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13 results for Office Specialist in Davis, CA

Office Manager

Lafayette, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for an Office Manager to support the day-to-day administrative and operational needs of an early childhood education campus in California.. This contract position with the potential to become permanent will serve as a central point of coordination for school staff, families, and leadership, helping create an organized and welcoming environment. The role combines front office oversight, records management, onboarding support, compliance administration, and event coordination to keep school operations running efficiently. Responsibilities:• Manage front office activity by greeting visitors, responding to incoming calls and inquiries, and ensuring families and staff receive timely assistance.• Oversee the student enrollment process from initial interest through re-enrollment, including tour scheduling, application tracking, waitlist coordination, and family communications.• Maintain complete and accurate student documentation in digital and paper files, including health records, consent forms, immunization data, and other required materials.• Provide administrative support for onboarding by assembling new employee paperwork, tracking completion of required documents, and updating personnel records.• Monitor staff training and compliance documentation while supplying teachers with current classroom rosters, emergency details, and other essential information.• Assist with regulatory reporting and school compliance tasks, including record upkeep, incident documentation, immunization submissions, and parent health notifications.• Help coordinate campus safety and facility-related activities by arranging vendor visits, supporting drill scheduling, gathering project estimates, and tracking maintenance needs.• Contribute to school events and special projects, such as organizing picture day logistics and supporting leadership with ongoing operational priorities.• Track office supply needs and maintain an orderly administrative workspace to support uninterrupted daily operations. If you are interested in this position, please apply today!
2026-06-19T00:00:00Z

Operations Specialist

West Sacramento, CA
onsite
Temporary to Hire
30 - 40 USD / Hourly
About the OpportunityOur client, a well-established commercial door company in Sacramento, is seeking an experienced Warehouse Manager to lead warehouse operations. This is a hands-on leadership role responsible for overseeing daily warehouse activities, ensuring efficient material flow, and maintaining high standards of safety, quality, and productivity. The ideal candidate will have strong warehouse management experience and hands-on familiarity with operating milling equipment used in door/frame fabrication or similar manufacturing processes.Key Responsibilities<ul><li>Oversee all daily warehouse operations, including receiving, storing, picking, packing, shipping, and inventory control for doors, frames, hardware, and related materials.</li><li>Manage and lead warehouse team members, including scheduling, training, performance management, and fostering a positive, safety-first culture.</li><li>Operate and supervise the use of milling equipment (e.g., woodworking/metal milling machines for custom door and frame production) while ensuring proper maintenance and compliance with operational standards.</li><li>Maintain accurate inventory levels using inventory management systems; conduct regular audits and reconcile discrepancies.</li><li>Optimize warehouse layout, space utilization, and material flow to support production and customer delivery timelines.</li><li>Ensure compliance with all safety regulations (OSHA, company policies) and maintain a clean, organized warehouse environment.</li><li>Coordinate with production, sales, and logistics teams to meet customer orders and project deadlines.</li><li>Monitor equipment performance, manage maintenance schedules, and recommend process improvements or capital expenditures.</li><li>Track key performance metrics (productivity, accuracy, on-time shipping) and report to leadership.</li></ul>
2026-06-16T00:00:00Z

Legal Secretary

Walnut Creek, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for an experienced Legal Secretary to support litigation attorneys in Walnut Creek, California. This position plays a key role in keeping legal matters organized, deadlines on track, and court-related documents prepared accurately for filing and trial activity. The ideal candidate brings strong knowledge of California civil litigation procedures, exercises sound judgment in a fast-paced environment, and communicates effectively with attorneys, clients, and outside parties. Responsibilities: • Manage attorney calendars and deadline tracking systems to ensure hearings, filings, meetings, and case milestones are scheduled accurately and completed on time. • Coordinate appointments and legal proceedings with clients, expert witnesses, opposing counsel, co-counsel, and court personnel while maintaining a high level of professionalism. • Review incoming mail and case materials, route items for attorney attention, and update records so time-sensitive matters are properly indexed and calendared. • Draft, format, and finalize correspondence, memoranda, pleadings, discovery materials, and trial-related documents based on dictation, handwritten notes, and draft content. • Organize and maintain confidential electronic case files, making sure documentation is complete, accessible, and updated to reflect ongoing activity. • Prepare and submit court filings, including discovery, pre-trial, and trial documents, in compliance with applicable filing rules and procedural requirements. • Support all phases of discovery by arranging schedules, tracking deadlines, and coordinating related activities for matters involving both plaintiffs and defendants. • Provide dependable secretarial coverage for short-term and long-term assignments and offer backup assistance to other legal support team members as needed. • Stay current on court rules, filing procedures, and litigation support practices while contributing to departmental initiatives and other assigned projects.
2026-06-19T00:00:00Z

Legal Secretary

Sacramento, CA
onsite
Temporary to Hire
40 - 50 USD / Hourly
Job SummaryWe are seeking an experienced Legal Secretary with strong expertise in bankruptcy and heavy litigation to support a busy legal team in downtown Sacramento. This temp-to-hire role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment. The successful candidate will provide high-level administrative and legal support to attorneys handling complex bankruptcy cases and civil litigation matters.Key Responsibilities<ul><li>Provide comprehensive administrative support to attorneys specializing in bankruptcy and litigation</li><li>Prepare, format, and file legal documents including pleadings, motions, discovery requests, bankruptcy petitions, schedules, proofs of claim, and court filings (both state and federal courts)</li><li>Manage bankruptcy-specific tasks such as creditor matrices, 341 meetings, adversary proceedings, and compliance with U.S. Bankruptcy Court requirements</li><li>Handle heavy litigation support including e-filing, document management, trial preparation, exhibit lists, and deposition coordination</li><li>Maintain and organize case files, calendars, deadlines, and tickler systems with strict attention to court-imposed timelines</li><li>Schedule meetings, court appearances, depositions, and conference calls</li><li>Draft routine correspondence, client communications, and attorney memos</li><li>Track and manage billable time entries, expense reports, and client invoicing</li><li>Serve as liaison between clients, opposing counsel, court personnel, and internal teams</li><li>Perform general office duties including scanning, copying, mail distribution, and supply management</li></ul>
2026-06-08T00:00:00Z

Legal Secretary

Walnut Creek, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a dependable Legal Secretary to provide support to a reputable law firm in Walnut Creek, California. This role is ideal for an experienced, detail-oriented candidate who can step in where needed, maintain momentum for attorneys and support staff, and adjust quickly to differing work styles and priorities. The position calls for strong legal administrative experience, sound judgment, and a collaborative approach in a congenial law firm environment. Responsibilities:• Provide floating legal secretarial coverage for attorneys and practice teams by stepping in during absences and assisting with high-volume assignments across multiple legal areas.• Prepare, format, revise, and finalize a wide range of legal documents, including pleadings, briefs, discovery materials, correspondence, and other case-related filings.• Coordinate court filings in state and federal venues, including electronic submissions and traditional filing methods, while ensuring compliance with procedural rules and deadlines.• Manage calendars, track critical dates, and support scheduling needs for matters, meetings, hearings, and other time-sensitive activities.• Transcribe, edit, and organize dictated or drafted content into well-prepared legal documents and communications.• Create, combine, and update PDF files and maintain accurate electronic records within the firm’s document management systems.• Work closely with attorneys and legal support staff to deliver overflow assistance and maintain seamless coverage across practice groups.• Adapt to varying attorney preferences, shifting priorities, and daily workload changes while maintaining consistency and high-quality service.
2026-06-11T00:00:00Z

Legal Secretary

Walnut Creek, CA
onsite
Temporary / Contract
33 - 40 USD / Hourly
We are looking for a Legal Secretary to support a busy litigation practice. This is a Long-term, Contract-to-Hire opportunity offering regular hours in an on-site setting. The position is well suited to someone who is highly organized, comfortable managing competing deadlines, and confident preparing court-related documents in a fast-paced legal environment. Responsibilities:<ul><li>Prepare, revise, and format legal documents, pleadings, and correspondence to meet court and attorney specifications.</li><li>Handle state and federal court e-filings accurately and within required deadlines.</li><li>Maintain attorney calendars by tracking hearings, filing dates, depositions, and other case-related deadlines.</li><li>Draft initial versions of pleadings and related documents using prior case materials and established templates for attorney review.</li><li>Coordinate with court reporters and other legal service providers to support upcoming case activity.</li><li>Monitor active matters proactively, anticipate upcoming deliverables, and help keep litigation workflow on schedule.</li><li>Provide dependable administrative support to attorneys while managing multiple priorities throughout the workday.</li></ul>
2026-06-09T00:00:00Z

Administrative Assistant

Sacramento, CA
onsite
Temporary to Hire
20 - 30 USD / Hourly
Position OverviewWe are seeking a reliable, professional, and detail-oriented individual for a long-term part-time Administrative role. This is an excellent opportunity for someone looking for consistent, ongoing part-time work in a supportive office environment. The ideal candidate will serve as the friendly first point of contact for our clients, visitors, and team members while providing essential administrative support, particularly with invoicing and general office operations.Key Responsibilities<ul><li>Answer and screen incoming phone calls in a professional and courteous manner, directing inquiries to the appropriate team members</li><li>Greet and assist visitors entering the office, providing excellent customer service as the first point of contact</li><li>Manage invoices: prepare, process, verify, and track invoices accurately and timely</li><li>Perform general administrative tasks including filing, data entry, mail distribution, and office supply management</li><li>Maintain a clean, organized, and professional front office/reception area</li><li>Support other administrative needs as required to ensure smooth daily office operations</li></ul>
2026-06-05T00:00:00Z

Administrative Assistant

Pleasant Hill, CA
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations for a busy laboratory team in California. This contract opportunity with permanent potential is ideal for someone who enjoys keeping office workflows organized, coordinating communication across multiple parties, and ensuring important materials and records are handled accurately. The Administrative Assistant will work closely with laboratory staff, client offices, couriers, and field partners to help maintain smooth administrative processes and responsive service. Responsibilities:• Coordinate administrative support for the Administration Manager and laboratory staff to help maintain an efficient day-to-day workflow.• Review documents for accuracy and completeness before distribution, filing, or follow-up action.• Organize courier activity, including scheduling pickups and helping ensure timely movement of materials between locations.• Prepare, print, and distribute daily reports, including sending information to couriers and delivering reports to clients by fax or mail when needed.• Manage outgoing slides and tissue blocks for additional testing or external departmental review while tracking their status carefully.• Monitor inventory levels for requisition forms and office supplies and arrange replenishment before shortages affect operations.• Produce client-specific requisitions and coordinate delivery through couriers or the Territory Sales Manager.• Serve as a communication point between the laboratory, physician offices, and surgery centers to support client satisfaction and proper specimen submission.• Use office systems and equipment efficiently, including the pathology information system and standard administrative tools, while following organizational procedures.• Carry out additional administrative duties as assigned to support departmental needs.
2026-06-19T00:00:00Z

Administrative Assistant

Roseville, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a detail-oriented and reliable Administrative Assistant to support day-to-day office operations. This role is responsible for providing administrative and clerical support to ensure smooth and efficient workflows across the team. Key Responsibilities:<ul><li>Provide general administrative support including data entry, filing, and document management</li><li>Answer and direct incoming calls, emails, and inquiries in a professional manner</li><li>Schedule meetings, appointments, and coordinate calendars</li><li>Assist with preparing reports, presentations, and correspondence</li><li>Maintain office supplies inventory and place orders as needed</li><li>Support onboarding tasks, record keeping, and internal documentation</li><li>Assist with special projects and provide support to team members as needed</li></ul>
2026-06-11T00:00:00Z

Administrative Assistant

West Sacramento, CA
onsite
Temporary to Hire
18 - 20 USD / Hourly
Position SummaryThis is an entry-level opportunity for someone organized, detail-oriented, and eager to build a long-term career. This is a temp-to-hire role with clear promotional pathways and room for career growth. The ideal candidate is resourceful, a quick learner, and comfortable supporting scheduling and coordination tasks. Bilingual candidates (English/Spanish) are strongly preferred. Conversational Spanish or a resourceful approach using translation tools/apps is also welcome. Key Responsibilities<ul><li>Schedule and coordinate client and contractor appointments</li><li>Manage material delivery scheduling, track shipments, and provide timely updates to the team</li><li>Send appointment reminders and follow up on confirmations, rescheduling, and changes as needed</li><li>Support general administrative tasks including filing, data entry, correspondence, and office organization</li><li>Communicate effectively with internal teams, vendors, and clients (in-person, phone, and email)</li><li>Assist with other projects and tasks as assigned to support smooth operations</li></ul>
2026-06-16T00:00:00Z

Administrative Assistant

Sacramento, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant with strong knowledge of quality assurance (QA) and food safety standards to support our Quality Assurance team in a fast-paced food production / manufacturing environment. This role combines traditional administrative support with specialized assistance in maintaining compliance with food safety regulations, documentation control, and quality systems.The ideal candidate is proactive, thrives in a regulated industry, and has a solid understanding of food safety principles such as HACCP, FSMA, GMPs, SQF, or BRC standards.Key ResponsibilitiesAdministrative Duties<ul><li>Provide comprehensive administrative support to the Quality Assurance and Food Safety teams</li><li>Manage calendars, schedule meetings, coordinate travel arrangements, and handle correspondence</li><li>Prepare, organize, and distribute reports, presentations, and meeting materials</li><li>Maintain and update departmental databases, filing systems, and document control procedures</li><li>Assist with audit preparation and coordinate internal/external audits</li><li>Handle incoming calls, visitor coordination, and general office support</li></ul>Quality Assurance & Food Safety Support<ul><li>Maintain and organize food safety and quality records, including HACCP plans, prerequisite programs, corrective action reports, and verification documents</li><li>Assist in monitoring and tracking compliance with food safety regulations (FSMA, FDA, USDA, etc.)</li><li>Support the development, revision, and distribution of Standard Operating Procedures (SOPs) and work instructions</li><li>Track and report key quality metrics, non-conformances, and corrective/preventive actions (CAPA)</li><li>Help coordinate employee food safety training sessions and maintain training records</li><li>Support mock recalls, traceability exercises, and supplier documentation reviews</li><li>Assist with environmental monitoring programs, pest control records, and sanitation documentation</li><li>Prepare documentation for third-party audits and regulatory inspections</li></ul>
2026-06-04T00:00:00Z

Administrative Assistant

Sacramento, CA
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
We are looking for an experienced Administrative Assistant to join a labor and employment law firm in Sacramento, California. This permanent, on-site position supports multiple attorneys in a fast-paced legal environment and plays an important role in keeping daily operations organized and efficient. The ideal candidate brings strong litigation support experience, excellent written communication skills, and a careful, thorough approach to document handling and office coordination. Responsibilities: • Draft, revise, and finalize legal documents such as pleadings, discovery materials, correspondence, and internal memoranda with a high degree of accuracy. • Manage attorney calendars by tracking deadlines, scheduling key dates, and maintaining organized docketing systems for active matters. • Process new client matters, maintain complete case records, and keep information updated within the firm's case management platform. • Submit court filings electronically and assist with procedural requirements related to court and administrative agency matters. • Record attorney time entries and expenses promptly while supporting billing-related administrative tasks as needed. • Conduct basic legal and factual research to support attorneys in case preparation and ongoing matter management. • Handle front-office and administrative support activities, including responding to inbound calls, routing inquiries, and assisting with general office coordination. • Perform data entry, proofreading, document formatting, and other legal support duties to ensure high-quality and accurate work product.
2026-05-27T00:00:00Z

Executive Assistant

Walnut Creek, CA
onsite
Temporary to Hire
40 - 50 USD / Hourly
We are looking for an experienced and resourceful Executive Assistant to provide senior-level support in Walnut Creek, California. This fully on-site opportunity is a Contract to permanent position with a nonprofit organization that values professionalism, sound judgment, and strong follow-through. The right candidate will bring a high level of organization, technical confidence, and the ability to stay ahead of shifting priorities in a fast-moving environment. Executive Assistant Responsibilities:• Oversee a demanding executive calendar by arranging appointments, coordinating meeting schedules, and adjusting priorities as business needs change.• Organize donor-facing meetings from start to finish, including preparing materials, managing logistics, and handling timely follow-up communication.• Create and edit business documents, reports, presentations, and correspondence using Microsoft Office tools with accuracy and professionalism.• Support in-person meetings and office events by arranging meals, confirming details, and ensuring spaces are prepared in advance.• Anticipate executive needs by identifying potential conflicts, solving administrative issues early, and keeping daily operations running smoothly.• Manage a mix of business and personal support tasks with a high degree of discretion, confidentiality, and attention to detail.• Serve as a dependable point of coordination for communications, inquiries, and requests requiring executive awareness or action.• Take on additional administrative duties as needed while maintaining a positive, flexible, and service-oriented approach. If you are interested in this Executive Assistant role, please submit your resume today.
2026-06-19T00:00:00Z