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88 results for Office Assistant in Cupertino, CA

Office Assistant

Walnut Creek, CA
onsite
Temporary
22 - 23 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Walnut Creek, California. In this role, you will be responsible for supporting daily operations through a variety of clerical and administrative tasks. This is an excellent opportunity for individuals with strong organizational skills and a commitment to providing exceptional service. Office Assistant Responsibilities:• Welcome and assist clients as they arrive, ensuring a positive experience.• Manage incoming and outgoing mail, including sorting, distributing, and preparing bulk mailings.• Perform filing tasks to maintain organized and accessible records.• Handle document scanning and ensure files are properly stored and labeled.• Answer inbound calls professionally and route them to the appropriate departments.• Assist with general clerical duties to support office operations.• Maintain the mailbox and ensure timely handling of correspondence. If you are interested in this Office Assistant position, please submit your resume today.
2026-04-14T00:00:00Z

Office Assistant

San Ramon, CA
onsite
Contract / Temporary to Hire
25 - 26 USD / Hourly
Robert Half client is looking for a proactive and detail-oriented Office Assistant to join our team in San Ramon, California. This contract to permanent position requires a candidate who can efficiently manage administrative duties, support accounting tasks, and ensure smooth daily operations. The ideal candidate will demonstrate strong organizational skills and a commitment to maintaining professionalism in a fast-paced environment. Office Assistant Responsibilities:• Maintain and update customer records, billing contacts, and documentation• Prepare and distribute routine customer correspondence (invoices, statements, reminders)• Monitor shared inboxes and route inquiries to the appropriate team member• Track outstanding items and follow up on responses from customers or internal teams• Assist with organizing and filing documents (invoices, remittance advice, emails, agreements)• Enter and update data in spreadsheets or internal systems accurately and timely• Prepare basic reports or summaries for the AR or finance team (status tracking only)• Coordinate with sales, customer service, or operations to resolve non‑financial billing issues• Schedule follow‑ups and maintain task or request logs for the team• Support month‑end or reporting cycles through document collection and checklist tracking• Respond to routine requests with professional, customer‑friendly communication• Ensure records are maintained in compliance with company documentation standards• Provide general clerical and administrative support such as scanning, copying, and emailing If you are interested in this Office Assistant position, please apply today!
2026-04-15T00:00:00Z

Office Assistant

Mountain View, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for an organized and proactive Office Assistant to join our team on a contract basis in Mountain View, California. In this role, you will be responsible for maintaining the smooth operation of the office, providing exceptional support to staff and visitors, and ensuring a welcoming and attentive environment. This position is ideal for someone with strong organizational skills and a hands-on approach to problem-solving. Responsibilities: • Manage the daily operations of the office, ensuring all tasks are completed efficiently. • Provide excellent hospitality and support to both employees and visitors, maintaining an attentive and welcoming atmosphere. • Monitor office supplies and reorder items as needed to ensure inventory is well-stocked. • Coordinate lunch orders and oversee vendor deliveries to meet office needs. • Greet guests, handle incoming and outgoing mail, and manage basic administrative tasks. • Collaborate with team members to address facility-related issues promptly and effectively. • Maintain cleanliness and organization in common areas, meeting rooms, and supply stations. • Respond to requests and complete assigned tasks in a timely and reliable manner.
2026-04-16T00:00:00Z

Office Assistant

Palo Alto, CA
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Office Assistant to support daily operations in a fast-paced environment. This Contract to permanent position is based in Palo Alto, California, and requires someone who can efficiently manage administrative tasks while maintaining a high standard of work. If you excel at organization and multitasking, this role offers an excellent opportunity to grow within the organization. Responsibilities: • Coordinate daily schedules and manage calendars to ensure meetings and appointments are organized. • Handle administrative tasks such as scanning documents, answering calls, and managing correspondence. • Maintain a welcoming reception area by greeting visitors and handling inquiries. • Organize and oversee lunch orders and other office supplies to ensure smooth operations. • Perform clerical duties including filing, data entry, and maintaining records. • Support staff with operational needs to ensure efficiency in daily workflows. • Collaborate with team members to streamline processes and improve administrative systems. • Assist with scanning and digitizing important documents to maintain accurate records. • Respond to inbound calls in a courteous and efficient manner and direct them appropriately. • Ensure the office environment remains clean, organized, and conducive to productivity.
2026-04-07T00:00:00Z

Office Assistant

Alameda, CA
onsite
Temporary
24.7 - 28.6 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment. Responsibilities: • Handle receptionist duties, including greeting visitors and answering inbound calls professionally. • Scan and organize documents to maintain accurate and accessible records. • Perform general clerical tasks such as filing, data entry, and managing correspondence. • Assist with scheduling and coordinating meetings or events as needed. • Support the team in maintaining a clean and efficient workspace. • Collaborate with staff to ensure timely completion of administrative tasks. • Monitor office supplies and place orders to ensure adequate inventory. • Provide additional administrative support to departments as requested. • Uphold confidentiality and professionalism in all interactions and responsibilities.
2026-04-02T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary
23 - 24 USD / Hourly
We are looking for a part-time Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office in San Francisco, California. This is a Contract position where you will play a key role in managing office supplies, handling accounts payable, and supporting general office activities. Your organizational skills and attention to detail will be essential in maintaining an efficient and productive work environment. Responsibilities:• Coordinate and manage daily administrative tasks to ensure seamless office operations.• Monitor and maintain office supplies inventory, including ordering and restocking as needed.• Oversee accounts payable processes, ensuring timely and accurate payments to vendors.• Act as the first point of contact by managing receptionist duties, including greeting visitors and answering phone calls.• Organize and schedule meetings, appointments, and other office events.• Maintain accurate records and documentation for administrative and financial purposes.• Support staff by addressing office-related inquiries and resolving any operational issues.• Ensure the office environment is clean, organized, and conducive to productivity.• Collaborate with team members to improve office procedures and workflows.
2026-04-15T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary
25 - 27 USD / Hourly
Office ManagerEnsure efficient day-to-day operations by supervising facilities, staff, and administrative support activities.Job Responsibilities:<ul><li>Oversee office procedures and administrative staff.</li><li>Manage budgets, supplies, and vendor relationships.</li><li>Coordinate internal communications and events.</li><li>Implement and enforce office policies.</li></ul>
2026-04-10T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary
20 - 25 USD / Hourly
Summary:The Office Manager oversees daily office operations, ensuring an organized, efficient, and well-functioning workspace. This role manages office logistics, vendor relationships, administrative staff, and facility needs.Key Responsibilities:<ul><li>Manage office operations, supplies, equipment, and vendor relationships.</li><li>Oversee administrative staff and coordinate workload priorities.</li><li>Support budgeting, expense tracking, and invoice processing.</li><li>Coordinate meeting logistics, office events, and facility maintenance.</li><li>Implement and maintain office policies, procedures, and safety standards.</li><li>Serve as the primary point-of-contact for internal teams and external partners.</li></ul>Qualifications:<ul><li>3+ years of office administration or office management experience.</li><li>Strong organizational and problem-solving skills.</li><li>Ability to multitask and manage competing priorities.</li><li>Experience with budgeting and vendor management preferred.</li></ul>
2026-04-02T00:00:00Z

Office Manager

Salinas, CA
onsite
Contract / Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for an experienced Office Manager to join a manufacturing company in Salinas, California. In this role, you will support the R&D department by ensuring seamless office operations, managing critical research data, and leveraging advanced Microsoft Excel skills to assist with data analysis and reporting. This is a contract position with the potential for permanent employment, offering an opportunity to contribute to innovative projects in a dynamic industry. Responsibilities: • Oversee daily administrative functions for the R&D office, including supply management, scheduling, and coordinating meetings and travel arrangements. • Organize and maintain both digital and physical records for research projects and office documentation. • Perform accurate data entry, cleaning, and database management to support research initiatives. • Create and manage complex spreadsheets, utilizing advanced Excel features such as pivot tables, formulas, charts, and macros. • Prepare presentations, summaries, and technical documentation to support team activities. • Collaborate with internal teams and external partners to ensure smooth project execution. • Implement and uphold data security and privacy protocols within the office environment. • Identify and propose improvements to office workflows, recommending tools and processes to enhance efficiency.
2026-04-13T00:00:00Z

Office Manager

Mountain View, CA
onsite
Temporary
25 - 37 USD / Hourly
The Office Manager oversees daily office operations, ensures a productive work environment, and provides administrative and facilities support to keep the organization running smoothly. This role serves as the primary point of contact for staff, vendors, and visitors while managing workflows, supplies, scheduling, and operational needs.
2026-03-31T00:00:00Z

Administrative Assistant

San Jose, CA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to join our team in San Jose, California. This long-term contract position offers the opportunity to support key operations and contribute to the success of our organization. The ideal candidate will bring a detail-oriented mindset and exceptional communication skills to ensure smooth day-to-day administrative functions. Responsibilities: • Provide comprehensive administrative support to the estimating and production teams. • Manage incoming calls and direct them appropriately while maintaining a detail-oriented approach. • Perform accurate data entry tasks to support documentation and reporting processes. • Coordinate contracts and subcontractor documentation to ensure compliance and organization. • Maintain and update office systems and records for seamless workflow. • Act as the first point of contact for visitors and clients, delivering excellent customer service. • Assist in preparing reports, presentations, and correspondence as needed. • Organize and schedule meetings, appointments, and travel arrangements for staff. • Collaborate with various departments to streamline communication and operational efficiency. • Handle general office tasks, including ordering supplies and maintaining a clean workspace.
2026-04-15T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary
23 - 26 USD / Hourly
Administrative AssistantSupport daily office operations by providing high-quality administrative services to staff and clients.Job Responsibilities:<ul><li>Manage schedules, meetings, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence.</li><li>Maintain filing systems and office supplies.</li><li>Greet visitors and respond to inquiries.</li></ul>
2026-04-10T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary
25 - 35 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis in Palo Alto, California. In this role, you will support essential patient registration processes, ensuring compliance with legal and organizational standards. Your contributions will be pivotal in maintaining smooth operations and delivering exceptional customer service. Responsibilities: • Accurately complete patient registration and admission processes in compliance with organizational policies and legal requirements. • Collect and document co-payments, deductibles, and other patient payments during registration. • Obtain and process patient signatures on required legal and registration documents. • Maintain and secure patient valuables in accordance with department policies. • Scan and upload registration-related documentation into the system by the end of each shift. • Access and utilize online tools to verify insurance and patient demographic information. • Collaborate with clinical staff to provide necessary materials such as wristbands, plates, and documentation in a timely manner. • Respond to high-volume registration periods by prioritizing tasks to optimize efficiency and customer satisfaction. • Provide courteous and attentive customer service to patients, visitors, and staff, ensuring a positive experience. • Participate in team meetings, workshops, and training sessions to stay updated on policies and procedures.
2026-04-06T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-04-15T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Temporary
25.3365 - 29.337 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis in Santa Clara, California. In this role, you will provide vital support to the Human Resources department, ensuring smooth operations and exceptional service. This position offers an exciting opportunity to contribute to a dynamic and collaborative work environment. Responsibilities: • Deliver high-quality customer service by responding promptly to inquiries and requests. • Manage service desk operations, including call logging and inquiry tracking. • Assist visitors, handle HR-related documentation, and support onboarding procedures. • Verify the completion of required employment paperwork, including I-9 and W-4 forms. • Provide administrative support to the VP of Human Resources and HR leadership team, including calendar management and travel coordination. • Prepare reports, presentations, and communications for departmental use. • Maintain personnel records and ensure adherence to retention policies. • Oversee office management tasks, including facilities coordination and supply inventory. • Support HR projects and initiatives, identifying areas for process improvement. • Supervise student assistants and ensure adequate staffing for service desk operations.
2026-04-01T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary
25 - 35 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Palo Alto, California. In this role, you will play a critical part in ensuring smooth and accurate patient registration processes, while maintaining high standards of customer service and compliance with legal and organizational policies. This is a long-term contract position, ideal for someone who thrives in a dynamic environment and is committed to delivering exceptional administrative support. Responsibilities: • Accurately register and process various patient types, ensuring all demographic and insurance information is obtained and documented. • Collect and document patient co-pays, deductibles, and signatures on legal documents in compliance with policies. • Scan and upload all relevant documentation into the organization's systems before the end of each shift. • Maintain patient valuables and update notifications from clinical staff promptly, following department policies. • Utilize online systems and payer websites to verify insurance eligibility and demographic information. • Provide timely and appropriate customer service to patients, visitors, and clinical staff, ensuring a positive experience. • Distribute notices of privacy practices and obtain visitor authorizations as required. • Collaborate effectively with internal and external stakeholders, including clinical staff, law enforcement, and ambulance agencies. • Attend department meetings, workshops, and training sessions to stay informed of updates and procedures. • Ensure office equipment is operational and follow downtime procedures when necessary.
2026-04-10T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Permanent
70000 - 75000 USD / Yearly
We are looking for a proactive and detail-oriented Administrative Assistant to join our team in San Francisco, California. In this role, you will support daily operations and provide essential administrative assistance to ensure the smooth functioning of the office. The ideal candidate is detail oriented, organized, and has excellent communication skills. Responsibilities: • Welcome clients and visitors while managing package deliveries at the reception area. • Handle incoming calls, screen them appropriately, and take detailed messages when necessary. • Sort, distribute, and file incoming mail to ensure timely processing. • Assist select partners with personal concierge services, including scheduling and reservations. • Draft and send correspondence, faxes, and other necessary communications. • Coordinate travel arrangements and book reservations for team members as needed. • Operate office equipment, addressing any technical issues that arise. • Maintain office supplies by monitoring inventory levels and placing orders when needed. • Ensure common areas such as the kitchen, conference rooms, and supply rooms are clean and organized. • Perform miscellaneous tasks, errands, and special projects to support the team and office operations.
2026-04-07T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary
28 - 35 USD / Hourly
Day-to-Day Responsibilities:<ul><li>Manage schedules and coordinate meetings or appointments for staff.</li><li>Answer and direct phone calls, emails, and other communications.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations.</li><li>Organize and maintain electronic and paper filing systems.</li><li>Greet and assist visitors in a professional manner.</li><li>Order office supplies and handle other purchasing tasks as needed.</li><li>Assist with travel arrangements and event planning.</li><li>Support other administrative and operational projects as assigned.</li></ul>
2026-03-31T00:00:00Z

Administrative Assistant

Los Altos, CA
onsite
Temporary
28 - 35 USD / Hourly
Administrative Assistant – Job DescriptionThe Administrative Assistant provides essential support to ensure smooth office operations by handling a wide range of administrative and clerical tasks. This role maintains organization, communicates with internal and external contacts, and assists with daily office needs.Day-to-Day Responsibilities:<ul><li>Manage schedules and coordinate meetings or appointments for staff.</li><li>Answer and direct phone calls, emails, and other communications.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations.</li><li>Organize and maintain electronic and paper filing systems.</li><li>Greet and assist visitors in a professional manner.</li><li>Order office supplies and handle other purchasing tasks as needed.</li><li>Assist with travel arrangements and event planning.</li><li>Support other administrative and operational projects as assigned.</li></ul>
2026-03-31T00:00:00Z

Administrative Assistant

Pleasant Hill, CA
onsite
Contract / Temporary to Hire
23 - 24 USD / Hourly
Robert Half client is looking for a detail-oriented Administrative Assistant to join their team in Pleasant Hill, California. This is a contract to permanent position offering the opportunity to work in a dynamic environment supporting essential administrative tasks. Experience working in medical office environments is preferred. The ideal candidate will contribute to the smooth operation of our office and ensure deadlines are consistently met. Administrative Assistant Responsibilities:• Provide clerical support to ensure efficient daily operations.• Manage front desk duties, including greeting visitors and handling inquiries.• Coordinate the scheduling of couriers and ensure timely mail send-outs.• Communicate with offices to confirm information and clarify details as needed.• Place electronic orders by contacting offices and ensuring accuracy.• Ensure materials are sent to laboratories promptly and meet established deadlines.• Assist staff with administrative needs and facilitate workflow.• Pull and organize supplies to fulfill client orders. If you are interested in this Administrative Assistant opportunity, please apply today!
2026-04-15T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary
22 - 25 USD / Hourly
Administrative AssistantAbout the Role:Our team seeks an Administrative Assistant to ensure efficient office operations and support a variety of departments.Responsibilities:<ul><li>Answer phones and greet visitors</li><li>Maintain files and records</li><li>Schedule meetings and manage correspondence</li><li>Assist with data entry and basic reporting</li></ul>
2026-04-01T00:00:00Z

Office Clerk

Scotts Valley, CA
onsite
Permanent
52000 - 63000 USD / Yearly
Join Our Fast-Growing Team and Help Keep the Office Running at Its Best!Are you an organized and detail-oriented professional with a knack for supporting teams and clients? If you thrive in a fast-paced environment and love making a difference behind the scenes, we want to meet you! We’re seeking an energetic Office Clerk to be the backbone of our dynamic manufacturing office in Scotts Valley. Here, your problem-solving skills and passion for service will help drive our company’s ongoing success.What You’ll Do:<ul><li>Coordinate and schedule client meetings, follow-ups, and project updates to foster lasting relationships with our valued customers.</li><li>Keep our office files and documentation organized, up-to-date, and readily accessible for colleagues and audits.</li><li>Oversee inventory of supplies, order materials, and maintain equipment to keep operations running smoothly.</li><li>Assist with employee schedules, set up team meetings, and prepare agendas that keep everyone informed and productive.</li><li>Support billing, expense tracking, and a variety of essential administrative tasks.</li><li>Be a resource for customers and clients, sharing detailed information about our services and current projects.</li><li>Professionally address customer inquiries, resolving concerns quickly and escalating complex issues as appropriate.</li><li>Maintain precise records of all client interactions and project milestones.</li><li>Manage incoming calls, direct phone inquiries, and ensure top-tier communication flows in and out of the office.</li><li>Efficiently use computer databases and office software to support our day-to-day administrative operations.</li></ul> <ul><li>An opportunity to make a tangible impact by supporting a company that is passionate about growth and innovation. The chance to work with a supportive team in a collaborative and friendly environment. Plenty of variety in your workday—every day brings new challenges and opportunities to grow.</li></ul>Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-04-08T00:00:00Z

Executive Assistant

Walnut Creek, CA
onsite
Contract / Temporary to Hire
35 - 40 USD / Hourly
Our non-profit client is seeking a contract to hire Executive Assistant to provide high-level administrative support to the CEO. This is a fully on-site role. The ideal candidate is detail-oriented, tech saavy, anticipates needs, and is comfortable working in a dynamic, fast-paced environment. Executive Assistant Key Responsibilities:<ul><li>Manage and coordinate the CEO’s complex calendar, scheduling meetings and prioritizing inquiries and requests.</li><li>Assist with donor meetings, including preparation, logistics, and follow-up communication.</li><li>Serve as a liaison and primary point of contact for both internal and external stakeholders.</li><li>Use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams with a high level of proficiency.</li><li>Order, set up, and coordinate lunches for meetings and on-site events.</li><li>Prepare correspondence, reports, and presentations as needed.</li><li>Support the CEO proactively by thinking ahead, identifying potential needs, and resolving issues before they arise.</li><li>Ensure the CEO’s day-to-day needs are met, handling personal and business tasks with confidentiality and discretion.</li><li>Maintain a positive and professional demeanor; be easy to work with and adaptable.</li><li>Handle additional administrative tasks as assigned.</li></ul>Qualifications:<ul><li>Minimum 3 years’ experience as an Executive Assistant, ideally supporting C-level executives.</li><li>Excellent MS Office and MS Teams skills; comfortable with technology and quickly learning new platforms.</li><li>Strong organization skills, attention to detail, and an ability to prioritize effectively.</li><li>Excellent written and verbal communication skills.</li><li>Proactive attitude with demonstrated ability to anticipate needs and take initiative.</li><li>Professional demeanor and strong customer service orientation.</li></ul>If you are interested in the Executive Assistant role, please apply today.
2026-04-14T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary
27 - 32 USD / Hourly
Executive AssistantProvide dedicated support to senior executives, managing complex schedules and handling confidential communications.Job Responsibilities:<ul><li>Coordinate executive calendars, travel, and meetings.</li><li>Prepare and edit reports, presentations, and memos.</li><li>Screen calls and correspondence on behalf of executives.</li><li>Organize events and executive projects.</li></ul>
2026-04-10T00:00:00Z

Executive Assistant

San Jose, CA
remote
Temporary
40 - 40 USD / Hourly
A leading healthcare organization has an immediate opening for an experienced Legal Executive Assistant to provide dedicated support to the General Counsel (GC) based in the San Francisco Bay Area. This highly visible position manages sensitive information and requires utmost professionalism, confidentiality, and efficiency. This Executive Assistant must be based in the Bay Area, although the position is primarily remote. The ideal candidate will have 5+ years of executive assistant experience, including experience supporting attorneys. Key Responsibilities:<ul><li>Provide comprehensive executive support to the General Counsel, handling sensitive and confidential information.</li><li>Coordinate complex travel arrangements and schedule internal and external meetings.</li><li>Screen calls, prioritize correspondence, and serve as an effective gatekeeper for the legal department.</li><li>Draft, proofread, and manage high-level executive communications, including letters, legal reports, board materials, and presentations.</li><li>Compile and prepare presentations, reports, and financial data for senior leadership.</li><li>Carry out advanced internet and legal research tasks.</li><li>Maintain legal databases and records with meticulous accuracy.</li><li>May lead, train, and supervise other administrative staff within the legal department</li></ul>
2026-03-16T00:00:00Z