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38 results for Receptionist in Cupertino, CA

Receptionist

Santa Cruz, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily front-office operations for a healthcare facility in Santa Cruz, California. This is an onsite Contract position lasting 2 months, ideal for someone who thrives in a fast-paced patient-facing setting and can manage multiple priorities with accuracy and care. The role requires strong organizational ability, bilingual communication skills, and confidence using standard office software while delivering a welcoming experience for patients and visitors. Responsibilities: • Welcome patients and visitors, provide front-desk support, and create a courteous and efficient check-in experience. • Handle incoming calls, route messages appropriately, and respond to routine questions in both English and another language as needed. • Maintain patient-facing administrative workflows by organizing records and coordinating document handling between office areas. • Manage appointment-related communication, update basic information, and support daily scheduling needs based on clinic activity. • Use Microsoft Office applications, Outlook, Word, Excel, and Adobe tools to complete clerical tasks and maintain accurate documentation. • Keep the reception area and related administrative materials orderly so information can be accessed quickly and efficiently. • Balance several responsibilities at once while staying attentive to patient needs, office priorities, and changing coverage demands. • Collaborate with staff across the clinic and business office to support smooth day-to-day operations and timely information flow.
2026-04-29T00:00:00Z

Receptionist

Daly City, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
Robert Half has an opening for a private dental office in Daly City. We need a friendly, organized, and detail-oriented candidate. This is an entry-level position Please find the details below and interested, apply ASAP. We can start someone immediately! Key Responsibilities:<ul><li>Greet patients and visitors in a professional and welcoming manner</li><li>Answer phone calls, schedule appointments, and manage the office calendar</li><li>Verify patient information and update electronic records</li><li>Assist with patient check-in and check-out processes</li><li>Collect co-pays and process basic payments</li><li>Confirm appointments and follow up on missed visits</li><li>Coordinate with dental assistants and hygienists to maintain an efficient workflow</li><li>Maintain a clean and organized front office area</li><li>Handle basic administrative tasks such as filing, scanning, and data entry</li></ul>
2026-04-15T00:00:00Z

Receptionist

San Mateo, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our client in San Mateo is seeking a professional and dependable Receptionist on a contract basis. This role is responsible for creating a positive first impression for visitors and callers while providing administrative support to ensure efficient day-to-day office operations. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and employees in a courteous and professional manner.</li><li>Answer and direct incoming phone calls promptly and accurately.</li><li>Manage the front desk area and maintain a clean, organized reception space.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Schedule meetings, coordinate conference room bookings, and assist with calendar management.</li><li>Provide administrative support such as data entry, filing, scanning, and document preparation.</li><li>Monitor office supplies and place orders as needed.</li><li>Support additional clerical and office tasks as assigned.</li></ul>
2026-04-20T00:00:00Z

Receptionist

Santa Cruz, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dedicated Medical Receptionist to join our team in Santa Cruz, California. This onsite, contract position offers an excellent opportunity to contribute to a healthcare setting by providing exceptional administrative and organizational support. The ideal candidate will be bilingual, highly organized, and capable of multitasking in a fast-paced environment. Responsibilities: • Greet patients and visitors in a detail-oriented and welcoming manner. • Schedule appointments and manage the front desk operations efficiently. • Handle phone calls, emails, and other correspondence, ensuring prompt and accurate responses. • Maintain and update patient records, including transferring files between medical records and business offices. • Organize and manage office supplies, breakroom materials, and other administrative resources. • Assist with basic billing or insurance-related queries as needed. • Collaborate with medical staff to ensure seamless patient care and operational workflow. • Use Microsoft Office tools, including Outlook, Excel, Word, and Adobe, to manage documentation and communications. • Uphold a clean and detail-oriented front desk environment, adhering to the dress code of business casual or scrubs. • Adapt to varying case volumes and provide coverage as required.
2026-04-22T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations for a contract position in San Francisco, California. This role is ideal for someone who enjoys creating a welcoming environment, handling administrative tasks efficiently, and assisting visitors, clients, and staff throughout the day. The position plays an important part in daily site coordination within a healthcare-focused nonprofit setting, ensuring smooth communication and organized reception services. Responsibilities: • Welcome visitors and participants in a courteous manner and provide clear direction upon arrival. • Manage front desk activities, including answering incoming calls, relaying messages, and responding to general inquiries. • Support entry screening procedures by asking required questions to individuals entering the building and following established front desk protocols. • Coordinate with clinic staff regarding participant arrivals, departures, deliveries, and other day-to-day reception needs. • Assist with signing in participants and maintaining accurate visitor and reception records. • Help oversee access to the facility by learning and following door opening and closing procedures. • Provide administrative support to onsite teams by handling routine clerical and front office tasks. • Maintain a calm, organized, and welcoming reception area that reflects the standards of the organization.
2026-04-24T00:00:00Z

Front Desk Receptionist

Oakland, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Manage front desk responsibilities, welcome visitors, answer phones, and provide clerical support to ensure smooth office operations. Responsibilities:<ul><li>Greet guests and maintain front desk coverage</li><li>Answer and route calls</li><li>Schedule appointments and meetings</li><li>Handle mail and office communications</li><li>Provide clerical and administrative support</li></ul>
2026-04-24T00:00:00Z

Receptionist 3

San Jose, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for an experienced and service-focused Receptionist to support a high-visibility office environment in California. This is a Contract position requiring full onsite attendance, where you will serve as a key point of contact for employees, guests, candidates, and vendors while helping maintain a welcoming workplace experience. The ideal candidate brings strong administrative ability, confidence in customer-facing interactions, and a proactive approach to supporting daily office operations with discretion and sound judgment. Responsibilities: • Welcome visitors, employees, candidates, and service providers in a courteous manner and ensure each arrival is handled efficiently and courteously. • Oversee front desk activity, keeping the reception and lobby areas organized, presentable, and aligned with workplace and security expectations. • Guide guests and staff to the appropriate internal contacts or departments, including workplace support, facilities, human resources, IT, and event teams. • Manage visitor check-in activity, support badge distribution and collection, and maintain accurate records to meet site access and security requirements. • Communicate messages clearly and route inquiries to the correct team members to support smooth day-to-day operations. • Perform administrative support duties such as document organization, filing, spreadsheet updates, scanning, and light data entry. • Coordinate workplace service requests by reporting cleaning, maintenance, repair, and restocking needs through established internal processes. • Assist with incoming deliveries, packages, and courier drop-offs while partnering with mailroom and workplace teams to ensure proper routing. • Collaborate with facilities and workplace operations staff to help maintain a seamless onsite experience and provide cross-coverage for administrative needs when required.
2026-05-01T00:00:00Z

Receptionist - Recent Grads Encouraged to APPLY

Portola Valley, CA
onsite
Temporary / Contract
21 - 26 USD / Hourly
Job Title: Receptionist (Recent Grads Encouraged to Apply)Overview:We’re seeking a friendly, professional Receptionist to serve as the first point of contact in a busy office environment. This is an ideal opportunity for a recent graduate looking to gain hands‑on administrative and customer service experience.Key Responsibilities:<ul><li>Greet visitors, answer phones, and direct inquiries</li><li>Manage front desk activities including mail, deliveries, and scheduling</li><li>Assist with data entry, filing, and basic administrative tasks</li><li>Maintain a welcoming, organized front desk and lobby area</li></ul>
2026-04-25T00:00:00Z

Front Desk Coordinator

Redwood City, CA
onsite
Temporary / Contract
24.51 - 28.38 USD / Hourly
We are looking for an experienced and dependable Front Desk Coordinator to support daily office operations in Redwood City. This Long-term Contract position is ideal for someone who enjoys creating a welcoming workplace, handling front-of-office responsibilities, and keeping shared spaces organized in a fast-moving environment. The person in this role will serve as a key point of contact for visitors, vendors, and employees while helping the office run smoothly each day. Responsibilities:• Welcome guests, employees, and external partners while providing attentive reception support throughout the day.• Manage incoming calls and direct inquiries appropriately using a multi-line phone system.• Coordinate with service providers and suppliers to support office needs and maintain strong vendor relationships.• Monitor pantry stock, replenish snacks and beverages, and keep kitchen and common areas clean and presentable.• Oversee meal deliveries and daily lunch coordination to ensure timely distribution and accurate handling.• Prepare conference rooms for meetings by checking supplies, refreshing water, and maintaining an orderly setup.• Issue visitor badges and access cards for guests and board members while tracking distribution as needed.• Research, select, and help onboard new vendors when additional office services or supplies are required.• Support team gatherings and workplace events, including monthly social activities and engagement initiatives.• Assist with special projects and provide general administrative support to help meet evolving office priorities.
2026-04-28T00:00:00Z

Front Desk Coordinator

San Francisco, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a Front Desk Coordinator to join our team on a long-term contract basis in San Francisco, California. In this role, you will serve as the welcoming face of our office, ensuring smooth daily operations and creating a detail-oriented and inviting environment. This is an excellent opportunity for someone who thrives in a fast-paced setting and enjoys being at the center of office activities. Responsibilities: • Greet and assist visitors, clients, and vendors with attention to detail and warmth. • Oversee front desk operations, including managing calendars and coordinating meetings. • Handle office logistics such as mail distribution, deliveries, and maintaining supplies. • Provide administrative support, including scheduling, data entry, and basic clerical tasks. • Collaborate with internal teams to facilitate efficient daily workflows and communication. • Maintain the front office area to ensure it is clean, organized, and presentable at all times. • Answer and direct incoming calls using a multi-line phone system, ensuring accurate routing. • Serve as the first point of contact for inquiries and provide concierge-level support as needed.
2026-05-01T00:00:00Z

Front Desk Coordinator

Cupertino, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Front Desk Coordinator to support daily office activities in Cupertino, California in a Contract position. This role is ideal for someone who creates a strong first impression, keeps front office operations running smoothly, and handles administrative work with accuracy and efficiency. The position requires strong organization, dependable attendance, and the ability to balance guest-facing responsibilities with a range of office support tasks. Responsibilities: • Welcome visitors and provide a welcoming, helpful experience at the front reception area. • Coordinate calendars by arranging appointments and organizing both internal and external meetings. • Manage incoming calls through a multi-line phone system and direct inquiries to the appropriate contacts. • Complete administrative support work such as scanning records, processing mail, and maintaining organized files. • Keep the reception and common front office spaces neat, orderly, and ready for guests and staff. • Assist with day-to-day office operations and take on additional support tasks as priorities shift. • Communicate clearly with employees, visitors, and external contacts to ensure smooth office coordination.
2026-05-01T00:00:00Z

Front Desk Coordinator

Oakland, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Serve as the first point of contact for visitors and employees while managing front office operations and administrative support tasks. Responsibilities:<ul><li>Greet visitors and manage front desk activities</li><li>Answer and direct incoming calls</li><li>Coordinate mail, deliveries, and office services</li><li>Maintain visitor logs and schedules</li><li>Support general office administration</li></ul>
2026-04-24T00:00:00Z

Front Desk Coordinator

Menlo Park, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Front Desk Coordinator to join our team in Menlo Park, California. In this contract position, you will play a key role in delivering exceptional guest services while managing reservations and administrative tasks and supporting the Senior Reservation Specialist,. This role requires strong organizational skills, excellent communication abilities, and a commitment to providing outstanding customer experiences. Responsibilities:• Process reservations, modifications, and cancellations with accuracy and efficiency.• Maintain detailed guest records and profiles using Opera Cloud and other organizational systems.• Assist with group bookings, including managing room blocks, confirmations, deposits, and billing.• Provide high-quality guest service at the front desk and ensure thorough follow-up.• Facilitate seamless communication between guests and internal teams to address inquiries and resolve issues.• Support training initiatives led by the Senior Reservation Specialist to enhance team capabilities.• Utilize tools such as Opera Cloud and Salesforce/Delphi to manage workflows and ensure operational excellence.• Maintain a positive work environment, including adhering to business attire standards and utilizing on-site amenities.• Participate in virtual interviews and collaborate with the Director of Sales & Marketing as needed.
2026-05-01T00:00:00Z

Office Assistant

Hollister, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an Office Assistant to support daily front desk and administrative operations for a Contract position based in Hollister, California. This role is ideal for someone who enjoys creating a welcoming experience, managing routine office tasks, and staying organized in a steady office setting. The position focuses on greeting visitors, handling incoming communication, and assisting with basic document and application processing while maintaining attentive service throughout the day. Responsibilities: • Welcome visitors at the front desk and provide courteous assistance in a well-organized office environment. • Answer incoming calls, respond to general questions, and direct inquiries to the appropriate team members when needed. • Assist with tenant-related questions by providing accurate information and escalating issues when appropriate. • Receive and organize applications, ensuring documents are properly collected and routed for review. • Scan, file, and maintain office records to support efficient day-to-day administrative operations. • Perform general clerical tasks such as data entry, document handling, and routine office support activities. • Help maintain orderly front desk coverage during business hours from Monday through Friday. • Use Microsoft Office tools to prepare, update, and manage basic administrative documents and records.
2026-04-29T00:00:00Z

Office Assistant

Alameda, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment. Responsibilities: • Handle receptionist duties, including greeting visitors and answering inbound calls professionally. • Scan and organize documents to maintain accurate and accessible records. • Perform general clerical tasks such as filing, data entry, and managing correspondence. • Assist with scheduling and coordinating meetings or events as needed. • Support the team in maintaining a clean and efficient workspace. • Collaborate with staff to ensure timely completion of administrative tasks. • Monitor office supplies and place orders to ensure adequate inventory. • Provide additional administrative support to departments as requested. • Uphold confidentiality and professionalism in all interactions and responsibilities.
2026-04-24T00:00:00Z

Office Assistant

San Ramon, CA
onsite
Temporary to Hire
25 - 26 USD / Hourly
We are looking for a dependable Office Assistant to provide day-to-day administrative support for the Accounts Receivable team in San Ramon, California. This contract opportunity is well suited for someone who stays organized, communicates professionally, and can keep routine processes moving efficiently. The person in this role will help manage correspondence, maintain accurate records, and coordinate with internal teams to support billing-related workflows. Office Assistant Responsibilities:• Create and send routine customer communications such as invoices, account statements, and payment reminders with accuracy and professionalism.• Review shared email inboxes, prioritize incoming messages, and direct requests to the appropriate team members for timely follow-up.• Maintain tracking logs for open items and follow through with customers or internal departments to help keep requests on schedule.• Enter, verify, and update information in spreadsheets and internal platforms while ensuring a high level of data accuracy.• Compile simple status reports and summaries that help the Accounts Receivable or finance team monitor ongoing activity.• Partner with sales, customer service, and operations teams to address non-financial billing questions and resolve documentation-related issues.• Organize follow-up activities by scheduling next steps and keeping task records current for the team.• Assist during month-end and reporting periods by gathering documents and monitoring checklist completion.• Respond to routine inquiries in a courteous, service-oriented manner that reflects professionalism in every interaction.• Maintain orderly documentation and records in alignment with company standards for accuracy and consistency. If you are interested in this Office Assistant position, please submit your resume today for immediate consideration!
2026-05-01T00:00:00Z

Front Desk Coordinator - Recent Grad Encouraged to Apply

Portola Valley, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Job Title: Front Desk Coordinator (Recent Grads Encouraged to Apply)Overview:We’re seeking a friendly, organized Front Desk Coordinator to serve as the first point of contact in a professional office environment. This is a great opportunity for recent graduates looking to build hands‑on administrative and customer service experience.Key Responsibilities:<ul><li>Greet visitors and manage front desk check‑in and phone inquiries</li><li>Schedule meetings, manage calendars, and coordinate conference rooms</li><li>Handle basic administrative tasks including data entry, filing, and mail</li><li>Maintain a polished, welcoming front desk and office environment</li></ul>
2026-04-25T00:00:00Z

Office Coordinator

Salinas, CA
onsite
Permanent / Full Time
45000 - 52000 USD / Yearly
Be the Heart of Our Mission—Drive Impactful Work in Community Health! Are you a detail-driven detail oriented who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Salinas-based team—playing a crucial role in delivering exceptional care and ensuring seamless operations. Why This Opportunity Stands Out: You’ll be the first point of connection for clients, clinicians, and partners—cultivating a welcoming, organized, and efficient front office environment. Your work will directly support life-changing programs in your community, ensuring critical health services are delivered accurately and compassionately. You’ll enjoy variety in your day—balancing administrative, compliance, and financial responsibilities with meaningful relationship-building. You’ll be empowered to help shape processes, contribute ideas, and grow professionally in an environment that values initiative and teamwork. Key Responsibilities: Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient. Process and maintain client documentation—including electronic health records and intake forms—while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included). Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections. Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track. Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready. Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most. Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners. Adapt to high-volume work with composure and a solutions-focused approach. Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-04-08T00:00:00Z

Office Coordinator

Capitola, CA
onsite
Permanent / Full Time
40000 - 52000 USD / Yearly
Be the Heart of Our Mission—Drive Impactful Work in Community Health!Are you a detail-driven professional who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Santa Cruz County-based team—playing a crucial role in delivering exceptional care and ensuring seamless operations (Capitola).Why This Opportunity Stands Out:<ul><li>You’ll be the first point of connection for clients, clinicians, and partners—cultivating a welcoming, organized, and efficient front office environment.</li><li>Your work will directly support life-changing programs in your community, ensuring critical health services are delivered accurately and compassionately.</li><li>You’ll enjoy variety in your day—balancing administrative, compliance, and financial responsibilities with meaningful relationship-building.</li><li>You’ll be empowered to help shape processes, contribute ideas, and grow professionally in an environment that values initiative and teamwork.</li></ul>Key Responsibilities:<ul><li>Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient.</li><li>Process and maintain client documentation—including electronic health records and intake forms—while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included).</li><li>Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections.</li><li>Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track.</li><li>Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready.</li><li>Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most.</li><li>Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners.</li><li>Adapt to high-volume work with composure and a solutions-focused approach.</li></ul>Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-04-08T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Job Title: Administrative AssistantOverview:We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.Key Responsibilities:<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul>
2026-04-25T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Our AI research client is seeking an Administrative Assistant to provide high-level support to senior leaders. This onsite role, based at Harvard University, calls for strong organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment.
2026-05-01T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 27 USD / Hourly
We are looking for a Contract Administrative Assistant to support families and community members through responsive front-line service in San Francisco, California. This role focuses on providing helpful guidance, coordinating referrals, and ensuring families are connected with the right childcare and support resources without delay. The ideal candidate brings strong administrative ability, comfort with family-facing communication, and a community-centered approach to service. Responsibilities: • Welcome and assist families through phone, email, and in-person interactions, offering clear information and directing each inquiry to the appropriate resource or specialist. • Manage initial outreach efforts by gathering essential information, documenting interactions accurately, and helping move families through the intake and referral process efficiently. • Support day-to-day administrative operations for a community-based children’s hub, including scheduling, record maintenance, and general office coordination. • Follow up with families regarding program participation, available services, and access to basic-needs support to help maintain engagement and continuity of care. • Enter and update client and service information in internal databases and shared tracking tools while maintaining accuracy and confidentiality. • Assist with community outreach activities that strengthen awareness of childcare and social service programs among local families. • Use Google Workspace and related office tools to prepare correspondence, organize files, track case-related details, and support team communication. • Provide front-desk and receptionist-style support by answering inbound calls, responding to routine questions, and escalating more complex needs when appropriate. • Contribute to operational updates, including process-related changes or new system use, as needed during onboarding and program support activities.
2026-05-01T00:00:00Z

Administrative Assistant

Redwood City, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
Robert Half is working with a reputable medical company seeking a motivated and detail-oriented recent graduate to join their team as an Entry-Level Administrative & Operations Associate. This is an excellent opportunity for someone early in their career who is eager to gain hands-on experience, build foundational business skills, and grow within a professional environment. Position OverviewAs a key support member of the team, you will assist with administrative coordination, data management, and cross-functional projects. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced setting. This role offers strong mentorship and exposure to multiple areas of the business. Key Responsibilities<ul><li>Provide day-to-day administrative support to team members and leadership</li><li>Manage and organize data using Microsoft Excel (tracking, reporting, and analysis)</li><li>Assist with document review, including internal policies, procedures, or bylaws</li><li>Coordinate meetings, prepare materials, and communicate with internal stakeholders</li><li>Collaborate with committees, project teams, or department leads on ongoing initiatives</li><li>Maintain accurate records and ensure timely follow-up on action items</li><li>Support special projects and ad hoc assignments as needed</li></ul>
2026-04-30T00:00:00Z

Administrative Assistant

Salinas, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Salinas, California. In this role, you will provide bilingual administrative support while ensuring the smooth operation of office procedures. This is a long-term contract position, offering an opportunity to work in a dynamic environment where organizational skills and multitasking abilities are highly valued. Responsibilities: • Provide comprehensive administrative support, including preparing correspondence, maintaining filing systems, and managing databases. • Assist administrators with tasks related to their areas of responsibility, ensuring efficient coordination of office activities. • Prepare and distribute meeting agendas, transcribe minutes, and compile reports as required. • Maintain calendars, schedule appointments, and organize travel arrangements for administrators and staff. • Operate and troubleshoot standard office equipment, such as computers, scanners, and copiers. • Translate documents and correspondence into Spanish, ensuring clear communication with students, parents, and community members. • Compile and post statistical data, support budget development, and process invoices for payment. • Train personnel on clerical processes and cross-train staff to perform critical functions. • Research and gather information needed for compliance, payroll reports, and other administrative tasks. • Assist in preparing materials and agendas for board meetings and other special projects as assigned.
2026-04-28T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-04-15T00:00:00Z