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5 results for Administrative Coordinator in Dallas, TX

Project Coordinator

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for a Project Coordinator to help keep architectural and design projects organized, on schedule, and well supported from initial planning through final completion. This position plays an important role in coordinating communication, documentation, meetings, and day-to-day project activities for Design Managers and broader project teams. Based in Dallas, Texas, the role is well suited to someone who is proactive, detail-focused, and comfortable balancing multiple priorities in a collaborative environment. Responsibilities: • Organize project initiation activities and maintain accurate electronic records, files, and supporting documentation throughout the project lifecycle. • Prepare meeting summaries, track follow-up items, and distribute clear communication to help teams stay aligned on next steps. • Monitor timelines, milestones, and team calendars to support steady progress across active assignments. • Arrange internal and client-facing meetings by managing schedules, agendas, room bookings, materials, catering, and technology needs. • Compile and update project reporting tools, including status updates, staffing information, and progress trackers. • Support the administration of key project documents such as agreements, proposals, submittals, RFIs, and formal reports. • Manage coordination for quality review documentation, including required stamping and final document processing. • Facilitate communication with consultants and distribute project information to the appropriate stakeholders in a timely manner. • Recommend practical improvements to team workflows, communication methods, and organizational processes to increase efficiency. • Partner effectively with project teams and support functions while maintaining a thorough, responsive, and detail-conscious approach.
2026-07-14T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
22 - 27 USD / Hourly
About the Role We are seeking a highly organized and proactive Administrative Assistant to support daily office operations and provide administrative support to multiple departments. This role is ideal for someone who enjoys managing competing priorities, staying organized, and being a key contributor to a productive office environment. Schedule: Monday–Friday, Full-Time Employment Type: Contract / Contract-to-Hire Responsibilities Manage calendars, schedules, and meeting coordination Answer phones, direct calls, and respond to emails Prepare, edit, and distribute reports, presentations, and correspondence Maintain electronic and physical filing systems Perform data entry and ensure accurate recordkeeping Coordinate travel arrangements and expense reports as needed Order office supplies and manage vendor relationships Assist with onboarding paperwork and other administrative projects Support office operations and special projects as assigned Provide exceptional internal and external customer service
2026-07-13T00:00:00Z

Administrative Assistant

Irving, TX
onsite
Temporary / Contract
21 - 23 USD / Hourly
osition Summary:The Administrative Assistant provides administrative and clerical support to ensure efficient office operations. This role assists with scheduling, communication, data entry, document management, and supporting leadership and team members with daily business activities.Key Responsibilities<ul><li>Answer and direct incoming phone calls and emails.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare reports, presentations, correspondence, and other business documents.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Perform data entry and update company databases accurately.</li><li>Greet visitors and provide professional customer service.</li><li>Coordinate travel arrangements and meeting logistics.</li><li>Manage office supplies and place orders as needed.</li><li>Assist with invoice processing, expense reports, and other administrative tasks.</li><li>Support onboarding activities and employee documentation.</li><li>Handle confidential information with professionalism and discretion.</li><li>Provide general administrative support to management and staff.</li></ul>
2026-07-15T00:00:00Z

Benefits Coordinator

Garland, TX
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a Human Resources Assisant (Spanish Speaking) to support key human resources activities for a growing organization in Garland, Texas. This Contract to permanent opportunity is ideal for a detail-oriented individual who can manage employee onboarding, benefits support, and day-to-day HR administration while building positive relationships across the workforce. The role also contributes to employee relations efforts, policy compliance, and the accuracy of personnel records. Responsibilities:• Lead the onboarding experience for incoming employees, ensuring hiring documents, eligibility verification, orientation, and first-day preparation are completed accurately and on time.• Review pre-employment screening results and confirm required employment authorization steps are finalized in accordance with company and legal standards.• Assist employees with benefit enrollment questions, support annual open enrollment activities, and help coordinate communication with benefit providers.• Respond to routine employee relations matters, document concerns, and help recommend appropriate next steps in collaboration with HR leadership.• Guide supervisors on performance discussions, corrective action practices, and consistent handling of workplace concerns.• Track and support the annual performance review process, including follow-up communication, completion monitoring, and record maintenance.• Help organize and deliver HR-related training initiatives covering onboarding, compliance topics, and career development programs.• Maintain accurate employee information within HR systems and personnel files, ensuring records remain current and properly documented.• Monitor employment law updates at the federal, state, and local levels and assist with revising policies, procedures, and handbook content to remain compliant.
2026-07-20T00:00:00Z

HR Coordinator

Plano, TX
onsite
Temporary / Contract
37.05 - 42.9 USD / Hourly
We are looking for an organized HR Coordinator to join a Telecom Services organization in Plano, Texas on a Contract basis. This role blends human resources support, executive coordination, and office operations, making it ideal for someone who can manage shifting priorities while maintaining accuracy and professionalism. The position will contribute to onboarding, employee support activities, meeting logistics, and administrative processes that help the office and HR function run smoothly. Responsibilities: • Manage complex scheduling, travel arrangements, and day-to-day administrative support for senior leaders, ensuring priorities are aligned and conflicts are resolved quickly. • Organize internal and external meetings by handling calendars, coordinating space and materials, and making sure technology and logistics are ready in advance. • Prepare and submit executive expense documentation accurately and within required deadlines while following company guidelines. • Oversee incoming mail distribution, route items to the correct teams, and handle daily check processing for delivery to Treasury according to established procedures. • Coordinate payroll and accounts payable check printing at the Plano, Texas office and ensure final distribution is completed through the appropriate delivery method. • Support company mailing needs for departments such as Accounting, Tax, Legal, and Human Resources, including overnight packages, certified mail, and large-volume distributions. • Administer onboarding activities for new hires by initiating background screenings, collecting employment documents, preparing welcome materials, and scheduling orientation-related meetings. • Assist with contractor setup by gathering required paperwork, coordinating access requests, and partnering with IT and business teams to complete onboarding steps. • Maintain accurate HR records through timely data entry, personnel file upkeep, employment verification support, and preparation of HR communications, reports, and presentations. • Help coordinate employee benefits sessions and engagement activities, working with vendors and internal stakeholders on events, enrollment communications, recognition programs, and morale initiatives at the Plano, Texas location.
2026-07-17T00:00:00Z