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6 results for Executive Assistant in Austin, TX
- Austin, TX
- onsite
- Permanent / Full Time
- 85000 - 110000 USD / Yearly
- We are looking for an Executive Assistant to support company founders and help maintain a highly organized, responsive workplace in Austin, Texas. This position combines executive support, travel coordination, office operations, and daily administrative oversight in a fast-paced environment. The ideal candidate brings sound judgment, strong attention to detail, and the ability to keep priorities moving smoothly when schedules and business needs shift quickly.<br><br>Responsibilities:<br>• Coordinate and optimize complex calendars for multiple founders, balancing competing priorities, preventing scheduling conflicts, and preserving uninterrupted time for high-value work.<br>• Arrange complete domestic and international travel plans, including transportation, lodging, itineraries, and rapid adjustments when plans change unexpectedly.<br>• Oversee day-to-day office operations by managing facilities needs, maintaining common areas, tracking supplies, and working with service providers to keep the workplace running effectively.<br>• Manage incoming and outgoing shipments, including packages, parts, and hardware, while ensuring items are recorded accurately and delivered to the appropriate recipients.<br>• Process expense submissions, organize receipts, and handle routine administrative tasks with precision, confidentiality, and consistency.<br>• Prepare materials and logistics for meetings, coordinate onsite visits, and support team gatherings and offsite events that strengthen collaboration.<br>• Work closely with the Chief of Staff to support leadership priorities, maintain operational cadence, and respond quickly to evolving business needs.
- 2026-10-28T00:00:00Z
- Austin, TX
- onsite
- Permanent / Full Time
- 50000 - 55000 USD / Yearly
- We are looking for an organized and personable Administrative Assistant to support daily office operations at our location within a mission-driven non-profit environment. This fully in-office role serves as a central point of coordination for visitors, staff, facilities, and administrative activities, helping the workplace run smoothly and efficiently. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage competing priorities with care and attention to detail.<br><br>Responsibilities:<br>• Oversee day-to-day reception and office support activities, creating a welcoming and efficient experience for employees, guests, and partners.<br>• Receive visitors, answer general inquiries, and direct individuals to the appropriate staff members or resources in a thoughtful and organized manner.<br>• Process incoming and outgoing mail, including package distribution and shipment coordination through certified mail and courier services.<br>• Maintain orderly shared spaces by monitoring office, lobby, and breakroom supplies and replenishing inventory as needed.<br>• Coordinate meeting room readiness by arranging room setups, updating schedules, and resolving booking conflicts throughout the day.<br>• Partner with internal teams to track administrative items related to loan documentation, including insurance requirement updates.<br>• Liaise with building and service vendors to address maintenance, safety, access, cleaning, storage, and other facility-related needs.<br>• Support workplace operations by assisting with employee onboarding setups, identification badges, business card orders, and office access requests.<br>• Help organize internal events, meal coordination for meetings, vehicle-related administrative tasks, and special projects across departments.
- 2026-10-27T00:00:00Z
- Maxwell, TX
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- <p>We are looking for an Administrative Assistant to support a construction project team in Texas. This long-term Ccontract position is ideal for someone who enjoys keeping operations organized, communicating effectively with a wide range of stakeholders, and helping a busy site office run efficiently. The role combines day-to-day administrative coordination with meeting support, travel planning, office organization, and responsive assistance for project staff and visitors.</p><p><br></p><p>Responsibilities:</p><p>•Deliver courteous and detail-focused administrative support to the onsite construction team while fostering a welcoming experience for staff, clients, vendors, and visitors.</p><p>•Prepare and submit expense documentation for project leadership, ensuring records are accurate and completed on time.</p><p>•Coordinate essential site resources such as calendars, meeting spaces, parking arrangements, access credentials, and other project office materials.</p><p>•Maintain project organization tools, including team directories, seating layouts, and filing systems that allow documents to be stored and retrieved efficiently.</p><p>•Arrange travel plans, lodging, schedules, and related logistics for team members and project leaders as needed.</p><p>•Plan and support meetings by organizing details, preparing agendas, capturing notes, and distributing clear meeting minutes to participants.</p><p>•Respond to general office questions and administrative requests, escalating issues appropriately and helping resolve productivity-related onsite support needs in partnership with technical support teams.</p><p>•Work with project leadership to manage visitor procedures, assist with staff onboarding or site orientation activities, coordinate office supplies, and contribute to special projects or team events.</p>
- 2026-10-16T00:00:00Z
- Austin, TX
- onsite
- Temporary / Contract
- 20 - 25 USD / Hourly
- We are looking for a dependable Administrative Assistant 1 to provide onsite support for a busy office. This Contract position will cover a short-term leave and requires someone who can keep daily administrative operations organized, responsive, and efficient. The ideal candidate is comfortable handling clerical tasks, managing communication, assisting visitors, and preparing business documents with accuracy and care.<br><br>Responsibilities:<br>• Support day-to-day office operations by coordinating supplies, maintaining organized records, and assisting with routine administrative activities.<br>• Draft and format business materials such as letters, reports, memos, invoices, and other office documentation with close attention to detail.<br>• Organize, file, and retrieve records, reports, and other documents to ensure information is easy to access when needed.<br>• Respond to incoming correspondence and route questions or requests to the appropriate team members in a timely manner.<br>• Welcome visitors and team members in a courteous manner and provide general assistance during onsite interactions.<br>• Perform clerical support tasks such as photocopying, scanning, distributing documents, and helping maintain efficient office workflows.<br>• Assist with basic bookkeeping-related activities and help keep administrative information accurate and up to date.<br>• Conduct research and gather information in response to internal requests and operational needs.
- 2026-11-10T00:00:00Z
- Austin, TX
- onsite
- Permanent / Full Time
- 75000 - 95000 USD / Yearly
- We are looking for an experienced Legal Assistant to support attorneys in a dynamic services environment in Austin, Texas. This role is ideal for someone who brings strong law firm experience, excellent judgment, and the ability to keep complex schedules, documents, and priorities moving efficiently. The successful candidate will play a key part in day-to-day practice support while handling sensitive information with a high level of professionalism and discretion.<br><br>Responsibilities:<br>• Manage attorney schedules, coordinate meetings, oversee travel arrangements, and help maintain organized communication across calendars and inboxes.<br>• Track assignments, deadlines, and ongoing priorities to keep legal work progressing smoothly with limited oversight.<br>• Draft, revise, format, and review legal documents, client correspondence, presentations, and other practice-related materials for accuracy and professionalism.<br>• Support matter intake activities by coordinating conflict checks, opening files, and maintaining organized document records.<br>• Assist with billing processes, budget tracking, client-related financial coordination, and alternative fee arrangement administration.<br>• Serve as a liaison among attorneys, clients, and internal teams to ensure timely communication and efficient follow-through.<br>• Contribute to business development efforts by helping prepare presentation materials, supporting client events, and updating relationship management databases.<br>• Handle confidential information with discretion while applying sound judgment in daily administrative and legal support activities.<br>• Use legal technology and productivity tools to streamline workflows, including support for filings and document management tasks.<br>• Provide additional administrative assistance and project support as practice needs evolve.
- 2026-11-05T00:00:00Z
- Austin, TX
- onsite
- Temporary / Contract
- 30 - 37 USD / Hourly
- About the Job Our client, a leading private investment firm located in downtown Austin, is seeking an Office Manager to oversee daily office operations and create a premium, welcoming, and highly functional workplace for its growing Austin team. This individual will manage office readiness, supplies, vendors, facilities, meeting spaces, new-permanent preparation, guest services, events, and the overall employee experience. The ideal environment is collaborative, fast-paced, high-touch, and low-ego, with an emphasis on excellent service, thoughtful communication, accountability, and follow-through. <br> Job Responsibilities: Own the daily readiness and operation of the Austin office, ensuring that conference rooms, kitchens, shared spaces, supplies, technology, and office resources remain organized, stocked, clean, and fully functional. Build trusted relationships across the Austin team and develop a strong understanding of employee preferences, recurring needs, priorities, and the overall pulse of the office. Manage office inventory, purchasing, supplies, facilities requests, building management relationships, security coordination, and vendor performance. Proactively identify and resolve operational issues before they become employee pain points or require escalation. Coordinate new-permanent office readiness, including badges, workstations, equipment, welcome materials, security access, and other Day 1 details. Deliver a polished, welcoming, and white-glove experience for employees, candidates, new hires, guests, and visitors. Coordinate office events, celebrations, employee milestones, recurring programming, and intentional workplace experience initiatives that strengthen the Austin office community. Maintain accurate office documentation, calendars, vendor information, resources, procedures, signage, and operational communications. Manage competing priorities, last-minute changes, vendor issues, urgent employee needs, and occasional early or after-hours responsibilities with composure and strong follow-through.
- 2026-11-11T00:00:00Z