<p>Robert Half's client in Pleasant Hill, CA is seeking an experienced Office Administrator to join their growing team. This is an exciting opportunity to contribute to a company in the financial services industry.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>• Greet and welcome clients, visitors, and guests in a professional and friendly manner.</p><p>• Answer and direct incoming phone calls promptly and courteously.</p><p>• Manage office calendar: schedule, confirm, and coordinate appointments.</p><p>• Maintain a clean, organized, and professional front office environment.</p><p>• Handle incoming/outgoing mail and packages; oversee office supply inventory and orders.</p><p>• Ensure client refreshments and meeting spaces are prepared to create a welcoming environment.</p><p>• Support the team with general administrative tasks (filing, copying, scanning, data entry).</p><p><br></p><p><br></p><p>Qualifications:</p><p>• High school diploma or equivalent </p><p>• 5+ years of experience in a receptionist or customer service role, preferably in a professional setting.</p><p>• Strong communication skills, both written and verbal.</p><p>• Punctuality is essential</p><p>• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office management software.</p><p>• Ability to multitask, prioritize, and handle a variety of administrative duties.</p><p>• Strong attention to detail and organizational skills.</p><p>• Friendly, approachable, and capable of maintaining a positive office atmosphere.</p><p>• Ability to maintain confidentiality and adhere to firm policies regarding client privacy.</p><p>Preferred Skills:</p><p>• Knowledge of general office equipment, such as phone systems, copiers, and fax machines.</p><p>• Experience with Salesforce (CRM platform) is highly preferred.\</p><p><br></p><p>If you are interested in this Office Administrator position, please submit your resume today!</p>
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
<p>Job Summary</p><p>As an Administrative Assistant, you will provide essential support to our departments by handling a variety of administrative tasks. This role is ideal for organized, detail-oriented professionals who thrive in fast-paced environments. These are temporary assignments lasting from a few weeks to several months, with opportunities to transition to permanent positions for top performers.</p><p>Key Responsibilities</p><ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members.</li><li>Handle incoming calls, emails, and correspondence, ensuring timely responses and follow-ups.</li><li>Prepare and edit documents, reports, and presentations using tools like Microsoft Office or Google Workspace.</li><li>Maintain office supplies, organize files, and manage databases for efficient information retrieval.</li><li>Assist with event planning, travel arrangements, and logistical support for team activities.</li><li>Provide general administrative support, including data entry, filing, and basic bookkeeping tasks.</li><li>Collaborate with other departments to ensure smooth operations and resolve administrative issues.</li></ul><p><br></p>
<p><strong>Job Responsibilities:</strong></p><ul><li>Reviews medical record documentation and accurately assigns appropriate ICD-10 diagnoses and procedure codes leading to the assignment of the correct Medicare Severity-Diagnosis Related Group MS-DRG or All Patient Refined Diagnosis Related Group APR-DRG. The Inpatient Coding Specialist I is responsible for verification of the patient’s discharge disposition assigning the correct sources of admission for state regulation reporting purposes and ensuring the appropriate present on admission POA indicators are assigned to each code. The assigned codes must support the reason for the visit that is documented by the provider in order to support the care provided.</li><li>Correctly abstracts required data per facility specifications.</li><li>Responsible for monitoring Discharged Not Billed accounts and as a team ensures timely compliant processing of inpatient accounts through the revenue cycle.</li><li>Collaborates with Clinical Documentation Specialists CDSs and members of the medical staff to ensure completeness of documentation in the medical records so that appropriate codes and ultimately the correct Diagnosis Related Group DRG may be assigned.</li><li>Responsible for ensuring accuracy and maintaining established quality and productivity standards.</li><li>Demonstrates a high degree of independence in performance of responsibilities working effectively without direct supervision. Exhibits strong time management problem solving and communication skills.</li><li>Possesses critical thinking good judgment and decision making skills</li><li>Demonstrates excellent written and oral communication skills</li><li>Remains abreast of current Centers for Medicare and Medicaid Services CMS requirements as well as Correct Coding Initiative CCI edits Hospital Acquired Conditions HACs Patient Safety Indicators PSIs and when applicable National Coverage Determinations NCDs and Local Coverage Determinations LCDs including the addition of appropriate modifiers to ensure a clean claim the first time through.</li><li>Maintains competency and accuracy while utilizing tools of the trade such as the 3M encoder 3M Audit Expert process 3M AES 3M Clinical Documentation Improvement System 3M CDIS and abstracting systems as well as all reference materials.</li><li>Attends required system hospital and departmental meetings and educational sessions as established by leadership as well as completion of required annual learning programs to ensure continued education and growth.</li><li>Employees must abide by all Joint Commission requirements including but not limited to sensitivity to cultural diversity patient care patients rights and ethical treatment safety and security of physical environments emergency management teamwork respect for others participation in ongoing education and training communication and adherence to safety and quality programs sustaining compliance with National Patient Safety Goals and licensure and health screenings.</li></ul><p><br></p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Sacramento, California. This is a contract position where you will play a vital role in ensuring the smooth operation of administrative tasks and providing excellent support to the office. The ideal candidate will possess strong communication skills and thrive in a dynamic environment.<br><br>Responsibilities:<br>• Manage daily administrative tasks to support office operations efficiently.<br>• Answer and direct incoming calls professionally, ensuring clear communication and excellent customer service.<br>• Perform accurate data entry and maintain organized records for easy retrieval.<br>• Coordinate and oversee receptionist duties, including greeting visitors and managing inquiries.<br>• Assist in scheduling meetings, appointments, and other administrative functions.<br>• Prepare and distribute correspondence, reports, and other documentation as needed.<br>• Collaborate with team members to ensure timely completion of projects and tasks.<br>• Monitor office supplies and coordinate replenishment when necessary.<br>• Maintain a clean and organized workspace to support productivity.
<p><strong>Responsibilities and Duties</strong></p><p><strong>Procurement Research and Evaluation:</strong></p><ul><li>Research, identify, and evaluate the price, quality, and availability of goods and services.</li><li>Negotiate purchase and renewal terms, pricing, and indemnification language.</li><li>Utilize efficient and cost-effective procurement practices to select appropriate vendors or service providers for the district.</li><li>Build and maintain positive relationships with vendors, District employees, and community partners.</li><li>Coordinate demonstrations with vendors to showcase relevant materials, products, and services.</li><li>Review, identify, and obtain certificates of insurance, including general liability, auto, workers’ compensation, errors and omissions, and other required certifications.</li><li>Audit vendor documentation and coordinate with the district's insurance carrier to issue certificates for off-campus site usage as needed.</li><li>Analyze purchase requisitions to determine the appropriate buying method, ensuring compliance with competitive and sole source regulations.</li><li>Process and reconcile requisitions for accuracy and adherence to District procedures and applicable laws, safeguarding the district from risk.</li><li>Assist in the development of credit applications, contractual documents, public works contracts, formal bids, and requests for quotations or proposals.</li><li>Manage and audit inventory; generate reports related to asset management.</li><li>Input procurement data into spreadsheets and databases; generate computerized reports and records related to procurement and contract functions.</li><li>Create and maintain vendor files to ensure accurate record keeping.</li><li>Generate and manage a list of prequalified suppliers for Public Works projects as required under the California Uniform Construction Cost Accounting Act (CUPCCAA).</li><li>Train and oversee student employees assisting with procurement tasks.</li><li>Train and communicate procurement and contract policies to financial system users; assist requestors with entering purchase requisitions.</li><li>Serve as liaison between District staff and suppliers to resolve discrepancies, including late, incorrect, or damaged shipments, outstanding orders, back orders, and invoice inconsistencies.</li><li>Verify and confirm receipt of materials.</li></ul>
<p>Robert Half's client in Walnut Creek, CA is seeking a contract-to-permanent Sr. Administrative Assistant. This role is 100% onsite.</p><p><br></p><p>This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Administration Team.</p><p><br></p><p>Sr. Administrative Assistant duties Include:</p><p>• Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders.</p><p>• Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to:</p><p>o Complex calendar management</p><p>o Event planning - all logistics from start to finish</p><p>o Expense reports</p><p>o Maintain files and records</p><p>o Purchasing supplies</p><p>o Tracking invoices and budgets</p><p>o Tracking Client Service Team processes</p><p>o Travel itineraries</p><p>• Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed.</p><p>• Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions.</p><p>• Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc.</p><p>• Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers.</p><p>• Maintain electronic filing systems, contact databases, various tracking worksheets, etc.</p><p>• Foster a collaborative and responsive work environment with management and team members.</p><p>• Assist and back up the executive assistant and other administrative assistants, when needed.</p><p>• Perform any additional duties requested by management.</p><p><br></p><p>Skills:</p><p>• Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support.</p><p>• Meticulous attention to detail, highly organized, and strong problem-solving skills.</p><p>• Strategic planning abilities with strong calendar and deadline management.</p><p>• Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude.</p><p>• Excellent written and verbal communication skills.</p><p>• Proven experience in event planning from concept to completion.</p><p>• Strong interpersonal skills with the ability to build professional internal and external relationships.</p><p>• Leadership capabilities to support and guide other administrative staff.</p><p>• Trusted to handle confidential information with integrity and discretion.</p><p>• Creative skills in designing visual materials and promotional content using diverse tools.</p><p><br></p><p>If you are interested in this Sr. Administrative Assistant position, submit your resume today!</p>
<p>We are seeking an experienced Payroll Tax Analyst for a fully remote, temporary position supporting payroll tax compliance and reporting during a high-volume period. This role is ideal for a detail-oriented payroll tax professional who can work independently, manage deadlines, and ensure accurate and timely payroll tax filings across multiple jurisdictions.</p><p><br></p><p>100% remote – work from anywhere in the U.S.</p><p><br></p><p>Key Responsibilities</p><ul><li>Prepare, review, and file federal, state, and local payroll tax returns (941, 940, state withholding, SUI, local filings)</li><li>Reconcile payroll tax liabilities to general ledger and payroll system reports</li><li>Ensure timely tax payments, filings, and amendments</li><li>Manage payroll tax notices, discrepancies, and agency correspondence</li><li>Support quarter-end and year-end payroll tax processes, including W-2 and W-3</li><li>Maintain compliance with changing payroll tax laws and regulations</li><li>Partner with payroll, accounting, and HR teams to resolve tax-related issues</li><li>Document procedures and maintain audit-ready support</li></ul><p><br></p><p><br></p><p><br></p><p><br></p>
<p>Robert Half's client is seeking an Administrative Assistant to join a non-profit organization in Martinez, California. In this PART-TIME, contract position, you will play a vital role in supporting office operations, handling public inquiries, and ensuring accurate documentation and records management. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys multitasking while maintaining high levels of organization.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Respond to public inquiries, route requests to appropriate departments, and provide excellent customer service.</p><p>• Manage claims processing by logging, coordinating, and tracking deadlines while maintaining accurate documentation.</p><p>• Handle requests under the California Public Records Act by clarifying inquiries, coordinating searches, and preparing responsive records.</p><p>• Organize, index, and maintain records through filing, scanning, and retention tracking according to established schedules.</p><p>• Provide administrative support such as preparing documents, entering data, scheduling appointments, and maintaining office logs.</p><p>• Assist with clerical accounting tasks, including processing invoices, purchase requests, and reimbursements while maintaining accurate records.</p><p>• Utilize office software and document management systems, ensuring confidentiality of sensitive information.</p><p>• Support the City Clerk with daily office functions and ensure compliance with policies and standards.</p><p>• Maintain clear and effective communication and business correspondence in all interactions.</p><p>• Prioritize tasks effectively and work independently while managing multiple deadlines.</p><p><br></p><p>If you are interested in this part-time Administrative Assistant position, please submit your resume today!</p>
<p>Position Overview</p><p>We are seeking a detail-oriented and professional Administrative Assistant to support a law firm. The ideal candidate will provide essential administrative support to attorneys and staff, ensuring smooth day-to-day operations in a fast-paced legal environment. This role requires strong organizational skills, discretion with confidential information, and a commitment to excellent client service.</p><p>Key Responsibilities</p><ul><li>Manage calendars, schedule appointments, and coordinate meetings for attorneys and legal teams.</li><li>Prepare and organize legal documents, correspondence, and reports, including filing, scanning, and maintaining electronic and physical records.</li><li>Handle incoming calls, emails, and inquiries from clients, courts, and other parties, providing accurate information and routing as needed.</li><li>Assist with client intake processes, including gathering initial information and preparing forms.</li><li>Perform notary services for legal documents as required, ensuring compliance with all relevant regulations.</li><li>Support billing and invoicing tasks, including tracking time entries and preparing expense reports.</li><li>Order office supplies, manage inventory, and coordinate with vendors for office maintenance.</li><li>Assist in event planning for firm meetings, client events, or continuing legal education sessions.</li><li>Other administrative duties as assigned to support the firm's operational needs.</li></ul><p><br></p>
<p>Become an Accounts Payable Specialist with Robert Half’s Full-Time Engagement Professionals (FTEP) program. Gain real-world experience, contribute to impactful client projects across industries, and grow your professional network—all while enjoying the security and benefits of full-time employment.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p><strong>Job Duties:</strong></p><p>· Process and verify invoices for accuracy and proper authorization</p><p>· Match purchase orders, receipts, and invoices</p><p>· Ensure timely and accurate payment of vendor bills</p><p>· Reconcile vendor statements and resolve discrepancies</p><p>· Maintain organized and up-to-date financial records</p><p>· Assist with month-end closing and reporting</p><p>· Communicate with vendors regarding payment status or issues</p><p>· Prepare and process electronic transfers and payments</p><p>· Support audits by providing necessary documentation</p><p>· Follow internal controls and company policies for AP procedures</p>
<p>Become an Accounts Payable Specialist with Robert Half’s Full-Time Engagement Professionals (FTEP) program. Gain real-world experience, contribute to impactful client projects across industries, and grow your professional network—all while enjoying the security and benefits of full-time employment.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p><strong>Job Duties:</strong></p><p>· Process and verify invoices for accuracy and proper authorization</p><p>· Match purchase orders, receipts, and invoices</p><p>· Ensure timely and accurate payment of vendor bills</p><p>· Reconcile vendor statements and resolve discrepancies</p><p>· Maintain organized and up-to-date financial records</p><p>· Assist with month-end closing and reporting</p><p>· Communicate with vendors regarding payment status or issues</p><p>· Prepare and process electronic transfers and payments</p><p>· Support audits by providing necessary documentation</p><p>· </p>
<p><strong>Job Summary</strong></p><p>As a Human Resources Professional, you will contribute to various HR functions, including recruitment, employee relations, compliance, and administrative support. This role is suitable for entry-level coordinators, mid-level specialists, or experienced managers who excel in people-focused environments. These are temporary assignments ranging from a few weeks to several months, with opportunities to transition to permanent positions for standout performers.</p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with recruitment efforts, including posting job openings, screening resumes, conducting initial interviews, and coordinating hiring processes.</li><li>Support onboarding and offboarding activities, such as preparing new hire paperwork, conducting orientations, and managing exit interviews.</li><li>Handle employee inquiries, resolve basic HR issues, and provide guidance on company policies, benefits, and procedures.</li><li>Maintain accurate employee records, update HR databases, and ensure compliance with labor laws and regulations.</li><li>Contribute to performance management, including tracking evaluations, training programs, and employee development initiatives.</li><li>Assist with benefits administration, payroll support, and reporting on HR metrics.</li><li>Collaborate with HR team members and other departments to foster a positive workplace culture and address organizational needs.</li></ul><p><br></p>
<p><strong>Job Summary</strong></p><p>We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the daily operations of a construction and transportation company. The ideal candidate will be the backbone of our office, managing administrative tasks, coordinating communication, and ensuring smooth workflows between field teams, project managers, clients, and vendors.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors, answer and direct phone calls, and manage general email inquiries</li><li>Schedule and coordinate meetings, appointments, and travel arrangements for management and field staff</li><li>Prepare, edit, and distribute correspondence, reports, invoices, and bids</li><li>Maintain and update project files, permits, certifications, safety records, and compliance documents (both digital and physical)</li><li>Assist with payroll processing, time-sheet collection from field crews, and basic bookkeeping support using QuickBooks or similar software</li><li>Track and order office supplies, safety gear, and uniforms</li><li>Coordinate vehicle and equipment maintenance scheduling with fleet manager</li><li>Manage incoming/outgoing mail, shipments, and courier services</li><li>Assist in preparing bid packages, subcontract agreements, change orders, and close-out documents</li><li>Perform data entry and maintain accurate records in company CRM/ERP systems (e.g., Procore, Viewpoint, HCSS, or similar)</li><li>Provide general support to project managers and executives as needed </li></ul><p><br></p>
<p>We are looking for an experienced Accounts Receivable Specialist to join our client in Danville, California. This contract position requires a detail-oriented individual with strong analytical skills to manage billing, collections, and reconciliation processes effectively. The ideal candidate will be comfortable working in a fast-paced environment, handling multiple revenue streams, and adapting to dynamic situations.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage accounts receivable processes, including billing, collections, and cash applications.</p><p>• Analyze and reconcile petty cash and prepare deposits with accuracy.</p><p>• Monitor overdue accounts, implement appropriate follow-up actions, and issue notices using established templates.</p><p>• Handle member billing and ensure timely invoicing based on pre-set schedules.</p><p>• Review and manage delinquency reports for a large member base, ensuring compliance with specific procedures.</p><p>• Collaborate with directors to compile Excel schedules and process related billings.</p><p>• Utilize software systems to accurately record transactions and maintain accounts.</p><p>• Investigate and resolve discrepancies in accounts by asking detailed questions and conducting analysis.</p><p>• Maintain organized records of all financial activities and reports.</p><p>• Adapt to changing priorities and processes while identifying opportunities for improvement.</p>
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Yuba City, California. In this role, you will play a key part in ensuring smooth processing of invoices, coding financial transactions, and maintaining accuracy in payment operations. The ideal candidate will demonstrate strong attention to detail, proficiency in accounting tasks, and a collaborative mindset.<br><br>Responsibilities:<br>• Process and review invoices for accuracy and compliance with established procedures.<br>• Perform account coding for financial transactions and ensure proper allocations.<br>• Manage Automated Clearing House (ACH) payments and check runs efficiently.<br>• Compile and maintain statistical data, reports, and spreadsheets within the accounting system.<br>• Conduct data entry tasks, including entering invoices, claims, and authorizations.<br>• Proofread and prepare financial correspondence and documentation to ensure accuracy.<br>• Reconcile financial records and resolve discrepancies in a timely manner.<br>• Maintain organized and up-to-date files related to accounts payable operations.<br>• Collaborate with team members to support accounting and administrative functions.
<p>We are looking for detail-oriented individuals to join our team as Data Entry Specialists on a contract basis for about three months in Roseville, California. In this role, you will play a vital part in ensuring the accuracy and organization of data across various systems. This position is ideal for those who possess strong filing skills.</p><p>Responsibilities:</p><p>• Accurately input data into designated systems and databases.</p><p>• Verify the accuracy of information and cross-check entries for errors.</p><p>• Maintain confidentiality and security of sensitive data.</p><p>• Follow established procedures and guidelines to complete tasks efficiently.</p><p>• Perform numeric and text-based data entry with consistent attention to detail.</p><p>• Collaborate with team members to address discrepancies and improve processes.</p><p>• Organize and manage electronic files for easy retrieval and reference.</p><p>• Meet daily or weekly productivity targets as outlined by the project.</p><p>• Communicate effectively with supervisors regarding challenges or updates.</p><p>• Ensure timely completion of assigned data entry projects.</p>
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Petaluma, California. In this role, you will play a key part in ensuring the accurate and efficient processing of financial transactions and invoices. If you have strong attention to detail and expertise in accounts payable functions, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring accuracy and proper coding of accounts.<br>• Manage payments through various methods, including Automated Clearing House (ACH) and check runs.<br>• Maintain organized records of accounts payable transactions for auditing and reporting purposes.<br>• Collaborate with internal teams to resolve discrepancies and ensure timely payments.<br>• Ensure compliance with company policies and relevant accounting regulations.<br>• Review and reconcile vendor statements, addressing any issues promptly.<br>• Support month-end closing activities by preparing accounts payable reports.<br>• Monitor and update accounts payable systems to maintain accuracy.<br>• Assist in developing and improving processes to enhance efficiency within the accounts payable department.
<p>We are looking for a detail-oriented Credit Specialist to join our client in Concord, California. In this Contract-to-Permanent position, you will oversee essential credit and collections activities, ensuring compliance with company policies and maintaining strong relationships with both internal teams and external partners. This role will provide the opportunity to work closely with branch managers, manage receivables, and maintain customer portfolios.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Monitor and track all accounts receivable to ensure timely payments.</p><p>• Evaluate and approve new customer accounts in collaboration with branch managers.</p><p>• Address and resolve issues with delinquent accounts across multiple branch locations.</p><p>• Maintain accurate and up-to-date customer portfolio information.</p><p>• Process customer refunds in compliance with company policies.</p><p>• Write off bad debts and service charges with approval from management.</p><p>• Send regular account statements to customers as part of the collection process.</p><p>• Prepare and file preliens when necessary to secure payments.</p><p>• Review and analyze aging reports to identify and address outstanding balances.</p><p><br></p><p><br></p>
<p>Robert Half's Pleasant Hill, CA client is actively seeking a motivated and detail-oriented individual for the position of Administrative Assistant. This well-qualified individual will function under limited/moderate supervision to provide general administrative support for assigned staff in a commercial real estate field office.</p><p><br></p><p>Administrative Assistant Essential Duties:</p><p>- Assist Property Management with the day-to-day operations and tenant relations through the coordination of tenant requests and administration of maintenance services.</p><p>- Maintains tenant, vendor, and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.</p><p>- Prepare property notices, tenant responses, and other similar correspondences.</p><p>- Process and code invoices for payment daily. Address remittance questions, concerns, and past due payments.</p><p>- Track rent collections and initiate rent collections correspondence and phone contact with tenant.</p><p>- Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.</p><p>- Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and supplying general building information.</p><p>- Provide high quality of customer service, update and maintain current daily and emergency tenant contact lists and tenant information manuals.</p><p>- Provide Support to Property Managers by producing, modifying and/or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous type-written information.</p><p>- Process correspondence for tenants, contractors and other third parties for property management staff.</p><p>-Collect and track tenant gross sales. Follow up with tenants that struggle with reporting sales.</p><p>- Maintain and update insurance certificate files for all contractors performing work at the properties.</p><p>- Assist with the scheduling of contractor work and coordinate with tenants.</p><p>- Contribute toward overall office operational needs by helping to provide phone coverage, ordering supplies and checking mail daily.</p><p>- Maintain and update as necessary all tenant contact information, after hour access.</p><p>- Maintain reported Risk Management Policies and Incidents immediately upon occurrence and emergency contact information as well as a master tenant contact email address listing.</p><p>- Maintain highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, and contracts.</p><p>- Assist Property Manager with tenant and vendor relations, as required.</p><p>- Performs other duties as assigned.</p><p><br></p><p>Competencies:</p><p>- Must have excellent time management skills</p><p>- Have the ability to prioritize</p><p>- Self-Motivated</p><p>- Must be detailed-oriented</p><p>- Ability to follow directions</p><p>- Excel in a team environment</p><p><br></p><p><br></p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
We are looking for a detail-oriented Order Entry Specialist to join our team on a contract basis in Petaluma, California. In this role, you will leverage your expertise in Sage 300 to train staff on order entry processes, ensuring accuracy and efficiency. This position offers an opportunity to make a meaningful impact by optimizing workflows and enhancing operational performance.<br><br>Responsibilities:<br>• Deliver comprehensive training sessions on Sage 300 Order Entry functionalities to team members.<br>• Develop user-friendly documentation and workflows to standardize order entry processes.<br>• Provide expert guidance on maximizing the use of Sage 300 modules for order management.<br>• Troubleshoot and resolve common issues during training to ensure smooth operation.<br>• Recommend strategies to improve data integrity and streamline order management tasks.<br>• Create customized training materials to accommodate various learning styles and technical levels.<br>• Collaborate with teams to identify process improvements and implement best practices.<br>• Offer practical solutions to optimize Sage 300 modules for related tasks like inventory control and accounts receivable.<br>• Ensure compliance with industry standards and company policies within order entry workflows.
<p>Top real estate law firm is seeking a skilled land use attorney to join their team. This role offers the opportunity to work on challenging projects in a collaborative environment, representing a broad range of reputable clients. If you have proven expertise in land use law and a passion for delivering exceptional legal services, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Advise clients on land use matters, including project entitlements and administrative proceedings.</p><p>• Represent clients in hearings and negotiations related to zoning, permitting, and land development.</p><p>• Conduct thorough legal research and analysis to provide strategic recommendations.</p><p>• Collaborate with a team of experienced attorneys to deliver comprehensive solutions.</p><p>• Draft and review legal documents, including contracts, agreements, and regulatory filings.</p><p>• Stay updated on changes in land use and real estate laws to ensure compliance.</p><p>• Build and maintain strong client relationships by providing clear communication and expert guidance.</p><p>• Support team growth through mentoring and knowledge sharing within the group.</p><p>• Participate in firm-wide initiatives to promote diversity and inclusion.</p><p>• Manage multiple cases efficiently while meeting deadlines and client expectations.</p>
We are looking for a detail-oriented Payroll Clerk to join our team in Vacaville, California. In this Contract to permanent position, you will play a key role in managing payroll processes, ensuring compliance, and supporting administrative tasks. This role requires strong organizational skills and the ability to work efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Review weekly field timesheets, ensuring all originals are submitted to the corporate payroll department.<br>• Enter timesheet data into payroll audit spreadsheets and maintain accurate records.<br>• Communicate regularly with supervisors and managers to address potential meal violations and compliance issues.<br>• Verify and collect necessary documentation related to compliance concerns.<br>• Monitor weekly office timesheets and follow up with managers regarding any discrepancies or violations.<br>• Assist in creating and maintaining payroll process flowcharts to streamline operations.<br>• Provide training and support to employees on payroll systems and resolve user issues.<br>• Follow up on payroll approvals and monitor compliance within the organization.<br>• Collaborate with the HR/Payroll department on various tasks as needed.
<p>Robert Half's Fabrication client is in need of an Administrative Assistant. This role is 100% on-site. In this role, you will support daily administrative operations, ensuring the office runs smoothly and efficiently.</p><p><br></p><p>Administrative Assistant Responsibilities Include:</p><p>- Answer the phones, greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals. Low walk ins. Hardly any calls.</p><p>- Data Entry into Excel, and Smartsheet</p><p>- Prepare outgoing mail and correspondence, including e-mails.</p><p>- Order office supplies and replenish the kitchen with snacks, office supply inventory.</p><p>- Running daily reports in SAP and then emailing the group</p><p>- In the morning, they check the timesheets that the superintendent send in, missing timecard/attendance tracking</p><p><br></p><p>If you are interested in this Administrative Assistant role, submit your resume today!</p>
<p>We are seeking an Accounts Receivable (AR) Clerk with at least 2 years of relevant experience for a temp-to-permanent opportunity. The ideal candidate works well in a collaborative, team-oriented environment, communicates professionally and clearly, and has hands-on experience with large data sets using Microsoft Excel.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts receivable transactions and maintain accurate records</li><li>Reconcile accounts, investigate discrepancies, and follow up on outstanding balances</li><li>Create and analyze AR reports in Microsoft Excel, including large data sets</li><li>Support cash application and assist with month-end closing activities</li><li>Work closely with internal teams to resolve payment issues</li><li>Provide timely updates and reporting as needed</li></ul><p><br></p>
