholders, maintaining clear lines of communication.</li><li><strong>Data Entry and Organization:</strong> Manage and organize data in spreadsheets, databases, or financial software tools.</li><li><strong>Office Operations:</strong> Ensure supplies are adequately stocked, organize files, and help maintain a welcoming office environment.</li></ul><p><br></p>
