19 results for Executive Assistant in Danbury, CT

Executive Assistant

Stamford, CT
onsite
Permanent
85000 - 115000 USD / Yearly
A well-known Financial Services firm in Stamford, CT is seeking a dedicated Executive Assistant to support a member of the C-Suite with day-to-day administrative and general office support. This person will also be responsible for assisting with office services functions, as needed, so the ideal candidate will be flexible with a great attitude and a willingness to help with any ad hoc projects thrown their way. Duties include:<ul><li>Executive Administrative support for a member of the C-suite including travel arrangements, calendar management, itinerary maintenance, project support, and more</li><li>Light Personal Assistant duties, as needed, such as reservations, personal travel coordination, and other potentially unexpected needs that could arise (rare, but could come up from time to time).</li><li>Office Services duties such as conference room setup/clean up, making sure office & kitchen supplies are maintained, ad hoc projects for other members of the firm, as needed</li><li>Assist with any trouble shooting of any technical issues for office staff</li><li>Ad hoc duties, as needed, as this is a fast-paced firm and unexpected situations may arise that need to be handled swiftly with tact, accuracy, and professionalism</li></ul>
2026-02-13T00:00:00Z

Administrative Assistant

East Setauket, NY
onsite
Temporary
25 - 27 USD / Hourly
We are seeking a reliable and detail-oriented Executive Administrative Assistant to support daily office operations and help keep our team organized and running efficiently. The ideal candidate is proactive, professional, and comfortable juggling multiple priorities in a fast-paced environment.
2026-02-06T00:00:00Z

Administrative Assistant

Bronx, NY
onsite
Temporary
25.65 - 29.7 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Bronx, New York on a contract basis. In this role, you will play a central part in ensuring the smooth operation of a busy office environment, supporting up to 70 on-site employees and remote workers. The ideal candidate will have strong organizational skills, a meticulous demeanor, and the ability to communicate effectively in both English and Spanish. Responsibilities: • Coordinate and schedule lunches, including confirming and tracking deliveries. • Manage conference room bookings and ensure rooms are properly prepared for meetings. • Oversee visitor security by tracking arrivals and directing them to appropriate areas. • Welcome and assist visitors by offering refreshments and guiding them to designated locations. • Prepare FedEx shipping labels and organize outgoing packages. • Sort and distribute incoming mail efficiently. • Greet and support individuals in the reception area with a friendly and attentive approach. • Provide assistance to hybrid employees who require office-related support. • Ensure smooth communication and collaboration across the office environment.
2026-02-23T00:00:00Z

Administrative Assistant

Westport, CT
onsite
Temporary
30 - 33 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Westport, Connecticut. This long-term contract position offers an excellent opportunity to contribute to efficient operations by managing system configurations, troubleshooting issues, and ensuring compliance with company policies. The ideal candidate will enjoy collaborating with various departments and maintaining high standards of organization and accuracy. Responsibilities: • Configure and maintain user accounts, system settings, policies, workflows, and approval hierarchies within Concur. • Resolve technical issues, reconcile discrepancies in expense reports, and troubleshoot system errors to ensure smooth operations. • Review travel and expense reports for compliance with company policies, regulatory standards, and audit guidelines. • Identify and address irregularities or policy violations in expense reporting. • Collaborate with finance, HR, and travel managers to support streamlined workflows and enhance user experience. • Ensure all travel and expense reporting aligns with established policies and procedures. • Provide ongoing system support and updates to optimize performance. • Monitor system usage to identify areas for improvement and implement solutions. • Prepare detailed reports and summaries to assist stakeholders in decision-making.
2026-02-26T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in New York, NY. This is a contract position ideal for someone who excels in customer service and administrative tasks. The successful candidate will play a key role in supporting office operations and ensuring the smooth handling of day-to-day activities. Responsibilities: • Deliver exceptional customer service to staff and assist with inquiries or requests. • Maintain and update information accurately within company databases. • Provide support for office services, including handling mail and packages. • Perform general administrative duties to ensure efficient office functioning. • Collaborate with team members to complete assigned projects on time. • Organize and manage office supplies, ensuring availability as needed. • Communicate effectively with internal and external stakeholders. • Assist in preparing reports or documents as required.
2026-03-04T00:00:00Z

Administrative Assistant

Tarrytown, NY
onsite
Permanent
70000 - 80000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency. Responsibilities: • Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized. • Coordinate meetings and conference calls across various time zones, accommodating diverse schedules. • Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues. • Perform daily administrative tasks such as organizing, scanning, and maintaining important documents. • Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents. • Input and manage data within company databases, ensuring accuracy and attention to detail. • Support general operations by addressing administrative needs promptly and efficiently. • Anticipate potential challenges and proactively address them to streamline workflows. • Collaborate with team members to meet organizational goals and deadlines.
2026-02-13T00:00:00Z

Administrative Assistant

Hamden, CT
onsite
Temporary
19 - 22 USD / Hourly
Are you an organized, proactive detail oriented looking to make an impact supporting senior leadership? We are seeking an Executive Administrative Assistant to join our team and help drive company success. In this critical role, you’ll provide comprehensive administrative support to executives, manage office communications, and facilitate efficient office operations. Key Responsibilities: Manage executive calendars, schedule meetings, and coordinate travel arrangements Answer and route inbound calls in a detail oriented manner Prepare and edit correspondence, presentations, reports, and other documents Support daily administrative office functions, including filing, data entry, and record keeping Coordinate communication between executives, teams, and external partners Organize and maintain confidential files and records Assist with event planning, budgeting, and project tracking Provide educational administrative assistance where needed Qualifications: Proven experience as an Executive Assistant, Administrative Assistant, or similar role Excellent written and verbal communication skills Strong attention to detail and organizational abilities Proficient in Microsoft Office Suite and virtual collaboration tools Ability to handle sensitive information with discretion High school diploma or equivalent required; bachelor’s degree preferred This is an opportunity to work alongside talented professionals, support top executives, and contribute to a dynamic, collaborative work environment.
2026-03-02T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This position offers an excellent opportunity to support day-to-day office operations within the real estate and property industry. The ideal candidate will bring strong organizational skills and a commitment to providing exceptional customer service. Responsibilities: • Deliver high-quality customer service support to team members and staff. • Maintain and update records and information within company databases. • Handle mail and packages, ensuring timely distribution and assistance with office logistics. • Provide general support for office services and administrative projects. • Collaborate with colleagues to ensure smooth workflow and efficient operations.
2026-03-04T00:00:00Z

Administrative Assistant

Port Washington, NY
onsite
Contract / Temporary to Hire
24 - 26 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team! This position offers an exciting opportunity to support an established organization while contributing to various administrative tasks and compliance projects. Responsibilities:• Monitor compliance projects to ensure timely submission of documents and follow up on outstanding items.• Complete various ad hoc administrative projects as assigned.• Maintain accurate records and ensure all files are properly stored and accessible.• Support office operations by managing schedules, coordinating meetings, and preparing reports as needed.• Collaborate with team members to streamline processes and improve efficiency.
2026-03-04T00:00:00Z

Administrative Assistant

Meriden, CT
onsite
Contract / Temporary to Hire
20.9 - 24.2 USD / Hourly
Are you an organized, proactive detail oriented looking to support a mission-driven organization? Join our team as an Administrative Assistant for a well-established religious institution. You will play a vital role in supporting daily operations, facilitating the success of ministry activities, and contributing to a positive organizational culture. Responsibilities: - Provide administrative support for office operations, including data entry, file management, and correspondence. - Manage appointments and calendars using Microsoft Outlook and related tools. - Assist with scheduling and logistics for training events (4–5 sessions per month, including occasional flex hours outside of typical business times). Work with databases to maintain accurate membership and donor records. Respond to inquiries and communicate effectively with staff, volunteers, and the congregation. Support directors and ministry leaders as needed in carrying out special projects and routine office tasks. Requirements: - Associate’s degree preferred, with some prior experience in an administrative or support capacity. Proficiency with the Microsoft Office Suite (Outlook, Word, Excel), calendar management, and general computer troubleshooting. Experience working with databases or church management software (Virtuis experience is a plus but not required). Strong written and verbal communication skills. - Excellent responsiveness and people skills; able to build relationships and work collaboratively in a faith-based environment. \ Willingness to work flexible hours for special events/trainings (approximately 4–5 times per month).
2026-03-02T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a dedicated Administrative Assistant to support our finance and development teams in New York, New York. This long-term contract position requires someone with strong attention to detail, excellent organizational skills, and the ability to manage administrative tasks efficiently. The role involves working with various tools and platforms to ensure smooth operations in financial and donor-related processes. Responsibilities: • Process vendor bills and payments efficiently using Bill.com. • Perform batch gift entries, create new donor records, and update existing information in Raiser’s Edge. • Generate queries and reports within Raiser’s Edge to support data analysis. • Execute mail merges and prepare documents using Microsoft Word. • Coordinate calendars and schedules using Outlook for seamless team collaboration. • Manage document handling tasks, including printing, scanning, and filing. • Access payment processors like GiveSmart and PayPal to retrieve and run reports. • Update and maintain donation pages on GiveSmart to support fundraising efforts. • Reconcile monthly financial records, including donor gifts and Divvy card transactions.
2026-03-04T00:00:00Z

Administrative Assistant

Bronx, NY
onsite
Temporary
24 - 27 USD / Hourly
We are looking for an organized and detail-oriented Administrative Assistant to support daily operations in a dynamic office environment in Bronx, New York. This is a contract position requiring someone who is proactive, detail-oriented, and able to effectively manage multiple tasks while interacting with a variety of individuals. Fluency in Spanish is essential, and experience in real estate or property management is highly desirable. Responsibilities: • Serve as the central point of contact for office activities, assisting up to 70 on-site employees and hybrid staff with inquiries and requests. • Coordinate lunch schedules and oversee deliveries, ensuring accurate tracking and timely confirmations. • Manage conference room bookings, ensuring proper setup and availability. • Monitor office security by tracking visitors, entering their information, and guiding them to appropriate meeting spaces. • Welcome visitors and provide refreshments, such as coffee, tea, or water, as needed. • Prepare FedEx shipping labels, organize packages, and handle mail sorting efficiently. • Greet and assist individuals in the reception area, fostering a welcoming and detail-oriented atmosphere.
2026-02-11T00:00:00Z

Accounting Assistant

Wilton, CT
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an experienced Accounting Assistant to join our team in Wilton, Connecticut. This Contract to permanent position offers a dynamic opportunity for individuals who excel in managing financial transactions and ensuring accurate record-keeping. The ideal candidate will have a solid background in accounting practices and a keen attention to detail. Responsibilities: • Manage accounts payable processes, including coding and processing invoices efficiently. • Oversee accounts receivable activities, ensuring timely invoicing and payment collection. • Perform accurate bank reconciliations to maintain financial integrity. • Utilize QuickBooks to track and organize financial data effectively. • Ensure compliance with accounting standards and procedures in daily tasks. • Collaborate with team members to resolve discrepancies in financial records. • Prepare and maintain detailed financial reports as required. • Assist with audits and provide necessary documentation for review. • Support month-end and year-end closing processes.
2026-03-05T00:00:00Z

Sr. Administrative Assistant

Woodbridge, CT
onsite
Temporary
25.65 - 29.7 USD / Hourly
Are you a talented and experienced administrative detail oriented seeking an opportunity to make an impact in the healthcare field? Our team is seeking a Senior Administrative Assistant to provide contract support for a clinical group operating within a leading university setting in Connecticut. This is a dynamic role for individuals who thrive on organization, confidentiality, and efficiency. Key Responsibilities: Coordinate and manage complex schedules and calendars for clinical staff, including doctors. Communicate professionally with healthcare professionals and stakeholders via phone, email, and conference calls. Prepare and organize documentation for meetings and events. Accurately maintain records using Epic and other healthcare systems. Provide essential office support: filing, data entry, and document preparation. Collaborate with clinicians and staff to resolve administrative needs and improve processes. Assist with travel arrangements and accommodations as needed. Ensure compliance with internal policies and procedures. Serve as a reliable point of contact for internal and external partners. Uphold confidentiality and data accuracy with sensitive healthcare information. Why Join Us? Direct impact supporting patient care and clinical excellence. Work within a collegial, mission-driven environment. Enhance your skills in a fast-paced university healthcare setting. Ready to take the next step in your career? Apply now to join our talented team and help us deliver outstanding service to our clinicians and patients. To Apply: Submit your resume and a brief introduction outlining your relevant experience. Our company is committed to diversity and equal opportunity. All experience in candidates will receive consideration for employment.
2026-02-27T00:00:00Z

Office Administrator

Southington, CT
onsite
Permanent
55000 - 62000 USD / Yearly
Permanent Office Administrator/ Manager role!Location: Southington (full time onsite, no exceptions)Compensation will depend on experience, but can range from $52,000-$62,000, paid hourly.Benefits and 401k offered! We are partnering with a family-owned construction company in Southington, CT, looking for an Office administrator to manage day to day administrative functions with the ability to also take on some Bookkeeping! This role will be a true jack of all trades and require someone to be flexible in a small company environment where they easily adapt. Some of the day-to-day tasks will include:<ul><li>Answering phones, assisting customers, and scheduling </li><li>Managing office supplies and supporting managers as needed</li><li>Handling COIs and OSHA responsibilities</li><li>Processing certified payroll</li><li>Processing accounts payable </li><li>Assist with billing and accounts receivable functions</li></ul>Strong technical skills, 5+ years of relevant experience working for a small company, and the ability to work in an ever so changing environment is a must! Construction experience is preferred but not required, will consider someone with relatable industry (will not consider healthcare, financial services or insurance industry backgrounds). If interested, please apply today to Daniele.Zavarella@roberthalf com
2026-02-13T00:00:00Z

Legal Practice Assistant

White Plains, NY
onsite
Permanent
50000 - 65000 USD / Yearly
Our client is a national firm representing institutional and individual investors, who suffered financial losses resulting from corporate fraud and malfeasance in violation of federal securities and antitrust laws. Position SummaryThe Legal Practice Assistant performs a broad range of secretarial, administrative, and clerical support duties for multiple attorneys. This role is responsible for organizing and maintaining files, calendars/scheduling, and correspondence related to litigation and administrative matters under the direct supervision of attorneys. Essential Duties and ResponsibilitiesThe essential functions include, but are not limited to, the following:• Prepare and process legal documents such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements• Mail, fax, or arrange delivery of legal correspondence to clients, witnesses, and court officials• Receive and place telephone calls; schedule and coordinate appointments• Assist with office administrative duties, including photocopying correspondence, documents, and other printed materials• Organize and maintain law libraries, documents, and case files• Assist attorneys in collecting and organizing information relevant to caseloads• Assist with organizing office-related events• Draft and type office memoranda• Complete various forms, including accident reports, trial and courtroom requests, and client applications• Assist attorneys with reimbursement requests, legal reports, and time entries as needed• Perform other work-related duties as assigned
2026-02-20T00:00:00Z

Sr. Legal Administrative Assistant

Melville, NY
onsite
Permanent
75000 - 85000 USD / Yearly
Melville, NY Law firm is seeking a full-time Legal Administrative Assistant with 3+ years experience in Labor & Employment Law or Litigation. The ideal candidate is smart, highly motivated, has excellent attention to detail, a self-starter, a strong work ethic and is looking to be part of a collaborative team in a fast-paced working environment. Qualifications: Experience in NetDocs, TABs, Microsoft Word, Outlook, Excel, PowerPoint, Westlaw, Electronic Court Filings and Discovery
2026-02-02T00:00:00Z

Human Resources (HR) Assistant

Hartford, CT
remote
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented and proactive Human Resources (HR) Assistant to join our team on a contract basis. In this role, you will play a key part in supporting daily HR operations, ensuring efficient processes, and providing excellent service to employees. This position is ideal for someone who is passionate about HR practices and thrives in an organized, fast-paced environment. Responsibilities:• Coordinate onboarding activities, including scheduling orientations and ensuring all necessary documentation is completed.• Maintain and update employee information within HRIS systems, ensuring data accuracy and compliance.• Provide support in employee relations tasks, addressing inquiries and escalating issues when necessary.• Prepare and maintain HR records, reports, and documentation in accordance with company policies.• Collaborate with team members to enhance HR workflows and processes.• Support administrative functions such as scheduling meetings and managing correspondence.• Ensure adherence to HR compliance standards and company policies.• Assist in tracking and reporting HR metrics to support data-driven decision-making.• Partner with other departments to ensure seamless communication and coordination.
2026-02-27T00:00:00Z

Legal Assistant / Client Intake

Garden City, NY
onsite
Permanent
41600 - 62400 USD / Yearly
One of New York's leading Plaintiffs' Personal Injury Law Firms is seeking multiple entry-level, legal assistants to join their growing team. This is a great opportunity to gain hands-on experience in a prestigious law firm. Job duties include answering phone calls, performing client intake, data entry, and maintaining electronic case files. Candidates *must* have a college degree, be fluent in Spanish, highly organized, and personable. No prior law firm experience needed though that is a plus. Role: Legal AssistantLocation: Garden City, NY (Long Island)Schedule: M-F; 9:30am - 6:00pm; Fully in-office
2026-02-19T00:00:00Z