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29 results for Office Services Specialist in Danville, CA

Office Specialist I

Oakland, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Office Specialist I to join our team in Oakland, California. In this role, you will support a department director by handling a variety of administrative and clerical tasks critical to daily operations. This is a long-term contract position that requires a proactive individual with excellent organizational skills and the ability to work independently. Key Responsibilities:Perform general clerical duties such as filing, data entry, and document preparation.Answer phones, route calls, and provide exceptional customer service to internal and external stakeholders.Maintain and update records, logs, and reports accurately and efficiently.Assist with scheduling, correspondence, and meeting coordination.Support departmental operations with additional administrative tasks as assigned.
2026-09-16T00:00:00Z

Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Office Services Associate to support daily workplace operations. This is a Contract position suited for someone who enjoys creating a welcoming office experience, assisting with meeting support, and handling administrative service tasks with care. The ideal candidate brings strong customer service instincts and confidence working with confidential materials in a busy corporate setting. Responsibilities: • Oversee the appearance and readiness of shared office areas, including conference rooms, offices, and common spaces throughout the day. • Monitor inventory levels and restock workplace supplies to help teams and visitors have what they need. • Prepare meeting spaces in advance, provide hospitality-related support during events when needed, and restore rooms afterward. • Assist with mailroom and service center duties during slower periods, including document handling and related operational tasks. • Manage sensitive documents and information with a high level of discretion and attention to security. • Coordinate with onsite leadership and client contacts to communicate updates, priorities, and any timing concerns related to assigned work. • Support front-office and administrative service needs as requested, contributing to a smooth and efficient workplace environment. • Take on additional office services assignments as business needs change. • Perform document scanning and other clerical support activities accurately and efficiently. • Provide courteous day-to-day assistance to employees and guests, ensuring a strong customer service experience.
2026-09-02T00:00:00Z

Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
22.04 - 23.2 USD / Hourly
We are looking for a dependable Office Services Associate to provide on-site operational support for a Contract assignment in San Francisco, California. This position will help ensure a well-organized meeting environment by managing document services, package handling, and attendee support throughout the event. The ideal candidate is service-oriented, detail-focused, and comfortable working in a fast-paced setting while maintaining a composed presence. Responsibilities: • Operate on-site document support services, including scanning, printing, and photocopying materials as needed during the event. • Receive, record, and track incoming and outgoing deliveries to maintain accurate package movement throughout the assignment. • Prepare, issue, and update attendee name badges to support a smooth check-in and event experience. • Replenish printer paper and monitor basic supply levels to keep shared equipment ready for use. • Transport packages and materials to designated on-site locations in a timely and efficient manner. • Provide dependable floor support during assigned shift hours while maintaining business attire and a courteous presence. • Assist with general office services tasks that contribute to efficient daily event operations. • Remain available on-site during scheduled work periods and breaks in accordance with event coverage needs.
2026-09-16T00:00:00Z

Office Manager

Tracy, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Office Manager to support a busy CPA firm in Tracy, California. This Long-term Contract opportunity is ideal for a highly organized, detail-oriented individual who can keep daily operations running efficiently while providing dependable administrative support to both staff and leadership. The role requires sound judgment, strong attention to detail, and the ability to handle sensitive financial and client information with a high level of discretion. Responsibilities: • Direct daily office activities to ensure an efficient, well-organized work environment. • Support leadership and team members with a wide range of administrative and operational tasks. • Safeguard client and company records by maintaining confidentiality and accurate document handling practices. • Coordinate calendars, internal workflows, and office documentation to keep priorities on track. • Assist with administrative work tied to tax and accounting processes, ensuring timely and accurate follow-up. • Maintain structured filing systems and organized records for easy access and compliance needs. • Communicate effectively with clients, vendors, and internal staff to support smooth office operations. • Monitor office supply levels, place orders as needed, and help manage general office resources. • Provide front-desk and additional administrative assistance as business needs evolve.
2026-09-01T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Office ManagerPosition SummaryWe are seeking an organized and proactive Office Manager to oversee daily office operations and ensure a productive, efficient, and welcoming work environment. This role will support administrative functions, facilities coordination, vendor management, and employee experience initiatives.Key Responsibilities<ul><li>Manage day-to-day office operations and workplace logistics</li><li>Coordinate vendors, office services, and facility maintenance requests</li><li>Oversee office supplies, inventory, and budget tracking</li><li>Support onboarding, seating arrangements, and employee needs</li><li>Plan team meetings, events, and office activities</li><li>Manage conference rooms, mail distribution, and office communications</li><li>Provide administrative support to leadership as needed</li></ul>
2026-09-11T00:00:00Z

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Position OverviewWe're seeking a professional, organized, and proactive Office Manager to support the day-to-day administrative and operational office functions. This role serves as the operational hub of the office, ensuring employees have the resources, support, and processes needed to work efficiently while maintaining a professional and welcoming workplace environment. The ideal candidate is a resourceful problem solver who excels at balancing administrative support, office operations, vendor management, facilities coordination, and employee support. This individual will collaborate closely with leadership and act as a trusted partner in maintaining a productive and positive office culture. Day-to-Day Responsibilities<ul><li>Oversee the daily operations of the office to ensure an organized, efficient, and professional work environment.</li><li>Handle incoming mail, shipments, deliveries, and general office correspondence.</li><li>Maintain office records, files, and company documentation.</li><li>Serve as the primary point of contact for building management, vendors, service providers, and maintenance contractors.</li><li>Manage vendor relationships and negotiate service agreements when appropriate.</li><li>Support employee engagement initiatives, team events, and office celebrations.</li><li>Serve as a resource for employees regarding office operations and administrative needs.</li><li>Assist with budget tracking for office expenses and vendor services.</li><li>Maintain office supply inventory and manage purchasing activities.</li><li>Support leadership with calendar coordination, meeting preparation, and administrative tasks as needed.</li></ul>
2026-08-29T00:00:00Z

Office Manager

San Carlos, CA
onsite
Permanent / Full Time
104000 - 124800 USD / Yearly
We are looking for an experienced Office Manager to oversee daily administrative and financial operations for a growing team in San Carlos, California. This role blends office leadership with hands-on accounting support, helping maintain accurate financial records, coordinated employee administration, and efficient internal processes. The ideal candidate brings a background in construction environments, strong organizational skills, and the ability to manage multiple priorities with precision. Responsibilities: • Oversee day-to-day office operations to ensure administrative, financial, and employee support activities run smoothly and efficiently. • Manage accounts payable, accounts receivable, and customer invoicing while maintaining accurate and timely financial records. • Assist with payroll coordination and related documentation to support consistent and compliant employee compensation processes. • Prepare month-end close materials, compile financial reports, and help leadership monitor business performance. • Administer employee benefits and insurance programs, including enrollment support, record maintenance, and coordination with external providers. • Support union reporting requirements and help organize documentation needed for audits and compliance reviews. • Maintain spreadsheets, reports, and reconciliations using advanced Excel skills to track operational and financial data. • Partner with internal stakeholders on accounting system processes, including supporting updates to financial tools when needed.
2026-09-03T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in a business setting. This Long-term Contract position will oversee front office coordination, manage workplace resources, and help keep business activities running smoothly. The role is ideal for someone who is comfortable balancing office administration, vendor support, and financial processing tasks in a structured environment. Responsibilities:• Coordinate day-to-day office activities to maintain an efficient and well-organized workplace environment.• Manage reception coverage by greeting visitors, directing inquiries, and handling general front desk communication.• Track inventory levels for office materials and arrange timely purchases to ensure supplies remain available.• Work with vendors to place orders, confirm deliveries, and resolve issues related to office purchases.• Support accounts payable activities by reviewing invoices, organizing payment documentation, and assisting with processing tasks.• Maintain orderly office records, files, and administrative documentation for ongoing business needs.• Assist with scheduling, correspondence, and other clerical functions that contribute to smooth office operations. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013500229**
2026-09-16T00:00:00Z

Office Manager

San Mateo, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Job Description:Our client is seeking an experienced and highly organized Office Manager to oversee daily office operations and help create an efficient, productive workplace. This role is ideal for a proactive professional who can manage administrative functions, support staff, coordinate vendors, and keep office processes running smoothly. Key Responsibilities:<ul><li>Oversee day-to-day office operations and administrative workflows</li><li>Manage office supplies, equipment, and vendor relationships</li><li>Coordinate office procedures and support process improvements</li><li>Supervise administrative staff and delegate tasks as needed</li><li>Support onboarding, scheduling, and internal office communication</li><li>Maintain office records, files, and operational documentation</li><li>Assist with budgeting, expense tracking, and invoice processing</li><li>Coordinate meetings, events, and general facility needs</li><li>Serve as a point of contact for internal teams and external partners</li></ul>
2026-08-29T00:00:00Z

Office Manager

San Jose, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for a dependable Office Manager to support daily operations and help keep administrative and financial activities running smoothly. This Long-term Contract position calls for someone who can balance executive support with accurate bookkeeping while managing competing priorities effectively. The ideal candidate is organized, discreet, and comfortable handling both office coordination and financial recordkeeping in a fast-paced environment. Responsibilities: • Provide day-to-day administrative support to leadership, including coordinating schedules, preparing documents, and managing general office workflows. • Maintain accurate financial records by processing invoices, tracking payments, supporting payroll activities, and reconciling bank transactions. • Oversee front office operations by greeting visitors, handling incoming communications, and ensuring a detail-oriented and responsive office environment. • Monitor inventory levels for office materials and place orders as needed to keep supplies stocked and operations uninterrupted. • Manage accounts payable tasks, organize supporting documentation, and help ensure timely and accurate payment processing. • Prepare, file, and maintain organizational records, reports, and correspondence with a high degree of accuracy and confidentiality. • Prioritize multiple assignments independently, resolve routine administrative issues, and support efficient office operations across the organization. • Assist with bookkeeping and clerical processes using business software such as QuickBooks, Microsoft Office, Outlook, and Adobe Acrobat.
2026-09-16T00:00:00Z

Office Assistant

Antioch, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a dependable Office Assistant to join a busy trucking and transportation team in California. This Contract position is ideal for someone who thrives in an administrative setting, enjoys keeping records organized, and communicates confidently with both internal staff and drivers. The role offers a varied workload and calls for strong attention to detail, sound judgment, and a steady approach to day-to-day office support. Office Assistant Requirements:• Manage incoming driver documents by reviewing, sorting, and maintaining well-organized physical and digital files.• Enter information into company databases and spreadsheets with a high level of accuracy and consistency.• Keep Excel trackers and office records current so the team has reliable operational information.• Provide day-to-day clerical assistance, including document scanning, filing, and other administrative support tasks.• Respond to inbound calls and direct questions or requests to the appropriate team members in a clear and attentive manner.• Assist office staff with recurring assignments and provide support on additional projects as business needs change. If you think you would be a fit for the Office Assistant role, please apply today!
2026-09-15T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 26 USD / Hourly
We are looking for a proactive Office Assistant to support a welcoming and efficient office environment. This contract position is ideal for someone who enjoys balancing front-of-house hospitality with day-to-day workplace operations and takes pride in creating a positive employee experience. You will help keep the office organized, responsive, and ready for daily business needs while partnering with teams across the company to support smooth operations. Responsibilities:• Welcome employees, visitors, and vendors with professionalism while providing guidance and timely assistance at the front desk.• Keep reception, shared spaces, and common areas orderly, presentable, and supplied for daily use.• Monitor snack, beverage, and coffee stations, replenishing items regularly and maintaining cleanliness throughout the day.• Receive and distribute incoming food orders, parcels, and internal mail so deliveries reach the right recipients quickly.• Coordinate workplace upkeep by tracking supplies, preparing meeting spaces, and following through on facility-related needs.• Assist with office activities such as team events, onboarding support, office moves, and special projects based on changing business priorities.• Partner with colleagues across departments to ensure communication, scheduling, and operational requests are handled effectively.• Support workplace safety and security practices in collaboration with internal environmental health and safety and security partners. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013498279**
2026-09-09T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 27 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in San Francisco, California. This is a Contract position suited for someone who communicates professionally, delivers strong customer service, and stays organized while handling a variety of administrative tasks. The role will help keep the office running smoothly by supporting visitors, coordinating shared spaces, managing mail and supplies, and assisting with general clerical needs. Responsibilities:• Serve as the first point of contact for phone calls and office visitors, providing assistance and directing inquiries appropriately.• Coordinate guest arrivals by maintaining visitor information and communicating with building security as needed.• Support internal meetings by arranging food orders, preparing meeting spaces, and handling post-meeting cleanup.• Oversee conference room readiness and help accommodate both planned and last-minute meeting requests.• Process incoming and outgoing mail, including courier shipments and overnight delivery services.• Track and replenish office, kitchen, and shared workspace supplies while keeping common areas neat and stocked.• Identify facility or equipment issues and work with property management or service providers to resolve them promptly.• Maintain office records such as badges, keys, mailing logs, and other administrative documentation.• Assist with clerical and operational tasks including copying, scanning, filing, document processing, errands, event support, and special projects as assigned. ** If you're interested in this position, please apply to this position and contact Baylee Burke at baylee.burke - at - roberthalf - .com with your word resume and reference job ID#00410-0013473186**
2026-09-16T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations for an architecture firm. This Contract position is fully onsite and is ideal for someone who brings a detail-oriented approach, strong organizational skills, and a service-oriented mindset to a fast-paced office setting. The person in this role will help create a welcoming, efficient environment while keeping administrative and front desk activities running smoothly. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and courteous experience for guests, clients, and staff. • Coordinate day-to-day administrative activities, including managing shared office needs, handling correspondence, and maintaining organized records. • Support scheduling and calendar-related tasks through Outlook to help meetings, appointments, and office events stay on track. • Perform reception and front desk coverage, including answering inquiries, routing messages, and assisting with general office requests. • Maintain electronic filing systems and documentation so information is accurate, accessible, and up to date. • Assist with office operations by monitoring supplies, organizing common areas, and helping uphold a well-maintained workplace environment. • Provide administrative support to internal teams as needed, contributing to efficient workflow across the office. • Follow workplace standards for presentation and consistency in a client-facing architecture and design setting.
2026-09-16T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a dependable Office Assistant to provide front desk and administrative support for a Contract position based in San Francisco, California. This role plays an important part in keeping the office organized, welcoming visitors, and ensuring day-to-day workplace needs are handled efficiently. The ideal candidate is comfortable managing multiple priorities, communicating with a wide range of people, and supporting a busy construction-focused environment. Responsibilities: • Welcome guests, answer incoming calls, and create a well-organized front desk experience for employees, clients, and vendors. • Oversee visitor check-in procedures, including managing the building access portal and ensuring guests are properly registered. • Handle routine office support tasks such as distributing mail, scanning documents, and maintaining orderly shared spaces including break rooms and common areas. • Coordinate meeting logistics by arranging calendars, reserving conference rooms, and preparing spaces for internal and external gatherings. • Support workplace operations by organizing lunches, assisting with office events, and helping maintain daily administrative coverage. • Perform clerical duties such as document handling, data entry, and general administrative assistance to keep office workflows running smoothly.
2026-09-17T00:00:00Z

Office Administrator

San Francisco, CA
onsite
Temporary / Contract
26 - 33 USD / Hourly
Robert Half is partnering with a respected law firm in San Francisco seeking a Receptionist / Legal Administrative Assistant to support daily office operations and provide administrative assistance to attorneys. This is a highly visible role that serves as the face of the office while helping ensure smooth day-to-day operations. Responsibilities<ul><li>Answer and direct incoming calls on a multi-line phone system</li><li>Greet clients and visitors and maintain a professional front office environment</li><li>Manage incoming/outgoing mail, packages, and deliveries</li><li>Coordinate conference room scheduling, meetings, and office events</li><li>Order and maintain office supplies and vendor relationships</li><li>Serve as a liaison with building management</li><li>Proofread, format, and revise legal documents</li><li>Convert, organize, and redact documents in Word, Excel, PowerPoint, and PDF</li><li>Maintain electronic files and document management systems</li><li>Process expense reports, timesheets, and other administrative requests</li><li>Assist attorneys with travel arrangements and other administrative support</li></ul>
2026-09-09T00:00:00Z

Office Coordinator

Santa Clara, CA
onsite
Temporary / Contract
26.9135 - 31.163 USD / Hourly
We are looking for an Office Coordinator to help create a smooth, welcoming, and well-organized workplace for employees, guests, and business partners in Santa Clara, California. This Long-term Contract position is ideal for someone who enjoys balancing front-office interaction with behind-the-scenes operational support in a busy, well-organized setting. The role will oversee daily office coordination, vendor and facilities support, onboarding logistics, and administrative processes while also identifying smarter ways to improve efficiency through technology and automation. Responsibilities: • Welcome employees, visitors, candidates, and service providers while maintaining an organized and welcoming front-desk experience. • Manage incoming phone calls, mail, packages, and deliveries, ensuring items are routed accurately and promptly. • Coordinate meeting rooms, visitor schedules, and office logistics to support daily business activity. • Monitor office supplies, kitchen stock, and shared spaces to keep the workplace organized, functional, and presentable. • Partner with building services and external vendors to address maintenance needs, workplace requests, and service coordination. • Arrange catering, lunches, and internal events that contribute to a positive employee experience. • Support onboarding for new team members by preparing workspaces, coordinating office access, and assisting with first-day logistics. • Track office-related purchases and help reconcile expenses, including company card transactions and vendor charges. • Contribute to administrative projects and recommend process improvements by using digital tools, automation, and AI-driven solutions.
2026-09-16T00:00:00Z

Workplace Specialist

Palo Alto, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Workplace Specialist Position SummaryWe are seeking a proactive and service-oriented Workplace Specialist to support the day-to-day operations of the office and deliver an exceptional employee and guest experience. This role will oversee workplace services, facilities coordination, office operations, and employee support to ensure a productive and welcoming environment.Key Responsibilities<ul><li>Serve as the primary point of contact for workplace and office-related needs</li><li>Coordinate office operations, facilities requests, and vendor relationships</li><li>Manage conference rooms, office supplies, and workplace inventory</li><li>Support onboarding logistics, desk setups, and employee experience initiatives</li><li>Coordinate office events, meetings, and workplace programs</li><li>Ensure office spaces are organized, functional, and well-maintained</li><li>Partner with building management and service providers on maintenance requests</li><li>Assist with workplace communications and administrative projects</li></ul>
2026-09-11T00:00:00Z

Workplace Specialist

Sunnyvale, CA
onsite
Temporary to Hire
25.3365 - 29.337 USD / Hourly
We are looking for an experienced and dependable Workplace Specialist to support daily office operations in Sunnyvale, CA. This contract opportunity with the potential to become permanent is ideal for someone who enjoys creating a welcoming environment while keeping workplace services, administrative tasks, and employee support running smoothly. In this onsite role, you will serve as a key point of contact for visitors, staff, and service providers, helping maintain an organized and detail-oriented office experience Monday through Friday. Responsibilities:• Welcome employees, visitors, and external partners at the front desk while ensuring a detail-oriented and positive arrival experience.• Oversee the appearance and readiness of reception areas, conference rooms, and shared office spaces throughout the workday.• Coordinate incoming and outgoing mail, deliveries, shipments, and vendor interactions to support efficient workplace operations.• Respond to day-to-day office requests and troubleshoot routine workplace needs as a central support resource for employees.• Assist with planning and execution of team activities, office programs, and corporate events held on site.• Prepare and update business documents, spreadsheets, presentations, and visual materials using tools such as Google Workspace and Canva.• Work closely with workplace operations and executive support partners on administrative assignments and office-related projects.• Provide general office coordination support, including assistance with onboarding logistics and other internal workplace initiatives.
2026-09-16T00:00:00Z

Client Service Specialist

Alamo, CA
onsite
Permanent / Full Time
75000 - 100000 USD / Yearly
Anisa Henry is partnered with a respected boutique wealth management firm with a decades-long reputation for delivering exceptional service to high-net-worth individuals, families, trusts, and institutions. In the Client Service Specialist position, you'll play a central role in supporting both the Founder and Partner while serving as a key point of contact for clients. This position offers the opportunity to work in a highly collaborative, relationship-driven environment where every team member makes a meaningful impact. Ideal for someone who thrives in a client-focused setting, this role combines operational support, relationship management, and exposure to sophisticated wealth management services within a stable, close-knit firm committed to long-term success and personalized client care. Benefits:<ul><li>401(k) Safe Harbor Plan (4%)</li><li>MDV (125 Plan)</li><li>2 weeks PTO, 1 week sick time </li></ul>Please apply here for prompt consideration, as well please message me on LinkedIn @Anisa Henry
2026-09-02T00:00:00Z

Legal Secretary/ Legal Support Specialist

San Francisco, CA
onsite
Permanent / Full Time
110000 - 125000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support attorneys handling litigation matters in San Francisco, California. This role combines legal administrative coordination with document preparation, court filing support, calendar management, and case organization across active matters. The ideal candidate brings strong judgment, a disciplined approach to deadlines, and the ability to work effectively with attorneys, clients, courts, and internal teams in a fast-paced law firm environment. Responsibilities:• Oversee the organization and upkeep of case records in both digital and paper formats, maintaining complete, accurate, and court-compliant files throughout each matter.• Draft, revise, format, and proof legal materials such as pleadings, motions, discovery documents, correspondence, and other case-related documentation before submission or distribution.• Submit filings through state and federal electronic court systems while monitoring jurisdiction-specific procedures, timing requirements, and filing deadlines.• Maintain attorney and matter calendars by tracking hearings, depositions, court appearances, meetings, and other critical milestones to support timely case progression.• Support discovery activities by gathering, reviewing, labeling, and organizing materials for production, internal use, and case strategy needs.• Prepare exhibits, deposition packets, hearing materials, trial notebooks, and closing binders to ensure attorneys have organized resources for proceedings and transactions.• Communicate professionally with clients, opposing counsel, court personnel, and colleagues while handling document delivery, service tracking, reporting, and general legal support tasks.
2026-08-26T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-09-01T00:00:00Z

Exception Services Specialist

Novato, CA
onsite
Temporary / Contract
28 - 29 USD / Hourly
We are looking for an Exception Services Specialist to support banking operations by handling transaction and account items that require manual review and follow-up. This Long-term Contract position is based in Novato, California, and is ideal for someone who can investigate discrepancies, coordinate with internal teams, and maintain accurate processing in a regulated financial services environment. The role requires sound judgment, strong attention to detail, and the ability to keep exception workflows moving efficiently while delivering dependable internal customer support. Responsibilities: • Review exception queues each day, investigate suspended or rejected items, and complete the steps needed to bring transactions to resolution. • Research account variances, posting issues, and balance discrepancies by examining records, identifying root causes, and applying appropriate corrections. • Process exception-related work across banking activities such as checks, wire transfers, deposits, loan items, and other transactions that fall outside standard handling. • Partner with branches and internal support teams to gather missing details, clarify documentation, and resolve outstanding issues in a timely manner. • Detect input or processing inaccuracies, make updates when appropriate, and help prevent repeat issues through careful review of transaction data. • Record findings, actions, and outcomes clearly so that each case is documented accurately and meets audit and compliance expectations. • Escalate high-risk or complex matters when approvals or additional review are needed to ensure proper handling. • Support service quality by responding to internal inquiries, assisting with banking transaction questions, and communicating through email and other business channels. • Use multiple browser-based systems and banking platforms to track cases, verify information, and maintain productivity across concurrent tasks.
2026-09-08T00:00:00Z

Office Clerk - Recent Grads Encouraged to Apply

Palo Alto, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Position SummaryWe are seeking a dependable and organized Office Clerk to support daily administrative operations and ensure the office runs efficiently. This role will assist with clerical tasks, data entry, filing, mail distribution, and general office support.Key Responsibilities<ul><li>Perform data entry and maintain accurate records</li><li>Answer phones, route calls, and assist visitors</li><li>Manage filing, scanning, copying, and document organization</li><li>Sort and distribute incoming mail and packages</li><li>Maintain office supplies and assist with inventory tracking</li><li>Schedule meetings and support administrative projects</li><li>Assist departments with clerical and operational needs</li><li>Ensure office areas remain organized and professional</li></ul>
2026-09-11T00:00:00Z

Front-Desk/Workplace Specialist

Sunnyvale, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are seeking a proactive, polished, and highly organized Operations Coordinator / Receptionist to support day-to-day office operations in a fast-paced corporate environment. This role serves as the first point of contact for guests, vendors, and employees while also providing broad administrative and operational support to help keep the office running smoothly.This is an ideal opportunity for someone who enjoys being the central hub of an office, takes pride in creating a welcoming environment, and can manage multiple priorities with professionalism and attention to detail. Key Responsibilities<ul><li>Serve as the primary front desk contact by greeting visitors, vendors, and employees in a professional and welcoming manner</li><li>Answer and route incoming calls and respond to general front office inquiries</li><li>Maintain the reception area, lobby, meeting spaces, and common areas to ensure a clean and professional appearance</li><li>Support daily office operations and routine administrative procedures</li><li>Act as a point of contact for general office needs and help troubleshoot day-to-day operational issues</li><li>Manage incoming and outgoing mail, shipping, deliveries, and package distribution</li><li>Provide administrative support to employees and internal teams as needed</li><li>Partner with executive support and operations teams on scheduling, coordination, and general office support tasks</li><li>Create, update, and maintain spreadsheets, documents, and presentation materials</li><li>Assist with internal communications, office signage, and light design work using tools such as Canva</li><li>Support planning and execution of office events, employee activities, and onsite meetings</li><li>Provide general backend administrative support to the operations team</li></ul>
2026-09-10T00:00:00Z