<p>Our client, a premier boutique IP litigation firm, is seeking an experienced IP Legal Assistant to support partners in its Short Hills, NJ office. The ideal candidate will have strong experience supporting intellectual property litigation matters.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare document shells and litigation filings</li><li>Maintain docketing and calendaring systems</li><li>Assist with expense reports and billing support</li><li>Arrange attorney travel and scheduling</li><li>Provide comprehensive administrative support to partners</li></ul><p><br></p>
<p>About the Organization</p><p>A global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide.</p><p><br></p><p><strong><u>About the Role</u></strong></p><p>The Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Administrative & Corporate Governance (Primary Focus)</p><p><br></p><ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul><p><strong>Legal & Operational Support</strong></p><ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M& A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul><p><br></p><p><br></p>
<p>Our client is a national firm representing institutional and individual investors, who suffered financial losses resulting from corporate fraud and malfeasance in violation of federal securities and antitrust laws. </p><p><br></p><p><strong>Position Summary</strong></p><p>The Legal Practice Assistant performs a broad range of secretarial, administrative, and clerical support duties for multiple attorneys. This role is responsible for organizing and maintaining files, calendars/scheduling, and correspondence related to litigation and administrative matters under the direct supervision of attorneys.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><p>The essential functions include, but are not limited to, the following:</p><p>• Prepare and process legal documents such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements</p><p>• Mail, fax, or arrange delivery of legal correspondence to clients, witnesses, and court officials</p><p>• Receive and place telephone calls; schedule and coordinate appointments</p><p>• Assist with office administrative duties, including photocopying correspondence, documents, and other printed materials</p><p>• Organize and maintain law libraries, documents, and case files</p><p>• Assist attorneys in collecting and organizing information relevant to caseloads</p><p>• Assist with organizing office-related events</p><p>• Draft and type office memoranda</p><p>• Complete various forms, including accident reports, trial and courtroom requests, and client applications</p><p>• Assist attorneys with reimbursement requests, legal reports, and time entries as needed</p><p>• Perform other work-related duties as assigned</p><p><br></p>
<p>We are looking for an experienced Bilingual Mandarin Chinese and English Executive Assistant to provide high-level support to a senior partner within a dynamic legal firm. This contract position is based in New York, NY, and involves managing administrative tasks, facilitating communication across international teams, and ensuring smooth daily operations. The ideal candidate is highly organized, fluent in Mandarin Chinese and English, and adept at handling complex schedules and executive-level responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Deliver comprehensive executive support to a senior partner in the US/China Practice Group, ensuring efficient management of daily operations.</p><p>• Serve as a key liaison between the partner and colleagues in Asia, facilitating seamless communication in both Mandarin Chinese and English.</p><p>• Oversee internal and external communications, including assisting with billing, collections, and time entry processes.</p><p>• Coordinate and delegate tasks to team members on behalf of the senior partner, fostering collaboration and productivity.</p><p>• Arrange travel plans, organize client events, and support marketing initiatives to enhance business relations.</p><p>• Draft, edit, and manage the organization of documents, while processing invoices and managing expense reports.</p><p>• Perform a wide range of administrative duties, including calendar management and scheduling executive meetings.</p><p>• Support the planning and execution of projects, ensuring deadlines and goals are consistently met.</p><p>• Maintain a high level of confidentiality and professionalism when handling sensitive information.</p>
<p>We are looking for a dedicated and ambitious paralegal to support our litigation practice. A successful candidate has earned their BA/BS from a top ranked college, about 1-3 years’ experience in a similar or related role, interest in the legal field, is analytical and detail oriented, and possesses exceptional communication and interpersonal skills. </p><p><br></p><p>Success in this position requires a positive, energetic attitude, and dedicated work ethic. Legal assistant/Paralegal tasks will vary depending on the attorneys’ needs and the candidate’s own skills and aptitude, but day-to-day responsibilities will include the following:</p><p><br></p><p>• Preparing briefs, declarations, exhibits, and proofs of service for filing in court </p><p>• Drafting pleadings, discovery responses, and correspondence </p><p>• Meeting filing deadlines in state and federal court </p><p>• Editing, proofreading, and formatting documents to conform to firm and legal styles </p><p>• Conducting legal research and assisting with document review </p><p>• Calendaring legal dates and deadlines </p><p>• Communicating with clients, court, and vendors </p><p>• Creating hearing, deposition, and trial binders</p>
We are looking for a dedicated Foreclosure Paralegal to join our team on a contract basis in South Windsor, Connecticut. In this role, you will manage foreclosure caseloads, oversee property management, and provide legal assistance to ensure smooth operations. The ideal candidate will have strong organizational skills and a proactive approach to handling legal documentation and communication.<br><br>Responsibilities:<br>• Handle a nationwide foreclosure caseload, including collaborating with foreclosure counsel and investors.<br>• Evaluate and determine when to delay foreclosure referrals based on borrower status, such as impending payoffs or reinstatements.<br>• Draft payoffs, settlement agreements, and work-out plans tailored to borrower needs.<br>• Supervise real estate owned property management, including approving contractor bids and overseeing related tasks.<br>• Provide assistance to the Legal Department by addressing internal and external requests for legal advice.<br>• Review and process invoices related to legal and foreclosure matters.<br>• Organize and manage legal documents, ensuring proper filing and record-keeping.<br>• Create and send written and electronic correspondence to stakeholders.<br>• Track and oversee collection efforts effectively.<br>• Maintain and update the Legal Department’s database and files, ensuring accurate organization and accessibility.
<p>We are looking for a highly organized and detail-oriented Part time Administrative Assistant to join our team on a Contract to permanent employment basis. This position offers an excellent opportunity to support daily operations efficiently while contributing to various administrative tasks. If you are skilled in managing data, social media, and office communications, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate data entry using QuickBooks, ensuring all financial records are up-to-date and organized.</p><p>• Create and maintain spreadsheets in Excel to support reporting and data management.</p><p>• Assist in managing TikTok and other social media platforms, contributing to content scheduling and engagement.</p><p>• Handle inbound calls professionally and provide excellent customer support.</p><p>• Carry out receptionist duties, including greeting visitors and managing correspondence.</p><p>• Support general administrative tasks, such as filing, scheduling, and organizing office supplies.</p><p>• Comfortable with Social Media operation platforms </p><p>• Maintain confidentiality of sensitive information and adhere to company policies</p>
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. In this role, you will provide essential support to ensure daily operations run smoothly while maintaining a focused and organized office environment. This is a long-term contract position, offering the opportunity to contribute to a dynamic work setting and grow your administrative skills.<br><br>Responsibilities:<br>• Manage and organize office operations to ensure efficiency and productivity.<br>• Answer and direct inbound calls, providing accurate information or redirecting inquiries.<br>• Perform data entry tasks with precision, maintaining the accuracy of records and documentation.<br>• Coordinate administrative duties, including scheduling meetings and preparing reports.<br>• Serve as the first point of contact for visitors, handling receptionist responsibilities and maintaining a welcoming atmosphere.<br>• Assist in maintaining office supplies and inventory, ensuring all resources are readily available.<br>• Support team members and leadership with various administrative tasks as needed.<br>• Monitor and address incoming correspondence, including emails and physical mail.<br>• Uphold confidentiality while handling sensitive information.<br>• Contribute to process improvements and organizational efficiency through proactive problem-solving.
We are looking for a detail-oriented Administrative Assistant to join our team in Greenwich, Connecticut. In this Contract to permanent role, you will play a pivotal part in supporting the Executive Team and ensuring smooth day-to-day operations within our organization. This position offers an opportunity to contribute to a non-profit environment that values collaboration and community impact.<br><br>Responsibilities:<br>• Manage calendars, coordinate schedules, and organize meetings for the Executive Team.<br>• Ensure efficient office operations for executive offices and preschool facilities, maintaining a detail-oriented atmosphere.<br>• Assist in preparing grant-related documentation, compliance reports, and accreditation materials.<br>• Perform accurate data entry and provide administrative support for various health, education, and human service initiatives.<br>• Oversee office supplies and building inventory, including ordering and organizing as needed.<br>• Monitor facility issues and participate in the Safety Committee to uphold a safe and secure workplace.<br>• Collaborate with staff and leadership to enhance administrative workflows and improve efficiency.<br>• Handle receptionist duties, including welcoming guests and managing inbound communications.<br>• Complete additional administrative tasks as required to support organizational goals.
<p>We are looking for an Administrative Assistant to join our team. In this Contract to permanent position, you will play a key role in providing organizational support and ensuring smooth daily operations. This role is ideal for someone who thrives in a dynamic environment and enjoys managing administrative tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Answer incoming calls professionally and direct inquiries to the appropriate departments.</p><p>• Perform data entry tasks with accuracy and attention to detail.</p><p>• Organize and maintain office files, records, and documentation.</p><p>• Support team members with various administrative duties as needed.</p><p>• Manage the reception area, greet visitors, and ensure a welcoming environment.</p><p>• Coordinate appointments and schedules to facilitate seamless operations.</p><p>• Handle correspondence and communication, including emails and memos.</p><p>• Assist with preparing reports, presentations, and other documentation.</p><p>• Monitor office supplies and coordinate orders to ensure adequate inventory.</p><p>• Contribute to maintaining a positive and productive office atmosphere.</p>
<p>A leading private credit and specialty finance firm providing flexible capital solutions to middle-market companies is seeking to add a Senior Paralegal to their team. </p><p> </p><p><strong><u>Job Overview</u></strong></p><p><br></p><p>We are seeking a self-starting, experienced Paralegal to join our growing team. As a vital member of our in-house legal team, you will play a key role in supporting attorneys and account executives across multiple divisions within our company, draft documents, conduct KYC diligence and maintain client files.</p><p> </p><p><strong><u>Paralegal Responsibilities & Duties</u></strong></p><p><strong><u> </u></strong></p><ul><li>Conduct due diligence using legal research software and various on-line platforms</li><li>Create all legal documentation for prospective and active clients, working independently and with both in-house and outside counsel, and maintain all such documentation utilizing internal document management system Quickbase</li><li>Create and monitor all UCC filings for clients;</li><li>Attend and oversee closings both in-person and via electronic methods;</li><li>Organize and maintain closing documents to ensure clients are properly setup for in-house systems monitoring, through coordination with account executives and attorneys</li><li>Maintain calendar for any necessary internal follow-ups, as well as for tracking alerts and follow-ups with and for account executives on any outstanding matters or documents;</li></ul><p> </p>
We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized.<br>• Coordinate meetings and conference calls across various time zones, accommodating diverse schedules.<br>• Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues.<br>• Perform daily administrative tasks such as organizing, scanning, and maintaining important documents.<br>• Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents.<br>• Input and manage data within company databases, ensuring accuracy and attention to detail.<br>• Support general operations by addressing administrative needs promptly and efficiently.<br>• Anticipate potential challenges and proactively address them to streamline workflows.<br>• Collaborate with team members to meet organizational goals and deadlines.
<p>We are looking for an experienced Administrative Assistant to join our team. In this position, you will play a key role in ensuring the smooth operation of our corporate office by handling a variety of front desk and administrative tasks. This role involves interacting with guests, managing office supplies, and supporting the overall workflow of the organization.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors upon arrival, maintaining a detail-oriented and friendly demeanor.</p><p>• Receive, organize, and distribute incoming mail and packages to the appropriate departments.</p><p>• Monitor and replenish office and kitchen supplies to ensure a well-stocked environment.</p><p>• Answer incoming calls, direct inquiries, and provide accurate information to callers.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in West New York, New Jersey. In this role, you will play a key part in managing administrative tasks, providing benefits administration support, and ensuring smooth day-to-day operations. The ideal candidate thrives in a collaborative environment and possesses strong organizational skills, communication abilities, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Oversee daily administrative operations, proactively identifying and resolving potential issues.<br>• Manage calendar scheduling and provide comprehensive support for appointments and meetings.<br>• Generate purchase orders and ensure accurate processing.<br>• Prepare and format various documents, including invoices, reports, memos, and customer statements.<br>• Coordinate with external vendors to process orders, monitor progress, ensure payments are completed, and confirm order fulfillment.<br>• Collaborate effectively with the administrative team to provide exceptional support to designated groups.<br>• Maintain confidentiality and demonstrate discretion when handling sensitive information.<br>• Utilize QuickBooks to manage financial tasks efficiently.
We are looking for a detail-oriented Administrative Assistant to join our team in Maspeth, New York. As part of this long-term contract position, you will play a vital role in ensuring the smooth operation of daily administrative functions while maintaining a high standard of attention to detail. This role offers an excellent opportunity to contribute to an organized and efficient office environment.<br><br>Responsibilities:<br>• Handle incoming calls, providing courteous and attentive responses to inquiries.<br>• Perform accurate data entry tasks to maintain up-to-date records and documentation.<br>• Support general office operations by organizing files, scheduling appointments, and managing correspondence.<br>• Act as the first point of contact by welcoming visitors and directing them appropriately.<br>• Assist with administrative tasks, including preparing reports, maintaining office supplies, and coordinating meetings.<br>• Ensure the timely handling of emails and other communications.<br>• Collaborate with team members to address various administrative needs.<br>• Monitor and maintain office equipment to ensure functionality.<br>• Uphold confidentiality when managing sensitive information.<br>• Contribute to a positive and productive work environment through effective communication and teamwork.
We are looking for an Administrative Assistant to join our team in New York, New York. This is a contract position, offering an excellent opportunity to support our leasing department with administrative tasks and resident communications. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in relevant software tools.<br><br>Responsibilities:<br>• Provide administrative support to the leasing department, including scheduling appointments and managing documentation.<br>• Communicate with residents to remind them about lease renewals and ensure timely submissions.<br>• Handle inquiries via inbound and outbound calls, offering excellent customer service.<br>• Maintain accurate records and perform data entry tasks using Yardi and Microsoft Office Suite.<br>• Assist with voucher residents and apply knowledge of leasing practices to address their needs.<br>• Coordinate email correspondence and follow-up communications effectively.<br>• Prepare reports and presentations using Microsoft Excel, Word, and PowerPoint.<br>• Collaborate with team members to streamline leasing operations and improve resident satisfaction.<br>• Monitor schedules and ensure appointments are organized efficiently.<br>• Uphold high standards when interacting with residents and colleagues.
Are you a talented and experienced administrative detail oriented seeking an opportunity to make an impact in the healthcare field? Our team is seeking a Senior Administrative Assistant to provide contract support for a clinical group operating within a leading university setting in Connecticut. This is a dynamic role for individuals who thrive on organization, confidentiality, and efficiency. Key Responsibilities: Coordinate and manage complex schedules and calendars for clinical staff, including doctors. Communicate professionally with healthcare professionals and stakeholders via phone, email, and conference calls. Prepare and organize documentation for meetings and events. Accurately maintain records using Epic and other healthcare systems. Provide essential office support: filing, data entry, and document preparation. Collaborate with clinicians and staff to resolve administrative needs and improve processes. Assist with travel arrangements and accommodations as needed. Ensure compliance with internal policies and procedures. Serve as a reliable point of contact for internal and external partners. Uphold confidentiality and data accuracy with sensitive healthcare information. Why Join Us? Direct impact supporting patient care and clinical excellence. Work within a collegial, mission-driven environment. Enhance your skills in a fast-paced university healthcare setting. Ready to take the next step in your career? Apply now to join our talented team and help us deliver outstanding service to our clinicians and patients. To Apply: Submit your resume and a brief introduction outlining your relevant experience. Our company is committed to diversity and equal opportunity. All experience in candidates will receive consideration for employment.
We are looking for an experienced and detail-oriented Senior Administrative Assistant to join our team on a contract basis in New York, New York. This role is ideal for a candidate with substantial experience and a proactive approach, who thrives in a fast-paced environment and is eager to contribute to a dynamic workplace. The successful candidate will provide high-level administrative support while collaborating with various teams to ensure seamless operations.<br><br>Responsibilities:<br>• Manage complex calendars and schedules to ensure efficient time management.<br>• Prepare and process expense reports with accuracy and attention to detail.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Provide comprehensive administrative support to executives and team members.<br>• Collaborate with the marketing team to support project needs and initiatives.<br>• Utilize tools like PowerPoint, Zoom, Slack, and Outlook for communication and task management.<br>• Organize and facilitate conference calls and meetings.<br>• Maintain clear communication and foster collaboration among team members.<br>• Stay proactive in identifying opportunities for process improvements and innovative solutions.
We are looking for an experienced Administrative Assistant II to join our team in New York, New York. In this role, you will support daily operations by performing diverse administrative tasks, ensuring efficiency and accuracy in all assignments. This is a long-term contract position ideal for someone who thrives in a fast-paced environment and enjoys providing organizational support.<br><br>Responsibilities:<br>• Schedule and manage appointments and meetings to ensure smooth daily operations.<br>• Respond to inquiries and provide relevant information to callers and colleagues.<br>• Draft and edit memos, reports, and presentations with attention to detail.<br>• Transcribe notes and take dictation in support of accurate documentation.<br>• Conduct research and compile data to assist in creating comprehensive analyses.<br>• Prepare and monitor invoices, ensuring timely processing and accuracy.<br>• Manage expense reports and assist in budget preparation and development.<br>• Coordinate multiple projects simultaneously while adhering to deadlines.<br>• Maintain familiarity with established procedures and practices to ensure efficiency.<br>• Collaborate closely with supervisors and managers to support overall goals.
<p>Robert Half is seeking a highly polished and experienced <strong>Attorney or JD</strong> to step in on an interim basis to support critical governance and board‑related legal functions. This role sits within the Legal organization and requires an attorney who can operate with sophistication, discretion, and confidence when interacting with senior leadership and board members.</p><p><br></p><p>This is a high‑visibility position that will play a key role in maintaining governance responsibilities.</p><p><br></p><p><strong>Location:</strong> New York, NY – Columbus Circle</p><p><strong>Schedule:</strong> Hybrid (Minimum 3 days/week onsite)</p><p><strong>Contract Length:</strong> Minimum 3 months</p><p><strong>Compensation:</strong> <strong>$60–$85 per hour</strong>, depending on experience</p><p><strong>Start:</strong> ASAP</p><p> </p><p> <strong>Key Responsibilities</strong></p><ul><li>Serve as the interim legal resource supporting corporate governance and board operations</li><li>Coordinate board‑related communications, documentation, and meeting logistics</li><li>Maintain governance records, resolutions, agendas, and required filings</li><li>Assist in drafting, reviewing, and organizing governance materials</li><li>Act as a primary point of contact for board members and senior executives</li><li>Ensure adherence to regulatory, legal, and internal governance standards</li></ul><p> </p>
<p>An Assistant Managing Clerk is a key member of the firm’s Litigation Department and</p><p>works closely with the Managing Clerk and the firm’s attorneys and legal assistants. The</p><p>Assistant Managing Clerk provides guidance and instruction to the firm’s legal staff</p><p>concerning the management of legal papers, service of process and filing in both state</p><p>and federal courts. The successful candidate will have knowledge of the various court</p><p>systems and their electronic filing programs.</p><p><br></p><p>Responsibilities</p><p>Liaise with court personnel related to the service, filing and retrieval of papers.</p><p>Arrange and manage service of process with outside vendors.</p><p>Distribute court documents and status updates to attorneys and legal assistants.</p><p>Preparation of documents for electronic filing in state and federal courts in compliance</p><p>with each individual Court’s specifications, including hyperlinking and bookmarking.</p><p>Filing documents in the state and federal courts’ electronic filing systems.</p><p>Enter litigation documents and create calendar deadline reminders in Case</p><p>Management Docketing System (CourtAlert Case Management).</p><p>Provide guidance to attorneys and legal assistants on local, state, and federal filing</p><p>procedures, including attorneys’ admissions and pro hac vice applications.</p><p>Knowledge of the Federal and State Court Rules a Must.</p><p>Other responsibilities as needed.</p>
<p>We are looking for a dedicated Front Desk Coordinator to join our team on a contract basis. This role is ideal for someone with strong administrative skills and a welcoming demeanor, as you will be the first point of contact for visitors and callers. The position involves various clerical and receptionist tasks essential to maintaining a smooth and well-organized office environment.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact by greeting visitors and ensuring they feel welcome.</p><p>• Answer and manage inbound calls using a multi-line phone system efficiently and courteously.</p><p>• Assist with general administrative tasks to support office operations.</p><p>• Handle clerical duties such as filing, data entry, and document organization.</p><p>• Provide concierge-style services, addressing inquiries and directing individuals appropriately.</p><p>• Maintain the reception area to ensure it remains organized and presentable.</p><p>• Coordinate communications between departments and relay messages accurately.</p><p>• Offer support with scheduling and appointment management as needed.</p><p>• Ensure the smooth operation of the switchboard for lines ranging from 1 to 10.</p><p>• Respond promptly to inquiries and provide accurate information to callers and visitors.</p>
<p>We are looking for a dedicated Front Desk Coordinator to join our team on a contract basis. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and attentive environment. This position is ideal for someone who excels in customer service and possesses strong organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide a warm and attentive greeting to all visitors and callers, ensuring excellent customer service.</p><p>• Manage a multi-line phone system, answering inbound calls efficiently and directing them appropriately.</p><p>• Handle switchboard operations for phone lines ranging from one to ten.</p><p>• Assist with concierge services, addressing inquiries and providing information as needed.</p><p>• Maintain the front desk area in a clean and organized manner.</p><p>• Coordinate scheduling and appointments to support smooth office operations.</p><p>• Communicate effectively with team members and departments to relay messages and updates.</p><p>• Ensure accurate documentation and record-keeping for visitor logs and phone messages.</p>
We are looking for a dedicated Office Assistant to join our team on a contract basis in Bethel, Connecticut. This position plays a vital role in supporting daily office operations, ensuring efficiency and organization. The ideal candidate will be detail-oriented and skilled at handling receptionist and clerical responsibilities.<br><br>Responsibilities:<br>• Greet visitors and clients warmly while managing front desk operations.<br>• Answer and direct incoming phone calls to appropriate departments or personnel.<br>• Maintain office supplies by monitoring inventory and placing orders as needed.<br>• Organize and file documents to ensure easy access and retrieval.<br>• Handle correspondence, including sorting and distributing incoming mail.<br>• Assist in scheduling meetings and maintaining calendars for staff.<br>• Prepare reports and presentations as required by management.<br>• Ensure the office environment remains tidy and well-organized at all times.
We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in Teterboro, New Jersey. As the first point of contact for visitors and callers, you will play a critical role in ensuring smooth daily operations and maintaining a welcoming environment. This is a Contract position ideal for individuals with strong interpersonal and administrative skills.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a detail-oriented and friendly first impression.<br>• Manage a multi-line phone system, directing calls to appropriate departments or individuals.<br>• Handle administrative tasks such as data entry, file organization, and maintaining records.<br>• Utilize Microsoft Office applications, including Word, Excel, and Outlook, to support daily operations.<br>• Coordinate concierge services, including scheduling and assisting with inquiries.<br>• Provide exceptional customer service by addressing client and employee needs promptly.<br>• Maintain the front desk area, ensuring it is clean and organized at all times.<br>• Assist with distributing mail and handling incoming and outgoing packages.<br>• Collaborate with team members to support office-wide initiatives and activities.<br>• Uphold confidentiality and a high standard of conduct in all interactions.
