408 Results for Sr Executive Assistant Jobs in Creative Group

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Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
38.00 - 44.00 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership in a fast-paced environment. This long-term contract position is ideal for a highly organized, detail-oriented individual who can manage competing priorities, safeguard sensitive information, and keep executive operations running efficiently. The role will partner closely with internal teams and external stakeholders while helping drive meeting readiness, project follow-through, and seamless travel and event coordination. Responsibilities: • Oversee the President’s schedule by organizing appointments, prioritizing requests, and coordinating meetings, calls, and travel plans. • Prepare business materials such as correspondence, presentations, reports, agendas, and meeting documents for executive review and use. • Coordinate internal and external meetings, conferences, and events, including logistics, note-taking, and follow-up on key action items. • Support communication across departments by helping align cross-functional teams, monitoring project activity, and keeping stakeholders informed. • Track important initiatives, deadlines, and deliverables, ensuring updates are accurately maintained in relevant databases and progress is monitored. • Arrange domestic and international travel, including itineraries, travel documentation, schedules, and communication with involved teams. • Process and manage expense reporting for the President and the A& R department with accuracy and timeliness. • Serve as a liaison for A& R activities by attending recurring meetings, monitoring artist project progress, and tracking budgets, paperwork, recording milestones, and creative deliverables. • Partner with A& R and production contacts to help keep artist-related timelines on track, including credits, budgets, invoicing, and supporting documentation. • Identify opportunities to improve administrative workflows and provide support on special assignments and high-priority projects as needed.
2026-10-14T23:03:59Z

Executive Administrative Assistant Advanced (>6 years)

Jersey City, NJ
onsite
Temporary / Contract
38.00 - 38.00 USD / Hourly
<ul><li>Position: Executive Administrative Assistant Advanced (Contract-to-Hire)</li><li>Location: Jersey City, NJ 07310-2053</li><li>Schedule: 100% Onsite, 5 Days per Week</li><li>Required Experience: 6+ years of Executive Assistant experience supporting Managing Directors, C-Suite Executives, or senior leadership teams</li><li>Tentative Pay Rate: $38.00 per hour</li></ul>Job DescriptionOur client is seeking a highly experienced Executive Administrative Assistant to support a lead Managing Director and three additional Managing Directors within a fast-paced Technical Delivery organization. This is a high-visibility role requiring exceptional organizational skills, executive presence, discretion, and the ability to effectively manage competing priorities across multiple senior stakeholders.The ideal candidate will have extensive experience supporting executive leadership, managing complex calendars, coordinating domestic and international travel, processing expenses, and working effectively with highly visible executives in a demanding corporate environment.Key Responsibilities<ul><li>Manage complex calendars for a lead Managing Director and three additional Managing Directors</li><li>Coordinate meetings across multiple global time zones and proactively resolve scheduling conflicts</li><li>Manage domestic and international travel arrangements</li><li>Process and reconcile executive expenses through Concur</li><li>Review and prioritize incoming meeting requests while exercising sound business judgment</li><li>Handle highly confidential and sensitive information with discretion and professionalism</li><li>Support executive meetings, presentations, communications, and follow-up activities</li><li>Partner with senior leaders and stakeholders across multiple business units</li><li>Anticipate executive needs and proactively solve problems in a fast-paced environment</li></ul>Required Qualifications<ul><li>6+ years of Executive Assistant experience supporting Managing Directors, C-Suite executives, or senior leadership teams</li><li>Advanced Microsoft Outlook skills with extensive calendar management experience</li><li>Concur travel and expense management experience</li><li>Strong Microsoft Excel and PowerPoint skills</li><li>Experience managing complex scheduling across multiple time zones</li><li>Strong organizational, prioritization, and communication skills</li><li>Proven ability to maintain confidentiality and exercise sound judgment</li><li>Experience working in fast-paced, high-pressure corporate environments</li></ul>
2026-10-19T15:54:11Z

Executive Assistant

Scranton, PA
onsite
Temporary / Contract
24.00 - 26.00 USD / Hourly
Robert Half is seeking an Executive Assistant to provide high-level administrative support to senior leaders, helping ensure smooth day-to-day operations in a fast-paced environment. This role serves as a trusted partner by managing schedules, communications, and competing priorities while handling sensitive information with professionalism and discretion. Key Responsibilites <ul><li>Manage executive calendars, schedule meetings, and coordinate appointments. </li><li>Monitor and organize email communications, prioritize urgent matters, and draft routine responses. </li><li>Prepare meeting agendas, materials, and presentations in advance. </li><li>Attend meetings, take notes, and distribute action items and follow-up summaries. </li><li>Coordinate travel arrangements, including transportation, lodging, and itineraries. </li><li>Process expense reports, receipts, and other administrative documentation. </li><li>Track deadlines, projects, and key deliverables to support timely completion. </li><li>Serve as a point of contact for internal and external stakeholders. </li><li>Maintain confidential files, records, and sensitive business information. </li><li>Support department operations with general administrative tasks and special projects as needed.</li></ul>
2026-10-06T19:23:47Z

Executive Assistant

Mountain View, CA
onsite
Temporary / Contract
40.00 - 50.00 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support in a fast-moving, in-office Contract position based in Jersey City, New Jersey. This assignment will focus on keeping an executive’s schedule, travel, and meeting preparation running smoothly while handling sensitive business and personal matters with sound judgment and discretion. The ideal candidate brings a proactive approach, strong relevant experience, and can adapt quickly as priorities shift throughout the day. Responsibilities: • Direct and maintain a complex executive calendar, balancing competing priorities and adjusting appointments quickly as business needs change. • Organize domestic and international travel arrangements, including flights, lodging, ground transportation, and detailed itineraries. • Track active travel plans in real time and respond to delays or changes with backup options to minimize disruption. • Prepare briefing materials, meeting documents, and supporting information in advance so the executive is fully equipped for each engagement. • Handle scheduling requests, routine correspondence, and time-sensitive personal coordination tasks with a high level of confidentiality. • Partner closely with internal team members, including office and operational support staff, to ensure seamless day-to-day coordination. • Confirm appointments, reservations, and logistics proactively to reduce last-minute issues and maintain a dependable workflow.
2026-10-12T15:34:06Z

Executive Assistant

Pittsburgh, PA
onsite
Temporary / Contract
30.00 - 36.00 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in Pittsburgh. This contract to permanent position is ideal for a highly organized individual who can manage complex schedules, coordinate travel logistics, and keep executive priorities moving efficiently. The role requires strong attention to detail, sound judgment, and the ability to handle multiple responsibilities in a fast-paced environment. This is a fully on-site Monday - Friday 9AM - 5PM. Responsibilities: • Manage executive calendars by organizing meetings, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and international travel plans, including transportation, lodging, and itinerary details, while adapting quickly to schedule changes. • Coordinate travel logistics from start to finish and provide timely updates regarding reservations and trip adjustments. • Support executive meetings by scheduling sessions, confirming attendees, preparing logistics, and helping maintain an efficient meeting flow.• Monitor shifting priorities and align appointments, travel, and meeting needs to help executives stay focused on key business objectives.• Maintain accurate records of schedules, travel plans, and meeting arrangements while handling sensitive information with discretion.
2026-10-20T15:03:51Z

Executive Assistant

Whitehall, PA
onsite
Temporary to Hire
30.00 - 32.00 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining a high level of professionalism and confidentiality. Key Responsibilities:<ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents. </li><li>Serve as a liaison between executives, internal teams, and external stakeholders. </li><li>Coordinate meetings, including agendas, materials, minutes, and follow-up items.</li><li>Handle confidential information with discretion and professionalism. </li><li>Monitor and prioritize incoming communications and respond on behalf of executives when appropriate. </li><li>Assist with special projects, event planning, and operational tasks as needed. </li><li>Maintain organized filing systems and ensure accurate recordkeeping. </li></ul>
2026-10-05T14:58:40Z

Executive Assistant to the CEO

Chicago, IL
onsite
Permanent / Full Time
130000.00 - 160000.00 USD / Yearly
We are looking for an experienced Senior Executive Assistant to provide high-level administrative and personal support to the CEO. This position plays a central role in keeping executive priorities organized through proactive calendar coordination, travel planning, and responsive day-to-day support. The ideal candidate is experienced, resourceful, and confident managing confidential matters while ensuring smooth communication with internal teams and external partners. The ideal candidate will have experience supporting a CEO within a global organization. Must have experience with Board of Directors. This requires 5 days on-site.The salary target is $130,000-$160,000 and health benefits, dental, vision, 401k, PTO and bonus.Recruiter: Connie Stathopoulos Responsibilities:• Manage complex executive calendars, coordinate appointments, and adjust schedules to align with shifting business priorities.• Arrange domestic and international travel, including itineraries, accommodations, transportation, and related logistics.• Prepare and submit expense reports accurately and on time using designated expense management tools.• Capture meeting discussions, organize follow-up items, and help ensure action items are tracked to completion.• Support planning and execution of meetings and events by handling agendas, materials, conference setup, and logistics.• Serve as a point of contact between assigned executives and both internal stakeholders and external contacts, maintaining clear and effective communication.• Draft, format, and manage correspondence, reports, and other administrative documents with a high level of accuracy.• Respond to ad hoc administrative requests and provide dependable support for special projects and executive priorities.
2026-10-09T16:53:45Z

Executive Assistant

Chevy Chase, MD
onsite
Permanent / Full Time
85000.00 - 120000.00 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders in DC. This role is ideal for someone who thrives in a fast-moving environment, keeps priorities organized, and ensures day-to-day operations run smoothly. The successful candidate will manage complex scheduling needs, coordinate travel, and handle critical administrative details with accuracy and care. Responsibilities:• Manage dynamic calendars for senior leadership, adjusting appointments quickly and keeping daily priorities aligned.• Coordinate domestic and international travel arrangements, including itineraries, reservations, and timing changes as needed.• Prepare and send clear correspondence related to scheduling, meeting logistics, and follow-up communication.• Monitor closely packed schedules, provide timely reminders, and help meetings stay on track throughout the day.• Confirm appointments, logistical details, and required materials in advance so executives are fully prepared for each engagement.• Support the creation and improvement of workflow and task-tracking processes to strengthen team coordination and efficiency.• Maintain records, process expense reports, and handle routine administrative documentation with care and accuracy.• Assist with general office operations and respond to shifting priorities or urgent requests as they arise.
2026-09-30T16:14:09Z

Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
35.00 - 45.00 USD / Hourly
Robert Half is seeking a highly organized, proactive, and polished Executive Assistant to provide high-level administrative support to multiple executives. This role requires a professional who can manage competing priorities, maintain confidentiality, and serve as a trusted partner to senior leadership. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication skills, and has a strong ability to anticipate needs while ensuring seamless day-to-day executive operations. Key Responsibilities:<ul><li>Provide comprehensive administrative support to multiple executives, including calendar management, meeting coordination, and travel arrangements. </li><li>Manage complex scheduling across multiple leaders, prioritizing urgent matters and resolving conflicts efficiently. </li><li>Prepare, edit, and format correspondence, reports, presentations, and other business documents. </li><li>Coordinate internal and external meetings, including agendas, materials, logistics, and follow-up action items. </li><li>Act as a liaison between executives, internal teams, and external stakeholders, maintaining professionalism and confidentiality at all times. </li><li>Track deadlines, manage special projects, and ensure timely completion of assigned tasks and deliverables. </li><li>Support expense reporting, invoice processing, and other administrative tasks as needed.</li><li>Maintain confidential records, sensitive information, and executive files with a high level of discretion.</li><li>Identify opportunities to improve administrative processes and enhance operational efficiency. </li></ul>
2026-10-12T20:58:41Z

Executive Assistant

Austin, TX
onsite
Permanent / Full Time
87100.00 - 117900.00 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to senior division leadership in Austin, Texas. This role is ideal for someone who thrives in a fast-moving manufacturing environment and can manage competing priorities with sound judgment and discretion. The successful candidate will play a key role in keeping executive operations organized, coordinating important meetings and travel, and handling sensitive information with discretion. Responsibilities: • Manage dynamic executive calendars, arrange appointments across time zones, and resolve scheduling conflicts while keeping leadership priorities in focus. • Organize domestic and international travel plans, including flights, lodging, ground transportation, and detailed itineraries for senior leaders. • Coordinate leadership meetings, town halls, offsite sessions, and executive visits by securing space, preparing logistics, and ensuring smooth execution. • Develop agendas, briefing packets, presentation materials, meeting summaries, and follow-up communications to support informed decision-making. • Prepare business correspondence, reports, and other executive-level documents using strong independent judgment and attention to detail. • Serve as a key point of contact for executives, internal teams, vendors, and external stakeholders, maintaining clear and effective communication. • Oversee administrative processes such as document organization, information distribution, event support, and approved vendor or procurement coordination. • Gather and consolidate information needed for leadership discussions, board-related materials, and special projects assigned to support divisional objectives. • Handle confidential business matters with a high degree of discretion while representing the executive office effectively.
2026-09-30T14:38:46Z

Executive Assistant

Arlington, VA
onsite
Permanent / Full Time
80000.00 - 90500.00 USD / Yearly
Executive Assistant ~Trade Association in Arlington, VA $90k hybrid schedule, great benefits, career growth, plus bonuses My client is a membership trade association located in Arlington, VA with an exciting new opportunity for Executive Assistant to provide direct support for the Chief Executive Officer. The Executive Assistant will support the executive office, managing travel arrangements, calendar management, and planning board meetings. The Executive Assistant will manage the calendar, travel arrangements, act as a gatekeeper liaison between clients, and coordinate logistics for daily affairs. The Executive Assistant must have prior experience supporting executives in a fast-paced environments and have the utmost understanding of confidentiality. Executive Assistant will be responsible for the following duties: · Calendar management, scheduling, itinerary coordination· Travel coordination and arrangements · Prioritizing and managing changing schedules efficiently · Assisting in special projects, including planning events and engagements · Scheduling and planning itineraries for meetings · Board meeting support, including minutes, and scheduling logistics for conferences· Keep track of Department Support Budget in MS Excel Spreadsheet All interested candidates in Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.
2026-10-10T16:04:05Z

Executive Assistant

Middleburg, VA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a highly organized Executive Assistant to provide dedicated support to the General Manager in Virginia. This is a Contract position requiring onsite availability Monday through Friday in a fast-moving healthcare environment. The ideal candidate brings strong executive support experience, sound judgment, and the ability to manage competing priorities with accuracy. Responsibilities: • Manage the General Manager’s schedule by coordinating appointments, prioritizing commitments, and ensuring daily activities run smoothly. • Arrange meetings from start to finish, including scheduling participants, preparing materials, organizing logistics, and supporting follow-up actions. • Coordinate travel plans and related itineraries, ensuring efficient arrangements that align with business needs and timelines. • Serve as a point of contact for vendors by handling communications, tracking deliverables, and helping maintain productive working relationships. • Support project execution by monitoring timelines, organizing tasks, and keeping stakeholders informed of progress and next steps. • Assist with budget-related activities by tracking project expenses, maintaining records, and helping ensure spending stays aligned with approved plans. • Prepare documents, presentations, spreadsheets, and correspondence using Microsoft Word, Excel, Outlook, and PowerPoint. • Handle multiple administrative and project-based priorities simultaneously while maintaining attention to detail in a fast-paced setting.
2026-10-06T18:14:06Z

Executive Assistant

Dunmore, PA
onsite
Temporary to Hire
26.00 - 28.00 USD / Hourly
Robert Half is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a strong communicator, capable of managing multiple priorities, maintaining confidentiality, and ensuring the efficient operation of executive-level activities. Key Responsibilities:<ul><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reporting</li><li>Prepare correspondence, presentations, reports, and other business documents</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Organize and support meetings, including agendas, materials, note-taking, and follow-up actions</li><li>Screen calls, emails, and other communications, responding or escalating as appropriate</li><li>Maintain confidential files, records, and sensitive information with discretion</li><li>Assist with special projects, event planning, and executive initiatives</li><li>Monitor deadlines and help ensure timely completion of deliverables</li><li>Provide general administrative support to enhance executive productivity</li></ul>
2026-10-19T17:33:47Z

Executive Assistant

Norway, ME
onsite
Permanent / Full Time
58000.00 - 62000.00 USD / Yearly
We are looking for an organized and discreet Executive Assistant to support senior leadership. This role is central to keeping executive operations running smoothly by coordinating schedules, preparing key materials, and ensuring meetings and communications are handled with precision. The ideal candidate is comfortable managing confidential information, balancing multiple priorities, and providing strong administrative support across leadership and board-level activities. Responsibilities:• Coordinate executive calendars, manage correspondence, arrange travel logistics, and prepare presentations and other high-level administrative materials.• Support senior leadership by organizing meetings, scheduling attendees, capturing detailed notes, and using digital tools to host, record, and archive meeting documentation.• Provide administrative assistance to the Board of Directors, including planning meeting logistics, organizing catering, distributing reports and board packets, recording minutes, and processing quarterly reimbursement requests.• Maintain corporate records, governance documents, and recurring reports while ensuring required annual filings are completed accurately and on time.• Assist with strategic planning materials, leadership initiatives, and special projects led by the executive team.• Compile monthly reports and deliver day-to-day administrative support for multiple departments.• Serve as a key administrator for internal technology platforms used for board management, intranet content, shipping coordination, and scheduling.• Handle highly sensitive information with sound judgment, professionalism, and a strong commitment to confidentiality.
2026-10-19T18:04:06Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
30.00 - 30.00 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to the Executive Director for Non-Profit in California. This contract-to-permanent opportunity is ideal for a candidate with relevant experience who can manage competing priorities, handle sensitive matters with discretion, and help maintain smooth day-to-day executive operations. The role offers the chance to work closely with senior leadership while contributing to board coordination, administrative planning, and cross-functional projects in a fast-paced environment. Responsibilities:• Manage the Executive Director’s schedule by coordinating appointments, prioritizing requests, and ensuring daily activities run efficiently.• Arrange domestic and international travel plans, prepare itineraries, and oversee related logistics to support business needs.• Support Board of Directors activities by organizing meetings, preparing agendas and materials, documenting minutes, and following up on action items.• Process expense reports, track invoices, and assist with administrative documentation to maintain accurate records and timely submissions.• Coordinate executive meetings, draft correspondence, and prepare presentations or reports for leadership discussions and decision-making.• Serve as a reliable point of contact for internal and external stakeholders while maintaining discretion and confidentiality.• Assist with special projects and operational assignments that require strong organization, sound judgment, and independent follow-through.
2026-10-20T19:08:48Z

Executive Assistant

Meridian, ID
onsite
Temporary / Contract
33.25 - 38.50 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in Idaho. This contract position is ideal for a candidate with relevant experience and strong attention to detail who can bring structure, sound judgment, and efficiency to a busy executive environment. The right candidate will excel at balancing shifting priorities, maintaining clear communication, and ensuring daily operations stay organized and on schedule. Responsibilities: • Oversee complex executive calendars by organizing appointments, adjusting schedules, and helping leaders stay aligned with key priorities. • Coordinate meetings with internal teams and external partners, including preparing materials, confirming logistics, and supporting a smooth meeting experience. • Arrange business travel by securing transportation, lodging, and detailed itineraries that reflect executive preferences and timelines. • Draft and format detailed documents such as correspondence, reports, presentations, and other business-related materials. • Review incoming messages and requests, elevate urgent matters, and help manage follow-up in a timely manner. • Maintain visibility into outstanding tasks, important deadlines, and next steps to support executive decision-making and accountability. • Prepare and submit expense reports along with other administrative records accurately and on time. • Contribute to special assignments and provide broader administrative assistance as business needs evolve. • Handle sensitive information with a high level of discretion and confidentiality.
2026-09-22T21:58:43Z

Executive Assistant

Fremont, CA
onsite
Temporary / Contract
31.66 - 36.66 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support leadership in Fremont, California. This is a Contract position suited for someone who is detail oriented and can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate brings strong administrative judgment, anticipates needs, and keeps daily operations running smoothly in a fast-paced environment. Responsibilities: • Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary planning. • Coordinate meeting logistics for executive sessions, including scheduling, room reservations, agenda support, and follow-up on action items. • Communicate with internal teams and external contacts to confirm appointments, travel details, and schedule updates. • Prepare and maintain organized records related to travel plans, meeting schedules, and executive activities. • Monitor changes to calendars and travel plans, responding quickly to updates while minimizing disruption to executive priorities.
2026-10-19T18:04:06Z

Executive Assistant

Washington, DC
onsite
Temporary to Hire
37.21 - 43.09 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support senior leadership in Washington, District of Columbia. This contract opportunity is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities on track. The person in this role will serve as a dependable partner by handling high-volume calendar activity, arranging travel, and helping executive meetings run smoothly. Responsibilities: • Manage dynamic executive calendars, prioritize competing requests, and ensure leaders are prepared for daily commitments. • Coordinate domestic and, when needed, broader travel logistics including itineraries, reservations, and schedule adjustments. • Organize executive meetings by securing schedules, confirming attendees, and preparing logistical details in advance. • Monitor changing priorities and resolve scheduling conflicts quickly to maintain alignment across leadership activities. • Support travel planning from initial booking through final coordination, ensuring timely and accurate arrangements. • Communicate with internal and external stakeholders to facilitate appointments, meetings, and executive availability.
2026-10-05T18:48:43Z

Executive Assistant

Salem, OR
remote
Temporary / Contract
25.00 - 35.00 USD / Hourly
We are seeking a highly organized Executive Assistant to provide comprehensive support to senior leadership. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities.Responsibilities<ul><li>Manage executive calendars and schedules.</li><li>Coordinate travel arrangements and meetings.</li><li>Prepare reports, presentations, and correspondence.</li><li>Organize meeting materials and record meeting minutes.</li><li>Assist with special projects and administrative functions.</li><li>Maintain confidentiality and professionalism.</li></ul>
2026-10-05T17:33:45Z

Executive Assistant

Middleburg, VA
onsite
Temporary / Contract
24.00 - 24.00 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role is responsible for managing complex calendars, coordinating travel, preparing correspondence and reports, handling confidential information, and ensuring day-to-day administrative operations run smoothly. Key Responsibilities:<ul><li>Manage executive calendars, meetings, and scheduling priorities</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare presentations, reports, agendas, and correspondence</li><li>Screen calls, emails, and other communications</li><li>Organize meetings, events, and logistics</li><li>Maintain confidential files and sensitive business information</li><li>Track deadlines, action items, and follow-ups</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Support special projects and other administrative needs as assigned</li></ul>
2026-10-15T14:23:43Z

Executive Assistant

Plymouth, PA
onsite
Temporary to Hire
25.00 - 27.00 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to support senior leadership and help ensure the office runs smoothly day to day. This role is ideal for someone who thrives in a fast-paced environment, enjoys being a trusted partner to executives, and takes pride in creating structure, efficiency, and a positive workplace experience. The right candidate is adaptable, detail-oriented, and confident managing a wide range of responsibilities — from executive scheduling and communications to office coordination and employee events. If you are resourceful and able to handle sensitive information with professionalism and discretion, we’d love to hear from you! Responsibilities: <ul><li>Manage executive calendars, coordinate meetings, anticipate conflicts, and adjust schedules to keep priorities moving forward. </li><li>Arrange business travel from start to finish, including bookings, itineraries, and timely, accurate expense reporting. </li><li>Prepare, edit, and finalize correspondence, presentations, reports, and other executive-level materials. </li><li>Support leadership meetings by creating agendas, capturing key takeaways, and tracking follow-up items to completion. </li><li>Act as a central point of contact between executives, employees, vendors, and external partners to help maintain clear and timely communication. </li><li>Help oversee day-to-day office operations, including ordering supplies, monitoring inventory, and coordinating with vendors and service providers. </li><li>Maintain accurate records for office equipment, furniture, and other workplace assets while helping keep the office organized and functional. </li><li>Coordinate employee events and internal gatherings, managing logistics such as scheduling, invitations, catering, budgeting, and vendor communication. </li><li>Assist with onboarding logistics by helping prepare workspaces, organizing welcome materials, and supporting first-day office readiness.</li></ul>
2026-10-19T17:33:47Z

Executive Assistant

Rochester, NY
remote
Temporary / Contract
25.00 - 30.00 USD / Hourly
<ul><li>Provide comprehensive administrative support to the CFO, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare and organize materials for meetings, presentations, board discussions, and financial reviews.</li><li>Act as a liaison between the CFO and internal/external stakeholders, maintaining professionalism and confidentiality at all times.</li><li>Manage communications on behalf of the CFO, including screening calls, drafting correspondence, and responding to inquiries as appropriate.</li><li>Coordinate departmental meetings, leadership sessions, and special events.</li><li>Track deadlines, follow up on action items, and ensure timely completion of deliverables.</li><li>Assist with expense reporting, invoice processing, and other administrative tasks related to the finance function.</li><li>Support the preparation of reports, spreadsheets, and presentation materials.</li><li>Maintain confidential files, records, and sensitive financial information.</li><li>Help drive efficiency by identifying opportunities to improve administrative processes and workflows.</li><li>Provide support for special projects and strategic initiatives led by the CFO.</li></ul>
2026-10-19T19:58:44Z

Executive Assistant

Birmingham, AL
onsite
Permanent / Full Time
75000.00 - 90000.00 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to an excecutive in Birmingham, Alabama. This position blends administrative coordination with hands-on assistance across both work-related and personal matters, requiring someone who is highly organized, resourceful, and dependable. The ideal candidate is comfortable managing shifting priorities, anticipating needs, and keeping day-to-day operations running smoothly in a fast-paced environment. Responsibilities:• Coordinate the executive’s schedule, prioritize appointments, and help ensure each day is planned efficiently and executed on time.• Arrange business travel, including itineraries, reservations, and related logistics, while adapting quickly to schedule changes.• Oversee a mix of executive support tasks tied to both work and personal obligations, maintaining accuracy and discretion throughout.• Collect, organize, and prepare financial documents needed for personal tax-related activities and recordkeeping.• Review and retrieve banking information, assist with account-related administrative tasks, and help maintain organized financial records.• Address time-sensitive requests with sound judgment, taking initiative to resolve issues independently whenever possible.• Partner closely with another executive support team member to learn processes, coordinate priorities, and ensure seamless day-to-day coverage.• Support expense tracking and property-related or business financial administration using tools such as QuickBooks and Outlook as needed.
2026-10-02T01:28:43Z

Executive Assistant

Fort Worth, TX
onsite
Temporary to Hire
31.35 - 36.30 USD / Hourly
We are looking for an accomplished Executive Assistant to support senior leaders and a team within a respected public accounting firm in Fort Worth, Texas. This client-facing opportunity is ideal for someone who is experienced, resourceful, and comfortable managing shifting priorities in a fast-moving services setting. This is a contract-to-permanent position, offering the chance to demonstrate your impact in a hybrid environment while contributing to smooth daily operations and broader team success. Responsibilities: • Manage complex schedules for partner-level leaders and coordinate meetings, appointments, and related logistics across different time zones. • Arrange travel plans and oversee meeting coordination, ensuring executives and team members are prepared with accurate itineraries and materials. • Produce presentations, reference documents, and workflow-related materials using Microsoft PowerPoint and other business tools. • Research information and draft business correspondence, reports, and other business documents using Microsoft Word. • Build, update, and monitor spreadsheets and reporting tools in Microsoft Excel to support operational and leadership needs. • Create and maintain standard operating procedures and other process documentation to promote consistency and efficiency. • Support legal, accounting, and other staff with administrative tasks and project coordination as priorities arise. • Contribute to special assignments and process improvement efforts that enhance team productivity and execution.
2026-10-02T13:38:47Z

Executive Assistant

Monterey, CA
onsite
Temporary / Contract
30.00 - 32.00 USD / Hourly
We are looking for an organized and proactive Executive Assistant to provide high-level support in Monterey, California. This Contract position will partner closely with senior leadership and help keep priorities on track through strong coordination, clear written communication, and thoughtful administrative support. The role is ideal for someone who can balance scheduling, budgeting, reporting, and project-related tasks in a structured office environment. Responsibilities: • Manage a complex executive calendar, coordinate meetings, and align schedules to support shifting priorities. • Prepare reports, correspondence, and other written materials with a high degree of accuracy and professionalism. • Assist with budget tracking, expense monitoring, and financial documentation to support department operations. • Coordinate travel arrangements, itineraries, and related logistics for executive meetings and business needs. • Support project planning activities by organizing timelines, follow-ups, and key deliverables. • Partner with internal teams across functions to help maintain efficient administrative operations. • Help plan events, meetings, and special initiatives that require detailed coordination and communication. • Maintain organized records, documentation, and office materials while handling confidential information appropriately.
2026-10-09T22:28:49Z

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408 results for Sr Executive Assistant in Creative Group