We are looking for a detail-oriented and personable Front Desk Coordinator to join our team on a contract basis in Cincinnati, Ohio. This role involves serving as the first point of contact for visitors and callers while ensuring smooth communication and administrative support. The ideal candidate will demonstrate excellent organizational skills and a welcoming demeanor.<br><br>Responsibilities:<br>• Welcome visitors and provide assistance with inquiries or directions.<br>• Manage incoming calls efficiently using a multi-line phone system.<br>• Conduct outbound calls to confirm event preferences and details.<br>• Schedule and confirm appointments to maintain an organized calendar.<br>• Perform clerical tasks such as filing, data entry, and document preparation.<br>• Deliver concierge-style services to ensure exceptional guest experiences.<br>• Maintain a detail-oriented and friendly atmosphere at the front desk.<br>• Handle switchboard operations for lines ranging from 1 to 10.<br>• Collaborate with team members to address administrative needs efficiently.
<p>The Administrative Assistant supports multiple leaders and teams, handling diverse administrative, calendaring, and event coordination tasks. Attendance at key meetings and events throughout the year is required.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to two executives, including calendar management, travel arrangements, and expense reporting.</li><li>Draft correspondence, prepare documents for signature, and maintain filing systems.</li><li>Coordinate executive schedules, office events, and special programs with multiple departments.</li><li>Support committee activities, program operations, audits, and board meetings as needed.</li><li>Oversee office supply orders, internal communications, and event logistics.</li><li>Facilitate meetings, maintain agendas, and act as an administrative liaison to program committees.</li><li>Prepare internal reports and process expenses.</li></ul><p><strong>Required Skills and Experience:</strong></p><ul><li>Calendar and travel management for multiple executives.</li><li>Event and meeting coordination.</li><li>Document and record management (digital and paper).</li><li>Administrative support for various programs and teams.</li><li>Strong organizational skills, attention to detail, and communication abilities.</li><li>Flexibility and willingness to attend mandatory company events.</li></ul><p>Proactive, detail-oriented, and collaborative professionals strongly encouraged to apply.</p>
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Cincinnati, Ohio. In this Contract to permanent position, you will play a vital role in ensuring accurate processing of accounts receivable while providing exceptional support to both internal teams and residents. If you have a strong background in accounting and enjoy problem-solving in a fast-paced environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Review move-in paperwork for accuracy, identify errors, and assist with necessary adjustments and corrections.</p><p>• Provide backup support for Autopay processes to ensure seamless payment operations.</p><p>• Examine monthly Public Housing Authority rent/payments and Gross Potential Rents reports for accuracy.</p><p>• Scan and review check batches daily, manually processing payments when required.</p><p>• Address accounts receivable-related inquiries from residents and field staff, delivering timely and effective resolutions.</p><p>• Handle transactions rejected by lockbox processing and perform manual bank deposits for exceptions and returned checks.</p><p>• Offer backup support for mailroom and front desk operations as needed.</p><p>• Ensure compliance with company policies and uphold ethical standards in all aspects of the role.</p><p>• Collaborate with team members to improve processes and maintain high-quality customer service.</p><p>• Demonstrate adaptability by managing multiple tasks and responding to frequent changes effectively.</p>
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Blue Ash, Ohio. This is a Contract position ideal for someone with strong organizational skills and a proactive approach to task management. In this role, you will handle a variety of administrative responsibilities, ensuring smooth and efficient workflows.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, addressing inquiries with professionalism and accuracy.<br>• Provide exceptional customer service to internal and external stakeholders.<br>• Perform data entry tasks with speed and precision to maintain accurate records.<br>• Handle email correspondence, ensuring timely and clear communication.<br>• Coordinate and schedule appointments to optimize team productivity.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create and manage documents.<br>• Assist in preparing presentations and reports as needed.<br>• Organize and maintain office files and records for easy access.<br>• Support team members with general administrative duties as required.
<p>We are looking for a dedicated Senior Administrative Assistant to join our team in Norwood, Ohio. In this role, you will oversee key administrative tasks and provide high-quality support to tenants and staff at industrial properties. This is a Contract to permanent position, offering an excellent opportunity for detail-oriented growth and development.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming tenant inquiries, addressing concerns such as maintenance issues and service requests promptly.</p><p>• Prepare and manage contracts, ensuring accuracy and compliance with company standards.</p><p>• Utilize property management software to track payments and follow up on late or incorrect rent payments.</p><p>• Maintain office supplies inventory, ensuring the office is well-stocked and organized.</p><p>• Process staff work hours, tenant invoices, expense reports, and meter readings for review and approval.</p><p>• Coordinate with accounting for tenant billbacks, check requests, and expense management.</p><p>• Respond to urgent matters, prioritizing tasks effectively to meet tenant and operational needs.</p><p>• Support property management with administrative tasks, ensuring smooth day-to-day operations.</p><p>• Communicate effectively with tenants and vendors to resolve issues and maintain positive relationships.</p>
<p>We are looking for an Administrative Coordinator to join a non-profit organization in Cincinnati, Ohio, on a contract basis. This role involves supporting and assisting with event planning. The ideal candidate will bring excellent organizational skills, a customer-focused mindset, and proficiency in administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the activities department, ensuring smooth operations during peak seasons.</p><p>• Manage social media platforms such as Instagram, TikTok, and Facebook to enhance event visibility and participation.</p><p>• Organize and maintain accurate documentation and filing systems.</p><p>• Utilize Microsoft Outlook, Word, and Excel for efficient scheduling, communication, and data tracking.</p><p>• Deliver exceptional customer service to address inquiries and build strong relationships.</p><p>• Demonstrate adaptability to meet evolving needs and priorities within the department.</p>
<p>South Dayton area real estate company is looking for an Administrative Assistant to join their team immediately! Job duties will include scheduling, meeting with sellers, managing calendars, assisting with errands, filing and supporting various clerical duties as needed. This is a contract-to-hire position working full-time hours, Monday - Friday, 9:00am - 6:00pm. There will be occasional work in the evenings and on the weekends. For more information please call, 937-224-8326. </p>
<p>We are looking for a detail-oriented Senior Administrative Assistant to join our team in Florence, KY. In this role, you will take on diverse responsibilities, including tenant communication, contract preparation, and administrative support for property management tasks. This contract-to-permanent position offers an opportunity to contribute to a dynamic environment while developing your skills in customer service and office operations.</p><p><br></p><p>Responsibilities:</p><p>• Handle tenant calls regarding property concerns, such as maintenance issues or urgent situations.</p><p>• Prepare and review contracts, ensuring accuracy and compliance with company standards.</p><p>• Utilize software platforms, such as Yardi, to track payment statuses and input payment information.</p><p>• Follow up with tenants on late or incorrect payments, coordinating with the accounting department for resolution.</p><p>• Maintain office supplies inventory to ensure the workspace is well-stocked and functional.</p><p>• Manage and process timesheets for maintenance staff, tenant bill-back invoices, and expense reports.</p><p>• Conduct monthly meter readings for properties and prepare check requests for approval.</p><p>• Prioritize and address urgent tenant requests while managing ongoing administrative tasks.</p><p>• Collaborate with team members to support efficient property management operations.</p>
<p>Richmond area company is looking for an Administrative Assistant to join their team immediately! The Administrative Assistant would be responsible for ordering supplies, assisting with new hire onboarding, managing food orders, scheduling, and supporting various clerical duties as needed. This is a contract opportunity with the potential of contract-to-hire based on performance and business need. For more information please call, 937-224-8326. </p>
