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10 results for Office Specialist in Davis, CA

Operations Specialist

Marysville, CA
onsite
Temporary to Hire
38 - 48 USD / Hourly
Position SummaryWe are seeking a detail-oriented and proactive Purchasing & Order Processing Specialist to support our pallet manufacturing and recycling operations. This role combines procurement of lumber and pallet materials with efficient client order processing to ensure smooth operations and excellent customer service.Key Responsibilities<ul><li>Bid on and procure lumber, pallets, and related materials from suppliers, negotiating prices and terms to secure cost-effective supply.</li><li>Process customer orders, including entry, coordination, fulfillment tracking, and communication.</li><li>Manage inventory levels, supplier relationships, and delivery schedules.</li><li>Support sales and operations by responding to client inquiries and ensuring timely deliveries.</li><li>Maintain accurate records in our systems for purchases, orders, and inventory.</li></ul>
2026-04-30T00:00:00Z

Legal Secretary

Walnut Creek, CA
remote
Temporary / Contract
33 - 42 USD / Hourly
Our client, a well‑known and respected law firm, is seeking an experienced Litigation Secretary to support multiple attorneys in a fully remote environment. This role supports insurance defense and employment defense matters and is ideal for a highly organized legal support professional who can manage competing deadlines, work independently, and maintain precision in a fast‑paced litigation practice. Responsibilities<ul><li>Provide comprehensive litigation and administrative support to multiple attorneys simultaneously</li><li>Draft, revise, format, proofread, and finalize pleadings, motions, discovery, correspondence, and other legal documents</li><li>Handle state and federal court e‑filing, including monitoring filing deadlines, confirming acceptance, and resolving filing issues</li><li>Maintain and manage complex attorney calendars, litigation deadlines, hearings, depositions, and trial schedules</li><li>Track deadlines and ensure compliance with court rules, local rules, and internal procedures</li><li>Assist with discovery processes, including preparing shells, organizing exhibits, and managing incoming and outgoing discovery</li><li>Coordinate service of process, subpoenas, and filings with courts, vendors, and opposing counsel</li><li>Manage and organize electronic case files, documents, and correspondence in a remote environment</li><li>Communicate professionally with clients, courts, opposing counsel, and internal teams</li><li>Provide general administrative support including time entry, expense submissions, and attorney support as needed</li></ul>
2026-05-08T00:00:00Z

Legal Secretary

Sacramento, CA
onsite
Temporary to Hire
30 - 40 USD / Hourly
Job SummaryWe are seeking a detail-oriented and organized Legal Secretary to join our team. In this role, you will provide essential administrative and paralegal support to attorneys, contributing to seamless case management and exceptional client service. This position offers the opportunity to work in a collaborative environment where your contributions directly impact clients' lives. We welcome applications for both direct hire (full-time, permanent) and temp-to-hire arrangements, with potential for long-term placement based on performance and firm needs.Key Responsibilities<ul><li>Manage calendars, schedule appointments, and coordinate court appearances, depositions, and client meetings for multiple attorneys.</li><li>Prepare, file, and organize legal documents, including pleadings, motions, discovery requests, and settlement agreements related to personal injury claims.</li><li>Handle client communications via phone, email, and in-person interactions, providing updates on case progress and gathering initial intake information for accident or injury reports.</li><li>Conduct basic research on case details, such as medical records, accident reports, and insurance policies, to support trial preparation.</li><li>Maintain confidential client files, ensuring compliance with legal standards and firm protocols for sensitive personal injury documentation.</li><li>Assist with billing, expense tracking, and contingency fee calculations, while coordinating with medical providers and expert witnesses.</li><li>Perform general office duties, including data entry, transcription of attorney notes, and preparation of correspondence for negotiations or settlements.</li></ul>
2026-04-29T00:00:00Z

Legal Secretary

Walnut Creek, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a dependable Legal Secretary to provide support to a reputable law firm in Walnut Creek, California. This role is ideal for an experienced, detail-oriented candidate who can step in where needed, maintain momentum for attorneys and support staff, and adjust quickly to differing work styles and priorities. The position calls for strong legal administrative experience, sound judgment, and a collaborative approach in a congenial law firm environment. Responsibilities:• Provide floating legal secretarial coverage for attorneys and practice teams by stepping in during absences and assisting with high-volume assignments across multiple legal areas.• Prepare, format, revise, and finalize a wide range of legal documents, including pleadings, briefs, discovery materials, correspondence, and other case-related filings.• Coordinate court filings in state and federal venues, including electronic submissions and traditional filing methods, while ensuring compliance with procedural rules and deadlines.• Manage calendars, track critical dates, and support scheduling needs for matters, meetings, hearings, and other time-sensitive activities.• Transcribe, edit, and organize dictated or drafted content into well-prepared legal documents and communications.• Create, combine, and update PDF files and maintain accurate electronic records within the firm’s document management systems.• Work closely with attorneys and legal support staff to deliver overflow assistance and maintain seamless coverage across practice groups.• Adapt to varying attorney preferences, shifting priorities, and daily workload changes while maintaining consistency and high-quality service.
2026-04-30T00:00:00Z

Legal Secretary

Roseville, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support daily legal and administrative operations in Roseville, California. This is a part-time, Long-term Contract opportunity for someone who can keep records organized, manage filing activities, and provide dependable office support in a legal environment. The ideal candidate is comfortable handling court-related documentation, maintaining schedules, and assisting with routine clerical tasks with accuracy and discretion. Responsibilities: • Maintain and organize legal documents, case files, and related records to ensure materials are easy to access and up to date. • Prepare, submit, and track electronic court filings while ensuring documents meet procedural requirements. • Manage calendars by coordinating deadlines, hearings, appointments, and other time-sensitive legal matters. • Provide administrative support such as drafting correspondence, processing documentation, and assisting with day-to-day office tasks. • Transcribe dictated notes and other recorded content into clear, accurate legal documents and communications. • Monitor file status and help keep record-keeping systems accurate, complete, and well maintained.
2026-04-22T00:00:00Z

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join our detail-oriented services team in Sacramento, California. This role supports a busy litigation practice and offers an excellent benefits package, including health coverage and a 401(K) profit-sharing plan. The position provides flexibility with a hybrid schedule following an initial in-office period. Responsibilities: • Manage and maintain attorney calendars, including tracking deadlines and coordinating schedules using a master calendar system. • Open and close client matters while creating and maintaining comprehensive client profiles. • Draft and format various legal documents, letters, and memoranda, ensuring accuracy and attention to detail. • Conduct e-filing of court documents, adhering to local, state, and federal court rules. • Prepare and organize discovery materials, motions, deposition notices, subpoenas, and trial binders. • Assist in the preparation of exhibits and trial or hearing documentation. • Support attorneys in managing cases from inception through trial, providing administrative and litigation assistance. • Generate expense reports and maintain accurate records for billing purposes.
2026-05-05T00:00:00Z

Administrative Assistant

Roseville, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Job SummaryThe Administrative Assistant provides day‑to‑day administrative support to ensure efficient office operations. This role supports leaders and team members by handling scheduling, communication, documentation, and general office tasks while maintaining a high level of organization and professionalism.Key Responsibilities<ul><li>Provide administrative support to managers and team members</li><li>Manage calendars, schedule meetings, and coordinate logistics</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Prepare, organize, and maintain documents, reports, and files</li><li>Assist with data entry and maintaining internal systems</li><li>Order office supplies and support general office operations</li><li>Coordinate travel arrangements and meeting materials as needed</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-04-28T00:00:00Z

Administrative Assistant

Walnut Creek, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a legal environment in California. This Long-term Contract position is ideal for someone who thrives in a fast-paced setting, stays organized under shifting priorities, and takes pride in keeping administrative workflows running smoothly. The role includes hands-on coordination of documents, mail, office supplies, meeting spaces, and front-office support while assisting the broader administrative team. Responsibilities:<ul><li>Oversee large-volume document handling tasks, including reproducing, digitizing, assembling, and preparing materials for internal and external use.</li><li>Manage incoming and outgoing mail, shipments, and deliveries to ensure timely distribution and accurate processing.</li><li>Prepare conference rooms for meetings by arranging spaces in advance and restoring them afterward for regular use.</li><li>Track office supply levels, maintain organized storage areas, and submit replenishment orders when inventory runs low.</li><li>Work with external service providers to secure supplies and coordinate maintenance or service for office equipment.</li><li>Use printers, copiers, scanners, and related office technology effectively while resolving routine operating issues as they arise.</li><li>Provide day-to-day administrative support to the team, helping maintain an orderly, detail-focused, and efficient workplace.</li><li>Assist with reception-related and general administrative tasks such as answering inbound calls, data entry, and front-desk coverage when needed.</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

Sacramento, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Job SummaryWe are seeking a highly organized and proactive Office Administrator to join the team at a reputable firm in Sacramento. The ideal candidate will play a key role in ensuring the smooth day-to-day operation of our office and delivering exceptional support to staff and visitors in a professional, high-caliber environment.Key Responsibilities<ul><li>Staff the front desk, warmly and professionally greeting guests, and managing incoming mail and packages</li><li>Schedule and set up on-site meetings, including room arrangements and required equipment</li><li>Prepare meeting materials as needed</li><li>Order and maintain inventory of office snacks and supplies</li><li>Manage relationships with vendors to ensure timely deliveries</li><li>Coordinate with the IT department to resolve office-wide IT issues</li><li>Provide basic IT troubleshooting support to staff when necessary</li><li>Perform general administrative tasks, including filing, data entry, and document preparation</li><li>Support team members with various administrative needs as required</li><li>Contribute to a positive and collaborative team culture</li></ul>
2026-04-16T00:00:00Z

Executive Assistant

Folsom, CA
onsite
Permanent / Full Time
85000 - 90000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in the Greater Sacramento area. This permanent opportunity is suited for a candidate with relevant experience who can manage shifting priorities, protect confidential information, and keep daily operations running smoothly with minimal direction. The ideal candidate brings strong judgment, exceptional organization, and a forward-thinking approach to improving workflows through technology and automation. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Coordinate complex calendars, meetings, and appointments for executive leadership, ensuring schedules are accurate, efficient, and aligned with business priorities.• Arrange business travel from start to finish, including itinerary planning, proactive flight oversight, and fast resolution of disruptions when plans change.• Draft, format, and revise correspondence, reports, presentations, and other business documents with a high standard of accuracy and care.• Maintain organized digital and physical records so important files, contracts, and reference materials are easy to access and properly managed.• Support executives with select administrative matters, tracking follow-up items and helping ensure important tasks are completed on time.• Prepare meeting materials, capture key discussion points, and distribute clear summaries and action items to relevant stakeholders.• Serve as a reliable point of coordination across internal teams and external contacts, communicating with sound judgment.• Identify repetitive administrative processes and apply automation or AI-based tools to improve efficiency, consistency, and overall executive support.• Anticipate operational needs before issues arise, resolve scheduling or logistical conflicts quickly, and help leadership stay focused on strategic priorities.
2026-05-04T00:00:00Z